Finance and administrative officer jobs

Job Purpose:

• To process and reconcile various financial administrative tasks
• To provide effective financial administrative support to all BSWA services
• To provide support to the Finance Manager.

Duties and Responsibilities

Main duties:

• Process and reconcile grant payments to service users.
• Process and reconcile petty cash for the organisation.
• Preparation of quarterly expenditure reports to funders.
• Process monthly expense claims.

• Provide information required to prepare financial reports for the senior leadership team, the Board, funders and stakeholders.
• Support the delivery of the year-end financial reporting.
• Be responsible for ensuring that financial documents are filed.
• Support audit processes to demonstrate compliance.
• Undertake balance sheet reconciliations when required.
• Ensure that BSWA’s finance systems are maintained
• Maintain accounts on Sage computer software
• Keep workings for project reports up to date on a monthly basis to enable any under or over spend to be identified and corrected in a timely manner.
• Support other members of the administration and finance teams whenever necessary.
• Contribute to the development and maintenance of financial systems and processes
• Work with other members of the team to develop and maintain monitoring procedures for Women’s Aid projects
• Work and liaise with colleagues in other departments to provide high quality service.
• Assist other members of the team as necessary.

Other duties:

• To ensure that all staff team members are aware of any matters that are relevant to the welfare and security of the refuges, staff, volunteers and service users by:

a) Maintaining BSWA communication records

b) Following safety procedures

c) Attending team meetings

• To develop a professional working relationship with external agencies
• To work within BSWA’s administrative and financial systems
• To ensure that adequate records are kept
• To keep accurate records of financial transitions in line with BSWA’s procedures
• To contribute where appropriate to the preparation of returns for funders.
• To identify and attend training relevant to the post in agreement with your line manager
• To work alongside colleagues to organise in-house training and information sessions

General:

• To maintain the confidentiality of the women and children using the service

• To maintain confidentiality in all matters relating to the organisation

• To offer an equal service to all women and children regardless of age, class, culture, language, race, religion and sexual orientation

• To maintain a general awareness of the issues surrounding domestic violence on a national and local level

• To ensure the efficient use of resources at all times

• To work within BSWA policies and procedures and demonstrate a commitment to the values and ethos of BSWA
• To work within BSWA’s framework for equal opportunities and anti-discriminatory practice
• To participate in the development and annual appraisal of a personal individual development plan with the line manager
• To undertake any other duties required by BSWA, which may arise incidentally, develop, or be assigned commensurate with the post.

The closing date for receipt of completed applications is Wednesday 27th July at 12 noon. Interviews will take place week commencing 8th August

We are seeking Finance and Investment Officer to join our small York-based team. The postholder will assist the Head of Finance and Investment to maintain exemplary organisational accounting systems and practices, as well as providing support in the management and administration of our investments and responsible investment activities.

JRCT is a grant-making Quaker Trust that supports people who are passionate about making a positive difference; whether they are advocating for some of the most vulnerable people in our society, promoting nonviolent responses to conflict, or taking steps towards an environmentally sustainable future. 

As an investor, JRCT believes that the most effective way to align our investments with our values is to use fund managers who take a responsible investment approach. The Trust seeks to avoid material investments in armaments, gambling, tobacco and new generation nuclear power. The Trust also engages with companies to encourage good practice on a range of environmental, social and governance issues. We often undertake such engagement in partnership with grantees or other foundations. Our investment policies can be found on our website on the Finance and Investment page.

For more information and to apply:

• Visit our website
• Download the application pack 
• Send your CV and cover letter 
• Closing date: 19th July
• Interview date: 1st August

We welcome all applicants and are keen to enhance our team to reflect the diversity of the UK and the communities we serve.  We would like to encourage applications from disabled people, those from LGBT and Black, Asian and Minority Ethnic backgrounds and those experiencing other forms of marginalisation, as they are underrepresented at this level.

Please apply via our website.

First Give 

First Give inspires young people to make a difference to the causes they care about. We do this through working in partnership with secondary schools, providing a fully resourced scheme of work that guides an entire year group of students to engage with local charities and causes and then carry out social action (fundraising, raising awareness, campaigning, volunteering etc) in support of them.

At the end of each programme, a celebratory School Final is held at each school, where teams representing each class deliver presentations about their projects. The class considered to have engaged the best with the programme secures a First Give grant of £1,000 for their chosen charity. By the end of the programme, however, the whole year group will have given back meaningfully to their local community. 

First Give Administrator

We are seeking an enthusiastic and motivated administrator to join us. The successful candidate will provide support across all the functions of the organisation, including working alongside the Programmes Team, Partnerships Communications Team and providing administrative support to the Director and SLT. This is a fantastic opportunity to join a positive, supportive team and be part of the work of an inspirational organisation.

Contract:

4 days’ pro rata (or 09.30-3.30pm) – we are willing to be flexible regarding how the time is structured

Salary:

£19,200 (based on £24,000 full time)

Location:

Hybrid (in the office 3 days a week. Again, we are flexible regarding the specific days but would like them to be fixed once agreed)

Annual leave:

22.5 days’ annual leave

Reporting to:

Programme Manager

Key responsibilities

• Overseeing First Give’s school-facing financial administration:
  • Reviewing and identifying outstanding invoices;
  • Contacting school finance offices and business managers to remind of payments due and request them;
  • Track payments made on Salesforce;
  • Provide regular monthly reports on payment process to the Director
• Administering First Give’s charity grants to the charities who have won grants as part of our programme:
  • Contacting winning charities (email/phone call) to inform them and collect their payment details;
  • Uploading this information to Salesforce;
  • Providing details to an external accountant for payment;
  • Keeping records of payments processed up to date;
  • Running reports on payments on a monthly basis for the Director
• Overseeing the processes to secure audio/visual assets for First Give (photography/videography):
  • Booking, liaising with and managing photographers/videographers on a contract basis;
  • Arranging consent from students, teachers and other participants;
  • Monitoring consent approval to ensure First Give always complies with best practice in Safeguarding and GDPR;
  • Reviewing and selecting the best photographs from an event and ensuring all photography is stored securely
• Providing support to the team to secure volunteers from the community to attend our School Finals as VIP judges:
  • Liaising with Programme Managers regarding upcoming School Finals;
  • Communicating with local community figures (e.g. councillors, Mayors, MPs, local business people);
  • Keeping records of attendance on Salesforce
• Providing basic office administration/management: 
  • Managing First Give’s physical resources (held in our West Hampstead office), ensuring we have enough programme documents and equipment to resource the programme and re-stocking as necessary;
  • Executing mail outs to schools or facilitators as needed;
  • Providing reprographics support;
  • Monitoring First Give’s central email [email protected] email inbox
• Providing support to the First Give team, primarily the SLT, e.g. venue research, hire and small scale event co-ordination to support the team (e.g. Away Days etc.)

There may be opportunities for the successful candidate, if interested, to contribute to First Give’s social media work (Twitter, Instagram, Facebook etc.) and to support the production of blog pieces and case studies.

Person specification

Essential

• Passionate about young people and their potential to drive social change
• Highly organised with excellent time management and task prioritisation skills
• Evidence of ability to work independently, while responding to guidance and feedback
• Excellent verbal and written communication skills
• Comfortable working in a hybrid setting, with a majority remote-networked team
• Comfortable using full MS Office suite (MS Teams, SharePoint, Outlook, Excel, Word etc.)
• Able to work ‘on location’ in our office in North West London 3 days’ a week

Desirable

• Experience of using Salesforce to process data and provide reports (if not, we will provide training)
• Experience of providing administrative support in a similar organisation
• Able to produce copy/content appropriate for social media and/or external audiences

Interviews will take place W/C 18th July, likely Tuesday 19th July. These will be in person at our West Hampstead office.

Office and Finance Manager

Starting Salary £30k

Do you enjoy a role with plenty of variety? We are recruiting for an Office and Finance Manager who will enjoy working in a busy local charity that delivers public services for unpaid carers. This role will suit you if you have experience of administration or office management and some financial management, and are looking for the next step in your career, or are already experienced and want to play a key role in the leadership and management team of a local charity that really makes a difference. You will be responsible for the management of our business support systems, processes and finances. You will enjoy working with a small team of Business Support Officers and other colleagues and will have excellent organisational skills.

To apply, send your CV with a covering letter outlining your suitability for the role by 9am on Friday 15 July 2022

Finance processing and admin using QuickBooks Online for a small Queen's Award charity working with the homeless. Accountable for delivering an accurate trail of company-charity income and expense, the Finance and Admin Officer is responsible for:

• All finance processing using QuickBooks Online
• Payroll (using MoneySoft) including RTI returns and pension administration and reporting (Mostly NEST)
• Reconciling bank accounts weekly, and credit card and petty cash monthly, processing CAF cheques
• Preparing monthly accounts for management and trustees
• Overseeing cash flow
• Negotiating supplier contracts, e.g. insurance, utilities
• Managing budget and forecasting process, including variance reporting, liaising with other staff as appropriate
• Recording client invoices and chasing debts
• Managing charity assets and handling investments
• Managing Gift Aid returns
• Preparing and presenting data for audit, liaising with auditors
• Managing submission for Charities Commission and Companies House
• Preparing schedules, statements, and reports as requested
• Managing & filing relevant documentation
• Updating relevant policies and procedures
• Other admin duties as required

It is expected the post holder will attend meetings which will sometimes involve evenings.

Required

Minimum MAAT, 5+ years’ post qualification experience

Two excellent references essential. Reference will be taken up before interview.

The Finance & Admin Assistant will support the Finance and Admin Department through the recording and processing of financial information, data entry and general administration to ensure its smooth running. 

About The Role

Can you put your financial expertise to great use with a life-saving charity? The Lincolnshire & Nottinghamshire Air Ambulance (LNAA) is looking for a strong and dynamic Director of Finance to deliver an outstanding service to both internal and external stakeholders. Your remit will be to provide financial leadership for the Charity and lead the Finance, Database and Lottery team. You'll deliver effective financial infrastructure (people, processes and systems) to support the delivery of our Strategy and ensure compliance in all financial, regulatory and statutory matters in line with our mission and values. As a leadership team member, you will assume overall financial responsibility across the Charity and be influential in shaping and delivering the future strategy of LNAA.

About You

You'll already have significant experience in a senior finance leadership role. You will combine your excellent leadership skills with sound commercial awareness, with the ability to inspire and influence people at all levels. You'll be a professionally qualified accountant, with excellent financial acumen. Ideally with strong knowledge of Charity accounting, you'll evidence a demonstrable track record of contributing to stabilising and growing a business or Charity. Finally, you'll have the ability to build and develop a high performing finance function, with a diverse and complementary team.

Finance Manager 

Home based, UK or Europe

This is a critical support function to the Finance, HR and Administration team. It is a multi-faceted role with responsibilities for accountancy, in particular the management of the annual audits and accounts. Be the point of contact for HR and Administration functions.  Working with our accounting firms, payroll firms in the respective countries, this role will lead on all of the audit processes for the UK, EU and Australian arms of the Foundation and will also provide support to the US and Hong Kong as and when necessary.

Finance:

• Lead on the format and messaging of the global accounts and global annual review and ensure that we provide an accurate and transparent report.
• Lead on the UK, German, Italian, Luxembourg and Australian audits and work with relevant stakeholders to ensure they are completed accurately and on time each year.  Point of contact between the finance team and external auditors to ensure queries are resolved throughout the audit process.
• Work with the gift processing teams, third party fulfilment houses and the Finance team to ensure all income and expense records are filed correctly to support annual audit processes and in line with charity/company regulations.
• Ensure accurate coding is in place across all financial systems.
• Monthly accountancy - perform or assist with the book-keeping for each market as required.
• Manage staff expenses including reimbursement.
• Point of contact for staff credit cards. Manage allocation and use.
• Manage global bank accounts.  Responsibility for keeping signatories, users and authorisers/directors up to date and in line with internal policies and when there are staff changes. Provide financial info to the Finance team as required. Oversee the set up of new accounts as required.
• Ensure day-to-day banking is carried out in line with our Customer Service Charter.
• Manage monthly transfers between bank accounts, supplier accounts and merchant providers for all markets in liaison with Finance team located at headquarters. Obtain required approvals and ensure operational balances are in place.
• Carry out finance related reconciliations such as expenditure reconciliation, bank reconciliation and payment platform reconciliation.
• Point of contact & account manager for payment platforms and merchant accounts, keeping information up to date etc.

HR and Administration:

• Recruitment and retention, including labour engagement for UK, German, Italy, Luxembourg and Australia.
• Work with our Global HR team to ensure Training and Development, performance maintenance, employee relations are well maintain.
• Coordinate / arrange the European staff salaries, and other markets as required.
• Oversee supplier accounts/services & contract management: Keep records up to date, manage payments, maintain online accounts eg, office facilities and insurances. Management of global PO Boxes and international postal services. Ensure they are renewed in time.
• Manage all subscription requirements for the Supporter Engagement team (IT, sector, compliance etc).
• Management of staff mobile phone contracts.
• Control and monitor purchasing costs, including office.
• Manage UK petty cash.
• Manage the global fixed asset registers. 
• Create and manage inventory of staff resources incl. IT equipment. 
• Assist the budget preparation.
• Assist with the creation of performance reports and other (ad hoc) reports as required.
• Provide support for financial, HR processes as required.
• Design and maintain filing systems.

Inter-department relations:

• Ensure that inter-department and inter-personal relationships are positive, cohesive, and contribute to the overall mission of AAF.
• Develop and maintain effective working relationships with management in regard to work procedures and employee relations.

Continuous Improvement and Misc.:

• Contribute to the on-going review, development and implementation of changes to improve the productivity and efficiency of AAF.
• Participate in staff training and performance and development appraisal process to assist in the achievement of AAF objectives and mission.
• Ensure procedure manuals are updated in line with changes.

We are looking for a finance assistant to provide an effective and efficient service in relation to purchase ledger, expenses and sales ledger transactions to both internal and external customers.

About us
Battersea is here for every dog and cat and has been since 1860. We are a leading animal welfare charity and over the last 160 years we’ve grown from one home in London to three rescuing and rehoming centers across the Southeast. With c500 staff and 1000 volunteers, we have cared for over three million vulnerable animals We also campaign tirelessly to make things better for dogs and cats; sharing our expertise and educating the public and policymakers about responsible pet ownership. Join us and make a difference for every dog and cat.

Our Finance Team
Battersea’s Finance and Corporate Services Department incorporates a range of functions that support the rest of the organisation. From IT helpdesk and systems support to financial accounting, legacy administration, procurement and facilities management, these teams work strategically and collaboratively to ensure that Battersea can be here for every dog and cat.

What we can offer you
Our dedicated people mean that we can be here for every dog and cat. Whether you are sharing an office with our dogs or directly caring for our cats, our animals show their appreciation every day. There is no better reward than seeing the difference you make to the lives of our dogs and cats first-hand; although we also provide a wide range of employee benefits, including:
• 28 days of annual leave (plus 8 days paid public holidays) per year
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental (£100), optical (£100), physiotherapy, chiropody and acupuncture (£325) every year
• Annual interest-free season ticket loans
• Discounted gym memberships and cycle to work schemes
• Life insurance

During the Coronavirus restrictions, our animal-facing staff continued to work on site and our office based staff worked from home. We are currently operating a hybrid working model with our office-based staff splitting their time between site based and home working. We believe this will support office-based staff to maintain the benefits of home working, while allowing for collaboration and interaction with our animal-facing staff and maintaining a connection to our cause.

As such, you’ll be expected to work in our Battersea office for at least 50% of your working week. [pro-rated for part time staff]

So, if you are passionate about dogs, cats and about our work, then we’d like to hear from you.

We are committed to providing equality of opportunity and valuing diversity for all current and prospective staff, volunteers and Trustees. We aim to ensure that this commitment, reinforced by our values, is embedded in our day-to-day working practices and our work together. We would particularly welcome applications from black and minority ethnic and disabled candidates, who are currently under-represented at Battersea.

Closing date: Sunday 17th July 2022
Interview date(s): Monday 25th 2022 and Tuesday 26th July 2022

For full details, please download our recruitment pack. To apply, click the button below. All applications must be submitted before the closing date advertised; we reserve the right to close the vacancy early if a high volume of applications is received.

Finance Officer

£25,000 - £27,000 pa (pro rata for 3 days/week) + 6% pension

Permanent, 21 hours/week

We are looking for a detail focused, organised, approachable Finance Officer to join our finance team. This role would suit someone with experience in a charity finance and administration team. You will have good organisation skills, attention to detail, accuracy, an ability to assess and deliver information in a timely manner and be able to work to deadlines. An accountancy qualification is preferred but not required.

Your main responsibility will be to maintain the organisation’s financial records using QuickBooks, ensuring that all transactions are accurately and fully recorded.

We are currently working in a hybrid model. You would be expected to work one to two days from our office in Deptford.

Please refer to the job description and person specification. To apply, please complete the online application form on our website.

Deadline: 9am Monday 18th July 2022

Interviews: Week beginning 25th July 2022

JOB PURPOSE & OVERVIEW 

• Ensure financial systems & processes run smoothly
• Perform & record day to day financial transactions
• Assist with credit control
• Submit quarterly VAT returns
• Maintain the Fixed Asset Register
• Support the Executive Officer in preparing the quarterly management accounts & annual budget
• Support the Executive Officer in maintaining appropriate financial controls

KEY TASKS and JOB ACTIVITIES:

Regular Financial Transactions

• Accounts Payable:
  • Enter all invoices into QuickBooks
  • Ensure all invoices are authorised appropriately & assist in resolving any invoice issues with suppliers
  • Process invoices for payment via electronic banking once authorised
  • Check all direct debit invoices
  • Process all customer refunds

• Accounts receivable:
  • Allocate all customer payments to their accounts within QuickBooks
  • Raise quarterly invoices for tenants/licensees
  • Bank cash & cheques and record deposits in QuickBooks

• Reconciliations:
  • Reconcile main current account
  • Reconcile company credit card
  • Reconcile petty cash tin (weekly)

Credit Control

Support the Business Manager by:

• Checking deposits are paid in advance of first bookings
• Producing Ageing Debtor reports
• Contacting debtors to request payment of overdue invoices

VAT

• Review quarterly exception reports within QuickBooks
• Submit quarterly VAT returns
• Review partial exemption calculation annually

Fixed Asset Register

• Ensure additions are added to the Fixed Asset register in accordance with policy
• Enter depreciation charges within the register in accordance with policy

Management Accounts & Budget

Support the Executive Officer by:

• Ensuring QuickBooks is kept up to date so that management accounts are accurate
• Reviewing the use of classes & memos etc. within QuickBooks
• Entering the annual budget into QuickBooks once agreed

Financial Controls

• Be familiar with the organisation’s financial policies & controls
• Support the Executive Officer in monitoring & maintaining them

General

• Attend staff meetings as directed
• Adhere to all health & safety policies
• Undertake appropriate staff training as directed
• Adhere to the organisation’s safeguarding policy
• Perform general office duties e.g. answering phone calls, opening mail etc.
• When required, support the business by assisting with practical arrangements for bookings e.g. preparing hot drinks, setting up rooms, directing customers to rooms etc.
• Any other tasks reasonably requested by your line manager

The British Association of Play Therapists (BAPT) is a members-led charity organisation, managed and governed by a voluntary Board of Directors. We welcome and celebrate diversity and hold the child at the heart of everything we do.

BAPT is the first and foremost professional body for Play Therapists in the UK. We seek to promote out standards for Play Therapy practice and maintain a voluntary register of members who demonstrate that they have met our standards.  BAPT aims to relieve the needs of children, young people and adults suffering emotional and behavioural difficulties by promoting the art and science of Play Therapy and promoting high standards in the practice of Play Therapy for the public benefit.

BAPT is looking to appoint an experienced and enthusiatic self employed administrator to maintain the current role and also to help lead the modernisation of BAPT’s current administration systems. This is an exciting opportunity as BAPT is in a period of transition and is very open to innovative, creative and fresh ideas the successful candidate may have. BAPT welcome applicants from all walks of life and backgrounds.

Read more about us here: https://www.bapt.info

We have an exciting opportunity for a Finance Officer to join our team on a hybrid working basis with 2 days a week based at NGA’s office in Birmingham and 3 days working remotely. In return, you will receive a competitive salary of £24,000 - £26,500 per annum depending on experience.

National Governance Association is the only national membership organisation for school governors and trustees in England, and we work to improve the effectiveness of governing boards in both maintained schools and academies. As such it is the first port of call for many of the policymakers in the education sector who wish to understand the governor's view. We pride ourselves on our expertise and the quality of our products and services. Alongside our memberships, NGA offers training, e-learning, and consultancy.

As our Finance Officer, you will undertake operational finance activities and tasks to support the Head of Finance throughout the financial year, including the end-of-year audit.

Benefits of joining us:

- 25 days annual leave + bank holidays (increases to 26 after 3 years’ continuous service and to 27 after 6 years’ service)
- Pension contribution at 7%
- Flexible working arrangements
- Wellbeing support through our employee assistance programme
- Cycle-to-work scheme
- Option to buy and sell annual leave
- Railcards for qualifying staff
- Healthy CPD budget

Key responsibilities of our Finance Officer will include:

- Working closely with Head of Finance to ensure receipts are recorded correctly on Sage 50 and membership accounts are validated/activated on Sage CRM
- Issuing monthly invoices and reminders for new and existing membership subscriptions, training, consultancy, etc
- Reviewing online applications to ensure card payments have been successful and issuing invoices where payments have failed, or requested
- Updating Sage CRM with cheques received, cheques are banked on a weekly basis and entered onto Sage once cleared in the bank
- Taking credit card payments over the telephone and ensuring members are emailed confirmation of receipt
- Processing credit notes and cancellations accurately and updating the Sage CRM daily
- Assisting with the credit control function, chasing outstanding payments for membership renewals and new customers by phone and email
- Identifying and contacting unpaid membership subscriptions on a monthly to encourage business retention
- Entering supplier invoices/expense claims, collating supporting receipts, and getting appropriate authorisations for payment per policy
- Recording expenditure transactions in sage, checking and ensuring correct coding
- Administrating and reviewing credit cards, ensuring usage is per policy and transactions are correctly posted to Sage, with supporting documents and appropriate authorisations secured
- Reviewing and processing advance redemptions and petty cash, ensuring all receipts are provided, and obtaining approval per policy
- Assisting the Head of Finance with day-to-day finance management issues and assisting with analysis work
- Monitoring the Finance mailbox and personal mailbox daily and actioning all queries
- Supporting the implementation of new processes and carrying out User Acceptance Testing where required

What we’re looking for in our ideal Finance Officer:

- AAT Level 2 qualified or relevant experience
- 2 years minimum in a similar role
- Experience of Sage accounting software or other packages
- Ability to carry out debt-chasing activities via telephone
- Advanced excel skills
- Excellent professional telephone manner, interpersonal skills, administration skills, and written skills with a high level of attention to detail.
- Able to work independently without supervision and as part of a small team.
- Strong IT skills, including Microsoft Office and email systems
- Ability to prioritise with excellent organisation and time management skills

Closing Date: 12 noon, Monday 18th July 2022
Interview Date: Wednesday 20th July 2022

NGA are actively recruiting for this position and may contact shortlisted candidates prior to the published closing date so early applications are encouraged.

If you feel that you are the right candidate for the role as our Finance Officer or would like to find out more information about the role, then please click ‘apply’ now.We’d love to hear from you.

The Finance and Administration Officer role is a crucial position at Dig Deep. You will make the increase in Dig Deep’s impact in Bomet County possible by keeping accurate accountancy records on all of the organisation’s income and expenditure and ensuring that all transactions are undertaken in a timely manner.

You will also provide vital administrative support to Dig Deep’s senior leadership and management teams while having direct responsibility for managing Dig Deep’s thanking process and administering funding applications.

The direct outcome of your work will be the robust financial management of Dig Deep’s water and sanitation programmes, which will directly improve the lives of tens of thousands of children and families in Bomet County every year.

We are looking for a hard-working team member with an interest in financial management who has experience of working independently to achieve tasks by set deadlines. Attention to detail and diligence are essential qualities for the role, as are
strong writing and numerical skills.

You will be responsible for:

Finance

• Entering all transactions undertaken by the organisation into the accountancy records and ensuring that these transactions are accurately classified
• Securing and filing appropriate documentary evidence for all transactions undertaken by the organisation
• Entering information from accountancy records into the organisation’s cash flowprojections
• Using the accountancy records to answer questions posed by charity trustees, staff, volunteers, donors, suppliers and members of the general public
• Ensuring that all payments due to the charity are received on time
• Processing all receipts and payments from all organisation bank accounts, ensuring that all invoices issued to the organisation are accurately paid on time, salaries are paid and funds are transferred between accounts as required
• Routine communication regarding financial information with regulators and suppliers e.g. Companies House, HMRC, Charity Commission, accountants and the organisation’s bankers
• Supporting the Senior Management Team in the creation of budgets
• Assisting the Chief Executive with ad-hoc finance and governance tasks, i.e updating bank mandates, quarterly internal audits and sourcing documents for annual audit.

Administration - Fundraising and general office

• Undertaking general fundraising administration, entering all relevant personal and financial information of donors into the organisation’s database, in line withthe organisation’s privacy and data protection policies
• Identifying donors for thanking and executing Dig Deep’s thanking process,ensuring all donors are thanked on time by the appropriate member of staff
• Supporting the fundraising team to secure grant funding through administering trust mailings and funder applications
• Undertaking prospect research for trust and foundations, corporates and individuals when required
• Booking and paying for meeting spaces for co-working and monthly meetings
• Preparing and submitting gift aid claim forms
• Resolving administrative governance challenges as and when they arise

Full details and person specification can be found on the job description.