We are looking for an experienced governance professional to play a pivotal role in providing high-quality governance and secretariat support and advice and assurance activities. This is a unique opportunity to work in a small friendly team which supports the Director of Kew and Kew’s boards and committees.

The Royal Botanic Gardens, Kew (RBG Kew) is a leading plant science institute, UNESCO World Heritage Site, and major visitor attraction. Our mission is to understand and protect plants and fungi for the well-being of people and the future of all life on Earth.

We are working to end the unprecedented extinction crisis and to help create a world where nature is protected, valued by all and managed sustainably. We will achieve these goals by drawing on our leading scientific research, unrivalled collections of plants and fungi, global network of partners, inspirational gardens at Kew and Wakehurst, and our 260 years of history.

Join us on our journey as protectors of the world’s plants and fungi. 

Kew has ambitious plans, and it is an exciting time to join the team. The job is located at our beautiful Kew Gardens site in South West London, although currently staff are working flexibly. 

We are looking for a governance professional who can provide high-quality secretariat for key corporate meetings, manage policies, track internal audit activity and bring together the narrative of the Annual Report and Accounts. Our successful candidate will have excellent writing skills, meticulous attention to detail, be highly organised, adept at managing a varied workload and comfortable working with senior stakeholders. 

Our fantastic benefits package includes opportunities for continuous learning, a generous annual leave entitlement, flexible working to help you maintain a healthy work-life balance, an Employee Assistance Programme and other wellbeing support such as cycle to work scheme and discounted gym membership. We also offer a competitive pension, an employee discount scheme and free entry into a wide range of national museums and galleries, as well access to our own beautiful gardens at Kew and Wakehurst.

If you are interested in this position, please visit our website for more information and to apply.

Closing Date: 08/08/2021

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please.

About Us

The National Lottery Community Fund is the largest funder of community activity in the UK - we’re proud to award money raised by players of The National Lottery  to communities across the UK.

At the heart of everything we do is the belief that when people are in the lead, communities thrive. National Lottery funding is open to everyone and we’re privileged to be able to work with the smallest of grassroots groups right up to large UK-wide charities and community groups. 

We support a wide range of projects with grants ranging from as little as £500 to multi-million-pound programmes.

Last year alone we gave out over half a billion pounds (£588.2 million) of National Lottery funding to over 14,000 community projects across the UK, enabling even more people and communities to bring their ideas and ambitions to life. Over eight in ten (83%) of our grants were for less than £10k, going to grassroots groups and charities.

We are here to support people and communities through bad times as well as good – and that has never been so important as this year. Thanks to National Lottery players, we’ve been able to respond quickly and positively to communities working hard to mitigate the impact of COVID-19. Their efforts have been humbling and inspiring and we’re delighted to have been able to help by distributing over £400 million pounds in National Lottery funding alone across the UK since the first lockdown began in March 2020.

About the Role

We have a new opportunity for a Senior Governance Officer.  In this role you will join a small core team of highly dedicated Governance Officers and Executive Assistants reporting into the Head of Governance. You will be expected to provide expert and highly professional governance support across the organisation at corporate and funding levels.

As a senior officer at the Fund you will have plenty of scope for autonomy and responsibility. You will use your judgement and knowledge to make recommendations and decisions, understanding the needs of different stakeholders and customers and providing prompt and high quality advice and feedback. You will take  personal leadership of your own  work  and your own development. You will take pride in your work and positively influence and engage with stakeholders both internally and externally.

You will have good knowledge of the environment in which an NDPB operates and of the relevant legislation.

You will develop, implement, communicate and maintain governance policies and processes. Importantly you will support our drive to continually improve governance procedures across the Fund.

You will provide effective and strategic support to the Head of Governance in the development and delivery of governance policies and processes, and the day to day management of the Team.

You will also establish and maintain a complex schedule of corporate meetings Fund-wide and provide a seamless service to the senior leadership of the organisation.

Contract Type: Permanent

Hours: 37 Hours per week, flexible working considered

Interview Date: w/c 6th September

Location: London – occasional travel to the office but flexible

 

Essential Criteria

• Excellent knowledge and demonstrable experience of governance practice in the public sector and improving governance processes
• Excellent attention to detail within your communication skills, both verbal and written
• Excellent organisation and planning skills
• Demonstrable experience in capturing information in a clear and concise manner and taking minutes

Desirable Criteria

• Demonstrable experience in project management
• Ability to work collaboratively and demonstrate leadership

For You

We seek to develop our staff and offer a wide range of personal development opportunities.

We offer a wide range of generous benefits including:

• Generous annual leave and company pension scheme
• Flexible working to support staff with their work/life balance, taking into account things such as caring responsibilities, worship and attendance at religious festivals
• Enhanced paid maternity, paternity and adoption leave
• Season ticket and cycle to work loans
• Paid volunteering leave

Equal Opportunities

We believe our people should represent the communities, organisations and individuals we work with. As such we particularly welcome applications from people with disabilities, Black, Asian or Minority Ethnic (BAME) backgrounds, LGBTQ+ and from different socio-economic and educational backgrounds.

Equality, diversity and inclusion in our grant-making, and amongst our people, are all vital to our success in supporting people and communities to thrive.  We believe our people should represent the communities, organisations and individuals we work with.  We are committed to being an inclusive and great place to work, and recognise our people come from diverse backgrounds. We are a Disability Confident employer and positively welcome applications from disabled people.

Full time, 35 hours per week

Permanent

Grade AL, Salary £74,460 per annum

Location: London

Closing date: 5.00pm on 06 August 2021

1st stage interviews: 18 / 19 / 20 August 2021

Informal discussion with team members: 23 / 24 August 2021

2nd stage interviews: 25 August 2021

The Royal College of General Practitioners is the largest membership organisation solely for GPs in the United Kingdom. Founded in 1952, it has over 54,000 members who are committed to improving patient care, developing their own skills and promoting general practice as a discipline. General practice is the largest branch of the medical profession. It provides some 1 million consultations for patients in the UK every working day and deals with 86% of the health problems experienced by the UK population.

This is a fantastic opportunity to join one of our high-profile teams and ensure the College is compliant with internal and external regulatory requirements and best practice. Working within this high-quality support function, you will be responsible for the strategic development, management and the provision of the corporate governance framework for the College. You will provide strategic and professional advice on legal, constitutional and corporate governance issues.

As an expert, you will ensure the College has systems and processes in place to provide assurance to the various Boards. This includes responsibility for a robust framework for the escalation and management of risk. You will be the operational lead for the Audit Committee, Governance Committee and Nominations Committee, supporting Officers and Trustee leads, as required, on annual work plans and drafting papers.

To be successful in this role you will have:

• Successfully led on the delivery of legal, governance & risk strategies.
• Established robust systems for the delivery of effective legal, constitutional and governance management
• Managed risk management frameworks and associated risk registers
• Established and built effective partnership arrangements
• Worked at a senior level, influenced and advised on current thinking and approaches on strategic law and governance matters in the not-for-profit sector

The successful candidate will share our corporate values. In return, the College offers excellent terms and conditions.

If you feel that this role is the next step in your career, we would like to hear from you.

For further information, please download the full Candidate Briefing Pack below.

To apply, please click 'Apply' below, and upload your CV and cover letter.

The Royal College of General Practitioners is an equal opportunities employer and welcomes applications from all sections of the community.

                                            ~ Putting members at the heart of everything we do ~

Governance Associate

Full time - London (2 days a week, Remote 3 days a week)

A pretigious regulatory body are seeking a Governance Associate to join their team. This is an exciting time for the organisation as they envolve into a brand new organisation with new powers and repsonsiiites. This role provides an exciting opportunity to be part of the Secretariat, ensuring that the highest standards of governance are maintained.

The Role:
The individual will provide high quality company secretariat and governance support and advice. The individual will be a highly motivated self-starter who enjoys working in a fast-paced environment in a role that has a broad governance remit.

The Governance Associate will report to the Operations Director and work closely with the Company Secretary. Providing high quality support to the Chair and board members and collaborating with Secretariat colleagues to establish and maintain robust governance arrangements. This will include:

• Providing general secretariat support, including arranging Board/ governance meetings, supporting the preparation and circulation of agenda/ papers and minute taking.
• Attending, and providing secretariat support, both private and publicly held.
• Ensuring effectiveness of the Board and its members, including through induction, on-going training and annual evaluations.
• Ensuring effective governance arrangements are in place and providing governance advice as necessary.
• Supporting Board appointments and on-boarding processes and succession planning.
• Supporting the preparation and submission of statutory reporting obligations
• Monitoring and supporting compliance with the governance framework, including the Terms of Reference, Memorandum of Understanding, Service Level Agreement, Due Process Handbook, Conflicts of Interest policy and GDPR. Ensuring appropriate records and disclosures, including publication of registers where applicable.
• Responsibilities may vary from time to time in line with business need.

The Person:
The ideal candidate will:

• Have experience of providing high quality secretariat and general governance support.
• Have practical experience of applying the UK Corporate Governance Code and / or Public Sector Governance Code.
• Have experience of drafting governance processes and documentation.
• Be adaptable, flexible and comfortable working in a fast-paced environment.
• Have strong written and verbal communications skills.
• Have strong organisation skills and attention to detail.
• Have good levels of computer literacy.
• Have a relevant qualification, preferably Chartered Governance Institute.

In return the organisation promotes a very healthy work/life balance, and a very attractive benefits package. Remote working for 3 days a week and London office based for 2.

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

I am delighted to be working with an amazing health charity in search of a Governance Officer to work closely with the organisations Partnerships Manager. This part time (21 hours per week) role will see you developing formal internal policies and procedures and review existing policies and procedures, ensuring that the statutory obligations are being met.

Main objectives:
To support the Partnerships Manager in the development of formal internal policies and procedures for the smooth running of the organisation and in line with the organisations vision and mission as well as strategic objectives.

Principal Duties and Responsibilities:
Working with the Partnerships Manager to prioritise and develop timelines for development and approval of formal internal policies and procedures and working with colleagues as required.
Undertaking a review of the policies that are in place, identifying where new policies or amendments to existing policies are required.
Updating the policies database for the team.

Skills and experience:
Knowledge of relevant charity and company law and the policies and procedures required for an organisation such as the ILDS
Significant relevant professional experience including experience of working either within or linked to the voluntary and community sector.

If you have the above skills and experience, and are immediately available, please apply online today!

Location: Home based

Reporting to: Head of Operations

Overall Responsibilities

Provides support to leadership team and Board of Trustees with organisation, administration, scheduling, correspondence and meetings. Takes responsibility for development of required documentation and files, deadline compliance and other recording of decisions, actions and progress from leadership and Board meetings.

Responsibilities

Administration

• Plan, schedule and coordinate all internal staff team meetings and leadership meetings.
• Seek and book appropriate meeting venues, arrange refreshments and organise business travel arrangements, where necessary.
• Coordinate all reimbursements of ‘out of pocket’ expenses incurred by Board of Trustee members.
• Maintain electronic filing system, processing information and exercising version control for all relevant documentation.
• Assist with producing reports and presentations for projects.
• Monitor the organisation’s generic email inbox and liaise with colleagues for action.
• Process, record and track delivery of resource orders.

Governance

• Provide administrative support to KIO Governance, including Board of Trustees, Finance and Risk committee, People and Culture committee, Players Advisory Board and Strategic Partner Advisory Board.
• Liaise with the CEO and the Chair of the Board to plan and schedule all Board of Trustees meetings.
• Prepare meeting agendas, undertake required research for meetings and record actions and decisions through the production of minutes for each meeting.

Leadership support

• Manage diaries and schedule meetings for senior leadership team and Chair.
• Provide general administrative support for senior leadership team and Chair.
• Attend all leadership meetings and record actions and decisions made.

Note: This role will be home based but will require the flexibility to travel to meetings upon request.

Kick It Out is an equal opportunities employer and welcomes applications from all sections of the community.  Kick It Out selects all candidates for interview based on skills, qualifications and experience. Candidates with a disability who meet the criteria will be offered a guaranteed interview.

Assistant Company Secretary (Housing Governance)

Salary: £31,025 - £34,472 per annum (£18,867 - £20,963 pro rata)

Hoddesdon, Broxbourne 

12 month fixed term maternity cover

Part time - 22.5 hours per week, full-time applicants considered

 

Closing Date: 5th August 

Interview Date:  10th August

Our client have an exciting opportunity to join their friendly and collaborative team. You would be an Assistant Company Secretary servicing their Group Board and subsidiaries. This is a 12 month maternity cover. They are looking for someone to work 3 days per week, but will also consider full-time applicants.

Job requirements:

•  You would be responsible for servicing the Group Board and subsidiaries, taking accurate and good quality minutes for all meetings as well as agreeing agendas, making meeting arrangements and ensuring high-quality papers are sent out on time, including writing and editing board papers.

•  You would also be responsible for keeping their forward planning documents up-to-date as well as a record of completed governance work so we can make sure we meet all their regulatory requirements and that the Board has oversight of what they need to.

• Acting as Deputy Company Secretary, you would oversee the arrangements for signing and sealing documents, and would support with the various compliance checks that we do each year, including our Regulatory Standards, Code of Governance and Code of Conduct. You would also support with a range of governance activities including board appraisal records and governance policies.

What our client are looking for: 

• Governance experience is essential, as well as knowledge of working with Boards. 

• A Company Secretarial qualification is desirable but not essential

• Most important is that you have the aptitude to work with stakeholders and other colleagues to maintain a well-organised governance function. 

• This vacancy is a fantastic opportunity for someone with excellent organisation skills, a flair for minute-taking and good written skills. 

Our client are flexible on which days and times are worked although most of their meetings take place on a Monday or Tuesday. They are also flexible as to location. They recognised that the pandemic has shifted many people’s approach to work and they have already rewritten our flexible working policy to enable staff to work from home more if they are able to.  Many of their office-based staff are looking to split their working week between the home and the office, and with this role they are very open to discussions about a more remote working arrangement if you aren’t local.  Their board sessions going forward are likely to be a blend of virtual and in-person meetings and they would expect you to attend those held in their offices. 

All their vacancies are open to flexible working arrangements, something they are really proud of. They offer a competitive benefits package including generous leave entitlements and a personal pension scheme.  They believe in the benefits of a diverse workforce and strongly welcome applications from those currently under-represented in the organisation, including LGBT (lesbian, gay, bisexual and transgender) people, people with disabilities and people from black, Asian and minority ethnic backgrounds.

Our client are currently the largest provider of social housing in the Broxbourne area, owning and managing almost 5000 properties in Hertfordshire and Essex. Their aim is to provide safe and secure homes for their customers and strengthen their local community whilst delivering excellent customer service.

#AssistantCompanySecretary #Housingjobs #Governancejobs #Hoddesdon #Broxbourne #housing #recruiting #Careers #hiring

I am delighted to be working with an amazing animal charity to recruit a Fundraising and Communications Compliance Officer. This 12-month FTC (option of full or part-time) is to support implementation and ongoing adherence implementation of fundraising compliance (including the Fundraising Code of Practice and GDPR) and work with the Head of Fundcomm Compliance and Supporter Experience as follows:

Key Responsibilities and Duties:
Assistance with Strategy development
Assist with the development and delivery of the risk and compliance strategy and develop mitigation strategies (ensuring that they can be delivered in a timely manner)
Assist with delivery of Fundcomm compliance strategies such as data collection, processing, capture, storage, destruction, transfer, profiling.

Assessment and reporting
Assist in the delivery of regular reviews of compliance processes in line with current regulation and legislation (including internal and suppliers).
In collaboration with the Compliance Manager, ensure that actions from recent compliance audits are delivered to meet the requirements for GDPR compliance (in terms of data generation, consent, storage, deletion and consent refreshment, tools and systems)
Prepare internal updates and progress reports and alongside the Compliance Manager update stakeholders on compliance levels and risks and progress against agreed milestones.
Assist in setting up talks, presentations and working with our comms team to devise sector press statements.
Attend meetings and update on progress with other key stakeholders as required such as SLT, Trustee and other governance meetings as required.

Project Management
Work collaboratively with a variety of teams across the charity (such as Fundcomm, Legal, Information Services)
Assist in the delivery of Fundcomm compliance plans with prioritised actions ensuring that we are keeping to agreed deadlines to continue to meet GDPR requirements - covering areas of:
Contracts outlining data processing agreements with the charity's professional fundraising agencies and suppliers acting as data processors
Data sharing (especially via email)
Formal Audit trails
Formalised Compliance manuals for staff
Staff awareness of regulatory and legislation framework they are governed by.
Set up and minute meetings and circulate communications and actions as required. Chasing agreed actions from staff and teams as agreed.
To assist in the production, maintenance and use of team compliance manuals thereby ensuring relevant compliance documentation is in place and updated across Fundcomm teams.
Work with the Legal Team to ensure that third party contracts are in place, include fundraising compliance clauses where applicable and that monitoring and relevant administration is taking place and is stored.
Ensure that correct consent statements and data processing notices are being used, reviewed and tested and that the related data is being processed and stored correctly.
Coordinate stakeholders, develop project plans, monitor and track project progress, measure performance using appropriate tools and techniques and deliver the project to set timescales.
Oversee the day-to-day monitoring and management of the fundraising code of practice and legislation proposals and changes within the industry.

Staff engagement and training
Keep up to date with compliance requirements, legal and regulatory changes, sector trends and best fundraising practice in and ensure that this informs your work and relevant staff are updated accordingly.
Ensure that Fundcomm staff are aware of and assist with training to ensure they are compliant with the legislative and regulatory frameworks that govern fundraisers now and in the future.
Alongside the Head of FundComm Compliance and Supporter Experience, be a first port of call in offering ongoing advice and support on consent, privacy and data protection issues.
Deliver compliance training as required (and assist with training sessions including room booking, invitations, preparation of training materials, and external trainer liaison where applicable).

If you have the above skills and experience and are looking for a new opportunity, please apply online today!

I am delighted to be working with an amazing animal charity to recruit a Fundraising and Communications Compliance Officer. This 12-month FTC (option of full or part-time) is to support implementation and ongoing adherence implementation of fundraising compliance (including the Fundraising Code of Practice and GDPR) and work with the Head of Fundcomm Compliance and Supporter Experience as follows:

Key Responsibilities and Duties:
Assistance with Strategy development
Assist with the development and delivery of the risk and compliance strategy and develop mitigation strategies (ensuring that they can be delivered in a timely manner)
Assist with delivery of Fundcomm compliance strategies such as data collection, processing, capture, storage, destruction, transfer, profiling.

Assessment and reporting
Assist in the delivery of regular reviews of compliance processes in line with current regulation and legislation (including internal and suppliers).
In collaboration with the Compliance Manager, ensure that actions from recent compliance audits are delivered to meet the requirements for GDPR compliance (in terms of data generation, consent, storage, deletion and consent refreshment, tools and systems)
Prepare internal updates and progress reports and alongside the Compliance Manager update stakeholders on compliance levels and risks and progress against agreed milestones.
Assist in setting up talks, presentations and working with our comms team to devise sector press statements.
Attend meetings and update on progress with other key stakeholders as required such as SLT, Trustee and other governance meetings as required.

Project Management
Work collaboratively with a variety of teams across the charity (such as Fundcomm, Legal, Information Services)
Assist in the delivery of Fundcomm compliance plans with prioritised actions ensuring that we are keeping to agreed deadlines to continue to meet GDPR requirements - covering areas of:
Contracts outlining data processing agreements with the charity's professional fundraising agencies and suppliers acting as data processors
Data sharing (especially via email)
Formal Audit trails
Formalised Compliance manuals for staff
Staff awareness of regulatory and legislation framework they are governed by.
Set up and minute meetings and circulate communications and actions as required. Chasing agreed actions from staff and teams as agreed.
To assist in the production, maintenance and use of team compliance manuals thereby ensuring relevant compliance documentation is in place and updated across Fundcomm teams.
Work with the Legal Team to ensure that third party contracts are in place, include fundraising compliance clauses where applicable and that monitoring and relevant administration is taking place and is stored.
Ensure that correct consent statements and data processing notices are being used, reviewed and tested and that the related data is being processed and stored correctly.
Coordinate stakeholders, develop project plans, monitor and track project progress, measure performance using appropriate tools and techniques and deliver the project to set timescales.
Oversee the day-to-day monitoring and management of the fundraising code of practice and legislation proposals and changes within the industry.

Staff engagement and training
Keep up to date with compliance requirements, legal and regulatory changes, sector trends and best fundraising practice in and ensure that this informs your work and relevant staff are updated accordingly.
Ensure that Fundcomm staff are aware of and assist with training to ensure they are compliant with the legislative and regulatory frameworks that govern fundraisers now and in the future.
Alongside the Head of FundComm Compliance and Supporter Experience, be a first port of call in offering ongoing advice and support on consent, privacy and data protection issues.
Deliver compliance training as required (and assist with training sessions including room booking, invitations, preparation of training materials, and external trainer liaison where applicable).

If you have the above skills and experience and are looking for a new opportunity, please apply online today!

WCA (Wandsworth Care Alliance) is a small Charity that works to supports local Voluntary Sector infrastructure and help the views and feedback of local residents influence the design and delivery of local services, particularly around health and care services.  

We are seeking to recruit a highly organised person with strong interpersonal, secretarial and administrative skills to enhance support and administrative structure for the Board and Senior Management Team.  This is a part time position, so being organised and efficient will be key to your success.  But at the same time offers the opportunity for somebody looking for a job with a different work life balance scope for a good degree of flexibility in a non-corporate, but still professional environment.  Ideally you will have experience of working in a similar role but somebody, possessing the specified skills, wanting to move into this type of role for the first time may also be a viable candidate.

LOCATION: London, Cardiff, or remote within UK. (currently all our staff are working at home and can attend offices on an optional basis. This situation is likely to continue until at least January 2022)

We are looking for a proactive administrator to step into the role of HR and Operations Assistant in a maternity cover role. This is a great opportunity for someone interested in developing their knowledge of HR, finance and operational processes to put their skills to good use within our small, friendly charity.

This is a very broad role providing support predominantly to the Human Resources Manager with a variety of HR administrative process. Being a small charity, the remit is very broad and also includes supporting with learning and development activities, facilities management and software systems, as well as providing administrative support across the wider team. The role also supports the Finance Manager with basic financial processing.

The ideal candidate will need to show strong administrative experience with the ability to successfully coordinate different projects and timescales simultaneously. For example, you may be supporting some internal communications at the same time as responding to requests for invoices with a recruitment deadline looming. To achieve this you will need:

• Knowledge of the main HR processes
• Excellent attention to detail with a high degree of accuracy
• Good organisational skills with a flexible mindset for changing priorities
• Good knowledge and experience of using word-processing, spreadsheets, email software and other software packages, as well as supporting online meetings

Note: Covid-19 restrictions permitting, Elrha’s staff are usually based at our offices in London and Cardiff. While the preference is for the HR and Operations Assistant to be able to work in one of these locations, remote working may be possible for the right candidate.

Elrha is a global charity that finds solutions to complex humanitarian problems through research and innovation. We fund and support projects that go on to shape the way in which people across the world are supported during a crisis. We are based in the UK, but our roles have a global reach. We’re an established and respected part of the humanitarian community, working closely and meaningfully with our fellow networks and actors to make change happen. Elrha is a wholly owned subsidiary of Save the Children.

To apply
If you feel you have the skills and experience we’re looking for, please review the full job description for further details. Please ensure you tailor your CV to highlight appropriate skills and experience to the role and provide a personal statement (500 words maximum) to explain how you feel you meet the requirements of the role and why you feel this is the next career move for you. We look forward to hearing from you.

We are committed to the safeguarding and protection of vulnerable people in our work.  This post is subject to a range of vetting checks including a criminal records disclosure.

We recognise the positive value of diversity and promote equality, and are committed to improving employment opportunities for minority groups. We welcome and encourage applications from people of all backgrounds, particularly from Black, Asian and Minority Ethnic (BAME) and disabled candidates, as BAME and people with disabilities are currently under-represented throughout our work. We also welcome applications from LGB and Trans, and non-binary candidates. 

Closing date: 15 August 2021
Interviews: Week commencing 23 August 2021

Supporting the development of the new Institute for Agriculture and Horticulture, the role holder will act as the PA to the CEO and support the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.

Main duties

• Provide support to the CEO with diary, travel arrangements, arranging external and internal meetings, email management, and drafting or sending out correspondence
• Support the CEO and Operations Manager in tracking the implementation, evolution and reporting on TIAH's five-year strategy
• Work with the Operations Manager to carry out tasks and functions related to office and business management, people management, and commissioning.
• Undertake necessary finance and banking duties
• Assist the Operations Manager ensuring governance and regulation / compliance requirements are met, including GDPR
• Project management duties, including maintaining registers and Gantt charts, reporting, and document management
• Manage events and meetings, including assisting the chair, diary and venue scheduling, managing and communicating with attendees, drafting papers, minuting and IT troubleshooting
• Assist any member of the TIAH team on agreed tasks and projects, for example undertaking desk-top research exercises
• Undertake any other responsibilities commensurate with the post that the CEO and Line Manager may require

Person requirements

• Behaviour expectations: Trust, efficiency, quality, expertise, can-do attitude, and affinity and understanding of TIAH's aims and objectives
• Role holder is expected to be set up for remote working, including a dedicated safe workspace with adequate and secure internet connection and reception. Laptop provided.
• Ability to travel within the UK required, including regular team meetings held in the West Midlands.
• Ability to work flexibly required, including occasional evenings and weekends.
• Role subject to review based on the needs of the new organisation.

Essential requirements

• High level of digital competence, proficient in Word, Excel, and PowerPoint
• Strong organisational and administrative skills
• Ability to juggle and prioritise multiple tasks while meeting deadlines within a collaborative team environment
• Ability to interact comfortably and professionally with multiple stakeholders, ranging from colleagues to trustees to members
• Excellent communication and organisational skills, with the ability to work to tight deadlines
• Strong writing abilities, ranging from summarising complex discussions to drafting emails and correspondence
• Ability to work as a part of a team but be self-disciplined to work alone on a day-to-day basis
• Flexible approach to work and ability to respond quickly, including the ability to recognise a need and act on it
• Attention to quality and client excellence with excellent attention to detail
• Ability to balance and flexibly work within matrix management

Desirable requirements

• Degree educated
• Experience working in a support role

Benefit package

• Salary range: Band 3 £25,000 – £30,000 p.a.
• This position is being offered on a full-time (35 hrs per week), 9-month fixed term contract. (The post may be extended depending on securing funding for future years.)
• Home-based (Occasional UK travel will be required, including regular team meetings within the West Midlands and London. Applicants are expected to be set up for home working.) 
• Working hours: 9:00 – 17:00 Monday to Friday, with 1-hour unpaid break. Occasional evenings and weekends required.
• 36 days paid annual leave pro rata (inclusive of 8 bank holidays and 3 privilege days at Christmas)
• Employee pension scheme (matched employer contributions up to 10%)
• Employee assistance programme
• Excellent training and development opportunities

Deputy Company Secretary | 3 months + | £380 - £425 per day (Umbrella Co) | London

For a safety regulator in the transport industry, we are recruiting an interim Deputy Company Secretary for 3 months + (could go permanent) to start ASAP. Reporting to the Company Secretary, the Deputy Co Sec will coordinate and play a leading role in running the AGM, Shareholder, Member, Subsidiary and Committee Board meetings which are scheduled for the rest of the year. This is a hands-on Deputy Company Secretary role which will suit someone happy with autonomy and come with proven experience in the Non-profit / Government / Public Sector.

Main Duties:

• Provide high-level proactive support and guidance to Boards and Committee chairpersons
• Oversee and coordinate all arrangements for meetings, collation of papers and agenda packs
• Attending Board and Committee meetings and drafting minutes, compiling Chair meeting reports and coordinating CEO Board report
• Deputising for Company Secretary
• Responsible for the appointment processes for all new NEDs
• Responsible for all Company Secretarial services to the Audit and Risk Committee
• Responsible for all Company Secretarial services to the two company subsidiaries
• Responsible for managing and coordinating the Annual General Meeting in compliance with the Constitution Agreement and Company Articles
• Ensuring all statutory filings are prepared and submitted at Companies House

Person Specification:

• ICSA / CGI qualification or part-qualified with substantial experience at Deputy Company Secretary level
• Working knowledge of CA2006 and corporate governance
• Able to grasp complex legal and regulatory documents and provide related advice
• Ability to take a hands-on approach to a wide range of company secretarial needs
• Experience of using Board Portals
• Excellent discretion and integrity handling confidential information and working with senior stakeholders

________

As an employer, we are committed to ensuring representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

If you know anyone looking for a new role, your referral could earn you £250

The consists of five distinct brands: , , , and . If you or anyone you know is looking to join our growing recruitment team, speak to us today. £250 is on offer for any referrals we successfully hire.

This is a key role in a small and ambitious think-tank which has established a significant track record and reputation for thought leadership on understanding attitudes, forging effective narratives and promoting constructive policy solutions on issues of immigration and integration, race and identity in Britain today.

Joining a small and dedicated team, you will be responsible for the effective management of the office which involves lead responsibility for office systems and procedures with responsibilities across finance, governance, HR, grants management and executive support to the Director.

You will manage the communication and information flow between the Director and stakeholders, responding directly to enquiries and managing the Director’s diary. You will need to minute meetings and organise events, training courses and travel arrangements.

With significant experience as an Office Manager or EA/PA at the senior level, you will be a confident and discreet professional with demonstrable experience in office management and senior administration and confidence in dealing with finances and budgets. You will have experience facilitating all aspects of Board level meetings, liaising with various internal and external contacts and stakeholders and prioritising busy workloads. With exceptional communication and interpersonal skills you will have strong IT proficiency and a commitment to social inclusion and fairness.