Admin Assistant

We are looking for an experienced Admin Assistant to support the Central Finance and HR teams.

Position: Administration Assistant (HR & Finance)

Location: Head Office in Dudley

Salary: Starting salary £18,426 (dependant on experience)

Hours: 35 hours

Contract: Permanent

Benefits: 28 days’ annual leave, 6% pension contribution, flexible and remote working opportunities, occupational sick pay, eye care vouchers.

Closing Date: 26th April

The Role

The Finance and HR Admin Assistant is responsible for ensuring that all invoices are paid on time and all members of staff are paid correctly, within agreed timescales and ensuring paperwork for new staff is completed and processed in an accurate and timely manner. This role would also require the candidate to assist with HR administration tasks including DBS checks.

Main duties include:

• Enter invoices due for payment into the Charity's Online Banking system
• Ensuring the charity’s Accounts Payable system is maintained
• To assist in maintaining the charity’s Nominal Ledger accounting system
• Reconciliation of monthly Petty Cash spreadsheet(s) and producing monthly imprest claims
• Ensuring all relevant forms are filled in by new starters
• Assist Finance Manager with payroll administration
• Collect holiday and sickness/absence data from HR system
• Collect expenses claims and refer to relevant Line Manager for approval
• Adding new employees details to HR system
• Assisting HR Department with administration duties; offer letters, issuing contracts of employment
• Keeping record of staff files and updating them as required
• Managing the DBS process.
• Checking and maintaining supply of stock of stationery and other items

The Ideal Candidate

We are looking for an experienced, self-motivated, professional Admin Assistant, with a great approach and interpersonal skills. You will be a confident communicator with a willingness to learn and support the team.

You will have:

• Experience in a similar role
• Knowledge of payroll and using accounting system
• Knowledge of Microsoft Packages with intermediate Excel skills
• Good knowledge and accounting experience of raising invoices, payroll
• Strong organisational skills and attention to detail
• Ability to engage and communicate confidently via phone, email, and in person
• The ability to manage a varied workload

This post requires a basic DBS check obtained through Gordon Moody.

About the Organisation

This registered charity has nearly 50 years’ experience in providing residential support and treatment for people who are severely addicted to gambling. They provide advice, education and high quality innovative therapeutic support to problem gamblers and those affected by gambling, through residential, online and outreach services.

The charity is an equal opportunities employer and welcomes enquiries from everyone and values diversity in its workforce.

You may have experience in areas such as Administration, Admin, Administrator, Admin Assistant, Administration Assistant, HR Assistant, HR Admin Assistant, Finance Assistant, Finance Admin Assistant, HR and Finance Assistant, Human Resources Assistant, HR, Human Resources, Invoice Assistant, Invoice, Accounts Payable, Accounts Payable Assistant, Accounts Assistant, Purchase Ledger, Purchase Ledger Assistant, Payroll, Payroll Assistant.

Healthcare Coordinator

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Healthcare Coordinator Responsibilities:

This is a key co-ordination role within two volunteer-enabled services which the Society offers. Both use trained volunteers to support people with dementia. The first helps them to make a Lasting Power of Attorney using the online tool provided by the Office of the Public Guardian and the second to appeal NHS Continuing Healthcare decisions.

The role supports the supervisor of both services to manage access to them and to deliver high quality information, as well as managing records and waiting lists. It also provides core technical and administrative support to the volunteers.

Healthcare Coordinator Requirements:

Do you want to support people with dementia to exercise their rights and help them gain more control of their lives? Are you a good communicator who can quickly absorb complex information, and explain it clearly but in a kind and empathetic way? Are you organised with strong attention to detail and ability to problem solve? Can you work within limits of strict confidentiality and as part of a team? Would you find delivering an excellent service to people with dementia fulfilling?

If so, and if you are educated to degree level or equivalent or have extensive relevant work experience, this could be the role for you.

About Alzheimer’s Society:

Alzheimer's Society is the UK's leading dementia charity. We provide information and support, improve care, fund research, and create lasting change for people affected by dementia.

Position: Lasting Power of Attorney/Continuing Healthcare Services Coordinator
Location: Birmingham
Contract type: Permanent
Hours: Full time, 35 per week.
Salary: £20,363 - £21,603 actual per annum (depending on skills and experience)

Closing Date: 06 May 2021
Interview Date: TBC

You may have experience of the following: Dementia Support Worker, Care Assistant, Caseworker, Special Needs Assistant, Social Worker, Social Care, Community Care, Helpline Coordinator, Volunteering Officer, Support Worker, Dementia Adviser, Mental Health, Dementia, etc.

Ref: 98490

Islamic Relief Worldwide is an independent humanitarian and development organisation, serving humanity for over 37 years. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for those affected by poverty, conflicts and natural disasters.

IRW are currently recruiting for the position of ‘International HR Manager' to join its dynamic International Programmes Division. The purpose of the role is to lead and strengthen the global HR remit and provide empowerment to the function by building global people practices that enable success. The post holder will provide strategic leadership, coaching and supporting globally based HR staff to enable good people management, empowering others to lead, and delivering on strategic ambitions relating to people and culture. The post holder will actively align to the CHS HR standards and implement within practises. 

The successful candidate must have or be:

• Level 7 CIPD qualified
• Strong and seasoned analytical and problem solving skills, with the ability to think creatively and laterally to overcome challenges
• Strong organisation skills and attention to detail to ensure high quality in ones work
• Ability to prioritise and work efficiently under pressure and subject to changing priorities; proven experience of managing multiple projects, meeting deadlines and using judgment and initiative in problem resolution
• Excellent communication (written and verbal)
• Excellent levels of computer literacy including Microsoft Office applications and HR software

If you are talented, reliable, service minded, resilient and a highly motivated professional looking for a meaningful career, with a strong commitment to IRW’s mission and values of sincerity, excellence, compassion, social justice and custodianship, please apply by completing our online application form.

PLEASE NOTE: Interviews are expected to take place on 12/05/2021. Only shortlisted candidates will be contacted.

Pre-employment Checks:

Any employment with Islamic Relief will be subject to the following checks:

• screening clearance
• proof of eligibility to live and work within the UK
• receipt of satisfactory references

Please note, for UK based roles, we are only able to accept applications from candidates who are eligible to work in the UK. We are unable to progress applications which would require sponsorship.

Our values and commitment to safeguarding

IRW is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom IRW engages. IRW expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRW also participates in the Inter Agency Misconduct Disclosure Scheme.

In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.

By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

Applicants should be sympathetic to the values of Islamic Relief:

(Sincerity, Excellence, Compassion, Social Justice and Custodianship)

Islamic Relief is an equal opportunities employer

Group Coordinator Smethwick GFS 9162

Term time only

Part time 5 hours per week

Salary: £2,535 (£12,86 per hr).

As part of our Covid recovery and growth plan, GFS are seeking a proactive and organised individual, to open and manage our planned group in Smethwick.

About the job

As part of our growth plan, GFS is undergoing an exciting change in the way we manage our service delivery. We have big plans to develop clusters of groups in targeted areas of England and Wales, to ensure we are best placed to meet the needs of girls and young women. As part of this change we are looking to recruit group coordinators to both new and existing GFS locations. Successful candidates will coordinate a local GFS group and gain experience in managing a team of volunteers and supporting the growth of GFS in the local area.

You will be responsible for; promoting GFS in schools and local networks to recruit girls/young women; train and lead a team of volunteers to plan and deliver weekly GFS sessions.

You will need experience of youth work or a related field in particular developing and delivering activities for children/young people.

You should be able to; apply equality, diversity, and inclusive practices across your work, operate within GFS’s feminist values, and put girls and young women at the heart of decision making.

You will have the ability to lead, motivate, and inspire volunteers and work as part of a team to deliver a structured programme of activities.

You will be an effective communicator able connect to a variety of audiences; and build your local knowledge to develop effective partnerships with people and organisations.

This post will require unsocial hours. (Evenings and weekend)

Statement of exemption with reference to the Equality Act 2010

The employee may provide girls and young women with personal services, promoting their welfare or education, which can be provided most effectively by a person of the same sex. The girls need a positive role model to build self-esteem, confidence and to help them take responsibility for their lives.

Due to the nature of the role this post is restricted to female applicants only under the Equality Act.

To apply please download the application pack and submit your application as soon possible. We will be scheduling interviewd as pplications come in.

Please note CV’s are not accepted.