HR TEAM
The HR Function is responsible for attracting, selecting, developing and retaining high-quality medical and non-medical volunteers for MSF operations and MSF UK & Ireland office staff.
The department provides HRM support to both the MSF UK field staff and MSF UK and Ireland staff. It is actively involved in the international MSF HRM forum to promote best practice in the management and support of field staff in general and to provide more equal opportunities for UK field workers in particular. The department plays a pivotal role in building up and maintaining relationships with the UK medical community and networking with medical institutions.
In addition, the department is part of a larger ‘virtual HR department’ for Operational Centre Amsterdam (OCA) which comprises MSF UK/IE, MSF Germany and MSF Holland. Together the department works in partnership on all aspects of field related HRM.
MAIN DUTIES AND RESPONSIBILITIES
(specific to field staff)
- Manage all practical arrangements for departing field staff, including: booking travel, obtaining visas, and ensuring all necessary documentation is in place, in line with the MSF procedures, and in consultation with the Human Resources Officers (HROs) and overseas counterparts where necessary
- Ensure that all paperwork for staff contracts, payroll, and benefits is in place and processed within necessary time frames and according to MSF policies. This includes processing expenses, contract commencement and conclusion, insurance enrollment and filing to ensure correct and transparent reporting
- Regularly update HR information systems (HRIS) (HR databases and Excel-based), the electronic and hard copy filing systems and other HRIS relevant to field staff, ensuring information on all field staff is accurate, complete, and processed confidentially in line with GDPR
- Act as first point of contact for field staff queries on administration of pay and benefits and routine HR matters (over the telephone, by email, and face-to-face) providing information and basic HR advice in line with organisational policy
- Together with the other HR Administrators act as first point of call for all public enquiries regarding working for MSF in the field
- Undertake all pre-employment checks as necessary, including but not limited to obtaining references and DBS certificates, and facilitating medical clearances as necessary
- Scale field staff CV’s rating their experience to determine their salary level
- Prepare standard employment letters for field staff as required. Work as a full member of the wider MSF UK HR team, assisting with HR projects/tasks as and when required
Relationship-building
- Develop and manage relationships with counterparts in the overseas offices - especially the Operational Centres’ (‘OCs’) field HR teams
- Work closely with overseas counterparts and the Field HR team to ensure a smooth process for UK staff departing to, and returning from, the field; use own initiative to troubleshoot and escalate any issues as necessary.
- Coordinate with various services providers to manage the departure/return of field staff (including, but not limited to: travel agent, couriers, healthcare service providers)
- Liaise directly with visa service provider, embassies and consulates to obtain visas for staff in collaboration with overseas counterparts as necessary. Developing and maintaining positive relationships with all parties
Use of resources
- Manage the administrative processes in the most cost-effective manner possible by making independent decisions regarding expenses in accordance with the policy, escalating exceptions appropriately
- Raise purchase orders for expenses related to the field staff and validate related invoices prior to approval by line managers
- Actively contribute to the revision of internal HR processes and the harmonisation of HR administration processes across the movement, updating process documents as necessary and suggesting improvements to day-to-day processes
- Support other HR team members by sharing knowledge, and best practice; contributing to the training of new team members.
- Support line managers within the UK office by referring them to the management tools and resources available
- Assist the HR Officer (Learning & Development) with preparative and administrative processes for the Welcome Days.
- Responsible for processing requests for Certificates of Coverage and Forms a for field staff where necessary, including liaising with the overseas section, preparing the relevant documents and submitting to the relevant authority
Analysis and initiative
- Collate key HR information, providing regular and ad-hoc statistics and reports to relevant people (HR Managers, HROs and the wider office) accurately and within the agreed timeframes
- Take responsibility for planning and prioritising workload, ensuring that tasks are completed within the agreed timescales, taking the initiative to adapt priorities as required by changing priorities ensuring that all staff depart to the field within the agreed timescales
- Continually revise communication and data-collection procedures to ensure compliance with UK law and to maximise effectiveness and utility for the HR team and field staff at all stages of their MSF UK employment lifecycle
- Support HR Managers and HROs with employee relations casework as required
- Disseminate information and documentation received from the field, OC’s and MSF UK relating to security, health and situation reports appropriately
- Ensure that departure processes are followed and all relevant documentation is filed, in accordance with MSF policy, and recorded in HRIS as necessary
Please note that this list is indicative of the key responsibilities of this role but is by no means exhaustive. MSF is an emergency organisation and a ‘can do’ attitude and flexibility to take on other related tasks is essential.
PERSON SPECIFICATION
Essential skills and behaviors
- A systematic and organised approach with an ability to follow things through and adhere to strict deadlines
- Ability to work supportively and effectively within and across teams, and build good working relationships both in the office with colleagues overseas
- Ability to work independently and under minimal supervision in a fast paced and demanding environment exercising good judgment and using own initiative
- Ability to plan, manage own workload, juggle priorities and work under pressure while maintaining efficiency, accuracy and adhering to strict deadlines
- Proven ability to write clearly and accurately produce, adapt and proof-read documents
- Confident interpersonal and clear communication skills
- Solid administrative experience, preferably in an HR department, including recruitment, preparing standard letters, documents and data inputting and filing
- Experience of supporting internal and external clients in a busy service-orientated environment
- Sound understanding of the role of Human Resources within a wider organisation
- Consistently high degree of accuracy and excellent attention to detail
- Strong Microsoft Excel and Word skills, proficient use of email systems, filing systems, internet research, and office intranet/data systems
- Ability to deal with people at all levels and from all backgrounds
- Responsible attitude to dealing with sensitive and confidential information, and awareness of GDPR
- Willing to continually update own skills and knowledge across a range of HR-related subjects
- Commitment to the aims and values to Médecins Sans Frontières
Please visit the MSF UK website for the full job description.
HOW TO APPLY
Please apply on our website by submitting a copy of your CV together with a letter of motivation by the closing date: 12 July 2020, 11.59 pm (BST).
Médecins Sans Frontières/Doctors Without Borders (MSF) provides life-saving emergency relief and longer-term med... Read more
The client requests no contact from agencies or media sales.
N.B. This vacancy requires candidates who are immediately available, and we will consider applications in the order they are received.
ABOUT THE ROLE
This role is a fixed term contract to support the People and Organisational Development team in providing accurate, proactive, customer focused and comprehensive HR Administrative support service in our London and Regional offices. Amnesty International is undergoing a significant period of change and the HR Administrator will be involved in providing support to a variety of change projects.
ABOUT YOU
This role requires excellent administrative skills with the ability to prioritize work to meet strict deadline. Knowledge of HR processes and practices and demonstrable capability and aptitude for working with a HR information system in an automated environment is desirable.
MAIN RESPONSIBILITIES
- Act as the first point of contact for administrative queries providing basic information, signposting, or escalating queries appropriately to other team members for resolution
- Provide timely and accurate administrative support to the HR Advisory team
- Draft and issue letters relating to contract changes, salary, absence management and leavers - update payroll with these changes as required.
- Work closely with the HR advisory team and the Intranet Manager to ensure all HR policies, guidelines and key information are kept up to date on the Nolwazi (intranet).
- Administer employee benefits such as the cycle scheme, season ticket loan, childcare allowances/vouchers.
SKILLS AND EXPERIENCE
- Previous experience in a customer facing role in an office environment
- Knowledge of HR processes and practices and demonstrable capability and aptitude for working with a HR information system in an automated environment is desirable
- Excellent administrative skills including ability to prioritize work to meet strict deadline
- Accuracy, attention to detail, initiative and the ability to follow instructions
- Excellent IT skills, including MS Office, and databases.
- Effective verbal and written communication skills
- Able to communicate with tact and diplomacy
- Works on own initiative but can also adhere to procedures and systems
- Able to work in a manner that is consistent with the organisation's core behaviours and competencies
- Willingness to suggest changes to systems and ways of working to improve efficiency
Amnesty International is a global movement of more than 7 million people who take injustice personally. We are campaigning for a world ... Read more
Do you want to be part of an organisation that fights for children every single day?Then join us as HR Officer to be the first point of contact for HR services for employees and managers, providing information and guidance on core HR policy and process.
It is an exciting time to join the HR team at Save the Children UK. We are embarking on a significant departmental change to drive the delivery of first class service to our organisation. Our key focus is to deliver a more streamlined, efficient and consistent service that will enable the organisation to focus on its number one commitment; improving the lives of children around the world. As a result we have created a number of new specialist roles within the HR team to drive forward the change within HR and the wider organisation, with a strong focus on improving our culture and supporting our people. Right now, we are looking for people who want to help build a leading HR function and establish a long-term approach to achieving these goals. So, if you want to join us on this exciting journey and play a key role in an organisation which fights for children every single day then this could be the perfect opportunity for you.
The role of HR Officer is a customer-focused and multi-functional role providing an effective transactional service across the areas of recruitment, onboarding and post-employment support such as learning and development and contractual changes. You will be expected to build and maintain relationships with service managers and other customers as well as the wider HR community and you will think creatively to resolve manager and customer queries. In addition you will:
• Ensure the delivery of high quality, customer focused services in line with established SLAs and KPIs
• Provide a responsive transaction processing facility for all HR transactional activity, working flexibly across systems and specialisms in an efficient, effective and customer-focused manner
• Provide advice and guidance to customers in line with HR policy and procedures, HR best practice and legislative requirements
• Provide a responsive recruitment administration service reflecting high standards of customer service in line with recruitment policy and process
• Ensure that changes to employment arrangements are progressed to quality and time in line with SCUK HR policy
• Provide a responsive Learning and Development administration service reflecting high standards of customer service in line with Learning and Development policy.
To be successfulyou will have excellent knowledge of professional HR practice and procedure gained through practical experience and application or as part of a recognised course of study (e.g. part qualified CIPD or equivalent). Strong problem-solving skills and the ability to understand and resolve complex queries is also essential, as is the ability to work to tight deadlines whilst maintaining 100% accuracy. This is a busy and varied role, and you should be able to work at pace to respond to customer requirements whilst balancing the need to deliver key priorities. In addition you will have:
• Experience in HR Processes and giving generalist advice on a range of operational HR services, through different channels including email, telephone and face to face
• Excellent written and verbal communication skills to include the ability to respond to written correspondence and queries
• working knowledge of employment legislation and its practical application
• Experience in delivering first level HR information and guidance in relation to HR policy and process.
• The ability to work comfortably with a range of different HR information and administration systems, databases and reporting tools in order to capture and retrieve data, store employment records and enable reporting.
At Save the Children we are committed to the safeguarding and protection of children in our work. We will do everything possible to ensure that only those who are suitable to work with children are recruited to work for us. This post is subject to a range of vetting checks including a criminal records disclosure.
If you share our belief in the power of children, join the fight. It takes relentless determination, creativity and a real commitment to real change. Because every child should be able to make their mark on their world, and help to build a better future. We look forward to hearing from you.
To apply please visit our website.
Closing date: 19th July
What we do
CHILDREN'S RIGHTS
Most governments promise to protect children... Read more
I am currently partnered exclusively with a leading charity who are looking to recruit a HR Manager on a contract basis. This position does have the potential to be made permanent, and my client will consider the option of 3 or 4 days a week.
The post holder will develop the HR infrastructure to support the growth of the Centre; provide policy advice and practical solutions to HR issues; and ensure the efficient & effective administration of all HR matters. This is a standalone position and previous experience is desired.
The main accountabilities held within this role will include:
- Act as the first point of contact in relation to all internal and external HR related enquiries
- Advise directors and managers on a range of employee related issues including performance management; sickness and absence issues; and disciplinary and grievance matters
- Ensure that the Centre’s HR policies and procedures comply with current legislation and best practice and are updated in accordance with the organisations needs and ethos
- Deliver briefings to relevant forums and groups on HR policies and procedures
- Ensure that all staff and line managers have access to HR Policies and Procedures and the staff handbook, including via the Centre’s intranet
- Oversee and support all stages of the recruitment process
- Manage the overall induction and probation process for all new staff
- Manage the DBS application for all Centre staff, students and volunteers
- Liaise with the finance team to ensure accurate records and assist in the monthly payroll process, including the notification of new employees, pay related contract variations, leave notifications and pension/benefit changes
- Work closely with the Executive Leadership Group and Directors.
If you are looking for a new contract and have the relevant skills and experience for the role, please submit your application ASAP.
With over 17 years devoted to the business of recruitment, Morgan Law is a fast growing, market leading consultancy which prides itself on prov... Read more
This is an opportunity to use your first class organisational and administrative skills to play a key HR role for a renowned and well-regarded Charity.
Reporting to the Head of HR, Volunteering and Training, this key role will provide administrative HR support for recruitment, staff induction and the employee life cycle, as well as liaising with processing payroll and assisting with first line HR enquiries. Working closely with the Finance, V&T team as well as other staff and other Restore stakeholders, this role requires the ability to work independently and as a member of a team. Knowledge and experience within an HR function would be essential and experience of a volunteering setting desirable. We are looking for an expert administrator and coordinator who is able to balance conflicting priorities and who has excellent interpersonal and communication skills. If you have the passion to work in a leading community charity, we would love to hear from you.
We are looking for someone from an enthusiastic school leaver to postgraduates who are looking for a genuine, challenging and rewarding career path with scope for career development. You will be offered on the job training and learn about our inspiring charity form the very heart, helping you achieve and exceed your career goals. This post requires a motivated, committed and highly organised person to work alongside Restore staff, volunteers and all stakeholders.
Person Specification
You will have an understanding of the sector, and empathy with people with mental health problems is vital. Restore needs people who have the ability to cope with limited resources, seize opportunities and think creatively. Awareness of the stigma and other issues surrounding mental illness is important, as is the ability to remain calm under pressure when dealing with sensitive staffing or member issues.
Essential Requirements
- Knowledge of HR practice and policies.
- Intermediate understanding of Microsoft packages including Outlook, Word and Excel.
- Strong interpersonal and influencing skills.
- Ability to build good working relationships with colleagues at all levels.
- High levels of accuracy, attention to detail and ability to work to deadlines.
- A self-starter who can work both independently and collaboratively.
- Creative flair and an ability to work imaginatively.
- Excellent organisational skills and the ability to manage a wide range of tasks.
- Ability to deal with information in a confidential manner and respond with sensitivity to the opinions of others.
- Flexible and non-judgemental approach to people and work.
- Ability to work on own initiative, to organise work and meet deadlines.
- Excellent listening skills and communication skills (both written and verbal).
- Excellent time management skills with an ability to manage a range of objectives.
- Awareness of and commitment to all aspects of anti-discriminatory practice.
- Experience of using SAGE or other HR/Payroll information systems.
- Experience of using Google suite or a similar system.
- GCSE or equivalent in Maths and English 9 to 4 (A to C) or equivalent
Desirable Requirements
- Previous HR Experience.
- Experience of working in a voluntary sector setting.
Mental illness affects one in four of us in our lifetime, but people can and do recover.
Restore is an Oxfordshire-based mental healt... Read more
The client requests no contact from agencies or media sales.
The Alan Turing Institute
The Alan Turing Institute is the UK’s national institute for data science and artificial intelligence. The Institute is named in honour of the scientist Alan Turing and its mission is to make great leaps in data science and artificial intelligence research in order to change the world for the better.
The Role
The HR & Payroll Administrator will be responsible for providing the full range of people and payroll administrative services for the Alan Turing Institute. They will be responsible for timely, accurate and efficient administration, logistics, and record-keeping, while working closely with the rest of the team to deliver efficient and engaging support to both research and operational staff.
DUTIES AND RESPONSIBILITIES
HR Administration
- Maintain and update the HR system (Cezanne) & personal files for all employees, ensuring they are up to date and accurate;
- Manage both internal and external HR & Benefits systems, ensuring employees are added and removed in a timely fashion;
- Ad hoc support across the HR & Operations teams;
- Monitoring proof of right to work to ensure that this is up to date and valid;
- Typing, processing, and sending contract changes e.g. changes in hours and recalculating holiday entitlement;
- Raise purchase orders in relations to invoices raised for recruitment and core overhead costs.
New Starter Administration
- Ensure all pre-employment, reference & background checks are completed, this includes ensuring timely submission of candidates' screening and identity documentation, and monitoring completion; as well as completing audits and monitoring expiry;
- Management of the HR Inbox, ensuring all emails are responded to in a timely and engaging manner;
- Ensure that general enquiries and correspondence such as reference letters, mortgage/tenancy applications etc are dealt with promptly.
Payroll Administration
- Maintain and update the payroll system;
- Ensure all changes are inputted and recorded correctly in line with agreed payroll processes and procedures;
- Acting as first point of contact for all payroll queries, liaising with the HR Advisor and the HR Business Partner and escalating more complex queries to payroll provider Moorepay.
Person Specification
Essential
- Experience in a HR/Payroll Administration role or similar
- Strong attention to detail
- Basic knowledge of employment law legislation and best practice
- Proficient IT skills, including Microsoft excel
- Experience of HR databases
- Proven track record of working in a dynamic and growing business
- Proactive and engaging approach to building stakeholder relationships at all levels
- Process driven with an organised approach to work
- The ability to multitask and prioritise a large workload
- A professional approach to work
Desirable
- Experience in a Research/Higher Education institution
Term and Conditions
This full-time post is offered on a permanent basis. The annual salary for this post is £25,000 plus excellent benefits, including flexible working and family friendly policies.
Application procedure
If you are interested in this opportunity, please click the apply button below. You will need to register on the applicant portal and complete the application form including your CV, covering letter and contact details for your referees.
Closing date for applications: 21 July 2020
Equality Diversity and Inclusion
The Alan Turing Institute is committed to creating an environment where diversity is valued and everyone is treated fairly. In accordance with the Equality Act, we welcome applications from anyone who meets the specific criteria of the post regardless of age, disability, ethnicity, gender reassignment, marital or civil partnership status, pregnancy, religion or belief or sexual orientation. Reasonable adjustments are available to support candidates through the application and interview process. Happy to Talk Flexible Working
Please note all offers of employment are subject to continuous eligibility to work in the UK and satisfactory pre-employment security screening which includes a DBS Check.
The client requests no contact from agencies or media sales.
Unseen is an anti-slavery charity, directly supporting survivors of modern slavery and trafficking, and also operating the UK’s Modern Slavery & Exploitation Helpline.
We are recruiting a part-time HR Administrator to facilitate core HR processes across the organisation. We are looking for an organised individual with HR experience and excellent multi-tasking skills to deliver administrative support for recruitment and HR processes.
Experience in HR administration and an understanding of HR processes is essential. Applicants should also have experience and confidence in administering an HR IT system to maintain and securely store all personnel records and employee data. We are looking for someone with excellent organisational skills, a keen eye for detail and who can manage their workload effectively.
You will join a small, friendly and committed Operations team working at the centre of a dynamic, ambitious and fast-moving charity. You will be supported and managed by the Operations Manager. You will be required to liaise with an external HR advice team to ensure Unseen operates as an efficient, supportive and inclusive employer. We are looking for someone who enjoys working proactively to find solutions and who approaches challenges with a positive, enthusiastic and collaborative attitude. Full and ongoing supervision and training will be provided.
This is a part-time role comprising 16 hours of work per week to be spread across a minimum of 3 days, Mon-Fri. Unseen promotes flexible working and working patterns can be discussed with the successful candidate. We welcome applications from all sections of the community we serve and recognise the value that diversity adds to our work and organisation. We encourage applications from BAME, disabled and LGBT people that are under-represented in this area of our workforce.
For further information, please refer to the job description.
The deadline for applications is Monday 13th July at 9:00am.
Interviews will be held in the week commencing Monday 20th July.
The successful candidate will be expected to commence the role in August 2020, subject to satisfactory references.
The job description, application form and equal opportunities form can be downloaded from the links provided. Applicants are advised to refer to the person specification in the job description to demonstrate how you meet the criteria and provide specific examples of your experience and skills. You are requested to also submit a cover letter. Once completed, please return all forms to the email address provided. CVs ARE NOT ACCEPTED.
Any queries, please contact us using the contact details provided.
Unseen is a charity, based in Bristol and Bedfordshire. We focus on three main areas as we work towards a world without slavery;
The client requests no contact from agencies or media sales.
At TLG, we’re passionate about building an exceptional staff team that love making a difference to struggling children across the UK. We’re looking for a natural leader who has experience of working in HR. We’re looking for someone who is inspired by the opportunity of finding, developing and equipping excellent people in one of the fastest growing charities. We want to build a talented team that reflects the diversity of the communities that TLG serves and with this in mind, we are looking for someone wo can apply their experience of reaching and engaging potential BAME candidates to the TLG recruitment process. The role will also support in the guidance, advice and coaching for managers across TLG and partner organisations on the full range of HR activities.
You’ll need to love working with people, be great at building relationships to achieve outcomes, and have tenacity for high expectations when it comes to finding talent for TLG. We’re looking for someone who thrives under pressure, influences others to great outcomes and has tried and tested methods of implementing HR strategy that leads to organisational performance. As the HR teams grow there will be opportunity to specialise and develop within the role.
TLG is committed to safeguarding and promoting the welfare of children, young people and their families and expects all staff including volunteers to share this commitment. The successful applicant will be required to undertake an enhanced DBS check. The role will require you to travel.
TLG particularly encourage applications from BAME candidates to enable us to better reflect the needs of the communities we serve.
The date of initial and final interviews is to be confirmed.
By working at TLG, you’ll be part of an organisation that has been recognised nationally as an exceptional place to work. In 2019... Read more
The client requests no contact from agencies or media sales.
The Human Resources Coordinator will be a core role within WGN. The successful candidate will provide comprehensive, proactive support which contributes to the delivery of an efficient people orientated function. Ensuring all beneficiaries and stakeholders have an excellent experience of the service and WGN. As with all WGN team members, the Human Resources Coordinator will be responsible for actively contributing to a culture that values and respects diversity, learning, improvement, striving for quality and best practice.
The ideal candidate will have relevant in-depth experience in human resources operations and administration, with an up to date knowledge of employment law and understanding of best practice. She will have the ability to coordinate a sensitive and confidential people focused service confidently. She will also need to be resilient, collaborative and innovative in her approach and have a ‘can-do’ solution focused attitude.
WGN’s employee benefits include: 3% pension contribution, enhanced leave entitlement, an Employee Assistance Scheme and a commitment to learning and development.
Interviews to be held on 28/07/2020.
This post is subject to satisfactory references and DBS check.
WGN is an equal opportunities employer. The above post is exempt under the Equality Act 2010, Schedule 9, Part 1
Established in 1987, Women and Girls Network (WGN) has spent over 30 years supporting women and girls across London affected by gender-based vi... Read more
The client requests no contact from agencies or media sales.
I'm working with an international human rights charity on a fixed term HR Advisor role until the end of December 2020. The charity is one of the largest in the world and they campaign against injustice. They do this through providing leadership, support and advice
The charity has its UK headquarters near Farringdon, and they are looking for a proactive HR Advisor to help support around 250 staff members both in the UK and internationally. The job will be initially working from home with the potential of going back into the office later in the year.
The HR Advisor job is a true HR generalist position. Some of the main duties that you'll be doing in the role will be advising and managing on key employment and HR issues. Through applying best HR practice at all times you'll work on employee relation cases, reviewing, updating polices and to update the UK and international Payroll records. Furthermore, you'll be involved with recruitment and the updating of the HRIS system when required.
This role will suit a calm and composed HR Advisor who has experience of working in the non-profit sector. The HR Advisor must have a track record of working with unions and a strong knowledge of UK law. Excellent written and verbal communication skills are also imperative. This is an exciting position with the possibility of extension and a very competitive salary.
For more information on this HR Advisor role, please get in touch at [email protected]
TPP Recruitment is a specialist, highly respected and well-established UK-wide consultancy.
Our areas of expertise enable us to provi... Read more
Purpose
The role is ideal for a person who relishes the opportunity to work in a friendly, innovative, medium-sized charity which occupies a very distinctive place at the interface between the NHS and health services across Africa and Asia. It is vital that you have experience of working in an international charity. As the HR and Operations Officer, you will work as part of the Finance and Operations team and interact regularly with the 40 or so members of the staff team.
The HR & Operations Officer takes responsibility for all aspects of the administration for the charity, including supporting HR, Operations and IT processes. We have additional outsourced support for IT and HR functions. This post plays a key role in ensuring the efficient management and upkeep of the charity’s office. 2020 is a very exciting time of growth for the charity which will see increase in staff resources.
Accountability and working relationships
The HR & Operations Officer is accountable to the Director of Finance and Operations and will work closely with the SMT and Finance team. In addition, this post has considerable interaction with members of the UK Head office and Country staff based overseas.
MAIN RESPONSIBILITIES
Human Resources
1. To be the first point of contact for managers and staff on all general HR operational enquiries in adherence to THET’s policies and procedures, legislation and best practice.
2. To oversee recruitment including advertising vacancies, organising shortlisting and assessment panels.
3. To manage staff Inductions: work with colleagues to implement a robust induction plan for all new employees, process references, background checks, payroll details, right to work checks, contracts etc.
4. Absence Management: manage online system to record absence (sickness, holiday, TOIL)
5. To support the Training and development function and needs arising from the appraisals process including the administration and co-ordination of internal training.
6. To ensure HR Records are up to date, accurate and compliant with legislation.
7. To support the Senior Management Team in drafting HR related reports when required.
8. Provide the monthly payroll data and liaise with the external payroll service provider to provide the smooth running of the monthly payroll.
9. To carry out project work and assist with the implementation of HR policies and procedures.
10. Manage the administration of employee benefits, including pensions, eye care vouchers and season-ticket loans, liaising with any external benefits providers as needed.
11. Coordinate meetings with Trustees and ensure all paperwork relating to meetings are properly managed.
Administration and Facilities
1. To provide general administrative support to senior management ensuring the smooth running of the UK office.
2. To procure stationery and office equipment in line with budget.
3. To distribute post and arrange courier deliveries.
4. To be the first point of contact for the landlord ensuring high standards of health and safety and services for THET.
5. Liaising with building management to ensure safety to the work environment in line with government COVID 19 return to work guidelines.
6. To coordinate any London Office relocations.
7. To support staff working remotely to be able to work efficiently.
8. To be the main contact for Health & Safety for the UK office, developing and implementing the Health and safety policy and ensuring that staff comply with this.
9. Support the Director of Finance and Operations in making insurance claims and ensuring that THET has appropriate insurance cover.
10. To undertake any other duties that may reasonably be requested commensurate with experience and THET requirements.
ICT
1. To support IT function and security of THET’s electronic records.
2. To act as the main point of contact for the outsourced supplier.
3. To support the team in sourcing for essential IT equipment.
Benefits
Annual Leave: 25 days annual leave, plus 3 additional days between Christmas & New Year plus bank holidays
Pension: Three months probationary period after which the post-holder will be eligible to join the contributory pension scheme. Eye care voucher scheme, Cycle to work scheme, Subsidised staff canteen.
How to Apply
Please send your CV and a covering letter explaining precisely how you satisfy the person specification through the link provided on or before Wednesday, 08th July 2020.
Closing Date: Sunday, Wednesday 08th July 2020.
This post is UK based. Non-EC nationals will require current and valid permission to work in the UK
One billion people in the world do not have access to a qualified health worker. THET has a vision of a world where everyone h... Read more
The client requests no contact from agencies or media sales.
We are recruiting for a HR Operations coordinator for a passionate support based charity for Prisoners , you will be responsible for managing and coordinating all aspects of HR operations .
Charity Is a national charity that provides support to prisoners, people with convictions, and their families. We support people to make a fresh start, and minimise the harm that can be caused by imprisonment to people who have committed offences, to families and to communities.
The Role
Deliver HR helpdesk
Line management of the HR Administrator and HR volunteers
Cascade and HR processes
Operational delivery of recruitment
Contracts and HR correspondence
To oversee the timely production of all routine HR correspondence (offer letters, contracts of employment, variations to contracts and so on) delivered in the most effective way (e.g. via post/ email/ Cascade).
Oversee key routine HR processes, To work with the HR Manager to deliver and develop Pacts HR processes ensuring they are as effective as possible
To take ownership of key employee information
Analysis and reporting
General support to other HR activities
The Candidate
Experience of delivering HR operations in a busy complex organisation ideally including most of the following
Recruitment
Vetting / pre-employment checks
Onboarding and employee lifecycle
HR aspects of payroll
Correspondence and contracts
Providing advice and guidance to line managers
Experience of training or guiding line managers in HR processes
Experience of using technology (in particular HR systems) to enhance and modernise HR operations.
Experience of line management
Competent knowledge of HR processes within the employee lifecycle
IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.
As HR Data Analyst, you will develop, advise and provide data analysis, reporting and business intelligence capability that provides evidence to support the delivery of Jewish Care's business objectives. Be responsible for routine report writing for the provision of all HR statistical and analytical information with the ability to interrogate and interpret data to ensure it adds value for both internal and external stakeholders. Ensuring data integrity and accuracy is key along with the ability to present information in a straightforward effective manner to gain credibility with stakeholders. There is an expectation that any data quality and data protection issues are quickly identified and actions initiated to find solutions.
This post is full time for 36.25 hours per week and fixed term for 12 months,home working will be considered.
Key Responsibilities
* To work with the HR team and Administrators across our resources to ensure the data is up to date and clean and that the greatest possible value is extracted from our management information and data resources to strengthen decision making, strategic planning, risk management and operational management.
* To ensure that all Board and Directorate and their teams (circa 75) have access to up to date and relevant performance information through supporting the development of reports and data through our systems iTrent Electric, (MidlandHR) Dynamics 365, and Business Objects.
* To interrogate, produce, analyse and monitor accurate HR Management Information including KPIs for the use of the senior management team.
* Develop, implement and constantly evaluate suitable KPI's for HR Management Information to be measured against, including the scoping and designing of reports, obtaining and utilising external benchmarking factors and recommending and reporting findings to the HR Management Team
* Act as HR System Administrator dealing with any day to day queries raised. Pro-actively identifiy themes and areas of focus. developing relevant action plans to ensure solutions are put in place to ensure systems are user friendly, effective and the integrity of data held.
Offer support and training when necessary and where appropriate to develop capability of others
What you will need:
* Degree (or equivalent) in the fields of Management Information or Data/Statistical/Analysis/SQL/Coding
* Significant relevant experience evidenced by continuous professional development
* Experience in the use of data management software packages and an ability to assist and advise on the design of specifications to meet operational requirements, while demonstrating an analytical, methodical and creative approach to problem solving
* Extensive experience of the analysis, interpretation and presentation of complex data and information to form business intelligence
* Proven ability to draw conclusions and/or forecast the implications from complex data and service level info providing practical and creative solutions to improve services
* Proficient in the use of MS Office packages and relevant HR systems ie, Business Objects iTrent (Midland HR) Dynamics 365
* Working in HR dealing and familiarity with HR management issues e.g holidays, sickness
Benefits
Jewish Care offers excellent benefits and training to all staff. Benefits include, free meals, 20 day's annual leave, Jewish Care Pension scheme, various discounts, Loans and mileage reimbursement, ride to work scheme, eye tests, employee referral bonus and more.
About
Jewish Care is a leading communal organisation. We are the largest health and social care charity for the Jewish community in the UK, caring for nearly 7,000 people every week. Approximately 1500 staff from multi-cultural backgrounds together with 3,000 volunteers help to maintain their service. It provides a wide range of services to help meet the community's physical, social and emotional needs, both directly and in partnership with other organisations. We care & support many people including; older people with dementia, disabilities, mental health needs and Holocaust survivors and many more.
We aim to make a positive impact on the lives of Jewish people by creating excellent social care that enhances well-being and inspires them to stay connected to their community. The organisation is committed to finding innovative solutions tailored to the people who use their services.
We are a proud to be multi award winning organisation. Prestigious awards and accolades they have received include; The Skills for Care Best Employer for over 250 people, and The Investors in People Gold standard.
Please be aware that this vacancy will close, once a sufficient number of suitable candidates have been identified therefore, we would recommend that you submit your application as early as possible.
Civitas Recruitment are proud to be partnering with a great campaigning charity focused on creating a strong, responsible investment system which is geared towards sustainability and advancement of savers, communities, and the environment. The organisation works with some of the largest FTSE 100 companies as well as smaller institutions and asset management firms both within the UK and globally to try and influence investment portfolios on a range of issues including health, workforce issues and climate change. An opportunity exists to join this fantastic charity as a senior HR and Admin Officer to help support the charity in an exciting period of growth. The HR and Admin officer will assist with HR specific items including recruitment, HR policy design, maintaining HR database as well as support the wider Operations team on administrative duties.
Who are we looking for?
Ideal candidates will have a keen interest in developing a career in the non-profit sector with a focus on Human Resource Management. You will be a natural communicator being able to manage a range of stakeholders both internally and externally. You will be familiar with HR database management and have great attention to detail. You will possess great interpersonal skills being able to work in a collaborative manner valuing great team ethos. Charity sector experience, CIPD qualification (level 3 or equivalent) will be an advantage as well as the ability to speak French although these are not essential. Please contact Syed at Civitas recruitment for further information or apply directly on this site.
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We are recruiting for a temp to perm HR Operations coordinator for a passionate support based charity for Prisoners , you will be responsible for managing and coordinating all aspects of HR operations .
Charity Is a national charity that provides support to prisoners, people with convictions, and their families. We support people to make a fresh start, and minimise the harm that can be caused by imprisonment to people who have committed offences, to families and to communities.
The Role
Deliver HR helpdesk
Line management of the HR Administrator and HR volunteers
Cascade and HR processes
Operational delivery of recruitment
Contracts and HR correspondence
To oversee the timely production of all routine HR correspondence (offer letters, contracts of employment, variations to contracts and so on) delivered in the most effective way (e.g. via post/ email/ Cascade).
Oversee key routine HR processes, To work with the HR Manager to deliver and develop Pacts HR processes ensuring they are as effective as possible
To take ownership of key employee information
Analysis and reporting
General support to other HR activities
The Candidate
Experience of delivering HR operations in a busy complex organisation ideally including most of the following
Recruitment
Vetting / pre-employment checks
Onboarding and employee lifecycle
HR aspects of payroll
Correspondence and contracts
Providing advice and guidance to line managers
Experience of training or guiding line managers in HR processes
Experience of using technology (in particular HR systems) to enhance and modernise HR operations.
Experience of line management
Competent knowledge of HR processes within the employee lifecycle
IMPORTANT NOTE
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.