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Page 22 of 43
London, Greater London (Hybrid)
£29,000 per year
Full-time
Contract (6 month Contract )
Job description

We are seeking a dynamic and organised Team Administrator to join our charity. You will manage the overall running of our office by maintaining our administrative processes, managing communications with housing associations and schools and working closely with the wider team in the implementation of training, workshops, events and projects.

This role will provide a variety of operational support to the Programme Team as we develop our offer and the delivery of intergenerational workshops. This job description will be reviewed on a regular basis and may be subject to change, particularly as the needs of the charity change. We aim to make the role permanent in August 2026, subject to funding.

YOUR RESPONSIBILITIES:

Providing excellent admin support to the Programme Team and wider team

Guided by the Senior Programme Manager you’ll coordinate the administration of our programmes. You will work with the whole team to ensure contact details, registration forms, surveys and other relevant evaluation tools are completed and uploaded to our systems (CRM, Google Sheets, etc.) after workshops, activities, and other ad hoc events.

Being the go-to friendly face for our participants and partner organisations 

You will be the first point of contact for our general inbox, responding to queries, ensuring that new details are added to the database and actions are sent to the relevant member of staff. Your efficient, thoughtful, professional approach will build trust and support the development of close working relationships with our stakeholders.

Ensuring the Programmes Team and partners are workshop ready

Liaising with the Programme Manager and Senior Programme Manager you will make sure our workshop leads have the materials, equipment and details they need to run high quality sessions. You will send out emails and text reminders to facilitators, schools and schemes for upcoming workshops.

Communication and information support

You will support our communications as directed by the Fundraising and Communications Lead. Supporting InCommon’s events, managing correspondence with event attendees, procuring event materials, equipment and resources to ensure a high standard of delivery. You will foster good communications throughout the charity, with Trustees, partners and with relevant external agencies and funders.

Managing the InCommon Office

You will be responsible for making sure the office runs smoothly and have responsibility for health and safety, including fire safety. 

Benefits:

  • £29,000 (pro rata), depending on experience

  • We work a 4 day week (Monday - Thursday)

  • Working in a warm, friendly team based in Brixton with some remote working

  • 3% employer contribution to your pension

  • 22.5 days paid annual leave per year (pro rata) plus public holidays

  • A strong commitment to personal and professional development with a training budget available

Application resources
Application Instructions

As well as providing your contact details, the form will ask you to:

Tell us about yourself, why you want the job and why you’d be a great candidate (no more than 2 sides of A4)
Upload your CV

Organisation
InCommon View profile Organisation type Registered Charity Company size 6 - 10

Opportunities for young people and older people to learn from one another, fostering mutual inspiration, growth, and a stronger sense of community

Posted on: 16 January 2026
Closing date: 01 February 2026 at 00:00
Job ref: 2026TA
Tags: Administration, Customer Service, Operations, Customer support, Information Management, Office Management