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ISWAN is a leading international seafarers’ welfare NGO that promotes the welfare of seafarers worldwide. Our current CEO is retiring in May 2021, and we are looking for a new leader to take the organisation to its next stage. With offices in the UK, India, and the Philippines, ISWAN runs a range of programmes and services that improve the physical and mental wellbeing of seafarers worldwide. The main programme is SeafarerHelp, the free and confidential twenty four hour helpline for seafarers and their families. Over recent years ISWAN has developed a widely respected programme that seeks to improve the mental wellbeing of seafarers. ISWAN is a membership organisation with members from shipping companies, unions, insurers, welfare agencies, and governments.

Responsible for twenty two staff the role requires the ability to develop constructive partnerships with a range of different organisations, including funders, in the maritime world. The role will also require working closely with the board of trustees.

We are looking for a creative, collaborative, and inspiring individual. We need the new CEO to lead and shape ISWAN’s strategic direction. The successful candidate will have experience in service delivery, fundraising and business development, marketing and communications; corporate governance; finance and, ideally, knowledge of seafarers and shipping.

We promote a working environment in which diversity is recognised, valued and encouraged. We are committed to principles of fairness and mutual respect where everyone accepts the concept of individual responsibility. Our policies seek to ensure job applicants and employees are treated fairly and without favour or prejudice.  We are committed to applying this throughout all areas of employment. 

Application by letter (strictly no more than 800 words) and CV (strictly no more than 3 A4 pages) 

All applicants must be eligible to work in the UK.

Do you have excellent communication, organisation, people and IT skills? Are you interested in working with a dynamic, expanding educational charity providing support for non specialist physics teachers across England?

This is a varied and interesting role that will require a self starter willing to commit to up to 14 hours per week during term times.

Reporting to our Chief Executive, the successful applicant will have a varied role involving administration, events management and media and communications skills.

Do you want to work for an organisation whose aim is to enrich lives and strengthen communities through leisure and culture? Do you want to use your organisation, planning and communication skills to play a vital role in providing a great service to the local community? If so, Enable Leisure and Culture is recruiting for an Executive Assistant to support our Executive team.  

Enable Leisure and Culture provides leisure and cultural services for the benefit of local communities, and as an organisation, we are committed to ‘doing things differently’, putting health, wellbeing and community at the centre of everything we do. We believe everyone can live a healthier, happier life through leisure and cultural activities. We are passionate about what we do and have the experience and knowledge, to deliver innovative leisure and cultural services. Come join us!

This is an exciting role, where you will manage and prioritise all diary planning for the Executive team to ensure key internal and external meeting commitments are fulfilled. You will be juggling different tasks as the same time, from co-ordination papers, presentations, and circulation for Senior Management meetings to liaising with clients and stakeholders or managing specific projects. You will be supporting wider Senior Management and HR Team when required with recruitment, organising training and induction planning.

Why should you join Enable Leisure and Culture?

• 25 Days Annual Leave
• Flexible Working
• Pension Scheme
• Eyecare Vouchers
• Free Gym membership
• On-site shower facilities* certain places
• Season Ticket Loan
• Cycle to Work scheme
• Employee Assistance Programme
• Weekly fruit basket
• Staff Treats
• Weekly Wellbeing Hour

We are unable to provide sponsorship for this post.  In order to apply for this post, you must demonstrate your eligibility to work in the UK. 

Applications will close one minute before midnight on 17th of February 2021. Interview(s) are planned for w/c 1st March 2021.

Diversity is valued at Enable Leisure and Culture and is important in the work that we do. Applications from all sections of the community are welcome and will be considered on merit. Should you have a disability and require any additional support or if you have any questions regarding the above role, please contact us at.

Due to Covid-19 and until further notice, we are currently operating digital recruitment and on-boarding processes. The role is full time and based primarily in the Parks Office in Battersea Park. During the pandemic, this role will be based mainly from home with the option to come to the office a few days a week.

Executive Assistant Job description

Salary: £35,025

Grade: ENP01

Hours: 40h per week

Location: Head Office based (post COVID) but with flexibility to work from home.

Overview:

We are currently looking for an Executive Assistant (EA) to be the supportive force that empowers our senior leadership. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He / she will have previous experience working in an office environment, performing administrative duties and providing support to the Executive. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations. In addition, the successful candidate will manage specific ad hoc administrative projects as directed by the Executive team (currently made up of the Managing Director (MD) and Finance Director (FD)) that improve the efficiency and effectiveness within the business.

Main duties and responsibilities:

• Manage and prioritise all diary planning for the Executive team to ensure key internal and external meeting commitments are fulfilled and sufficient time is allocated to strategic planning, line management and meeting preparation.
• Responsible for managing and reconciling cash and credit card expenses for the MD.
• Manage written and email correspondence on behalf of MD (and FD as appropriate) ensuring timely response to issues and the drafting of replies, redirecting, and acting as appropriate.
• Co-ordinate papers, presentations, and circulation for Senior Management meetings. Attending and taking well documented minutes to act as a record of the meeting (as required).
• Manage pre- and post-meeting planning, ensuring all relevant paperwork and briefing notes are in place and that related actions are undertaken within specified deadlines.
• Prepare adhoc meeting agendas, perform research for meetings, and take minutes during meetings.
• Maintain office correspondence, including calls and emails.
• Communicate with Board Members, schedule Board Meetings, and arrange meeting agendas.
• Liaise with clients and stakeholders as required.
• Maintain electronic filing system, ensuring processes and software are up to date and in working order.
• Manage specific projects and follow-up with team members where required.
• Maintain a strong working relationship with other relevant departments, including Business Development, HR and Finance
• Liaise with other staff members on behalf of the Executive team.
• Support wider Senior Management Team with co-ordination related tasks on an adhoc basis.
• Support HR when required with recruitment, organising training and induction planning.
• Prepare and deliver monthly reports.
• Organising in house events and business projects (Christmas Party's, Staff Birthdays)

Requirements

• You will have strong experience gain from working as Executive/Personal Assistant ideally with experience working with a CEO / MD performing tasks such as diary management.
• Proven ability to deliver core EA activities to the highest standard and accuracy.
• Ability to juggle a busy and forever changing workload.
• Able to adapt to manage the various stakeholders.
• Ability to be 2 steps ahead at all times; planning, scheduling and foreseeing clashes.
• Calm and efficient
• Able to work at pace and under pressure.
• Excellent oral and written communication skills with strong emphasis on business communication
• Strong interpersonal skills; must be able to work with individuals at all levels both internally and externally.
• Strong organisational and time management skills
• Must be flexible and able to work under tight deadlines.
• Proficiency with Microsoft Office software (Outlook, Excel, Word and PowerPoint)
• Strong attention to detail
• Strong problem-solving skills
• Demonstrated experience handling sensitive and confidential information.

This Job Description is not contractual and is liable to change over time.

A superb opportunity for an experienced Executive Assistant who would appreciate the opportunity to join a women’s rights non-governmental organisation at a key time, celebrating of 100 years of service. Specifically reporting to and working closely with the Global Executive Director to provide executive support and general administration to the office, the SI Board of Directors and Executive Team. This role is worked over 30 hours per week, with occasional flexible working times required to facilitate international working.

Soroptimist International is a vibrant women’s membership organisation with members in 122 countries who strive to achieve gender equality, globally. We work from grass roots delivering projects which impact women and girls locally through to international level, where we advocate at 7 United Nations centres. 

Executive Assistant

We are recruiting for a dynamic, professional and effective organiser to provide high level assistance to our Chief Executive Officer, the senior management team and Board of Trustees.

Company Secretary and Governance duties are a key responsibility for the role and require a versatile, assertive and discreet individual.

The role will initially be home based due to current covid restrictions but it will involve office working in the future.

Deadline for Applications: March 2nd 2021

Interviews to be held virtually and timings to be confirmed.

We are seeking a highly organised Executive Assistant to provide administrative support to the Chief Officer and Board of Trustees of Central and East Northamptonshire Citizens Advice. For this role, you must be highly organised and have a good attention to detail and be able to work flexibly to meet deadlines.

About the role​

To provide dedicated and confidential support to the Chief Officer, Board of Trustees and the Senior Management Team. This will include assisting the Chief Officer with all activities including diary and email management, planning and organisation of board meetings, building strong relationships with internal and external stakeholders, communicating with all stakeholders on behalf of the Chief Officer. The role requires occasional evening attendance for Board and Sub-Committee meetings.

​We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates.

We make a positive commitment to employing disabled people and guarantee to interview all disabled candidates who meet the essential criteria for the role as set out in role profiles.
 

Closing date 5pm, Monday 1st March 2021

Greenwich Hospital is thrilled to offer this opportunity to someone who wants to excel in administrative support for an historic charity that operates across a wide and diverse portfolio, including charity work. property management, and education.

We aspire to be innovative, proactive, collabortive and accountable.  Our new management team believes we can be great together.  Join us.

Job Purpose

• To act as Secretary to key Greenwich Hospital governance committees, documenting all Greenwich Hospital’s board and committee meetings
• To support the Senior Management Team in their role as leaders by ensuring they can act efficiently, with their time optimised
• To support the Office Manager in maintaining an efficient, professional and welcoming office environment (both physical and virtual)

Key responsibilities

• Provide flexible support to the Director of Greenwich Hospital (“GH”), and other Senior members, coordinating diaries for the Senior Management team, liaising with external and internal contacts to confirm appropriate appointments
• Act as Secretary of Hospital’s Advisory Board and other committees by:
  • Planning and timetabling the meeting cycles
  • Drafting agendas for meetings in liaison with Director GH and Senior Management
  • Producing concise, accurate and timely minutes
  • Monitoring matters arising and ensure they are actioned on time
  • Coordinating Board packs
  • Issuing papers both electronically and, when exceptionally required, in hard copy
  • Assist with the recruitment and induction of new Board members as required
  • Keeping the organisation’s Declaration of Interest Register and Gifts & Hospitality Register up to date
• Act as the Secretary of other internal project boards and committees as required
• Ensure that risk registers are maintained and used; and that the Advisory Board and Panel are briefed on and consider them in addition to the Audit Committee
• Supporting the Office Manager by:
  • Ordering office supplies
  • Maintaining the contract register
  • Assisting with logistical arrangements for applicable meetings (including assisting with refreshments, documents, and venue set up)
• Oversee efficient inbox management of central mailboxes, as well as other mailboxes as needed
• Maintaining suitable central templates for office documents, including reports, forms, and presentations

Accountabilities

• Efficient oversight of diaries and core governance meetings, such that non-executive Members gain a positive impression of Greenwich Hospital’s corporate governance
• Management of accurate governance records, including Board and Committee minutes, Board and Panel declarations, and submissions to The National Archives
• Oversight of internal risk registers, including ensuring they are regularly reviewed
• Providing an example of excellent standards of governance and accountability across the organisation
• Supervised management of data retention policies, including archiving and destruction

Goals

• Provide a ‘best-in-class’ approach to Greenwich Hospital’s administration, aimed at leading from the front
• Implement improvements that deliver continuous incremental progress in GH’s data management procedures
• Deliver a positive impression of GH’s virtual and physical meeting spaces, including the overall Head Office environment
• Facilitate effective partnership-working for the organisation

Knowledge, skills & abilities (Essential - E / Desirable - D)

• Ability to interpret best practice and apply it to GH’s unique governance [E]
• Ability to build relationships at all levels, both internally and externally and have strong communication and influencing skills [E]
• Ability to take and prepare minutes to an excellent standard [E]
• Advanced planning and organisational skills [E]
• Touch typing skills of at least 50 wpm [E]
• Understanding of the need for and maintenance of confidentiality [E]
• Ability to stay calm and composed under pressure [E]
• Ability to multi task [D]
• Understanding of Charity Governance [D]
• Knowledge of Convene or a similar meeting management system [D]
• Knowledge of Contract Zen or a similar contract register system [D]

Education & Experience (Essential - E / Desirable - D)

• Experience of Board Administration and taking minutes at Board level [E]
• Experience of preparing Board packs [E]
• Experience of working with Senior teams [E]
• Undertaking ISCA CSCQ or interest in doing so [D]

Person Specification

• Act with integrity, honesty and professionalism at all times
• A strong ambassador to both internal and external contacts
• Treats all people with respect and dignity
• Takes responsibility for actions, and remains accountable
• Team player

We are looking for a person who is highly motivated and enthusiastic to support the Chief Executive, Chairperson and Boards of Trustees of Age UK Birmingham and Age UK Sandwell. You will undertake a range of administrative and secretarial duties for the organisations, as well as support the Chief Executive and Board to facilitate the general efficiency and governance of Age UK Birmingham and Age UK Sandwell.

You will administer HR activities and utilise and develop a range of systems to support efficient, high quality HR processes and practices across the organisations.

You will be able to demonstrate commitment to the values and mission statement of Age UK Birmingham and Age UK Sandwell, by providing the highest possible level of service to your internal customers.

Application forms must be completed fully; CV’s will not be accepted.

The deadline for applications is 12 noon on Friday 26th February 2021 

Interviews will be held on a date to be arrange, week commencing 8th March 2021

We are working exclusively with a grant giving trust to recruit an experienced Executive Assistant/ Office Manager, the successful candidate will manage the day-to-day office function as well as supporting their CEO and board.

Main duties for the EA/Office Manager:
Extensive and complex diary management
Minute taking and agenda setting
Board and committee support
Office management
 

You will have:
Previous experience supporting at CEO and board level
Excellent communication and writing skills
Problem solving skills with the ability to work from work initiative

If you would like to have an informal discussion, please call on 02030 062787 or email [email protected].

Ashby Jenkins Recruitment are a specialist charity recruitment agency, we use our extensive sector knowledge and experience to match candidates to the most suitable roles. We take a relationship-led approach to recruitment, working ethically, supporting people to find their perfect role within the not-for-profit sector.

We are passionate about improving equality across the sector, you can read more about our commitment to diversity here.

If enough applications are received the charity reserve the right to end the application period sooner.

We’re a professional membership organisation and we’re looking for someone who can join our team and help us make our members’ lives easier.

Easier? How? Well, we like to make sure their interactions with us are smooth and painless. We like to help them get the most from their membership benefits. And we like to give them plenty of opportunities to shine. That's where you come in!

INTRODUCTION

The Elim Foursquare Gospel Alliance is a growing Movement of more than 550 Christian congregations in the UK and Ireland. Elim's fundamental and distinctive characteristics consist of priorities and commitments that we consider God-given, non-negotiables which reflects our spiritual heritage.

Elim International Centre in Malvern is the base for the Elim’s ministry, mission, training, administration and finance departments, serving the denomination’s churches and activities. The Executive Director (ED) provides leadership to the management, administrative and operational functions of the Elim International Centre on behalf of the General Superintendent (GS) and the National Leadership Team (NLT).

The ED works as part of the General Superintendent (GS) senior team. You would therefore work within the broader GS team and in close cooperation with the GS office. Your responsibility will centre on providing administrative support to the DoM. In order to be successful, you will need to deliver an effective and competent level of administrative/secretarial support including the administration of meetings, diary management as well as acting as the first point of contact for both senior managers. You will require an extensive knowledge of the organisation and be able to work effectively and unsupervised in the absence of the executive.

The Role

The role of Business Support to the ED is to provide specialist administrative/project management support to this Director. You will be a team player, quick to learn with a willingness to embrace and adopt a project management approach to completing delegated tasks.  You will also need to deliver an effective and competent level of administrative support as the first point of contact for the ED. This includes diary management, scheduling meetings and supporting documents. You must be proactive, focused and organised with consistent attention to detail and you will be expected to work collaboratively with the PA to the General Superintendent and liaise where warranted.

Duties include:

• Acting as first point of contact for the ED, dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
• Research and analysis to support the various tasks of the ED.
• Provide administrative support to the ED (including organising meetings and events preparing agendas, transcribing action items and completing minutes).
• Lead on various small projects as directed by the ED, drawing on a project management approach to meet various deadlines.
• Being able to work on own initiative and unsupervised, within defined policies and procedures to set timescales.
• Contributing (where directed), inputting into, monitoring and printing reports.
• Booking and arranging travel, transport and accommodation for the ED when directed.
• Undertaking research and development as directed.
• Collating and filing expenses.
• Carrying out other appropriate delegated duties as required.
• Attend training as required.

This role is for 22.5 hours per week (or 3 days per week)

Please download the job description for a person specification.

To provide administrative support to the Director of Public Engagement, in order to achieve our vision of a UK without the need for food banks. This will involve supporting the DirectorDirector of Public Engagement to enable them to manage relationships with the relevant people and organisations as well as supporting a network of external and internal stakeholders in order to progress our public engagement work.

The postholder will organise diary bookings, administration associated with regular one-to-ones and team meetings; routing correspondence; drafting letters and documents; initiating communications; assisting with travel and accommodation arrangements; practical arrangements of events and other efficiency-gaining tasks.

This is a full-time post but flexible working will be considered.

Salary: £9.30 per hour during waking hours, some shifts includes an 8-hour 'sleep in' rest break                                        (dedicated staff sleeping facilities available and attracts a sleep-in payment of £30)

Hours: 24 hours per week with some flexibility available

Annual Leave:             144 hours including bank holidays

This role requires working on a rota basis with typical shifts including: 

- 1pm - 7.30pm (weekdays only); 

- 4.15pm - 9am including an 8-hour 'sleep in' rest break (attracts 'sleep in' payment of £30)

- 8.30am or 9am - 5pm (weekends only)

Application Deadline: 2nd March 2021 

Interview Date: As and when applications are recieved

Here at Mercy UK we have a passion for God, passion for people and passion for excellence – this means we are committed to becoming an organisation where team members feel supported, valued and challenged to deepen their personal and professional growth. As an agile and fast-moving team, we seek to give our very best to what we do in attitude and activity.

As a Pastoral Support Worker, you carry heart and passion for the emotional, mental and spiritual health of the incredible women who are residents of the Mercy UK home. You have a unique set of skills; bringing together keen organisational and administrative skills with pastoral people skills. You are a cheerleader and at times, a coach to a diverse set of residents, all of whom are wired differently, with different learning styles, outlooks and life experiences but all of whom are united in their pursuit for freedom from life-controlling issues and into intimacy in their relationship with God, self and others.

You are safe hands as the primary point of contact and support for residents during evenings and weekends and your experience and abilities in pastoral support and communication equips you to deliver a fun yet informative schedule. You are able to perceive the needs of the group as well as the individual resident and you can hold these in tension. You are confident in your judgement and decision-making and understand the importance of working as a team and seeking guidance, where needed.

As residents wrestle through their own healing journey and put into practice all they are learning, you can prayerfully direct them, support and signpost them towards healthy choices and ways in which they can strengthen themselves in their own relationship with God, understanding that your best days are when you are in overflow in your own discipleship journey.

About Us

The Natural History Museum is both a world-leading science research centre and the most visited natural history museum in Europe. With a vision of a future in which both people and the planet thrive, it is uniquely positioned to be a powerful champion for balancing humanity's needs with those of the natural world.

It is custodian of one of the world's most important scientific collections comprising over 80 million specimens. The scale of this collection enables researchers from all over the world to document how species have and continue to respond to environmental changes - which is vital in helping predict what might happen in the future and informing future policies and plans to help the planet.

We are at a pivotal moment in our history as we launch a new strategy setting out our role as the natural world faces increasing threats. Building on our world-leading collection, global reputation for science and as one of the world's leading visitor attractions, the NHM has ambitious plans leading up to the 150 anniversary of the opening of the Waterhouse Building in 2031, making this a truly exciting time to be part of the NHM team.

About the role

You will generate and increase funding from two income streams - our growing Patrons programme and new Legacy strategy and programme. Our legacy initiative has been newly created and will need implementation to maximise income from gifts in Wills and In Memoriam giving.

The programme will need effective promotion, cultivation and stewardship of potential and confirmed legacy pledgers. The Patrons programme was relaunched in late 2019 with great success. It now needs to grow, and current Patrons need effective stewardship in order to retain them in the programme. You will provide the innovation needed to create a compelling and engaging programme, which will continue to build on the success of this relaunched programme.

Based in the Philanthropy team, you will work closely with a number of colleagues in the Development Group and across the Museum to raise the profile of the Patrons scheme and planned giving and to establish best practises. You will also be the Development Group's point of contact for gifts of objects/specimens to the Collection (through Wills or as lifetime gifts).

About you

You will bring strong creative, interpersonal and communications skills to this role, with excellent planning, administration, and process management abilities. You will be an innovative and creative thinker who is able to take ownership of these funding streams and grow this pool of supporters significantly.

Your successful, personal track record in legacy fundraising, membership scheme fundraising and donor development, and demonstrable experience of relationship cultivation and donor management, helps ensure that you have a sound understanding of the legal processes surrounding legacies.

Closing date: 9am on Tuesday 9 March 2021

Interviews expected 17 - 19 March

How to apply

If that sounds like you please apply online on the Natural History Museum's careers portal, and provide:

* A comprehensive curriculum vitae giving details of relevant achievements in recent posts as well as your education and professional qualifications.
* A covering letter that summarises your interest in this post, providing evidence of your ability to match the criteria outlined in the person specification.