Human resources advisor jobs in broughty ferry, dundee city council
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You will be responsible for coordinating the internal operations of the organisation including contract management, ICT, office and HR support. This role will also be responsible for travel logistics, event administration, contractual, grant and financial administration and internal office systems. This would include but is not limited to reviewing financial reports, checking invoices and timesheets, booking meeting spaces, catering for meetings, booking staff travel, insurance renewal and support on managing the IT and HR providers.
The appointee will also take the same role for CoST – The Infrastructure Transparency Initiative – a transparency and accountability programme which operates in 21 countries.
Key responsibilities:
Execute financial administration tasks to time (25%):
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Add invoices to the accounting software package Xero purchase ledger
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Support payments to suppliers and partners.
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Preparing sales invoices for submission
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Review invoices and timesheets submitted by consultants prior to payment.
Organising and providing meeting support (15%):
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Organise meetings and international workshops in the UK and in overseas locations within an agreed budget. This includes the planning and coordination of logistics, such as participants registrations, venue selection, travel arrangement, accommodation and catering, as well as the circulation of meeting documents and invitations, and the processing of travel expenses and invoices.
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Provide on the day support for meetings and workshops including catering and ICT.
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To provide secretarial support to the Board of Trustees. including identification of appropriate meeting dates, circulation of papers and drafting of minutes.
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Update information concerning Trustees and the latest audit with Companies House.
Support the administration and monitoring of grants agreements (15%)
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Coordinate the invitation and submission of grant proposals.
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Prepare draft grant agreements based on approved applications.
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Review quarterly financial reports submitted by partners in receipt of grant funding highlighting any areas of concern and improvement.
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Carry out internal financial audits of partners in receipt of grant funding highlighting any areas of concern and improvement in how the funding is managed.
Coordinating the administration and monitoring of consultancy contracts (25%).
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Support the recruitment, negotiations and management of consultants and advisors including coordination with the client.
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Prepare draft consultancy contracts based the agreed scope of work and conditions.
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Coordinate and monitor consultants’ timesheets to capture time billed against the days allocated in the contracts and approval process.
Execute office administrative tasks to time (20%)
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Coordinate, relay internal emails to staff, reserve equipment and venues for presentations and in-person staff meetings, maintain office calendars and send out meeting reminders.
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Provide administrative assistance to colleagues when necessary.
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Coordinate ICT issues with the service provider.
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Day-to-day management of staff recruitment including placing of advertisements and arrangements for shortlisting/interviewing.
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Maintaining staff personnel files and holiday and sick leave records
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Support renewing insurance policies.
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Support the development of operational policies including financial procedures, employee handbook etc.
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Support organisational planning and diary management.
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Provide administrative assistance to colleagues when necessary.
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Coordinate shared meeting space, travel, ICT and HR support agreements and operations to ensure the company provides the agreed service.
Experience
At least 2-3 years’ experience of operational administration and/or assistance with programme oversight, including implementation and governance.
Experience of administering financial, contracting and operational systems.
Experience of project management and events administration, both online and in person.
Desirable Experience
International travel logistics and finance administration.
Background in not-for-profit sector.
Essential Attributes:
Legally able to work in the UK.
Excellent written and verbal communication skills.
Proven project management, administrative and organisational skills
Strong attention to detail.
Excellent ICT skills especially excel.
Highly motivated with an ability to work within budgets and meet deadlines.
Ability to prioritise, plan and organise work.
Commitment to EAP’s Mission, Vision and Values.
Strong diplomacy, networking and relationship-building skills.
Desirable attributes
A graduate.
An interest in international development, infrastructure and public policy.
Experience of using purchaser ledger systems such as Xero.
Knowledge of charity accounting.
Knowledge of contracting consultants and grant agreements.
Key relationships:
EAP Executive Director
EAP Director of Programmes
EAP Lead Policy and Research Adviser
EAP Communications Manager
EAP Senior Finance and Office Manager
EAP Senior Programme Manager
CoST Head of Members and Affiliates
CoST Regional Managers and Technical Advisors
EAP Board of Trustees
CoST Board of Trustees
Strategic Partners
Associates
Accountabilities
Delegated budget / financial authority – 0
Number of people managed directly – 0
Number of consultants managed – 0
Authority level for purchase of resources, materials or services - £0k
Your CV should not be more than 2 pages long and your cover letter should be maximum one page.
Registered Charity 
6 - 10
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Venn Group is delighted to be working with a leading membership organisation to recruit a HR Advisor on a 4 month interim contract. This role will play a key role in reviewing and updating HR policies and procedures aligned with best practice and employment law.
Key responsibilities of the role:
- Draft and revise HR policies and procedures in line with UK employment legislation and best practice, collaborating with key HR stakeholders.
- Identify, prioritise and update outdated policies based on significance and time since last review
- Work with the Governance team to keep the policy register current and compliant
- Engage with staff representatives in the consultation process for all new and revised HR policies, and complete equality impact assessments as required
- Prepare documentation for policy approval and ensure timely scheduling for review by the Risk Management Board and other relevant decision-making groups
- Work alongside the Head of HR to present policies for approval at senior leadership or committee level
- Communicate policy updates across the organisation, share them with the HR team, and publish final versions on the staff intranet
- Support managers and HR business partners in applying new policies in practice and help develop a regular review schedule
Ideal candidate profile:
- CIPD Level 3 or equivalent qualification (desirable)
- Proven experience in generalist HR roles with a solid understanding of UK employment law and diversity and inclusion practices
- Strong written communication and interpersonal abilities to build relationships and produce professional documentation
- Skilled in conducting research and applying findings to inform HR practices and policies
Agency reference number: J88726
Duration: 4 month interim contract, subject to further extension
Pay rate: £22-£25 per hour
Working hours: Full time
Working pattern: Remote
Start date: ASAP
This vacancy will be actively shortlisted so early applications are encouraged to avoid missing out.
Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.
Thank you!
About you
Do you have excellent communication, organisational and interpersonal skills? Do you enjoy interacting with supporters and building lasting relationships? Want to use your skills to make it possible for people with myeloma, an incurable blood cancer, to live longer and better lives?
Myeloma UK is looking for a driven and pro-active Events Fundraiser to join our growing Community and Events team. You’ll be joining the team as we continue to refine and expand our mass participation events portfolio including London Paris Ride, Great North Run and 100 miles for myeloma. You will have experience in event delivery or project planning, delivering these activities within tight deadlines while successfully building effective relationships.
The role holder will have strong administration skills, attention to detail and work as part of a team. You will be self-motivated and able to work remotely with little supervision, managing a wide range of tasks and having an interest in sporting and mass participation fundraising events.
Previous experience or knowledge of digital marketing, virtual fundraising events and using Raiser’s Edge or similar CRM system would be an advantage but not essential.
About the role
As the Events Fundraiser you will be required to research, promote and deliver fundraising events, campaigns and activities, providing excellent stewardship to supporters, whilst working to help achieve monthly fundraising income targets. You will work to deliver an annual calendar of runs, walks, challenge and sporting events across the UK as well increasing support through Myeloma UK virtual and Facebook events.
The role holder will work with the Senior Event Development Fundraiser to provide the highest quality of event delivery as well as developing relationships, securing support, marketing, delivering and monitoring the event ensuring post event evaluation and future recommendations are made. They will also work closely with Community Fundraisers, supporting them as they identify opportunities to expand and diversify their fundraising portfolio.
You will work with other teams, develop materials required to support all marketing and promotion of events, ensuring organisational brand, style and key messages are adopted and ensure maximum use of database and other technology to increase operational efficiency within event fundraising.
About us
Myeloma UK is the only UK charity focused on myeloma and its related conditions. We provide support and influence access to treatments, while researching a cure. Thanks to life-extending treatments and support, today many people affected by myeloma are able to live longer and to live well. Together, we support, so no one faces myeloma alone.
We are committed to bringing together the best and brightest people to help us ensure that every patient has an empowered present and a hopeful future.
Our ultimate goal is to find a cure and make myeloma history. Until then, our mission is to help every patient live well with myeloma for as long as possible. We are committed to diagnosing myeloma earlier, discovering and sharing knowledge, transforming the patient experience and influencing positive change in care.
Our culture
Wellbeing and staff engagement are at the heart of our culture. We offer our employees a range of benefits including a pension salary exchange scheme, flexitime, flexible working from home with hub-based office working, health plan, employee assistance plan and holiday purchase scheme and we are committed to providing learning and development opportunities for all our employees.
How to apply
If you think you would be a great fit for this role, get in touch and tell us more about yourself by sending the following:
1. A cover letter telling us more about you and what you think makes you a good fit for this role
2. A CV that sets out your career history, with key responsibilities and achievements
Applications close on 15 June 2025 and interviews will be held w/c 23 June 2025.
Myeloma UK is an equal opportunities employer and always welcomes applications from suitably qualified and eligible candidates regardless of:
· sex
· race
· disability
· age
· sexual orientation
· gender reassignment
· religion or belief
· marital status
· pregnancy and maternity
Please note, you will be asked to provide evidence of your eligibility to work in the UK prior to interview selection.
The client requests no contact from agencies or media sales.