We have a very exciting opportunity for an organised and efficient administrator within our Property Team. The successful candidate will support the property team with the effective management of the Diocese’s property portfolio of vicarages, rental properties and glebe land, and will assist the Secretary to the Diocesan Advisory Committee for the Care of Churches in the day to day running of this small but busy office.

We are looking for someone with previous experience in a busy administrative role, who has strong IT and data skills and is able to work both by themselves and as part of a team.

The full job description and person specification is in the attached application pack along with lots of further information about what the Property Team and the Diocese of Guildford does.

To apply

Your application should consist of a completed application form (attached) containing a supporting statement detailing your reasons for applying, what you can bring to the post and how you meet its requirements. This should be sent by email to the address at the bottom of the application form by 9 May 2021.

We are looking for an IT Coordinator to join our IT Team with full responsibility for providing ongoing support to the organisation working closely with internal stakeholders at all levels.

About the role

This role will assist in the coordination and maintenance of the organisation’s IT networks and systems to ensure that they are effective in supporting the needs of our departments and residents and to act as a link between end-users and managed IT services provider. Providing technical and administrative support to departments and users in order to ensure that they can make optimum use of the organisation’s IT networks, systems, and associated hardware and software, you will be responsible for improving and developing IT skills for residents, including online capability and access to technology.

About you

To be successful in this role you will need to have a demonstrable level of experience within a similar IT support focused role and will be fully charged with providing IT support, system administration, digital communication and compliance, and policy.  A proven track record working within local authority, volunteering, independent, charity, or a social housing association is also a real advantage but not essential.

Key skills:

• Experience of working within a customer-facing IT Team
• Knowledge of working in a cloud environment Experience in managing users and their access rights in a cloud environment
• Experience of fixing common problems with networks, PCs, laptops, printers or other hardware
• Relevant undergraduate degree or equivalent qualification
• Proficient user and highly knowledgeable in Office 365

About applying

Our people are the key to our success. We aim to attract a diverse community of employees and volunteers from a broad range of backgrounds, demographics, and cultures and create an inclusive environment in which everyone can succeed and flourish. We want to foster a culture in which everyone is united around our shared vision, values, and common purpose, and in which individuals are active participants and stakeholders in our success.

During the COVID-19 pandemic face to face interviews may be substituted by video conferencing interviews to respect social distancing and keep people safe.

The closing date given is a guide only. There may be some occasions where we might have to close a vacancy once enough applications have been received. Therefore, we ask you to submit your application as early as possible to avoid disappointment.

To have an informal discussion about this opportunity, discuss support for disabled applicants or to find out more about our commitments to diversity and inclusion please contact the People Team.

This post is subject to an Enhanced DBS check.

Reporting to: HR and Facilities Manager

Main job purpose: Manage Blesma’s front office/undertake receptionist duties. In partnership with the third party IT provider, responsible for the day to day running and management of the delivery and support of IT services. To ensure the Office runs smoothly by providing efficient and effective administrative and logistic support to Blesma in order to enable the charity to work effectively.

Support the delivery of the Blesma Members Weekend/ AGM/ Board of Trustee Meetings and office events as required. Assist with ad hoc administrative needs.

Responsible to the HR and Facilities Manager for:

IT / Phones

• Partner with the third-party IT support provider and act as a subject matter expert for the IT Service Desk including creating new users, resetting passwords, changing users rights, trouble shooting and resolving ad hoc IT issues  etc.
• Maintain an up to date record and track all IT equipment (e.g. laptops, printers, mobile phones) for the organisation and manage asset disposition of old/redundant equipment as well as retrieving IT equipment when staff leave Blesma
• Responsibility as the escalation point of contact for employees seeking assistance with computer, printers, projector and other IT systems issues, advising of possible solutions or continuing the escalation process
• Liaise with IT / Phone providers to ensure problems are solved quickly and efficiently
• Implementing agreed office routine and procedures for mail, e-mail and phone system
• Ensure directories/folders on shared point are maintained in an orderly manner
• Procure all IT and other equipment (e.g. computers, printers, mobile phones) in line with Blesma's Procurement Policy
• Ashco IT tasks as required etc

Office Administration: 

• Work with the HR and Facilities Manager/colleagues to ensure a COVID-19 secure work environment
• Manage Blesma’s front office including undertaking receptionist duties, monitoring and directing/ responding to general emails, answering calls
• Maintain the central filing system, including in e-format
• Procure stationery/ branded items centrally in line with Blesma’s Procurement Policy
• Maintain an up to date stationery register and re-order as required
• Provide administrative support / book travel and accommodation for the headquarters and remote teams on a required basis
• Provide administrative support e.g. opening the post, franking and sending letters, book travel and accommodation for HQ and remote teams required
• Ensure diary commitments and travel arrangements for the CE and Directors are managed effectively
• Prepare correspondence on behalf of the CE and Directors as required
• Diarise external meetings on the Blesma Calendar and keep updated with events and meetings relevant to everyone
• Update appointments with timings / dress / details when requested
• Manage annual magazine subscriptions
• Account for all office equipment and its subsequent maintenance
• Source and order corporate wear for the headquarters and remote teams on a required basis / manage stock for corporate wear

Board of Trustees / AGM

• Organise venue and details for Board meetings and the AGM including setting up and recording video conference meetings via Teams/Zoom
• Publish the Board timetable
• Maintain the Trustee Information Pack on behalf of the CE
• Book accommodation for the Trustees
• Support the CE/FSD with document preparation for the BoT/FIsC

Members Weekend and other Events

• In liaison with the DIW organise the venue and details for Members Weekend
• Organise staff events e.g. Christmas parties
• Support ad hoc events as required

Qualifications: Relevant undergraduate degree

Want to use your task orientated, people centric, facilities skills to help us deliver a professional, collaborative and fun work environment at WaterAid's London office? You will be playing a vital role in making clean water, decent toilets and good hygiene normal for everyone everywhere!

Join WaterAid as our new Facilities Co-ordinator where you will play an integral part in changing normal for millions of people so they can unlock their potential, break free from poverty and change their lives for good. On top of that you'll be joining a 2020 Great Place to Work® award-winning organisation.

The WaterAid Property, Facilities and Reception team are a small (but high performing team) who make a big difference by ensuring the London office is a safe, engaging and inspiring place to work.

This is a fully office-based role, with a permanent full-time contract. The successful candidate is expected to be based in our office at Canary Wharf, London.

As our Facilities Co-ordinator you will support the Facilities Manager in making WaterAid a great place to work. Ensuring that the UK office is managed to a high standard and provides an efficient and agile working environment for staff to thrive in. You will be a pro-active, hands on member of the team who is people and task focussed and support the Reception team to ensure all front of house services are performed to a high standard.

You'll also:
* Support with the management of all onsite facilities and office-based services.
* Oversee daily/weekly health and safety checks.
* Carry out maintenance checks across the office, checking for problems and resolving were possible, or escalating.
* Support with managing onsite security including issuing and cancellation of all security ID passes and administration of our security data base.
* Support with the management of contractors and suppliers as required.
* Ensure a high level of housekeeping is achieved throughout the office.
* Oversee daily meeting room checks (including resetting of furniture), escalating issues as required to ensure resources are ready for use each day.
* Oversee weekly new starter inductions including locker allocation etc.
* Support the Reception Supervisor including covering the reception desk (adhoc only).
* Act as a First Aider and Fire Warden.
* Deputise for the Facilities Manager or Reception Supervisor if required.

To be successful, you'll need:
* A levels or equivalent (must have good command of English/grammar)
* Minimum 1 years' experience within office-based facilities management and/or experience of working on a facilities helpdesk
* Experience of health and safety management eg Fire, First Aid
* Strong IT skills, with good working knowledge of MS Software (i.e. Microsoft Office Word, Excel and Outlook)
* Experience of and commitment to delivering excellent customer service

Salary: £22,160 to £23,300 subject to experience with excellent benefits

WaterAid benefits include:
* 36 days holiday (including Bank Holidays)
* Option to buy an extra 5 days annual leave
* We offer a generous pension plan with employer contribution of up to 10%
* Wide range of flexible and agile-working arrangements
* Season Ticket Loan
* Free annual eye tests
* Pay as You Give charitable giving scheme
* Enhanced Maternity and Adoption/Surrogacy pay, Shared Parental Leave and Paternity Leave.
* Sabbaticals
* Volunteer Day

How to Apply:
To see the full job pack, please click 'Apply'. Please apply by submitting your CV and a cover letter into the same document in either Word Document or PDF format.

Applications will close 23:59 on 25/04/2021. Availability for interview is required w/c 03/05/2021.

Additional Information
WaterAid is currently located at Canary Wharf, London and this will be your location and contract base. Due to current restrictions on office capacity the majority of our staff are working from home. All aspects of this including how we are supporting homeworking and the office transition will be discussed at the interview stage with you.

We are unable to provide sponsorship for this post. In order to apply for this post, you must be able to demonstrate your eligibility to work in the UK.

WaterAid is committed to ensuring that wherever we work in the world there is no tolerance for the abuse of power, privilege or trust. WaterAid reinforces a culture of zero tolerance towards any form of inappropriate behaviour, abuse, harassment, or exploitation of any kind. The safeguarding of our beneficiaries, staff, volunteers and anyone working on our behalf, is our top priority and we take our responsibilities extremely seriously. All staff and volunteers are required to share in this commitment through our Global Code of Conduct. We will conduct the most appropriate pre-employment references and checks to ensure high standards are maintained.

WaterAid is an equal opportunities, disability-confident employer and committed to achieving the highest standards of diversity, fairness and equality. Should you have a disability and require any additional support, please contact us.

As the Facilities, H&S and Admin Coordinator (Youth Hubs) you will be responsible for providing a COVID-19 secure and well-functioning, work and youth hub environment in our two youth clubs, based in Westminster. You will ensure the health and safety of the building and equipment at the youth hubs.  You will maintain and replenish equipment and supplies.

You will support the co-ordination of record keeping and paperwork related to the youth workers and to youth hubs’ operations. You will support the senior youth hubs staff and Senior Leadership Team (SLT) with administrative tasks, including monitoring, events, reporting, communications and HR.  You will be the central point for IT queries and administrative support at the Youth Hubs and may co-ordinate the work of office volunteers (as required).

This is an interim role as systems are developed and embedded. At the end of the interim period we will review our youth hub facilities and administrative requirements moving forwards.

About Future Men

Future Men is a specialist charity that provides emotional and practical support for boys and young men. Through our practice-led services, we work with boys and men from childhood to 25 to help them become healthy, dynamic, future men. From structured school programmes and youth hubs, to individual one-to-one sessions and outreach work, we provide the vital support and advocacy that changes boys and young men’s lives for the better. We focus our work with boys and men who face structural discrimination and disadvantage, including of race, income, and community.

Our Youth Hubs play a key part in helping boys and young people’s personal and social development. Based in Westminster, The Amberley and Churchill Gardens Youth Hubs, provide spaces for young people aged 8-19 to take part in activities such as music production, sport and games, as well as development programmes such as healthy relationships, inclusion and diversity training. Bridging the gap between formal and non-formal education, we help young people learn about themselves, and others around them to create positive outcomes for their futures.

How to Apply

For the full application pack please see the Future Men website

• Review the Job Description and Person Specification
• Download and complete the Future Men job application form
• Download and complete the Equal Opportunities form
• Return the forms by the closing date: 11pm, Tuesday 20th April 2021 via email  
• Interview date: 28th April 2021       

The Mulberry Centre (TMC) is an award-winning cancer information and support centre and an independent charity, based on the grounds of the West Middlesex University Hospital in Isleworth, West London. It has been open for over 19 years and has provided services and support to more than 15,000 people. 

We are seeking an Operations Coordinator to work closely with the Finance and Operations Manager.  We are looking for an individual who will support and coordinate the smooth running of the Centre’s operational and support services, enabling The Mulberry Centre to deliver quality services with a professional and caring focus.  You will need to be a warm and welcoming team player, be proactive and an office all-rounder supporting your colleagues.

If you are interested in the work of The Mulberry Centre and have the relevant experience to perform this significant role, we would very much like to hear from you. 

Hours:                20 hours per week, 11:30am - 4:30pm Monday - Thursday

Salary:              £11,312 per annum (based on £21,210 pro rata)

Reporting to:     Home Operations Manager

Location:            Mercy UK, Oxenhope, BD22 9JE

Interview Date:   Interviews will happen as and when applications are received 

Please note: This position carries an Occupational Requirement (OR) on the grounds of gender, religion and belief in keeping with current guidance. The post holder must identify as, and be biologically female, and be able to demonstrate a Christian belief and value system in line with Mercy UK’s core objectives, statement of faith and values.

Here at Mercy UK we have a passion for God, passion for people and passion for excellence – this means we

are committed to becoming an organisation where team members feel supported, valued and challenged to

deepen their personal and professional growth. As an agile and fast-moving team, we seek to give our very

best in attitude and activity in seeing hope restored and lives transformed.

As the Fitness Coordinator, your experience and your natural talent for seeing the individual person – their needs, desires, personality type and learning style – allows you to engage each individual participant online and onsite, in fitness strategies which complement and contribute to their individual freedom journeys.

Through innovative and creative development and delivery of training plans, workshops, goal-setting and new experiences, you create safe and enjoyable access for all participants to engage in a fitness programme that is right for them; helping them to set healthy goals and a healthy balance. Your organisation skills means that balanced meals are prepared on time and are well-portioned, and you see all these things as key life-skills towards maintaining life-long freedom.

Your experience in areas such as personal training or physiotherapy, enables you to identify deeper needs, seeing where participants require more focussed or even pastoral / spiritual support in the areas of physical wellbeing and you work collaboratively with the Mercy programme team and a network of professionals to deliver this support. 

Mustard Tree is a charity that helps people to learn new skills, find work, secure accommodation. Through our community shops we provide food and the resources needed to create a home. We offer warm, creative and aspirational spaces and opportunities for people to improve their lives.

Working with the Services Manager and a team of staff and volunteers in the support service function within the Mustard Tree. This role will focus on supporting clients who may be sleeping rough or at risk of homelessness from our busy reception.  This includes providing effective and high-level customer service in our reception area as well as providing on the job training to our Freedom Trainees.

The salary is dependant on experience including experience of leading teams. The role is based in Ancoats but willingness to travel to our sites in Salford to provide cover as required is essential.

What you will be doing:

• Meet and greet visitors, ensuring high level of welcome and customer service is delivered
• Provide 121 support around a range of enquires including finance, benefits, housing, and effective and well managed signposting into other services including healthcare.
• Identify any potential disturbances before they happen, escalating incidents and safeguarding risks, and maintaining a calm, professional manner.
• Providing public toilet access using the key discreetly with the aim of providing help and the bathroom facility whilst preventing drug taking in the toilet
• Managing enquires from all our guests including people who may be sleeping rough and/or distressed including organising referrals and food parcels
• Organising the day’s referral appointments and details of visitors due in that day including managing any people waiting by ensuring they are given an approximate time to see someone
• Manage and deliver ad-hoc referrals in line with the process and using discretion (meeting room/quiet space) to provide dignity when completing the referral
• Answering visitor’s questions about Mustard Tree its services, projects and activities.
• Handling the Reception email and post light administration tasks such as printing and photocopying to keep the display unit and notice boards up to date with forms and posters
• Accepting donations from donors and asking for their contact details so we can thank them
• Using laptops as well as the retail system to help set up accounts with Mustard Tree for people including using the Master Till to log referrals onto the kudos system
• Support and train Mustard Tree volunteers in Reception duties using the Volunteer Training manuals
• Manage the health and safety requirements of the support services including risk assessments, lone working policy, staff wellbeing and incident management

General Work duties:

• Support Freedom trainees to develop skills and behaviours and feel part of the community
• Work within health & safety guidelines and Mustard Tree policies and procedures
• Supporting other staff and sites, providing practical relief cover for work-streams 
• Take responsibility for professional development, attending training courses as required
• Leading by example, embodying Mustard Tree values and represent the charity as required
• Contribute towards being an environmentally responsible organisation as part of day to day activities including recycling and supporting ‘paper-lite’ practices
• Other tasks and duties relevant to the role as required by the organisation

What we are looking for: Person Specification

Essential 

• Effective communication and good interpersonal skills, including verbal, written and presentation
• Flexible and enthusiastic approach, able to work on their own initiative as well as work cooperatively.
• Kind and encouraging, and enjoys working with a diverse range of people
• Personal accountability with a positive and proactive approach to problem solving
• 5 x GCSEs including English and Maths, or equivalent qualifications and ability to use IT systems
• Minimum of 2 years’ experience working in front line roles within 3rd sector/charity
• Experience of working with people who are homeless or in risk of homelessness including managing 121 conversations and providing support
• Experience dealing with unsatisfied customers, and decision making.

Desirable

•  Knowledge of health and safety regulations and governance
• Knowledge of safeguarding, mental health first aid and incident management including respect for confidentiality

Deadline: 12 noon 27th April
First assessment day: 30th April

To apply please send us your CV and a cover letter explaining why you would like to be considered for the role and how you meet the requirements specified in the person specification  (no more than 2 pages).

* Please note that applications will be screened to ensure they meet the minimum criteria prior to shortlisting.  

IT Service Coordinator: 12 month Fixed Term Contract

Itad is a leading international development consultancy providing advice to governments, foundations, multilateral agencies and non-profits on how to maximise the impact of their investments. We have a 35-year track record of providing our clients with the information and insight they need to make development work smarter, produce better results and improve people’s lives. Our knowledge and expertise are grouped around Practice areas including Fragile and Conflict-affected Settings (FCAS), Human Development, Inclusive Growth, Social Protection, Climate Change and Livelihoods, and Governance and Institutional Strengthening.We continue to grow in size, commercial performance and professional reputation and we are increasingly recognised as a global leader with a diverse client base including international development agencies and philanthropic foundations.   

The Role

Itad is about to embark on a project to upgrade our ERP and introduce systems to increase efficiency and productivity. We require an IT Services coordinator to look after the day-to-day delivery and support to the business while our Senior IT Service Manager leads the system upgrade project. This role will work closely with our Systems and Information Officer who provides first level support and advice to the business. We are looking for someone who can work independently, is pro-active, driven to improve processes and ways of working and has good stakeholder management skills and experience.

This role will be responsible for ensuring that day to day issues and queries are appropriately responded to and escalated as required. This is largely to support our internal users although some project specific support to external consultants may be required.  Maintaining spend within budget, developing Board level risk reports around system integrity and security is a key deliverable alongside maintaining oversight of our policies and certifications

The Candidate

You will already be an experienced co-ordinator in a client facing role with excellent knowledge of Microsoft Server technologies, 365 admin level experience across Teams, Sharepoint, OneDrive, Exchange Online etc.   Your experience will include supporting network devices and concepts, printers, softphones and other business hardware and software.  Using your technical skills as a base, you have strong interpersonal skills to develop working relationships, proactively troubleshoot, use your time effectively, make autonomous decisions and flex to changing business priorities and issues. You will ideally have experience of Navision 2015 or other ERPS and M-Files or similar document management systems but this isn’t essential.  A key part of this role is to identify and implement solutions and improvements to all of our systems and process so you will already have experience of working in this way.

The salary for this role is up to £35K depending on your skills and experience. 

We also offer a comprehensive learning and development programme, 24 days holiday plus additional time off over Christmas and a matched company pension up to 5%. 

The role is based in our offices in Brighton & Hove (East Sussex) but will largely work remotely until restrictions are lifted then we would expect the role to be based in the office for the majority of the time.

Successful candidates will already have the right to live and work in the United Kingdom

The deadline for applications is April 16th but please note we will be interviewing successful candidates on a rolling basis.

Please note we will not be considering applications or enquiries from recruitment agencies

Do you have experience of working in a care environment. Do you have the passion for a role where your work will have real worth and impact. Would you like to have a job where you are helping people age 65 plus to regain independance after a hospital stay. Then please read the Job Description for more information and the Personal Specification for the qualifications and experience needed for this role.

Job title: Community Connector (Newport Pagnell PCN)
Post no: 398
Working base: Flexible (Home/MK)
Area covered: Milton Keynes
Reports to: Service Manager MK
Contract type: Fixed Term until 31 March 2022
Salary: £11.50 per hour
Contracted hours: Zero hours contract
Working days and hours: Flexible (Monday to Friday)
Flexibility required: Occasional evenings and/or weekends to attend events/meetings
Checks needed: Enhanced DBS and 2 satisfactory references 
Start date: As soon possible

About Mind BLMK

Mind BLMK works across our communities to support positive mental health and wellbeing. Working closely with a range of partners, we offer a number of activities from our wellbeing centres and local venues to make a difference to the mental health and wellbeing of people in Bedfordshire, Luton and Milton Keynes, and our aim is to make sure that no-one has to face a mental health problem alone.

About the role

We are excited to be advertising this new role in our organisation. Our ideal candidate will work closely with our Milton Keynes Service Manager to provide support to individuals referred to the service, including supporting people to access the wider community to support good mental health and build resilience.  The right applicant will be keen for people to access the wider community to aid in their mental health journey.

About you

Experience

• Working with people to improve their mental health and wellbeing
• Assessing clients needs and potential risks
• Working within a small service within a wider organisation, including delivering a service against performance targets.

Skills, abilities and knowledge

• Evidence of good interpersonal skills and an ability to form relationships with service users.
• Establish and maintain constructive working relationships with a wide range of people.
• Knowledge of local community activities and leisure facilities.
• Promoting a service.
• IT (MS Outlook, Word and Excel and internet).
• Good literacy and numeracy skills.
• Good communication, motivational and negotiation skills.
• Ability to travel between locations using own or public transport.
• Understanding the wellbeing needs of and working with people with mental health needs, including those from culturally diverse communities.

Closedown: 29 April 2021 at 5pm

TO APPLY AND FOR MORE INFORMATION

Please click ‘Apply’ to be redirected to our website, where you can view the full Job Description and download the application form.
Please note, you are not applying at this stage.

Mind BLMK is a Disability Confident Employer and has been committed to the Mindful Employer charter since 2008.

No agencies please.

Norwood is a leading charity that delivers high quality services for people of all ages, with different levels of need and ability. Each role in Norwood is an essential part of the vital support services we offer.

As the health and safety advisor, your duties will include:

• Advising managers on a range of general Health & Safety topics and providing them with on-going support.
• Assisting the Health & Safety Manager in authoring and regularly reviewing organisational Health & Safety policy.
• Assisting the Health & Safety Manager in conducting regular H&S audits across all organisational locations.
• Providing reports and communications to staff and stakeholders, regarding Health & Safety matters within the organisation.
• Develop and maintain relevant Health & Safety training materials.
• Logging of Accident & Incident reports and collating the data for statistical analysis.
• Producing Health & Safety forms, templates, and other documents.
• Organising and administrating Norwood’s Safety Committee.
• Providing general administrative support to the Health & Safety Manager.
• Assisting the Health & Safety Manager in completing Advanced Fire Safety Risk Assessments across all organisational locations.

To apply you must hold the following:

•Health and Social Care or Social Landlord experience

•Level 3 (NVQ) Certificate in Occupational Health & Safety, or NEBOSH National General Certificate in Occupational Health and Safety, or BSC Level 3 Certificate in Occupational Safety and Health.
• Ability to demonstrate good IT skills, as well as good written and verbal communication skills.
• Strong analytical skills and the ability to negotiate.
• Have a tactful and assertive manner about you, along with logical thinking and problem-solving ability.
• Ability to cope well under pressure and organise a busy workload
• Confidence to present to various stakeholders and staff members. If you have experience working within a care company or charity background, it would be an advantage.

Please note: Care home experience is a must

Incentives:
• The opportunity to work for a leading UK charity
• Competitive salary & benefits package
• Generous annual leave entitlement
• 1pm finish on a Friday
• A challenging and varied role
• A supportive team
• Additional leave during Jewish festivals

Norwood is committed to offering high quality, continuous professional development for our staff.

Please note: We reserve the right to close the advert, once we receive sufficient applications, so recommend an early application.

This post is subject to an enhanced Disclosure and Barring Service (DBS) disclosure.

Patron: Her Majesty The Queen.
Registered Charity No: 1059050.

Clinical Administrator

Full time- 35hours

Remote base/ Home working with occasional travel, UK

Salary: £17,763 - £22,330  

Permanent

GamCare is the UK’s leading charity working with those affected by gambling related harm. We run the National Gambling Helpline and deliver treatment to those affected. Alongside GamCare’s treatment services, we run training and accreditation for the UK gambling industry to raise standards and make gambling safer for everyone.

GamCare is seeking a dynamic and self-motivated administrator to support its Treatment Services within the Clinical Directorate. You will be joining a passionate and friendly team at a growing charity making an important difference to the lives of people who have been affected by gambling problems.

You will have experience of supporting teams with a range of tasks from organising and minuting key meetings through to being the first point of contact for new clients booking appointments. You will have strong interpersonal skills, liaising effectively with team members to identify and prioritise their needs. You will be self-motivated, able to identify gaps in systems and processes to make them more efficient and supporting the smooth running of the team.  You will have excellent IT skills and be familiar with Microsoft packages.

Due to the geographical spread of the services you will be supporting, this post will be predominantly home based, but with an expectation for occasional travel into a local office base and/ or London Head Office

If you think you have the skills and experience for this role, we would be delighted to hear from you.

Please note, the applicant must be free of any addiction, excluding nicotine, for at least 24 months.

This post is subject to a Disclosure and Barring Service (DBS) check.

To apply, please go onto the GamCare website and complete the application form and Equal Opportunities Monitoring Survey.

If you would like acknowledgement that your application has been received, please ensure the application is attached and put the following subject in your email:

Job application: <Administrator>

Please note that if the subject is not correct, you may not receive a confirmation.

Previous applicants need not apply

To discuss the role further please email Fern Hensley (Senior Services Manager)

Application forms forwarded to this email will not be accepted.

Please note we do not accept CVs

GamCare is committed to processing your personal data fairly, lawfully and transparently in line with GDPR. For further information on GamCare’s recruitment privacy notice please refer to our website.

Closing date for applications is 9am 19th May

Interviews are scheduled to take place via video conference calling

About the role:

We are looking for a highly efficient, well-organised administrator to join the team and support the smooth running of the operations of the organisation. The role will require effective management of multiple functions; including office management, IT support, HR admin and event logistics. The role will also involve managing, implementing and reviewing key company processes and procedures, as well as supporting our work reporting to grant funders.

About you:

You’ll be a highly efficient administrator with experience of managing a range of operations functions and supporting senior-level staff. Positive Money is a small team that works closely together, so you will also be someone who enjoys and is very capable at juggling multiple projects and chipping in where help is needed. You will be a self-starter who is comfortable working proactively with limited supervision. You’ll be excited about working in an organisation that develops a new type of culture based on innovation, trust, and open-mindedness. You will be committed to Positive Money’s mission (described below). You could come from any background or walk of life, and share our commitment to an inclusive and diverse team, and money and banking system.

About Positive Money:

Our money and banking system increases inequality, fuels climate breakdown, and is undemocratic. We think that should change. Positive Money is a fast-growing organisation that combines the activities of a think-tank, a pressure group, and international movement. Born out of the financial crash of 2008, Positive Money is the leading civil society organisation challenging our central bank, banking system, and wider economy to work in the interests of people and planet. Our mission is to reform money and banking to build a fair, democratic and sustainable economy.

Roles and responsibilities

• General office and facilities management, including managing a potential office move in 2021.

• HR administration, including employee and consultant contracts, inducting new staff, managing our annual leave system (timetastic), and administering all recruitment campaigns.

• Oversee and ensure the effective maintenance of all IT equipment including printers and computers, telephones and other equipment.

• Maintain and manage all company IT software accounts as general admin, and act as general IT support to the rest of the team, working closely with an external web developer as needed.

• Manage the office and electronic filing systems (Gsuite/dropbox).

• Manage day to day relationships with all company suppliers, and manage sourcing and purchasing of key company needs such as insurance.

• Support the Senior Finance Manager on financial administration, including purchasing and a weekly payment run.

• Support the effective governance of the organisation, scheduling board meetings and preparing papers, attending board meetings as minute-taker, and providing administrative support to the Board of Directors where needed.

• Monitor our grants reporting schedule, and support Director and Senior Finance Manager to deliver reports to our grant funders.

• Manage donor database including cancelling donations, tracking new and increased donations, updating details in Action Network, dealing with direct debit / Paypal changes upon donor requests, and emailing donors where necessary. Training would be provided.

• Work with senior staff to ensure key policies and procedures are kept up to date and adhered to.

• Managing and organising online and offline events, including webinars, conferences, roundtables, festival stalls and supporter meetings.

• End-to-end event logistics; identifying and securing venues; sending out invitations, securing and managing event suppliers, directing other team members on key event tasks.

• Organising all staff travel and accommodation.

• General administrative support to the Director as needed.

Essential skills and experience

• At least two years experience as an Operations Officer/Coordinator/Manager, Team Administrator,  Personal Assistant, Executive Assistant, or similar

• Strong administration and organisational skills, with a close attention to detail.

• Strong IT skills, and some familiarity with IT systems such contact databases, Cloud based filing systems, HR software or similar. A willingness to learn and become proficient with new IT systems

• Proficiency in using office software: Microsoft Office suite / google docs or equivalent, Email / Slack, and in managing electronic filing systems

• Experience of working on HR administration

• Experience of organising events, ideally both online and in person.

• Ability to work to tight and conflicting deadlines, prioritising effectively, adapting to circumstances, and juggling a range of projects

• Excellent interpersonal and communications skills, needed to work closely with a small team, and a range of external contractors, funders and stakeholders

• A good project manager, able to plan ahead effectively and manage their time.

• Experience setting up, developing and maintaining effective operations systems

• Excellent verbal and written communication skills in English

• Ready to get stuck in and undertake a wide range of tasks, using your own initiative.

Desirable skills and experience

• Some financial management experience

Values and behaviours:

• Be committed to our vision for a fair, democratic, and sustainable economy

• Enjoy working with a high level of autonomy, trust and experimentation

• Enjoy thinking outside the box and seeking out new opportunities

• Be committed to working in an innovative and collaborative way

• Self-motivated and a team player: enjoy working collaboratively within a team

• Ability to work in time-pressured situations, multi-task and meet deadlines

• Be self-reflective with a high degree of empathy and self-awareness

How to Apply: Please download and fill out the APPLICATION FORM in full. 

Closing Date for applications: 12noon, Tuesday 4th May

Interviews will take place on: Monday 10th and Tuesday 11th May
(interviews will take place online)