Facilities Health & Safety Administrator

As Facilities Health & Safety Administrator, you will work within their Business Services Team.

You will support the Facilities & H&S Manager with their Health & Safety requirements and will work to ensure compliance to audit standard at all times in relation to hard and soft services.

You will support and advise on all aspects with regards to Health and Safety, and monitor standards, processes, communications and training and systems to ensure all responsibilities associated with Health and Safety within their organisation are adhered to.

Responsibilities:

This role will support in the review of Health & Safety policies and procedures and drive a Health & Safety culture across services.

You will support Refuge Seniors to maintain the Health & Safety files and relevant files at each location.

Contribute to the review of Health & Safety policies, procedures, rules and regulations.

Be responsible for the completion and regular review of risk assessments for all work areas, reporting to the Facilities H&S Manager.

Ensure that all compliance safety inspections are carried out, fire drills and fire alarms are correctly documented and reported, safety inspections, risk assessments, and supporting all requirements for audit.

Requirements:

- At least 3 years experience of working in Health & Safety.
- Experience of risk assessment and site inspections.
- Experience of managing premises and H&S requirements.
- Qualification in H&S, facilities management, or relevant professional qualification.
- Relevant professional Health & Safety qualification i.e., Essential: NEBOSH Certificate, IOSH, COSHH etc.
- Able to work unsociable hours on occasions if required to undertake internal Haven activities or external continued professional development activities.
- The role requires travel to all of The Haven’s six premises across Wolverhampton.
- Requirement to act as Lead Fire Marshall.

About their organisation:

Our client provides safe, temporary accommodation for women and children who are homeless for reasons such as Domestic Violence and who seek emergency accommodation. Applications are invited for the following post, from women who have a strong commitment to working with women and children.

Location: Wolverhampton, West Midlands

Hours: Full Time, 37.5 hrs per week

Salary: £21,000 - £23,000 per annum

You may have experience of the following: Facilities Administrator, Facilities Assistant, Site Services Operative, Facilities Officer, SHEQ Advisor, Health and Safety Advisor, H&S Officer, H&S Advisor, NEBOSH, IOSH, Risk Assessment, Health & Safety Administrator etc.

Ref: 97338

Are you passionate about supporting young people to achieve their potential? Do you want to work nights in a challenging, team focused and rewarding environment? Have you got the drive to support a young person on their journey to independence?

This role is perfect for individuals who are new to Supported Housing or have some experience to build on. We welcome people who have the right transferable skills for the role as well as more experienced practitioners.

Centrepoint is the UK's leading charity for homeless young people. We provide a range of accommodation based and floating support services to vulnerable young people across London, Yorkshire and the North East. Our vision is to end youth homelessness but until then we will continue to provide young people with a place to call home, tailored support and the opportunity to build the skills needed to sustain independent living.

We are looking for a Night Supported Housing Assistants to join our excellent Housing and Support team in our London Services, specifically our Ealing, Hammersmith and Fulham and Camden Services.

In this role you will:

Work face to face with young people and support them to achieve their goals
Provide a welcoming and safe environment to young people, stakeholders and visitors by ensuring that house rules and safeguarding procedures are followed
Help young people overcome difficult circumstances and achieve independence
Liaise with multiple agencies to ensure effective communication across the service and externally including social work teams, YOS, health and other statutory services and voluntary agencies
Support young people to manage their rent accounts and develop personal budgeting skills
Staff Benefits (following successful completion of probationary period):

Annual Leave of 25 days per annum, rising by 1 day per year to a maximum of 27 days.
Excellent training package to ensure you have the skills and knowledge to build a new career.
Employer pension contributions of 4%
Access to the Cycle 2 Work loan scheme
Interest free Travelcard loan
Access to the PERKZ scheme, offering discounts at a range of retail and leisure facilities
Please note that these roles require working to a rota pattern that involves weekend and evening work and includes undertaking waking night shifts.

Benefits vary and are non-contractual

Closing Date: Sunday 7 March, Midnight

The Operations Assistant will help power everything that we do – this is a great opportunity to learn first hand how a startup charity operates and play a key role in our future success.

This role is temporarily home-based due to covid-19. 

The Charity

Founded in 2015, Breaking Barriers is a charity with a mission to help refugees in London gain the knowledge, confidence and experience to secure stable and fulfilling employment in their new home. We offer effective and flexible employment support in direct partnership with businesses that help refugees secure work, progress into better jobs, and successfully integrate into UK society. We have a unique approach, working with corporate partners to help refugees develop careers that match their skills, experience and aspirations. 

Since Breaking Barriers’ inception in 2015, we have supported over 1,100 people from a refugee background and have ambitious plans to expand this as part of our strategic plan. We concentrate on getting things done in a flexible environment where everyone is encouraged to take ownership and contribute. We are a team of 36 employees supported by several hundred volunteers, who are all driven and committed to helping London’s refugee community. We are looking for a similarly driven and ambitious individual keen to join an enterprising organisation where they can benefit from the opportunity to innovate and shape the direction of the charity. Colleagues who thrive are passionate, driven and have the confidence to work autonomously while remaining team players and sharing credit with all involved. 

 We are looking for someone who lives and breathes our values: 

• Mission-led: our clients come before everything else. 
• Welcoming: we want all people to feel happy, comfortable and secure with us. 
• Collaborative: we are supportive and considerate, curiously exploring other viewpoints to find solutions. 
• Enterprising: we are discerningly bold, entrepreneurial and have the courage to give things a go. 

Role overview

The overall purpose of this role is to create a safe, welcoming and confidential office environment for Breaking Barriers staff, volunteers and clients. With an eye for detail, this team member will be entrusted vital administrative and operational tasks and to provide day to day support for the charity’s core functions, including Finance, HR and IT. Juggling routine workstreams with ad hoc tasks, this role will involve coordinating petty cash, onboarding new staff, confidential data management, and helping to troubleshoot issues that arise in day to day work.

The postholder should be excited about the work Breaking Barriers does and willing to serve their colleagues in helping the charity to achieve its mission. They will demonstrate flexibility, a can-do attitude, sound judgment, reliability and discretion. This role is a great opportunity for someone with a hands on mindset who is always looking to get stuck in and execute operational tasks in an efficient and effective way.

Key Responsibilities​

We are a fast growing charity that prides itself on its flexibility and responsiveness so your responsibilities may change, develop and grow according to the needs and development of our programmes.

Office and facilities management

• Take overall responsibility and ownership for the Breaking Barriers office, ensuring it is a welcoming, secure and safe environment for staff, volunteers and clients.
• Assist staff with remote working and facilitate flexible working patterns
• Liaise with building management and third party providers to resolve general facilities issues.
• Support the Health and Safety lead in identifying and implementing improvements to office safety and security.
• Maintain inventory of office assets and accounts to ensure charity property is being used responsibly and in line with GDPR.
• Ensure cleaning and hotdesking systems are working effectively to create a positive and clean working environment.
• Provide ad hoc support to staff on practical and technical issues.

Finance support

• Carrying out daily petty cash duties to ensure the smooth running of operations when face-to-face delivery resumes
• Helping to improve controls and process around finance and operations to ensure the smooth running of the organisation
• Supporting the finance function with other finance processes
• Supporting on large contract management to maintain good working relationships

HR support

• Supporting line managers with onboarding process for new starters, including new equipment, logins and paperwork, as well as administrative processes for leavers.

IT support

• Ordering of new equipment, including laptops, phones, tablets and electronic accessories.
• Reallocating and monitoring existing equipment as necessary.

General operational support

• Responding to general enquiries or redirecting complex enquiries to different teams.
• Contributing to the wider team by participating in projects, working groups and other initiatives.

Person Specification

Essential

• Excellent verbal and written communication skills.
• Meticulous and detailed in completing forms and paperwork.
• Ability to manage and schedule time and prioritise tasks in a busy environment.
• Able to follow set processes, and to identify and implement improvements.
• Excellent computer skills including proficiency in Microsoft Office Suite.
• Advanced IT skills
• Able to find creative solutions and has a continuous improvement mindset. Looks for new and better ways to do things.
• Ability to work with confidential and sensitive information.
• Excellent interpersonal skills and the ability to interact confidently and with diplomacy both internally and externally.
• A demonstrable interest and commitment to working with marginalised populations, particularly refugees.

Desirable

• Experience of data protection and health and safety protocols.
• Lived experience. We welcome applicants from a refugee background.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation or age.

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities through leisure and culture? Do you want to use your organisation, planning and communication skills to play a vital role in providing a great service to the local community? If so, Enable Leisure and Culture is recruiting for an Executive Assistant to support our Executive team.  

Enable Leisure and Culture provides leisure and cultural services for the benefit of local communities, and as an organisation, we are committed to ‘doing things differently’, putting health, wellbeing and community at the centre of everything we do. We believe everyone can live a healthier, happier life through leisure and cultural activities. We are passionate about what we do and have the experience and knowledge, to deliver innovative leisure and cultural services. Come join us!

This is an exciting role, where you will manage and prioritise all diary planning for the Executive team to ensure key internal and external meeting commitments are fulfilled. You will be juggling different tasks as the same time, from co-ordination papers, presentations, and circulation for Senior Management meetings to liaising with clients and stakeholders or managing specific projects. You will be supporting wider Senior Management and HR Team when required with recruitment, organising training and induction planning.

Why should you join Enable Leisure and Culture?

• 25 Days Annual Leave
• Flexible Working
• Pension Scheme
• Eyecare Vouchers
• Free Gym membership
• On-site shower facilities* certain places
• Season Ticket Loan
• Cycle to Work scheme
• Employee Assistance Programme
• Weekly fruit basket
• Staff Treats
• Weekly Wellbeing Hour

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. 

Applications will close one minute before midnight on 17th of February 2021. Interview(s) are planned for w/c 1st March 2021.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us at.

Due to Covid-19 and until further notice, we are currently operating digital recruitment and on-boarding processes. The role is full time and based primarily in the Parks Office in Battersea Park. During the pandemic, this role will be based mainly from home with the option to come to the office a few days a week.

Executive Assistant Job description

Salary: £35,025

Grade: ENP01

Hours: 40h per week

Location: Head Office based (post COVID) but with flexibility to work from home.

Overview:

We are currently looking for an Executive Assistant (EA) to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He / she will have previous experience working in an office environment, performing administrative duties and providing support to the Executive. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. In addition, the successful candidate will manage specific ad hoc administrative projects as directed by the Executive team (currently made up of the Managing Director (MD) and Finance Director (FD)) that improve the efficiency and effectiveness within the business.

Main duties and responsibilities:

• Manage and prioritise all diary planning for the Executive team to ensure key internal and external meeting commitments are fulfilled and sufficient time is allocated to strategic planning, line management and meeting preparation.
• Responsible for managing and reconciling cash and credit card expenses for the MD.
• Manage written and email correspondence on behalf of MD (and FD as appropriate) ensuring timely response to issues and the drafting of replies, redirecting, and acting as appropriate.
• Co-ordinate papers, presentations, and circulation for Senior Management meetings. Attending and taking well documented minutes to act as a record of the meeting (as required).
• Manage pre- and post-meeting planning, ensuring all relevant paperwork and briefing notes are in place and that related actions are undertaken within specified deadlines.
• Prepare adhoc meeting agendas, perform research for meetings, and take minutes during meetings.
• Maintain office correspondence, including calls and emails.
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
• Liaise with clients and stakeholders as required.
• Maintain electronic filing system, ensuring processes and software are up to date and in working order.
• Manage specific projects and follow-up with team members where required.
• Maintain a strong working relationship with other relevant departments, including Business Development, HR and Finance
• Liaise with other staff members on behalf of the Executive team.
• Support wider Senior Management Team with co-ordination related tasks on an adhoc basis.
• Support HR when required with recruitment, organising training and induction planning.
• Prepare and deliver monthly reports.
• Organising in house events and business projects (Christmas Party's, Staff Birthdays)

Requirements

• You will have strong experience gain from working as Executive/Personal Assistant ideally with experience working with a CEO / MD performing tasks such as diary management.
• Proven ability to deliver core EA activities to the highest standard and accuracy.
• Ability to juggle a busy and forever changing workload.
• Able to adapt to manage the various stakeholders.
• Ability to be 2 steps ahead at all times; planning, scheduling and foreseeing clashes.
• Calm and efficient
• Able to work at pace and under pressure.
• Excellent oral and written communication skills with strong emphasis on business communication
• Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally.
• Strong organisational and time management skills
• Must be flexible and able to work under tight deadlines.
• Proficiency with Microsoft Office software (Outlook, Excel, Word and PowerPoint)
• Strong attention to detail
• Strong problem-solving skills
• Demonstrated experience handling sensitive and confidential information.

This Job Description is not contractual and is liable to change over time.

We’re a professional membership organisation and we’re looking for someone who can join our team and help us make our members’ lives easier.

Easier? How? Well, we like to make sure their interactions with us are smooth and painless. We like to help them get the most from their membership benefits. And we like to give them plenty of opportunities to shine. That's where you come in!

Support Assistant- Mental Health

At One Housing, we don’t only believe that everyone deserves a safe, secure, affordable home. We also believe that everyone deserves to realise their full potential and lead a fulfilling life. Our Mental Health team is vital to helping us deliver on this vision. We work to transform the life experience of people with mental health support needs. The support we provide is delivered in a range of settings (like supported housing, assessment centres and outreach) and our customers’ support needs can include psychosis, forensic and personality disorders.

Join our Mental Health team as a Support Assistant
We have spent the last 10 years designing our services to be fully psychologically informed. Most of our services have specialist therapeutic input and colleagues have access to specialised mental health training delivered by MH professionals. All our services provide regular reflective practice spaces to our colleagues to formulate complex cases and find constructive ways forward. All these measures make us the ideal partner for NHS trusts across London with whom we deliver several integrated services.

We believe in providing care and support to our clients that will enable them to make informed decisions about their life that will increase their sense of wellbeing: this might be greater independence, better coping strategies or a richer network and sense of self achievement. We offer you the chance to develop your own skills through regular line management supervision, reflective practice, access to a ten-day course on relevant mental health topics and working together with your specialist colleagues.

We’re an organisation with strong values. We keep our promises; we do a great job; we value diversity; we work together; and we look for ways to improve. These are what make us such a great team, working together as one to achieve our vision.

The role
We have a fantastic opportunity for a Support Assistant to join us in our Lewisham based Mental Health service which includes an assessment centre and supported accommodation. You will work as part of an established, knowledgeable team that support up to 29 clients that suffer with mental health, coupled with substance misuse, a background of offending or at risk of becoming homeless.

Location: Lewisham, Honor Lea
Salary: £20,962.50 per annum (10.75/ hour)
Contract: Full time, permanent- 37.5 hours per week
Shifts: 08:00-16:00, 13:00-21:00 and 14:00-22:00. You will work 4 out of every 8 weekends and will do 1 sleep-in shift per week which is 14:00-22:00 (sleep 22:00-07:30) plus 07:30-15:30 the following day

Your responsibilities will include:

Link working with a caseload of up to 9 customers.
Engaging with customers daily to build their trust and encourage them to take part in various activities within the service and wider community.
Working with customers to raise their awareness of local services and facilities to ensure they have access to training, education and work.
Carry out support planning and risk assessments for high need customers with the support of a Support Officer.
Working with the Specialist Support Officer to arrange and facilitate group sessions or activities.
Collaborating with relevant community agencies to ensure customers receive appropriate advice and support.
Ensuring that key performance targets are met and that all customer records are up to date.

What you will need to succeed
We are looking for someone who believes in working together as part of a team, who shares our values and who is friendly, engaged and committed to achieving great outcomes for our customers. The successful candidate will have:

Experience of working with vulnerable people with a range of needs in a support capacity
Strong IT skills and able to operate a variety of social media platforms
Good communication skills and the ability to engage with, and respect the needs of, vulnerable people
Able to work on an 8-week rolling rota, which includes evenings, weekends and sleep-in shifts

The offer
Our [email protected] benefits offer you an array of perks designed with your wellbeing in mind.
Salary: £20,962.50 per annum (10.75/ hour)
Your holidays are important to us. Take up to 28 days annual leave
Lean travel. Spread the cost of your commute with a season ticket loans and our Cycle2Work scheme, open to all colleagues
Get paid to do good. We offer you two days off on full pay each year to volunteer in our communities.
Look after your loved ones. Our healthcare cash back plan allows you to claim back cash for you and your family’s healthcare.
Well done! With our colleague recognition programme, you will know when you’ve done a #greatjob
Learning never stops. One Academy, our innovative, in-house learning and development offering is designed to help you take your career to the next level.
We’re here for you. Our employee assistance programme offers counselling and support for you and your family 24/7.
Stay book-smart. Take up to five paid days off per year to study toward a relevant qualification.
Experience new things. We offer you a career break after 3 years’ continuous service.

About us
As an organisation with a strong social purpose, One Housing works in some of the most diverse communities in the UK and their workforce reflects that. We understand the strength we gain from having and supporting our diverse teams. The different skills and experiences that our colleagues from different backgrounds bring to us allow us to make better decisions, consider different views and be an altogether more interesting and cohesive place to work.

We welcome applications from everyone.

If you feel you have the skills and experience to excel in this position, please apply now to avoid missing out!

Salary: £9.30 per hour during waking hours, some shifts includes an 8-hour 'sleep in' rest break                                        (dedicated staff sleeping facilities available and attracts a sleep-in payment of £30)

Hours: 24 hours per week with some flexibility available

Annual Leave:             144 hours including bank holidays

This role requires working on a rota basis with typical shifts including: 

- 1pm - 7.30pm (weekdays only); 

- 4.15pm - 9am including an 8-hour 'sleep in' rest break (attracts 'sleep in' payment of £30)

- 8.30am or 9am - 5pm (weekends only)

Application Deadline: 2nd March 2021 

Interview Date: As and when applications are recieved

Here at Mercy UK we have a passion for God, passion for people and passion for excellence – this means we are committed to becoming an organisation where team members feel supported, valued and challenged to deepen their personal and professional growth. As an agile and fast-moving team, we seek to give our very best to what we do in attitude and activity.

As a Pastoral Support Worker, you carry heart and passion for the emotional, mental and spiritual health of the incredible women who are residents of the Mercy UK home. You have a unique set of skills; bringing together keen organisational and administrative skills with pastoral people skills. You are a cheerleader and at times, a coach to a diverse set of residents, all of whom are wired differently, with different learning styles, outlooks and life experiences but all of whom are united in their pursuit for freedom from life-controlling issues and into intimacy in their relationship with God, self and others.

You are safe hands as the primary point of contact and support for residents during evenings and weekends and your experience and abilities in pastoral support and communication equips you to deliver a fun yet informative schedule. You are able to perceive the needs of the group as well as the individual resident and you can hold these in tension. You are confident in your judgement and decision-making and understand the importance of working as a team and seeking guidance, where needed.

As residents wrestle through their own healing journey and put into practice all they are learning, you can prayerfully direct them, support and signpost them towards healthy choices and ways in which they can strengthen themselves in their own relationship with God, understanding that your best days are when you are in overflow in your own discipleship journey.

Admin Manager and PA to the Executive – Warwickshire and Worcestershire - 37hrs per week – circa £25,000 pro rata

Springfield Mind is the local Mind charity for South Warwickshire and Worcestershire. It works to improve wellbeing to prevent mental health problems in Warwickshire and Worcestershire. We have a vacancy for the role of Admin Manager and PA to the Executive and are seeking a candidate with a positive and proactive approach to lead on the admin functions for the organisation to improve the lives of people living with mental ill health.

The role will support the Executive, including the Board of Trustees, to fulfil their governance responsibilities and provide personal assistance to the Chief Executive Officer (CEO) and secretarial support to the Chairman and Board of Trustees. Working directly to the CEO in the administration of governance systems and processes within Springfield Mind and to manage the facilities, administration and general office functions supporting the organisation’s service delivery and support programmes.  To take the lead in the administrative team, acting as role model, creating and developing a flexible “joined-up” approach.

Closing date: 15th February 2021

Interviews preliminary set to take place on 22nd February 2021 

Previous applicants need not apply. 

The next step:

If you feel this position is right for you please complete the Application Form. 

This role will initially be on a remote working basis, changing to office based (across Ealing and Hammersmith & Fulham and involving travel across London) when circumstances allow and as required by WGN’s services.

The Administration & Bookings Officers have day-to-day responsibility for delivering all operational bookings and administration for Women and Girls Network’s (WGN) clinical services. They contribute towards the delivery of high quality therapeutic work through the provision of an empathetic, efficient and comprehensive booking service. Administration & Bookings Officers ensure all referral / booking related matters are administered effectively and consult with various managers about any potential barriers to service provision and regarding complex and / or highly sensitive cases. These roles are focused on our Rape Crisis and Ascent Counselling Services but will include cover and support for other WGN services.

Administration & Bookings Officers act as a key point of contact for the organisation and ensure WGN’s centres are calm, supportive and welcoming environments for all users. They are responsible for contributing to continuous formal monitoring and reporting processes for services. As with all WGN team members, Administration & Bookings Officers are responsible for actively contributing to a culture which values and respects diversity, learning, improvement, striving for quality and best practice.

We are looking for a highly motivated, organised and skilled individual for this key role, which is essential to the core functioning of the organisation. If you are passionate about working with women and would like to work within an empowering and gender specific / feminist framework we would really like to hear from you.

WGN’s employee benefits include: 3% pension contribution, enhanced annual leave entitlement and an Employee Assistance Scheme.

Please visit our website to download an application pack. Completed applications and equal opportunities forms should be emailed to humanresources

Closing Date for Applications: 10am on Friday 26th March 2021

Interviews (to be held via Zoom): Wednesday 7th & Friday 9th April 2021

Please note if you have not received a response to your application within 2 weeks of the closing date you can unfortunately assume your application has not been successful on this occasion.

This post is subject to satisfactory references and DBS check.

WGN is an equal opportunities employer.

The above post is exempt under the Equality Act 2010, Schedule 9, Part 1

Location: Battersea Park
Contract Type: Full Time – 40 Hours per week
Salary: Competitive
Closing date: 07 March 2021

Ref: EV002

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities through leisure and culture? Do you want to use your organisation, planning and communication skills to play a vital role in providing a great service to the local community? If so, Enable Leisure and Culture is recruiting for a Community Venues Coordinator to support our Events team.

Enable Leisure and Culture provides leisure and cultural services for the benefit of local communities, and as an organisation, we are committed to doing things differently’, putting health, wellbeing and community at the centre of everything we do. We believe everyone can live a healthier, happier life through leisure and cultural activities. We are passionate about what we do and have the experience and knowledge, to deliver innovative leisure and cultural services. Come join us!

Reporting to the Senior Community Venues and Events Manager, the Wedding and Functions Coordinator will be responsible for the day to day management of weddings and private events taking place in our venues across Wandsworth, including but not limited to the Pump House Gallery, Bandstand, and Bowling Green in Battersea Park, and Wandsworth Civic Suite.

The Events Team are a very busy, creative, tight-knit group of vibrant professionals who are looking for someone to join the team who pride themselves on being the “yes” people and going the extra mile for their clients. We are looking for someone who has previous wedding and venue management experience and is passionate about supporting clients to make sure their event runs smoothly. Someone who is very hands-on, willing to set up venues and get stuck in whenever necessary. Detail orientated, highly organised and great at thinking on their feet.

Why should you join Enable Leisure and Culture?

· 25 Days Annual Leave

· Flexible Working

· Pension Scheme

· Eyecare Vouchers

· Free Gym membership

· On-site shower facilities* certain places

· Season Ticket Loan

· Cycle to Work scheme

· Employee Assistance Programme

· Weekly fruit basket

· Staff Treats

· Weekly Wellbeing Hour

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. 

Applications will close one minute before midnight on 07 March 2021

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us.

Due to Covid-19 and until further notice, we are currently operating digital recruitment and on-boarding processes. The role is full time and based primarily in the Events Office in Battersea Park. During the pandemic, this role will be based mainly from home with the option to come to the office a few days a week.

The Academy of Social Sciences seeks a pro-active, experienced and thoughtful Senior Campaign Manager to take responsibility for developing and delivering its activities to promote and showcase the social sciences. In so doing you will develop further the momentum and public profile of the Campaign, and advance understanding of the contributions social sciences make to enhancing decision-making, society and lives. The Campaign’s work is targeted primarily to policy makers and other decision-makers across all levels of government, business, research funders and media. This is a role at the heart of the Academy and is the lead staff role for the Campaign.

The task of the Campaign is to help shape and deliver a compelling and evolving public-facing showcase and narrative of the social sciences, so that what they are and what they contribute to society is better understood, valued and used. Our approach is to use substantive research evidence, impact and expertise, including that from within our high-profile Fellowship, to ‘show’ and ‘engage’ rather than to ‘tell’. This is primarily a knowledge exchange and engagement role; it is not a parliamentary lobbying role.

It’s an exciting time to join the Academy as we implement our new strategy and build on significant growth and development in 2020, including notable development in our Campaign activities, outreach and profile under the new chair, Professor Bobby Duffy. It is also an exciting time for the social sciences with their rich roles in informing understanding and policy around the ‘grand challenges’, including the UKs social and economic recovery post Covid; climate change and sustainability; and the so-called ‘levelling-up’ agenda, to name but a few.

We seek an articulate team player who understands what it is like to work in a small, busy charity, who relishes a combination of hand’s on ‘doing’, forward planning and managing, who is adept at working with senior figures and who has the drive, ambition and skills to take the Campaign to the next level. You will bring a passion for applied social sciences, and a broad knowledge of them; strong relationship management skills; excellent organisation, IT and communication skills; creativity and a willingness ‘to do’; and the diplomacy and confidence to work with senior figures in the field.

In return we offer a job with a real purpose, significant responsibility, a warm and friendly context in which to work, a sense of shared endeavour, some flexibility as to how the work is organised, and the opportunity to play an essential role for the social sciences. A sense of humour is welcomed!

The Academy and Campaign

The Campaign was formed in 2011 as the public advocacy arm of the Academy. It is funded by a network of supporters across UK social science: universities, learned societies, publishers and individuals. It draws upon expertise in the Academy Fellowship and beyond and benefits greatly from its high-profile board which provides advice, ideas and helps support delivery. The Campaign is chaired by Prof Bobby Duffy, Director of the Policy Institute and King’s College London.

The Academy of Social Sciences is the national academy of academics, learned societies and practitioners in the social sciences. Our charitable purpose is to promote social science in the UK for the public benefit. Our membership is composed of around 1400 individual Fellows, both academics and practitioners, elected for their contributions to social science, and 46 member Learned Societies which serve individual disciplinary areas in the social sciences. As a charity the Academy exists for public benefit and, as such, it serves the UK social science community as a whole.

The Role

Working closely with the Campaign Chair and Board, the Academy’s Chief Executive (to whom this role reports) and the Head of Policy, you will be involved at the heart of planning the outward-facing campaign activities and will have primary responsibility for delivering them successfully. On a day-to-day basis you will also work closely with the Academy’s Communications Manager.

This is a key role in delivery of the Campaign’s activities and in meeting its strategic plans. You will build the Campaign’s online profile and presence, organise successful events, lead projects and manage relationships with supporters. You will attract and retain supporters and work with those supporters to deliver benefits and create strong partnerships. Above all, your work will help ensure the social sciences are better understood, valued and used and that the Campaign is funded sustainably.

The four areas of responsibility are:

Campaign Board and annual planning

• Work with the Campaign Board and relevant Academy colleagues to create stimulating annual work/activity plans for the Campaign, aligned with the strategy and available resources, and with clear outcomes, timetable and measures of success.
• Undertake research and intelligence gathering relevant to the Campaign and its activities.
• Engage Board members in supporting the delivery of the Campaign activities as their time and expertise permits.
• Monitor and report on progress with the work plan regularly to Campaign Board meetings

Campaign activities and online presence

• Create and curate an interesting and high-profile programme, relevant to the Campaign’s themes, and drawing on expertise in the Fellowship and beyond, including potential delivery partners. 
• Deliver the events programme (e.g., panel discussions, roundtables, lectures) attracting good audience levels and ensuring we reach those communities we seek to engage/influence.
• Manage the Campaign’s online presence and engagement, including web resources (e.g., comment/think pieces, video interviews) ensuring quality and profile as befits the status of the Campaign and Academy; and making best use of a new website for 2021, working with the Communications Manager.
• Oversee the production, launch and dissemination of Campaign and co-badged Academy/Campaign publications and reports, including policy reports, working with the Communications Manager.
• Publicise the Campaign and its activities, managing an effective social media presence, working with the Communications Manager
• Scope new projects / Campaign activities.

Sponsor and stakeholder engagement

• Ensure regular communication and dialogue with all Campaign sponsors, keeping them informed and engaged; draft and disseminate an annual report of Campaign activities and outcomes.  
• Plan and deliver tailored engagement for Gold level sponsors; plan and deliver relevant, high profile and high-quality Strategic Leadership Forum activities for Gold and Silver level sponsors.
• Build and maintain strong relationships with sponsors’ key contacts; gather and evaluate feedback; retain their support. 
• Research and recruit new sponsors, including among HEIs and wider sectors of relevance to social sciences, to grow the Campaign’s income sustainably, working with the CEO and Board.
• Extend the Campaign’s reach to wider stakeholders, for example in policy, business and academia, engaging them in relevant Campaign activities, disseminating reports etc., to target audience groups beyond the Academy Fellowship and Campaign sponsors.

Campaign administration

• Act as Secretary to the Campaign Board and any associated working groups, arranging and minuting meetings, drafting papers.
• Manage the timely invoicing of Campaign sponsors; chasing up payment as required.
• Ensure up to date contact records of sponsors and wider stakeholders are held in the Academy’s CRM, supported by the Academy Administrative Assistant; grow the contact list.

Any other duties as required by the Chief Executive or Campaign Chair within the broad scope of this role.

Terms

The Academy is operating as a virtual organisation for the foreseeable future, with all staff working from home. It is currently envisaged that staff will be able to continue to work flexibly from home in the future if they wish, but they should live within sufficiently close and affordable reach of London to travel in for some face-to-face meetings each month. We will reconsider whether to invest in a small central London office once again when the pandemic is suitably under control. This would provide hot desk facilities for those team members who prefer not to work from home and would facilitate in-person meetings.

The position is permanent, full time, and salaried at £44,000 - £46,000 p.a. Working days are eight hours including an hour for lunch, with some flexibility for when the hours are worked during the day. Employees also benefit from a generous holiday allowance and an employer contribution to the pension scheme. There is a six-month probationary period on all appointed posts.

Skills Requirements

Candidates will be expected to meet many of the following key competencies in addition to having the depth of work experience required for this role:

• An articulate graduate with a good degree and a lively mind; a degree in a social science discipline is highly desirable.
• A passion for, and broad understanding of, the social sciences and their contributions to society.
• Substantial experience in knowledge exchange activities and/or event planning and delivery.
• Proven relationship building and ability to engage a complex and diverse range of stakeholders.
• Good judgement and sound diplomatic skills; well versed in working with senior individuals.
• Proven experience of managing projects to deliver agreed outcomes on time.
• Expertise in harnessing social media / promotion skills.
• A very high standard of written and spoken English; excellent communication skills including writing concise web content.
• An understanding of what it means to work in a small charity.
• IT friendly and competent; high level of competence in Microsoft Office suite.
• An ability to grasp the big picture and at the same time to pay attention to detail.
• Ability to work independently and as part of a team.

Personal attributes sought:

• Drive, creativity, and persistence. 
• Well-motivated self-starter, with a pro-active and thoughtful style.
• Well organised with good time management skills and ability to multi-task.
• A person who relishes making a difference.
• Friendly, positive and open manner, and a good team player.
• A willingness to work hard – this is not a sleepy role.
• Someone who seeks enjoyment in their work and brings a sense of humour to it.

Application

Please forward a CV (including your current salary) and a tailored letter of application detailing your interest in the role and your suitability for it by 9 am Monday, 8 March 2021.

If you have any questions about the role or application process please contact Dr Rita Gardner, Chief Executive.

Interviews for shortlisted candidates will be held in the week of 22 March 2021.

Operations Administrative Officer

Our client is one of the UK’s leading air ambulance charities. They continuously push the boundaries of medical intervention, helicopter aviation and on-scene patient care to deliver a unique emergency service to patients, where and when it is most needed.

Location: Stokenchurch, High Wycombe (The ability to work from home will also be required)
Job Type: Part Time, Permanent
Hours: 24 per week
Salary: £20k-£24k (FTE)

The role:

They’re looking for an exceptional individual to join them as an Operations Administrative Officer. This role is an exciting opportunity to work across the operations team, supporting the PA to the Director of Operations and two other Heads of Department. Given the wide variety of support required the individual will need to be willing to adapt and respond to the needs of the department and the wide.

About you:

Enjoy being organised, working collaboratively and proactively? Able to balance priorities and work to deadlines?

Do you have proven experience of providing administrative support to senior managers including diary management, financial reconciliation, and a wide range of administrative tasks, such as electronic document management and departmental procurement?

Are you able to produce high quality and accurate minutes for a variety of meetings, as well as timetabling for these and drafting agendas?

The successful candidate will work closely with our clients Director of Operations PA to provide secretarial and project support and administrative support to the Head of Clinical Services and Head of Operational Delivery.

This is a fantastic opportunity for an administrator to build experience working in charity within a medical context.

If it sounds like this role could be for you, then they would love you to apply. Please submit a personalised cover letter, along with your CV.

Closing date: Midday, Friday 5th March 2021

This post may close early due to a high number of applications, so you are advised to apply promptly.

You may have experience of the following: Operations Administrative Officer, Administration, Operations, Administrative Officer, Administrator, Operations Administrator, Operations Support Administrator, Admin Assistant, Charity, Charities, NFP, Not for Profit, etc.

Ref: 97142

Civitas Recruitment are proud to be working with an Islamic international development charity operating from the North West of England. The organisation provides relief and services in disaster and conflict zones and focuses on areas such as emergency food provision, medicine, water, and sanitation. An opportunity exists for a talented Chief Operating Officer to join the team and assist the CEO to ensure strategic objectives are met, and operational plans are actioned. The role will oversee broad operational activities including financial management, governance, HR, facilities, and people management.

Who are we looking for?

Ideal candidates will possess extensive operational experience whether it be from the charity sector or from the private sector. You will be accustomed to working with the Senior Management Team and dealing directly with the CEO or Trustees. Although we are not necessarily seeking a qualified financial candidate, you will still have a strong level of financial acumen and have the capacity to work closely with the Head of Finance to ensure robust processes are in place. You will also have extensive experience of developing and leading diverse teams ranging from IT, Facilities, HR and other corporate services. Experience of company secretarial duties and charity governance would be an advantage although not essential. You will also have experience of setting budgets and working to strict deadlines and possess excellent communications skills.

Please apply directly or enquire with Syed at Civitas Recruitment for an initial discussion and full JD.

Team Manager

Wiccaweys Rescued Border Collies and Working Sheepdogs

(A Goodheart Animal Sanctuary)

Wiccaweys is looking for an experienced Team Manager to manage their small team of animal care assistants and help with the general day to day care of the rescued dogs.  You will report directly to the Project Manager and work closely with Goodheart Animal Sanctuaries.

The role will include managing the care team; assisting with the care of the dogs and the facilities and providing cover for the Project Manager (and partner) while they are away.

Wiccaweys typically has 50 dogs in at any one time and rescues and rehomes approximately 150 dogs a year. The Centre is about to embark on a major redevelopment with the aim of providing first class facilities and increasing the number of dogs it can help.

Key Tasks and Responsibilities

Management of the Animal Care Team which currently totals 5 including 2 part-time. This includes keeping the team motivated and ensuring all tasks are undertaken professionally and on–time.  You will need to manage the rotas in consultation with the Project Manager and HR aspects in consultation with Goodheart Animal Sanctuaries.

Liaison with the Project Manager on current priorities to ensure the team are deployed efficiently and all the dogs’ individual needs are taken care of.

Provision of care for the dogs including exercise, socialising and grooming; Provision of food and water.

Assist with the management of the facilities to ensure a high standard of hygiene and tidiness throughout and to ensure all compliant with Health and Safety regulations

To provide assistance with the dog adoption process and support at on-site events which will involve liaison with the public.

Wiccaweys is a small team and therefore the role encompasses senior levels of responsibility such as managing the team alongside day to day animal care activities.

Additional Notes
Whilst a commitment to the welfare of dogs is essential and experience working for a rescue facility or sanctuary would be ideal, training will be provided.  It can be a very physical job and involves working outside in all weathers. Footwear allowance and some uniform provided.

There is lots of scrubbing of floors; changing of beds and removal of waste.

You will be required to have a flexible approach to working hours to ensure adequate cover at all times. Overnight stays will be required from time to time
Wiccaweys is not on any public transport routes and so you will need your own transport.