Database administrator jobs

Job Summary

To provide logistical and administration support to ensure the smooth and efficient running of Salford Carers Service and Shine Young Carers Project – both teams work as one large team to provide quality support to unpaid Carers.

To provide effective administrative support to the Salford Carers Service (including Shine) team to ensure efficient service delivery; to support the team to organise events and activities to raise the profile and support carers of all ages in Salford (Shine Young Carers Project works also in Manchester).

Duties and Responsibilities

• To act as the first point of contact for Salford Carers Service and Shine Young Carers Project ensuring people receive the relevant information, guidance or referral they require.
• To maintain and develop efficient, clear and effective administration systems that support the running of Salford Carers Service and Shine Young Carers Project.
• Support the organisation of regular and one-off events for Salford Carers Service and Shine Young Carers Project, overseeing the administration, resource allocation, including the development of event organisation plans for the range of events and activities provided by Salford Carers Service and Shine Young Carers Project.
• Develop systems to enable monitoring and evaluation activities are effective and timely.
• Develop a range of resources that enables clear marketing and promotion of Salford Carers Service and Shine Young Carers Project across Salford and a range of mediums.
• Arrange and administer internal meetings including room bookings and minute taking.
• Coordinate the room booking process for the meeting rooms at the Gaddum office.
• To implement and maintain office administration systems including: post, phones, stationery ordering and processing of any invoices etc.
• To support with the organising of maintenance work and coordination of resources/supplies needed for the office.
• To coordinate the referrals ensuring they are recorded onto the database and passed to the appropriate Team Coordinator

Contract Monitoring

• To support the team and the Carers Salford Programme Manager to ensure timely collation of monitoring reports and support the Head of Carers Services to produce accurate and informative reports to funders etc.
• Support the team to ensure accurate recording of data including the correct data supplied by referrers.

Development and Marketing

• Develop effective marketing materials to promote Salford Carers Service and Shine Young Carers Project including the monitoring and administration of social media channels.
• Oversee the production of the Salford Carers Service and Shine Young Carers Project newsletter, ensuring high quality and informative content which reaches a wide range of professionals and carers alike.

Administrative Support

• Provide general office and administrative support to Salford Carers Service and Shine Young Carers Project.
• To work as part of the Salford Carers Service and Shine Young Carers Project team ensuring that the office is covered as required for service delivery.
• To support induction for new staff, trainees or volunteers.
• Provide clerical support for events, meetings and activities.
• To ensure compliance of basic HR & Health & Safety requirements e.g. supervision, appraisals, maintenance of professional body membership, insurance, fire drills etc.
• To help coordinate DBS checks for Salford Carers Service and Shine Young Carers Project liaising with HR at Gaddum.
• Develop and implement systems to aid Salford Carers Service and Shine Young Carers Project staff to ensure the service is operating as efficiently as possible.

Events & Activities

• Develop event organisation plans for the range of events and activities delivered by Salford Carers Service and Shine Young Carers Project.
• Support teams to administer delegate and attendee lists.
• Support teams to develop effective event planning for the year with specific support for annual events i.e. Carers Week, Young Carers Action Day & Carers Rights Day.

Additional Duties and Responsibilities

• Promote the work of Gaddum and safeguard its good name and reputation at every opportunity.
• Promote Gaddum events and activities
• To adhere to Gaddum Policies and Procedures.
• To be aware of personal safety and security when carrying out work.
• To promote the work of Salford Carers Service and Shine Young Carers Project.
• Adhere to Gaddum Safeguarding Policy and report any concerns regarding an individual’s safety.
• To maintain privacy and confidentiality in line with Gaddum policies and procedures.
• To respond to enquiries and calls coming into the centre in a professional and knowledgeable way.
• All other duties reasonably associated with the role associated with the role.
• Attend events for Salford Carers Service and Shine Young Carers Project as required.

Database Administrator (Clinical)

Contract: 18-month fixed term to start; may be extended
Hours: 35 hours per week (full time)
Location: London, N7
Salary: £40,333 per annum. Please note the salary is inclusive of London Weighting.
Closing date: 12pm on Monday 4th July
Expected date of interviews: W/C 18th July

We have an exciting opportunity for a Database Administrator to join our team. This is a new role at Freedom from Torture, and is an exciting time to join us, as we start our next four year strategy.

About the role

With organisational aspirations to be a recognised centre of excellence for our direct services, we are looking for an enthusiastic Database Administrator to join our Quality Assurance & Information Governance team. You will be responsible for the day-to-day management and support all aspects of the ongoing development and maintenance of our bespoke clinical database, including translating clinical needs into technical requirements, working closely with clinical managers and our external developers.

You will be responsible for managing and monitoring the health and performance of the system, ensuring high levels of performance, availability and security. You will support the maintenance of existing reporting infrastructure, and bring knowledge and expertise to assist in the further development of this in line with new and emerging tools. Helping to ensure the database is fit for purpose and in line with business requirements, you will support clinical teams in achieving good data compliance and service delivery. You will also provide support in our striving to stream-line processes and gain internal efficiencies.

About you

You will have previous experience of managing and supporting databases and systems, preferably in a health, public sector or third sector context. You will have experience of providing a business analysis function, supporting the clinical teams to translate operational requirements into technical solutions and communicating those to the development team. You will be a flexible thinker, good communicator with excellent technical and interpersonal skills. Organised, you will demonstrate a flair for problem solving providing solutions to help others.

In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution.

To view the Job Description and Person Specification, please click on the attachment.

Please note a CV and a cover letter addressing the job description and person specification of the role are mandatory to be considered for the position.

About us

Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.

We campaign for national and global change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.

Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references.

Freedom from Torture is an equal opportunity employer. People with lived experience of torture or asylum, from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply.

We reserve the right to close the vacancy early if we receive a high volume of applications.

No agencies please.

Are you interested in a career using Salesforce? Do you want to support young people in education?

Prospectus is delighted to be supporting an established and well respected education not-for-profit, as they look to appoint a new Salesforce Administrator on a permanent basis. The Salesforce Administrator will work closely with colleagues to maintain and improve core business systems. This role is a hybrid position, currently offering one core day in the office. The role offers great development opportunities for certified ADM201 candidates starting their Salesforce journey.

Working with the Senior Salesforce Manager, the primary focus of the role will be to provide support for users and to lead on delivering ongoing system improvement projects. You will be the first point of contact for users with technical issues/questions, and will provide induction training to new members of staff and ad-hoc report/dashboard/list view guidance when required. The Salesforce Database Administrator will further lead on the maintenance of business systems, scheduling routine reviews to check functionality and quality assuring processes, ensuring improvement and system development tasks and projects are well managed. The role will also play a critical role in offering technical advice that provides suitable solutions to business needs.

The right candidate will be a natural problem-solver who works methodically, and is curious and probing to uncover problems and identify solutions. ADM201 certified, you will have experience of using Salesforce and integrated systems in a work setting, and thrive in delivering improvement projects. You will be organised, with a keen attention to detail, and possess excellent written and verbal communication skills.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role.

This is a role for an enthusiastic and detail-focussed individual who wants to start a career in data within the voluntary sector. Working with supportive colleagues, carrying out well defined processes with clear, sometimes tight deadlines you will be joining a technical and experienced team who will support you and help you develop new skills.

The Data and Fundraising Operations Team manages our supporter database (Raisers Edge) and with it, all administration related to supporters and their financial support of the Charity. This database management includes: communications, events attended, pledges made, and most significantly financial transactions which could be online, by cheque, cash, direct debit, or via third party suppliers like Facebook and JustGiving. As a pivotal role in the team, the Database Assistant is split 50:50 between the Chelsea office and home, and will support all of these activites. 

Essential Criteria for the role:

• Interest in working with data/spreadsheets
• Able and enthusiastic to learn new technical skills quickly
• Good numeracy and logical problem solving
• Able to work with meticulous attention to detail whilst managing a large volume of work
• A positive can-do attitude
• Good planning and organisational skills
• Experience in an administrative role, ideally working with data (desirable)

Kensington & Chelsea Mind Administrator - extended closing date

37.5 hours per week

Salary: £24,432 - £25,419 

Kensington & Chelsea Mind is looking to appoint an Administrator to join our Central Administration Team.

You will work the Administration and Personnel Manager to provide an excellent standard of administration support to Mind services.

The successful candidate will have:

• Excellent experience working in an administration role
• Excellent organisational, planning and communication skills
• Excellent IT and database skills, including CRM and HR systems
• Good verbal and written communication skills
• Experience of minute taking and servicing meetings
• Experience of drafting letters and working with spreadsheets
• Experience of working with confidential and sensitive information
• Experience of interacting and liaising with a variety of people in a diverse environment
• Successful track record of working with colleagues in order to achieve a common goal
• Educated to A level and desirable degree level

Experience of working in a charity sector and lived experienced of mental health problems is desirable.

We welcome applications from all sections of our community. All qualified applicants will receive consideration for employment in full compliance with the Equalities Act (2010).

How to apply:

Please complete and submit the application and diversity monitoring form. CVs will not be accepted.

Closing date for applications: July 13th, 2022. We reserve the right to bring forward the closing date if we receive a number of suitable applicants.

Due to the anticipated large number of applications, we are not able to respond to applications individually.  If you have not heard from us by week ending July 17thth, 2022 you’re your application has not been successful on this occasion, and we thank you for your interest.

Kensington & Chelsea Mental
Health Association (Mind)
Limited by Guarantee

Reg. Charity No. 1002986
Registered in England
Number 2597728

The British Association of Play Therapists (BAPT) is a members-led charity organisation, managed and governed by a voluntary Board of Directors. We welcome and celebrate diversity and hold the child at the heart of everything we do.

BAPT is the first and foremost professional body for Play Therapists in the UK. We seek to promote out standards for Play Therapy practice and maintain a voluntary register of members who demonstrate that they have met our standards.  BAPT aims to relieve the needs of children, young people and adults suffering emotional and behavioural difficulties by promoting the art and science of Play Therapy and promoting high standards in the practice of Play Therapy for the public benefit.

BAPT is looking to appoint an experienced and enthusiatic self employed administrator to maintain the current role and also to help lead the modernisation of BAPT’s current administration systems. This is an exciting opportunity as BAPT is in a period of transition and is very open to innovative, creative and fresh ideas the successful candidate may have. BAPT welcome applicants from all walks of life and backgrounds.

Read more about us here: https://www.bapt.info

About us

Crisis is the national charity for homeless people. We know that homelessness is not inevitable. We know that together we can end it.

Crisis at Christmas is an exciting time of year to join our team as we focus on providing inclusive Christmas activities and support for our guests, all supported by an excellent team of volunteers.

Title: Administrator - Operative (known internally as Christmas Operative)

Location: Crisis Birmingham Skylight (B9)/Warehouse in Birmingham. From September to November you’ll be mainly office based, and from November through to Christmas you’ll work across Birmingham, including the warehouse.

About the role

Birmingham’s Crisis at Christmas has grown from strength to strength throughout the past 8 years of operating. Due to our developments, we are excited to have a third role into our Christmas team.

As an Administrator – Operative, you will be responsible for co-ordinating the warehouse site, including the co-ordination and collection of donations. This role will involve meeting new people, be that donors, volunteers or guests. One day you might spend the day driving around Birmingham collecting donated items (think: Mince Pies, Shower Gel and Face Masks), and the next you might be supervising a team of volunteers who have come to sort and pack at the warehouse.

Another key part of your role is supporting the Christmas team in administration tasks – including organising delivery addresses and completing route planning, supporting with the sign up of guests and keeping a detailed track of our donated items.

There will also be the opportunity to develop your skills, depending on your specific interests and career progression plans – with opportunities to take on leadership roles, work with the UK-wide team and have coaching/mentoring.

About you

To be successful in this role you will be well-organised, have strong communication skills and want to work in a team whose aims are to provide an inclusive Christmas for our guests.

To ensure the smooth-running of Birmingham’s Crisis at Christmas, you will have a good attention to detail and understanding of health and safety procedures.

In this role you will be experienced with IT, specifically with the use of Microsoft office (word, excel and outlook) and online meeting applications (e.g. Zoom).

Please note, it is a requirement for the role to be able to drive our hire van. Our insurers require that you have a full driving licence, are between the ages of 23-65, and have no more than 3 points on your driving licence.

We believe diversity is a strength, and our aim is to make sure that Crisis truly reflects the communities we serve. We are actively working towards our organisation being a place where everyone can thrive and make their best contribution to our mission of ending homelessness for good. We know that the more perspectives, voices, and experiences we can bring to this work, the better. We particularly welcome applications from people who have lived experience of homelessness, and people from all marginalised groups, communities and backgrounds. 

Working at Crisis 

As a member of the team, you will have access to a wide range of employee benefits including: 

• Interest free loans for travel season ticket, cycle to work, and deposit to secure a tenancy 
• Pension scheme with an employer contribution of 8.5% 
• 25 days’ annual leave which increases with service to 28 days and option to purchase up to 10 additional days leave 
• Enhanced maternity, paternity, shared parental, and adoption pay 
• Flexible working around the core hours 10am-4pm 
• And more! (Full list of benefits available on website) 

Alongside our excellent staff benefits, we will support your ongoing development to build your skills, experience and career. 

When you join us, you will have the opportunity to join our staff diversity networks, which aim to champion issues across the organisation, enable staff to be their authentic and best selves and contribute to making Crisis a truly diverse organisation.

How to apply 

If this sound likes the opportunity for you, please click on the 'Apply for Job' button below. 

Closing date: Wednesday 13th July

Interviews will be held on Friday 22nd July

Accessibility

We welcome applications from people who identify as neuro diverse and want our recruitment process to be as accessible as possible. If you need us to make an adjustment or provide additional support as you apply for a role, please email our Recruitment team, contact details can be found on our website.

We are pleased to be working with a fabulous hospice who are looking for a Database & Data Analyst Manager to join their team. This is a newly developed role for an individual with experience in database management and data analysis. The role will be project based reporting directly to the Head of Public Fundraising.

As part of the role the Database Manager will lead on the best use of the hospice CRM system, in relation to the charity’s fundraising, marketing and communications needs. The role has responsibility to develop the data to achieve best practice customer relationship management and to have oversight of the best use of the CRM for income generation and supporter development. For managing the processing of financial donations, and auditing systems and processes that ensure financial processing and reporting is timely, accurate and secure. The role will require the post holder to work closely on system changes and developments with the System Applications Manager who sits within the IT department and maintains hospice wide responsibility for the application of ThankQ.

You will need;

• Excellent communications skills, both written and verbal, with the ability to influence internally
• Analytical with effective research and evaluation skills, with excellent knowledge of RFV modelling, data segmentation and profiling
• Excellent planning, organisational, project and time management skills; able to plan and organise a broad range of complex activities
•  

Salary: £33,000 - £40,000
Contract: Permanent

Location: Flexible

If you would like to have an informal discussion, please call Chloe on 02030 062787 or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.

If enough applications are received the charity reserve the right to end the application period sooner.

We’re Anthony Nolan and we save the lives of people with blood cancer who need a stem cell transplant.

We’re unique. Thanks to the incredible donors on our register, our pioneering research and our passionate fundraisers, we give the chance of life to three people a day.

But we won’t stop there. We want to be there for everyone who needs a transplant; from finding a match, through every step of a patient’s transplant journey. And together we can reach the remarkable day when we can save the lives of everyone with blood cancer.

And now we want you to join our lifesaving team. We are looking for a Senior Marketing Database Coordinator to join our Supporter Operations Team in our Engagement Division.

Title: Senior Marketing Database Coordinator

Salary: £31,000 per annum

Contract: Permanent

Hours: 35 per week (standard Anthony Nolan working hours)

Location: Hybrid between head office in Hampstead London and home

As the Senior Marketing Database Coordinator, you will play a pivotal role in supporting the delivery of Anthony Nolan’s Supporter Communications. You will help to champion our goal to become even more data and insight driven in the way we engage with supporters.

You will work closely with peers in the Supporter Operations Team and across the Engagement Division to ensure that we are working in a supporter-focused way, selecting the correct individuals for campaigns and communications based on their previous engagement with the organisation and their preferences. 

You will also help to develop and refine reporting for the division to ensure it is fit for purpose and supports insight and decision-making. To do so you will make use of tools such as Azure Data Factory, Azure Data Studio, Power BI and DotDigital. 

Your communication and negotiation skills will help to feed into the approach and decision-making around selections and reporting, including prioritisation. You will be comfortable working in an agile way to ensure that we are able to continue to deliver our objectives at pace and with the correct focus.

Please check out the job description (attached here and on our website when you click to apply), as well as our FAQs & Additional Info page to read about our benefits, values and recruitment policy.

Release your remarkable, join our team and give someone a chance of life.

Anthony Nolan is committed to equal opportunities & a living wage accredited employer

All applicants must be able to demonstrate the right to work in the UK.

We have an exiting opportunity for an administrator who is looking for a meaningful and rewarding role. This is a diverse role working to provide administration support across our community directorate. You will be an organised team player with strong administrative skills and an ability to work with data and processes in a people-friendly way.  You will be able to demonstrate that you are customer-focused, organised, enthusiastic, flexible and able to work on your own initiative. 

Our community directorate includes our day nursery which provides high quality, affordable childcare and education for children from 3 months to 5 years; our family and children’s centre which provides a wide range of support including stay and play, parenting courses, healthy eating sessions and intensive 1-2-1 support for families facing complex challenges; and community programmes for all ages spanning youth work, health and wellbeing, leadership and confidence building and the arts. We provide a wide range of provision across the school holidays for children from 5 to 19 years old, including sports camps, art projects, family trips, music production, cookery and fashion. 

Contract

Permanent, 35 hours per week

Extras

In return we can offer you:

• 27 days’ annual leave (excluding bank holidays), pro rata
• 8% contributory pension scheme (5% employer contribution, 3% employee contribution)
• Season ticket loan on completion of probation
• Health and wellbeing package including a confidential employee assistance programme and online therapy sessions
• Commitment to training and development

To Apply

To apply please submit an up to date CV and the supporting questions form. We are unable to consider CVs if they are not accompanied by the supporting questions form. The equal opportunities form is optional.

Interviews

First stage interviews are scheduled for 22 July 2022

Second stage interviews are scheduled for 25 July 2022

We have a vacancy in the London Hub region for an Administrator working 21 hrs a week on a 12 month contract, joining a dedicated team of Hub staff and volunteers. 

It is an exciting time to be joining Cruse, as we are in the process of improving our processes and services in line with the Bereaved People First Strategy, to strengthen the support we can offer to our volunteers and to bereaved people, and so that we work better together to truly become ‘One Cruse’. 

The post holder will help deliver the smooth running of the administration of the London Hub and carry out administrative duties as required, with particular focus on our CRM and integrated telephony project implementation, to help improve the delivery of our services and support for volunteers across a number of different branches.

The role will be mostly home-base, with some occasional meetings held across the Hub.

We have two vacancies in the East Midlands region for Hub Administrators working part time (14-28 hours per week) for 12 months. Come and join our team of dedicated and passionate staff working together with volunteers to support bereaved people.

It’s an exciting time to be join us, as we are in the process of improving our processes and services in line with the Bereaved People First Strategy, to strengthen the support we can offer to our volunteers and to bereaved people, and so that we work better together to truly become ‘One Cruse’.

The post holders will join our existing team of staff across the East Midlands Hub region providing direct client support as well as carrying out a wide range of administrative tasks.

Clinical Services Administrator

Contract: Permanent, Full-time
Hours: 35 per week
Location: London, Finsbury Park
Salary: £26,713 - £30,987 per annum. Please note that the starting salary is £26,713 per annum with the opportunity to progress up the scale over time.
Closing date: 15 July 2022
Expected date of interviews: TBC

Are you passionate about standing up for human rights alongside torture survivors? Would you like to work with a charity that brings people power, creativity and technology together to change the world?

Freedom from Torture is looking for a Clinical Services Administrator to join our small friendly team of clinical administrators. This is an exciting chance to join us as we place survivor empowerment and movement building at the heart of our four year strategy.

About the role

You will provide administrative support to the London and South East Clinical Service, which provides assessment and treatment to individuals, young people, children and families who have survived torture. You will be part of a team of Clinical Administrators who ensure consistency and continuity of administrative support to the Clinical Service at all times. The administrative team support the Intake panel, Adult Therapy Team, Children, Young People, & Families Team, Pain management service, Care coordination service and interpreter bookings process.

About you

• You must have experience of working with administrative systems and Microsoft Office applications.
• It’s essential that your administrative experience was gained within a mental health and/or clinical setting.
• A key part of your role will require you to show support to colleagues and keep others informed of issues that affect them.
• To be successful in this role you must have the ability to plan and prioritise your own workload, and devise and implement simple systems and administrative procedures.
• You must recognise and value diversity and be willing and able to work effectively in a multi-cultural and linguistically diverse environment.

In return, we offer a competitive package, with a generous 30-day annual leave entitlement, and 6% employer pension contribution.

To view the Job Description and Person Specification, please click on the attachment.

Freedom from Torture is dedicated to healing and protecting people who have survived torture. We provide therapies to improve physical and mental health, we medically document torture, and we provide legal and welfare help. We expose torture globally, we fight to hold torturing states to account and we campaign for fairer treatment of torture survivors in the UK.

We campaign for positive change, using evidence from our services and survivor voices to protect and promote survivors' rights and hold torturing states to account. We are proud to play a significant role in the global anti-torture movement. Survivors, active and empowered, are at the centre of all of our work.

Freedom from Torture is committed to its responsibilities under safeguarding, and expects all staff and volunteers to share this commitment. This post is subject to a satisfactory DBS disclosure, as well as a need for full employment history and up to date employment references.

Freedom from Torture is an equal opportunity employer. People from Black, Asian and minority ethnic backgrounds, LGBTQIA+ individuals and people with disabilities are strongly encouraged to apply.

We reserve the right to close the vacancy early if we receive a high volume of applications.

No agencies.

We have a vacancy in the London Hub region for an Administrator working 21 hrs a week until 31 March 2023. You would be joining a dedicated team of Hub staff and volunteers. 

It is an exciting time to be joining Cruse, as we are in the process of improving our processes and services in line with the Bereaved People First Strategy, to strengthen the support we can offer to our volunteers and to bereaved people, and so that we work better together to truly become ‘One Cruse’. 

The post holder will provide administrative support across the London Hub with responsibility for the Sutton branch. Supporting the Hub Manager and the Volunteer & Training Coordinator, as well as working across the Hub within a team other Hub Administrators, who support our local bereavement services.

The role is home and office based in our Sutton office (SM1 3AA).