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Job title: Finance and Operations Officer

Organisation: ILPA

Location: Hybrid- one day per week (currently Tuesday) in London

Deadline: 5pm, Wednesday 7 October 2026.

Reporting to: Chief Executive Officer (CEO)

Salary: £40,000 per annum (FTE) pro rata, depending on experience and qualifications

Contract Type: 3/4 days a week, permanent

Organisation Size: 12 employees, annual income c. £750,000

About Us:

The Immigration Law Practitioners’ Association (ILPA) is a professional association and registered charity, the majority of whose members are barristers, solicitors, advocates and IAA regulated advisers practising in all aspects of immigration, asylum and nationality law. ILPA currently has approximately 4500 individual member contacts.

Founded in 1984 by leading practitioners in the field, and 42 years on, stronger than ever, ILPA exists to promote and improve advice and representation in immigration, asylum and nationality law, through an extensive programme of training and disseminating information and by providing research and opinion that draw on the experiences of members.

Our vision is a fair and effective immigration system that respects human rights and the rule of law. We realise this by empowering members to provide the best possible advice and support for migrants and collaboratively working to improve law, policy and practice.

ILPA is represented on numerous Government, official and non-Governmental advisory groups and regularly provides high-level evidence to Parliamentary and official enquiries. ILPA is at the forefront of engagement with the Home Office, NGOs and other Government departments.

To our members, ILPA is a community where they come to share knowledge, keep up to date with changes and receive high-quality training to enable them to practise effectively. Members also rely on ILPA to be their voice in seeking change for the better to immigration, asylum and nationality law and practice. This we do through the work of our expert legal team, engaging with policymakers and stakeholders, and drawing on the experiences and expertise of our members.  

ILPA is an equal opportunities employer. We acknowledge that the legal and charitable sector can be less accessible to people from minoritised or racialised communities and lower socio-economic backgrounds, and we are committed to unsettling the status quo. We particularly welcome applications from individuals who have lived experience of the UK immigration system.

Role Purpose:

As a dual-registered charity and Company Limited by Guarantee with an annual income of c. £750,000, we are seeking a Finance and Operations Officer. This is a vital “sole-charge” finance role within a team of 12.

You will take full ownership of our day-to-day transactional accounting, ensure compliance with both the Charity Commission and Companies House, and help keep operations running efficiently. You will bridge the gap between technical accounting and everyday charity management, providing the CEO and Board of Trustees with the clear financial insights needed to plan our future.

Key Responsibilities:

1. Financial Management and and Compliance
    
   Fund Accounting: Track, segment and report on restricted grant funding alongside unrestricted income stream using data from accounting platforms
   Transactional Finance: Manage day-to-day book-keeping using accounting software (e.g. Approval Max, QuickBooks), including processing invoices, expense claims, bank reconciliations, and supplier payments.
   Budgeting & Cash Flow: Collaborate with the CEO to construct the annual organisational budget and budget reforecasts; overall responsibility for cash flow using data from accounting platforms
   Audit Preparation: Lead and coordinate the year-end independent financial examination or statutory audit process, acting as the primary point of contact for external auditors.
   Income Generation: assist CEO prepare grant funding applications, reports to funders, develop and maintain transparent data of grant funded income to ensure continuity of funding and consistent cash flow. 
    
   2. Operations & Payroll
    
   Payroll & Pensions: Oversee the monthly payroll (which is mainly outsourced). Paycircle our existing platform makes the calculations and payments of salary, tax and pension.
   Office & IT Facilities: Oversee all operational requirements of our premises, manage relationships with facilities vendors, utilities, and coordinate
   IT/digital infrastructure, software and facilities: responsible for IT infrastructure and equipment; lead contact with our outsourced IT support helpdesk
   Procurement & Supplier Management: Oversight and responsibility for  
   procurement processes, develop and maintain supplier register and repository, review vendor and supplier contracts, negotiate commercial terms, and ensure value for money across all spending.
    
   3. Governance & Risk Management
    
   Dual-Regulatory Filings: Complete and submit accurate annual returns and statutory updates required by both the Charity Commission and Companies House.

Person Specification:

Experience & Knowledge
 
Charity Finance Expertise: A minimum of 5 years’ experience in a similar role, ie non-profit finance role, with demonstrated expertise in fund accounting, restricted grants, and Gift Aid.
Operational Generalist: Proven track record of handling practical operational environments, such as small-team HR payroll management and administration, basic IT coordination, procurement/supplier oversight, or facilities tracking.
Small-Team Adaptability: Experience working as a sole-charge finance professional or within a small team (under 20 staff), proving a willingness to be a “hands-on doer” as well as independent. 
 
Skills & Competencies
 
Technical Software Literacy: Proficiency with modern cloud accounting systems (ideally Approval Max, QuickBooks) and advanced Microsoft Excel skills.
Financial Communication: Ability to translate dense financial data and balance sheets into clear insights for the CEO to utilise
Attention to Detail: Transactional data entry, financial reporting, and timeline management for compliance filings.

How to Apply:

Please submit a CV and cover letter by 5pm on Wednesday 7 October 2026. Please forward these to the email address on our website (linked).