We have an exciting opportunity for an Executive Assistant to join our team. You will provide administrative support to the COO in her day-to-day duties. The role will include assisting in the smooth running of The Nucleo Project office and administrative functions. You will provide support to the COO in a diverse range of responsibilities which include financial controls, HR, fundraising, communications, events and logistics. 

Who we are looking for

We are looking for a candidate who has excellent IT skills, a detail-oriented approach, good numeracy / analytical skills, and excellent written and verbal communication skills. The role will require someone who is proactive, organised and efficient. A commitment to the charity’s mission is essential. 

The role 

While not exhaustive, the following list of responsibilities gives a comprehensive overview of the role:

HR

• Support the COO to manage administration of freelancers and employees
• Support the COO to coordinate and communicate with staff
• Support the COO to implement and improve policies, systems and procedures

Financial

• Support the COO with basic bookkeeping and financial processes, using Xero 
• Support the COO with financial reporting 

Communications

• Maintain the analytics log for social media accounts and website, and prepare reports for the Communications Team 
• Maintain the mailing list, using MailChimp
• Maintain the GDPR log 

Fundraising

• Maintain the CRM (Donorfy) 
• Support the COO in a diverse range of fundraising activity including assisting with applications, campaigns, events and newsletters
• Support the COO in donor stewardship 

General Administrative Responsibilities

• Support relevant projects to increase the efficiency and effectiveness of the charity’s operations
• Support the COO in the oversight of the charity’s facilities requirements
• Attend meetings and take minutes
• Managing and filing office documentation 
• Assisting with organising events and event logistics when necessary
• Conducting research and compiling data when required
• Performing general clerical duties 

Other core requirements

• As this role may require working closely with children an enhanced DBS check will be required.
• The Nucleo Project values diversity and champions inclusion and strongly encourages applications from all sections of the community. 

About us

The Nucleo Project was set up in 2013 to offer ensemble-based musical opportunities to children and young people in North Kensington, completely free of charge. We are part of the global El Sistema movement, which began in Venezuela in 1975.
Our students commit to an immersive and rigorous programme which fosters rapid progress and high achievement, as well as strong bonds within our community and a truly transformative difference in our young musicians’ day to day lives.

Interested? Please submit your CV with contact details for 2 referees and a short supporting statement outlining your suitability for the role. Referees will only be contacted following a job offer. 

The Executive Assistant will be responsible for providing high-level support, managing complex projects and engaging with a wide variety of people. This role acts as a key point of contact between the Chief Strategy Officer and internal/external contacts, coordinates cross-organisational processes and projects, and manages the office, including liaising closely with senior members of the Strategy, Participation and Corporate Services teams, and the Company Secretary.

Interviews will be held on 17th and 18th December 2020.

The Executive Assistant will be responsible for providing high-level support, managing complex projects and engaging with a wide variety of people. This role acts as a key point of contact between the Chief Strategy Officer and internal/external contacts, coordinates cross-organisational processes and projects, and manages the office, including liaising closely with senior members of the Strategy, Participation and Corporate Services teams, and the Company Secretary.

Thera Trust

Thera Trust is a Charity and was established in1998 to support adults with a learning disability in a better way, led by people themselves. It began by supporting just five people but soon started to grow as people liked Thera’s approach. Now, Thera supports over three thousand adults with a learning disability in their homes, at work and in the community across England and Scotland.

As Thera grew, it developed into a Charitable Group of companies to ensure that companies that support people stay local and focussed on specific needs of the people they serve. Led by Thera Trust, Thera Group all share an uncompromising Vision that demonstrates that everyone can be leaders in society, take charge of their lives and play an active part of their community.

Our unique leadership structures has people with a lived experience of a learning disability as paid and volunteer directors, quality checkers and members. Together, leaders with lived and professional experience work together to ensure the Charity achieves personal positive impact in each and every individuals life, with right support provided by our highly valued skilled and committed workforce of over 3500 colleagues.

Thera Trust, as the parent Charity of Thera Group, does not have a Chief Executive. Instead it has a collegiate team that embodies Thera’s equal leadership model. The Executive Director of Operations works as part of this team, is an incredibly busy executive with a wide range of responsibilities and connections across Thera Group, who needs assistance of this new role.

About You -The Executive Assistant

The Executive Assistant will develop a thorough understanding and knowledge of the vision and strategic objectives of Thera Trust and the wider Thera Group and how the organisation is structured and works to deliver these. The Executive Assistant is responsible for assisting the Executive Director to achieve their goals. They will research, inform and monitor workstreams and projects on behalf of the Director and help plan and organise their work. They act as a point of contact, often being their eyes and ears for discreet projects. They think strategically and will organise, filter and escalate information with understating of its relevance and potential impact.

As Executive Assistant you will be privy to highly confidential and potentially sensitive information and must balance modelling our inclusive, open and friendly culture, whilst simultaneously maintaining the highest levels of confidentiality and discretion always.

This role will be varied, busy and interesting for the right person who wants to use their highly tuned skills to support a modern charity with ambition and drive on behalf of people. The successful candidate may come with a related Health and Social Care background, or have a business background in a people or service focussed environment.

Key Responsibilities

1. To conduct research, collect and analyse data to prepare reports and documents.

1. To assist the director to plan, prioritize and organise their workload and group workstreams.

1. Prepare and edit correspondence, communications, presentations and other documents.

1. Co-ordinate and monitor project-based work.

1. Review operating practices and implement improvements where necessary.

1. Liaise with internal and external colleagues and stakeholders at all levels.

1. Prepare and distribute required paperwork for key meetings.

1. Attend, record, transcribe and distribute minutes of meetings.

1. Monitor, screen and appropriately respond to and distribute or escalate incoming communication.

Your Skills and Experience

1. Excellent organisational and planning skills for own and the Director’s work, working to timelines and deadlines.

1. Excellent Communication skills including written, verbal and visual.

1. Ability to gather, interpret and understand complex information

1. Highly analytical and ability to understand and solve problems.

1. Ability to use your own judgement to make decisions, understanding potential impact. .

1. Ability to utilise your own initiative.

1. Ability to be highly confidential and demonstrate highest levels of integrity.

1. Ability to work on your own or part of a team.

1. Highly accurate with an eye for attention to detail.

1. Due to the nature of the role you must be flexible and adaptable.

1. Must be experienced at senior level, ideally within the Health and Social Care sector or similar.

1. Understand the role of a director.

1. Good interpersonal skills; with the ability to stay calm, understand others motivations , show empathy and influence.

1. Must be confident and IT literate, with the ability to use all Microsoft applications

1. Be able to interpret complex written and numerical information and summarise in a way that is easily accessible.

1. Have a flexible approach to working as this role will include travel and some overnight stays.

1. Hold a full driving licence with access to a vehicle,

Personal Assistant

Department: Private Secretary’s Office
Section/ Branch: Central Office
Location: London SW1
Salary band: up to £35,000 dependent on experience
Hours of work: 37.5 per week, Monday to Friday (travel required)

About the role:

It's delivering support at the heart of a world famous institution

It's feeling inspired to deliver to the very highest standards, and it’s supporting this client in their official duties. This is what makes working for them exceptional.

As part of the Central support team in the Private Secretary’s Office, you'll take on a role of unique variety. Providing comprehensive support to a Senior Manager, you'll prioritise and manage multiple requests, coordinate diaries, meetings and appointments, oversee efficient inbox management, minute-taking and draft correspondence.

You'll have exposure across the organisation, liaising daily at a senior level and building relationships with colleagues and external organisations.

You'll also assist with the efficient coordination of Government duty, liaising with stakeholders in the UK, Realms and Commonwealth to draft letters and other material.

It's a fast paced and high profile environment, and you'll have responsibility from day one. Yet you'll rise to the challenge and will be proud of the part you play.

About you:

You're a highly experienced PA used to supporting board level individuals, and you take pride in delivering work to the highest standards.

You'll have superb interpersonal and communication skills, and will be at ease working as part of a team, and liaising with people at all levels. With good judgement, sensitivity and a willingness to help others, you'll quickly become a trusted and indispensable member of the team.

Confident using a range of IT packages, along with excellent drafting skills and attention to detail, you'll be capable of producing a range of papers, correspondence and reports.

Having had extensive experience of diary management, you'll be capable of pre-empting situations, and also be confident to make informed decisions on the back of this.

With a proactive approach, you'll work efficiently with initiative and minimal direction, remaining calm and organised even when under pressure.

Closing Date: 4 December 2020

City & Hackney Carers seek a warm and experienced individual to coordinate our Parent Carer Support Service. The postholder is responsible for supporting carers of children with additional needs, providing emotional support, advice and information on welfare benefit entitlements and facilitating peer support and information groups. The post involves home working with travel to and from meetings in Hackney and the wider London area as needed.

This service is supported by the Mercer’s Charitable Foundation and London Catalyst

Personal Assistant to the CEO & Managing Director (Maternity Cover)

Reports to: Line managed by CEO but also reports to MD

Location: Flexible, UK-based

Contract:  Fixed term – 9 months (with possible extension)

Salary: £32,542 - £33,518 per annum (dependent on skills and experience)

 + 5%  pension

Hours:  35 hours per week

The School for Social Entrepreneurs (SSE) is looking for a Personal Assistant to support the Chief Executive and Managing Director for a fixed term period of 9 months.

The purpose of this role is to provide the CE & MD with the relevant administrative and secretarial support to ensure effective management of the organisation. You will be booking meetings, responding to emails, coordinating diaries and supporting relationship management with funders, policy makers and partners. You will also be responsible for supporting the CE and MD with their internal responsibilities.

School for Social Entrepreneurs (SSE) is a charity that supports people using entrepreneurial approaches to tackle complex social problems. We run practical learning programmes and courses to support people from all backgrounds to realise their potential and bring about lasting social and environmental change.

This role will suit you if you are highly organised, enjoy working in a support role, are a friendly and clear communicator, and have a keen attention to detail.

Our commitment to inclusion

Diversity is a fact of life. Inclusion is a choice and a practice – for organisations and individuals. At the School for Social Entrepreneurs, our aim is to drive inclusion into every area and activity of what we do: from access to programmes, to grant investment, to board, staff and partnerships.

However you identify, we would like to hear from you. In our commitment to continue to diversify our teams, freelance staff and programmes, we are particularly keen to hear from those who identify as: being from black, Asian and minority ethnic (BAME) backgrounds; LGBTQ+; and those with disabilities.

If you require any reasonable adjustments during our recruitment processes, including assistance with reading this page or documents linked to below, please contact us details on the job pack.

For full details about the role, including the Job Description and Person Specification, please see details in the enclosed application pack.

Closing date: midday on Friday 4th December 2020

Wakefield Hospice is seeking an experienced Executive Assistant to the CEO.

This is a busy and demanding role which requires a professional and flexible approach.

JOB ROLE:

To provide comprehensive and professional administrative support to the CEO and the Board of Trustees, using personal initiative and experience to progress key tasks, and to manage day to day office business confidently and with discretion. The postholder will be a front-facing ambassador for the hospice, and will be required to anticipate the needs of the team, understanding sensitivities and offering solutions within a given timeframe.

The CEO is looking for an exceptional candidate; a well- motivated and energetic individual, who will be proactive in supporting her role and that of the Board of Trustees. A varied and challenging post awaits the right person, who will respond calmly and confidently to the needs of the teams, prioritising and organising work to meet deadlines, and dealing professionally with internal and external contacts and stakeholders. A high level of initiative and sometimes sensitive judgement will be required, and a friendly and approachable manner will be an absolute asset. 

A full Job Description is attached.

THE IDEAL CANDIDATE WILL:

• Hold a recognised typing/word processing qualifications.
• Be IT literate with knowledge of Microsoft Office.
• Be educated to GCSE or equivalent English, at Grade C or above.
• Have at least 3 years’ experience in a similar role.
• Maintain confidentiality and discretion at all times.
• Be able to work as part of a team and on own initiative.
• Be well organised with excellent time keeping skills.

We may close the advertised post before the stated closing date once enough applications are received.  We recommend you apply as soon as possible.

Personal Assistant to Director of Recognition, Brand & Activation and Director of Income

Versus Arthritis are looking for a passionate, proactive Personal Assistant to support the Personal Assistant to Director of Recognition, Brand & Activation and Director of Income. This is a high-profile role and offers the opportunity to play an integral part in helping to deliver the charities ambitions through a high performing and engaged workforce.

About the role

Hours: Full Time (35 hours per week) would consider jobshare or part time (2 roles at 17.5 hours per week each)

Our organisational leadership team (OLT) are collectively responsible for inspiring, motivating and leading our people to deliver against our strategy and priorities. They are expected to be leaders for Versus Arthritis first and their areas of expertise second. They have responsibility for organisational planning, resourcing and delivery based on the input and recommendations of expert leaders from across the charity.

The Personal Assistant to Director of Recognition, Brand & Activation and Director of Income enables this by supporting the directors to ensure optimal use of their time.

Key requirements

In addition to an approach that supports our values and behaviours, this role will require the following knowledge, skills and experience:

• Proven experience of success as a senior administrator, Personal Assistant, or similar role
• High quality verbal and written communication skills required to present information in a clear and accessible way
• Ability to distil meeting discussions into succinct notes of the key discussion points, decisions actions and points for onward communication.
• Able to work independently to deadlines with minimal supervision.
• A proactive and conscientious approach with good attention to detail.
• Ability to handle a range of tasks, including processing information from a wide range of sources and managing changing and competing priorities.
• Strong MS Office 365 skills (Outlook, Word and PowerPoint in particular).

To apply you MUST submit:

1. a concise, up-to-date CV
2. along with a completed supporting statement demonstrating how you meet the key requirements set out in the job description and person specification (available at https://www.versusarthritis.org/about-us/work-for-us/our-current-vacancies/)
3. please include where you've seen this role advertised

Email your completed application by midnight on Sunday 6th December 2020

Interviews

First interviews expected: between 11th -18th December 2020

Civitas Recruitment are proud to be working with a fantastic global charity focused on ending human trafficking and modern slavery. The charity has a truly global presence with operations across three different continents. We are seeking to source an experienced Executive Assistant to the CEO. The role will entail the provision of comprehensive support and guidance to the CEO across all aspects of their responsibilities to effectively lead the charity. The successful candidate will be able to anticipate needs, provide critical thinking to problems with a high level of professionalism and confidentiality and operate at pace and with precision often working remotely from the CEO.

Who are we looking for?

Ideal candidates will have extensive experience of working in a similar role supporting a Senior Management team or CEO. You will be a confident and strong communicator having the ability to work with stakeholders both within and external to the organisation. The role as mentioned, will be detail orientated at often at a fast pace and therefore we are seeking candidates with great organisational skills and project management experience. Previous experience of fulfilling company secretarial duties and managing budgets and expenses will be an advantage. Please apply or enquire with Syed at Civitas Recruitment for an initial discussion and full JD.  

We are seeking a highly organised, confident and meticulous person to fulfil the vital role of Executive Assistant to the CEO.

Ben Cooley, CEO and Founder of Hope for Justice, has a strong and passionate vision for driving the organisation forward in its global strategy and growth.  This role will suit someone who thrives off pace and energy and enjoys working in an agile environment.  In order to support the CEO the Executive Assistant will need to work proactively and promptly in numerous areas of the CEO office whilst ensuring professionalism and confidentiality. This will include identifying great connections and supporting Ben during and in advance of high level meetings with the likes of; government officials, celebrities, donors, church leaders, high profile business contacts and other key stakeholders globally.

Ben’s Executive Assistant will also work to undertake secretariat duties for the Board of Trustees and Committees, as well as supporting on the organisational governance, therefore previous experience of company secretarial duties is advantageous. The role involves providing comprehensive support and guidance to the CEO, including anticipating his needs, as well as providing critical thinking to problems.

This is a senior role within Hope for Justice and as such it requires at least seven years’ experience in a similar position reporting directly to senior management, plus sound experience of establishing positive and productive relationships at a senior level and having the tact and diplomacy to ensure these relationships are maintained effectively.  Desirable experience would include overseeing budgets and expenses and developing internal processes and systems for the smooth running of the Executive office.

You will be a crucial part of the team at Hope for Justice, which is a rewarding and people-focused environment.

Executive Assistant – City Bridge Trust

£36,060 - £40,750 inclusive of inner London weighting

Ref: TC830

For 25 years, we have worked collaboratively and proactively to ensure we do everything we can to support communities in London not just to survive but thrive. We are proud of our commitment and track record in tackling inequality and reaching the most marginalised people in London. We adapt and learn to ensure we make the most effective grants, and act responsively to ensure our work improves lives across the city for years to come. This requires a talented team within CBT, and we are proud to have great people working with us. Join our dynamic team, and you too can help create a London that works for everyone.

You will be working at the heart of the Corporation’s charitable funder, City Bridge Trust (CBT) and we will look to you:

• To provide a high level efficient and effective Executive Assistant (EA) service to the leadership team to support the delivery of CBT’s Funding strategy.
• To facilitate good working relationships with Members, Chief Officers and Senior Managers within departments across the organisation, and with external stakeholders and other contacts of CBT and the City of London Corporation (‘the Corporation’), at a senior level.
• To coordinate and manage the planning and logistical arrangements for the delivery of events, including seminars, learning events and annual dinners in relation to charitable and philanthropic activities that achieve and support the strategic aims and key priorities of CBT and/or the Corporation.
• To undertake detailed research and analysis in support of work being undertaken by the Senior Leadership team to assist with the meeting of objectives and ensure there is appropriate preparation for meetings and working groups.

The closing date for applications is 12 noon on Friday 11 December 2020.

To apply online, please click the apply button

The City of London Corporation is committed to Equal Opportunities and welcomes applications from all sections of the community.

HSHH and WF is a dynamic and established Scheme and requires: -

A Part-Time Parenting Co-ordinator (Initial 5months Contract)

To further develop our parenting skills programme to include virtual support for our volunteers and families

• You will need to be accredited to deliver parenting education, experience of working with children, families and volunteers and the ability to engage effectively with black and minority ethnic groups.
• You should understand and be committed to the role of the voluntary sector in family support and be able to work on your own initiative in a challenging environment.
• You should be able to deliver virtual content to volunteers 
• Work Days: Tuesday and Wednesday (12Hours per week)

PA and Office Manager - 6-month contract role

I am delighted to be working with a national service improvement charity, who's focus is improving those who are in contact with the criminal justice system, through research, policy and campaigning work.

They have an opening in the senior team for a PA and Office Manager, they are a small charity so seeking an individual who has a plethora of senior administrative experience, who is able to be a solid point of reference for all staff in the charity. This role is for an initial 6-month period to support the newly appointed CEO, starting ASAP on a remote basis in the first instance, with a need once Covid-19 restrictions lift to work in the London office.

You will be organised and efficient, with excellent attention to detail, able to quickly pick up new systems and procedures, and to prioritise and juggle competing priorities and requests. Although able to work with substantial independence and initiative, you will be a team player with excellent interpersonal skills, dealing proactively and confidently with a range of people, tasks and situations.

This is an excellent opportunity for an enthusiastic and ambitious person to work as a key member of a small but fast-paced, delivery-oriented team.

JOB OBJECTIVES

The key objectives of this post are:

• To provide personal administrative support to the Chief Executive
• To organise and manage office systems, provide administrative support across the team.
• Responsibility for organisational financial processes
• Co-ordinating cross organisational project management, including; capacity planning, milestones and convening project initiation meetings.
• Line management and supervision of Team Administrator Assistant.

EXPERIENCE

The post holder will be able to demonstrate successful experience in the following areas:

• PA/executive assistant work
• Finance processes

SPECIAL KNOWLEDGE AND ROLE REQUIREMENTS

The post holder will be able to demonstrate:

• Excellent attention to detail
• Excellent oral and written communication skills, including the drafting of correspondence and minute-taking
• High level of numeracy and either previous experience of or ability to learn book-keeping
• Computer literacy in MS Word, Excel, PowerPoint and Outlook and the ability to learn new systems and applications
• Exceptional organisational and time management skills: ability to prioritise, plan and organise work in a busy environment
• Flexibility and adaptability to juggle a range of tasks
• Excellent interpersonal skills and the ability to build relationships with a wide range of stakeholders, from vulnerable adults facing a range of different problems to Ministerial offices
• Ability to work independently and constructively as part of a small team
• Discretion and an understanding of confidentiality issues
• Honesty and reliability
• An interest in the issues faced by people who have expressed multiple disadvantage/exclusion.

The post holder may also be able to demonstrate

• Knowledge or experience of Quick Books accounting software and/or book-keeping
• Knowledge of the issues involved in working with people facing severe exclusion.
• Knowledge of experience of Salesforce CRM system

Role: Office Manager and PA

Location: Remote currently, offices based in Elephant and Castle, once restrictions allow

Employment Type: 6-month contract

Salary/rate: £28-32k pa

Working hours: 35pw

Ref: 74147PMR

CLOSING DATE: Friday 27th Nov at 10am