We have a new and exciting opportunity for an enthusiastic Personal Assistant to join our team, working alongside our existing Personal Assistant over a shared working pattern, based in Brighton, East Sussex. You will join us on a part-time, permanent basis (working 30 hours per week), and in return, you will receive a competitive salary of £20,485 per annum (pro-rata).

About us:

YMCA DownsLink Group is a charity that works to prevent youth homelessness across Sussex and Surrey. Every night, we provide accommodation to more than 750 young people who are homeless or at risk of homelessness.

Through our youth advice centres, community and school counselling services, family mediation and other youth focussed services, we also provide additional support to 10,000 children, young people and families each year. Our main centres include Brighton & Hove, Horsham, Crawley, Eastbourne, Hastings and Worthing.

The Personal Assistant role:

Our PA will work directly with one or more individuals to help them with various aspects of their daily life, to help them live as independently as possible. You will also support the Step-Down clients with food purchasing and preparation, domestic duties, companionship and be required to work creatively to engage the clients with their package of support. Being part of the wider team at St Patrick’s and will be expected to communicate with their colleagues about the Step-Down service.

What we are looking for in our Personal Assistant:

The ideal candidate will need to be knowledgeable of the client group we support at St Patrick’s and be willing to positively work with clients who have been discharged from the hospital and require support with their living skills and needs.

The Personal Assistant position comes with excellent benefits, including 27 days annual leave per annum (plus bank holidays), a company sick pay scheme, a life assurance policy of 2x your annual salary, and a cycle to work scheme.

Closing date: 16th August 2021
Interview date: To be confirmed

YMCA DLG requires all staff and volunteers to be committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and to respond proactively to safeguarding concerns. Successful applicants are required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS).

If you feel like you have what it takes to become our Personal Assistant click apply today, we would love to hear from you!

Location: Home based

Reporting to: Head of Operations

Overall Responsibilities

Provides support to leadership team and Board of Trustees with organisation, administration, scheduling, correspondence and meetings. Takes responsibility for development of required documentation and files, deadline compliance and other recording of decisions, actions and progress from leadership and Board meetings.

Responsibilities

Administration

• Plan, schedule and coordinate all internal staff team meetings and leadership meetings.
• Seek and book appropriate meeting venues, arrange refreshments and organise business travel arrangements, where necessary.
• Coordinate all reimbursements of ‘out of pocket’ expenses incurred by Board of Trustee members.
• Maintain electronic filing system, processing information and exercising version control for all relevant documentation.
• Assist with producing reports and presentations for projects.
• Monitor the organisation’s generic email inbox and liaise with colleagues for action.
• Process, record and track delivery of resource orders.

Governance

• Provide administrative support to KIO Governance, including Board of Trustees, Finance and Risk committee, People and Culture committee, Players Advisory Board and Strategic Partner Advisory Board.
• Liaise with the CEO and the Chair of the Board to plan and schedule all Board of Trustees meetings.
• Prepare meeting agendas, undertake required research for meetings and record actions and decisions through the production of minutes for each meeting.

Leadership support

• Manage diaries and schedule meetings for senior leadership team and Chair.
• Provide general administrative support for senior leadership team and Chair.
• Attend all leadership meetings and record actions and decisions made.

Note: This role will be home based but will require the flexibility to travel to meetings upon request.

Kick It Out is an equal opportunities employer and welcomes applications from all sections of the community.  Kick It Out selects all candidates for interview based on skills, qualifications and experience. Candidates with a disability who meet the criteria will be offered a guaranteed interview.

The Role:

We are looking to recruit a highly professional, friendly, and approachable Personal Assistant to provide administrative and secretarial support to our CEO and Senior Leadership Team.

This is part time role – 3 days per week (circa 23hrs). Salary £25k per annum (pro-rata circa £15k).

Who we are:

UKROEd is the private not-for-profit operating company of the Road Safety Trust.

UKROEd conducts the management and administration of the National Driver Offender Retraining Scheme (NDORS) on behalf of the police service. The NDORS provides the police service with an option to offer drivers a course, as an alternative to more punitive enforcement sanctions.

What we are looking for:

The successful applicant will support both the CEO, FD and COO in their roles to deliver the strategic vision and operational leadership requirements of UKROEd and the business model. This is an important role within UKROEd, where the PA must develop effective working relationships with members of the senior leadership team and the UKROEd board to support the organisations executive functions. With a “can do” attitude, this new, 3 day per week role, will be pivotal in supporting the leadership team.

Essential Criteria:

• 5 GCSEs, A-C (or equivalent) including English and Maths.
• A formal typing qualification (RSA III or equivalent).
• NVQ Level III Business Administration or equivalent qualification.
• Competent in the use of IT packages including Microsoft (Outlook, Word, Excel, PowerPoint).
• A good level of numeracy.
• Significant experience in providing a PA/secretarial/administrative support at a senior management level including pro-active diary management and the ability to take concise minutes.
• The ability to work unsupervised on own initiative to tight deadlines and prioritise a demanding workload.
• The ability to research and analyse large volumes of information and prioritise as appropriate.
• The ability to deal tactfully and appropriately with people at all levels, exhibiting sound judgement and a high degree of emotional intelligence.
• Proven track record as an effective team player.
• Strong communication skills including excellent written and spoken English with the ability to draft non-routine correspondence and reports.
• The ability to deal with all confidential matters with absolute discretion and integrity.
• Ability to work calmly and professionally under pressure.
• Flexibility to cope with changing priorities and deadlines.
• Excellent interpersonal skills, and ability to relate to people at all levels internally and externally.

Desirable Criteria:

• Have access to a vehicle and hold a full driving licence.

What we offer

• Home-based, with occasional UK travel to stakeholder locations (when safe to do so).
• A salary of £25k per annum (pro-rata circa £15k).
• 28 days annual leave (pro-rata) plus bank holidays.
• The opportunity to play a critical role in the development of UKROEd, how we support the scheme, and to contribute to improving road safety, reducing casualties and injuries.

Please note, this advert may be withdrawn, without notice and the vacancy closed to applicants, ahead of the closing date, upon receipt of a high volume of applications.

This role is based in the UK and open to individuals with unrestricted right to live and work in the UK. At this stage we are unable to offer sponsorship opportunities. Therefore, you must currently hold the right to work in the UK.

Summary of the role:

To develop and provide a comprehensive organisational, administrative and programme support service to the CEO by proactively managing and overseeing the CEOs’ meetings.

About the Role:

Some of the main responsibilities of this role will be:

1. To facilitate the planning of meetings, attend and take minutes with follow up actions of routine meetings for the Leadership Team, Board and subcommittee meetings.
2. To respond to queries from the Board in a timely and professional manner, both verbally and in writing.
3. To coordinate and collate departmental reports and documentation in preparation for monthly and quarterly meetings with the Leadership Team, Board and Subcommittees.
4. To draft, type and dispatch all Board correspondences
5. To develop a thorough understanding of Muslim Aid’s work areas in order to ensure strategic linkages/appropriate dissemination of information/assignment of actions.
6. To provide general administrative services for the CEO and the Board.

About You:

To be successful in this role:

1. Educated to a minimum of A level or equivalent.
2. Experience of working in a similar role supporting Senior Executives and/or Leadership Teams.
3. Experience of working in a confidential manner, dealing with sensitive and confidential information.
4. Excellent interpersonal and communication skills with the ability to engage with stakeholders and people from diverse faiths, cultural and educational backgrounds.
5. Highly organised with the ability to work under pressure to agreed deadlines.
6. Ability to produce accurate, concise and timely minutes of meetings and draft / edit written documents and correspondence independently.

Why you should apply:

If you are an extremely organised PA with a desire to learn and add value by supporting Muslim Aid’s busy, friendly and supportive CEO then this may be the role for you.

Benefits you will enjoy if you work for us:

• 37 days holiday (including Bank Holidays and Privilege days)
• Flexible working conditions, including home working
• Employee benefits with Perkbox
• Free eye tests
• Paid time off for medical appointments
• 2 hours lunch break on Fridays
• Time off in Lieu (TOIL)

Please ensure that you complete the application form for this position. 

Once we have received your application we will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

Muslim Aid’s recruitment and selection procedures reflect our commitment to the safety and protection of children and vulnerable adults in our care/employment. Successful candidates will be expected to undergo a DBS check. In addition, all successful candidates for finance roles will undergo an Experian Credit Check.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief or age. 

Only Shortlisted candidates will be contacted. Applications will be accepted until closing date, however, Muslim Aid reserves the right to initiate interviews and the selection process on a rolling basis with the aim of identifying an appropriate candidate as quickly as possible.

NOTE: We will review your application and see if you are a good fit for the position, and for us. Due to the volume of applicants, we are unable to contact everyone so if you are selected to continue to the interview process, we will be in contact with you.

WCA (Wandsworth Care Alliance) is a small Charity that works to supports local Voluntary Sector infrastructure and help the views and feedback of local residents influence the design and delivery of local services, particularly around health and care services.  

We are seeking to recruit a highly organised person with strong interpersonal, secretarial and administrative skills to enhance support and administrative structure for the Board and Senior Management Team.  This is a part time position, so being organised and efficient will be key to your success.  But at the same time offers the opportunity for somebody looking for a job with a different work life balance scope for a good degree of flexibility in a non-corporate, but still professional environment.  Ideally you will have experience of working in a similar role but somebody, possessing the specified skills, wanting to move into this type of role for the first time may also be a viable candidate.

Do you have experience of providing administrative support?  Are you organised, flexible, motivated and with an excellent eye for detail?  Do you have good communication and relationship building skills at all levels and can maintain discretion at all times?

If you have answered yes to the above then you might be our next team member!

About Ethiopiaid

Ethiopiaid is a small international development charity based in central Bath.  Our focus is on raising funds in the UK to support our trusted partner organisations in Ethiopia.  Each year over £2m in grants are given.

Our partners deliver grassroots projects to support the vulnerable and marginalised, focusing on maternal health, harmful practices, education, disability, welfare, gender based violence and emergency relief.  

It is our aim to work towards seeing an Ethiopia without preventable poverty, in which every person enjoys the right to quality education, healthcare and a life of dignity.

Outline and Purpose of Role

This is a new role which will provide administrative support to the CEO, as well as support to the Finance Manager. 

This position will be based at our office in Bath with some flexibility for home working.  The successful candidate will be required to work 24 hours per week and this must include Fridays to ensure that we have adequate office cover.  The remaining hours/ days to be agreed.

This is a great opportunity for someone with the right skills looking to get some experience in the charity sector, or for someone looking for a part time flexible role.

You must be highly organised, have excellent attention to detail, be able to manage multiple projects and work under your own initiative.

We are a small and friendly team, passionate about the work we do.  We look forward to welcoming someone who shares our values. 

Main areas of responsibility:

Supporting the CEO

• Provide admin support to the CEO including organising meetings, taking minutes and producing documentation in a timely and precise manner.
• Liaise with the CEO and Chair of the Board to organise meetings, produce agendas and supporting papers for trustee meetings and the AGM
• Book all travel arrangements including M&E trips to Ethiopia e.g. flights, accommodation, scheduling partner visits
• Respond to and resolve a range of queries, channelling to the most appropriate area as necessary or screening politely, leaving the CEO to concentrate on important matters
• Updating important HR documents such as the staff handbook and trustee induction documents.
• Preparing or typing correspondence and research as and when requested
• Ensuring relevant records are kept up to date in the Raisers Edge database (e.g. trustees, partner organisations, stakeholders)

Supporting the Board

• Respond to all requests from the Chair in a timely manner
• Sending information and documents as necessary
• Scheduling meetings
• Preparing the Chair’s presentation at the AGM
• Support with organising Trustee induction and ongoing training

Supporting the Finance Manager

• Support the Finance Manager with admin support as required
• Organisation of invoices in preparation for sign off by CEO and Chair
• Support the delivery of financial processes and procedures as directed by the Finance Manager
• Financial data entry
• Assist the Finance Manager during month end, year end and the yearly audit. 

The Office

• Ensure the efficient running of the office including liaison with external contractors (fire, alarm, cleaner), utility meter readings, servicing of office equipment etc.
• Ensure monthly fire drills are undertaken and documented
• Organise refuse collection and recycling
• Organise the cleaner

 Team Support

• Supporting the team with adhoc jobs during busy periods.  This could include answering the phones, opening post, data entry, proof reading etc.

Essential skills

• Good knowledge and understanding of Microsoft Office software  - Word, Excel, Powerpoint
• A positive can-do attitude
• Excellent organisational skills
• Able to work with numbers and pick up financial processes quickly
• Ability to manage a busy and varied workload
• Logical thinker with excellent problem solving skills
• Polite, professional interpersonal skills and able to relate to people at all levels
• Excellent written and verbal communication skills
• Discrete and able to work confidentially
• Commitment to promoting equality and diversity
• You do not need a degree - just the right set of skills and positive attitude!

Desirable skills

• Experience of, or an interest in, fundraising and international development
• Experience of using a database (e.g. Raisers Edge), Office 365, Sage, Teams, Zoom
• Minute taking experience

PLEASE NOTE:  We can only consider applications from candidates who have the right to work in the UK.

Prospectus is delighted to be partnering with a well-known animal protection charity to appoint their new Executive Assistant.

This is a pivotal post Reporting into the Executive Director of Operations and supporting both the Executive Director of Operations and Executive Director of People and Culture. The Executive Assistant provides PA, administration and communications management support to two Executive Directors as well as providing additional support to Trustees, and Operations and People and Culture Teams. This is a fast-paced environment, where the ability to prioritise, multi-task and be a conduit to ensure effective decision making and a high performing organisation is paramount. The role requires a high degree of pro-activity and flexibility in hours and tasks. This role works closely with the CEO's office, Executive Group, and other support staff across the organisation.

You will provide diary and in box management as well as day planning for the Executive Directors, arranging and preparing for meetings, including agendas, minutes, logistics and collating of papers. You will also Provide pro-active logistical and executive assistant support to the Trustees and will undertake ad-hoc project work when needed.We are looking for an organised Executive Assistant/ Personal Assistant with experience of providing a full range of executive support to a Director, Senior Management Team and/or Board. You will have excellent IT and MS Office skills with an aptitude for learning and applying new technology solutions. You will be a confident communicator with meticulous attention to detail, people management, High levels of tact and diplomacy.

As a specialist Recruitment Practice we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

In order to apply please submit your CV in Word or PDF format. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role. Cover letters are not required.

Contract period: Permanent. Start date – As soon as possible

Hours: 21 hours per week(3 days a week, 9am-5pm or a different work pattern can be                 discussed)

Salary : £24,000-26,000 (pro rata) per annum (dependent on experience). 

For 21 hours a week this will be £14,400- £15,600 per annum

Location: City Hall, The Queen's Walk, More London, London, SE1 2AA

 Currently all staff are home-based working remotely until further notice. We will be moving to Union Street, SE1 later this year, at which point staff will operate a hybrid home/office working arrangement.

 The role will involve commute to the office to manage the office move. A minimum of 1-2 days a week in the office is expected once the team is back in the office.

Terms of appointment include: 25 days annual leave (pro rata), plus bank holidays, pension scheme- 3% employer contribution, flexible working and volunteering days.

ABOUT US

The Mayor’s Fund for London is a pan-London, non-political, independent charity, championing opportunities for young Londoners from low-income backgrounds. We believe that all young people, regardless of their starting point in life, should be able to thrive in their community, forge fulfilling careers and are able to take advantage of the outstanding opportunities that London has to offer.

Our work in the fields of food, wellbeing, numeracy and employment raises awareness of the barriers facing young Londoners, promotes the activities which best increases their opportunities and brings together the partnerships to make a measurable impact on young Londoners’ lives. In 2020, we supported over 40,000 young Londoners aged 4-24 across all 33 boroughs, working in partnership with 721 schools, 110 community organisations and 195 employers, 173 charities, social enterprises and local authorities.

The Mayor of London, Sadiq Khan, is our patron.

PURPOSE OF THE ROLE

The Executive Support Officer is an important support function within the Mayor’s Fund for London.  The job holder will be responsible for the smooth operation of the core administrative functions of the charity, including supporting the board and its subcommittees, assisting the Finance Director on HR and finance functions, plus providing a range of office management and team administrative support. The jobholder will also play a pivotal role in managing the office move. 

The successful candidate is likely to have significant experience in supporting administration functions in a busy working environment, be able to liaise confidently at a senior level and to have a proactive and problem-solving mindset. The board meeting is held every quarter and runs from 4.30pm-6.30pm and, as the minute taker, the post holder will need to be available during these hours.

Although experience within a charity environment is not essential, interest and empathy in the work of Mayor’s Fund for London would be an advantage.

We are looking for a confident, flexible individual, comfortable in managing competing priorities and able to work across the team. In return we offer a role in a growing, enthusiastic, fast moving team and the opportunity to make a real difference to the lives of young Londoners.

The Mayor’s Fund for London is currently based at City Hall near London Bridge. The charity will be moving to a new location on Union Street, SE1, from later this year. The organisation will be moving to a hybrid working arrangement, with staff expected to be in the office two to three days per week. Due to the nature of the role, we are expecting the job holder to have a flexible approach to being in the office which includes supporting the team at programme events when required.  This may mean traveling across London for meetings or events on days when the postholder may be working from home. 

HOW TO APPLY

Application deadline: midnight– Thursday 19 August 2021. (However, please note interviews are being scheduled as applications come in).

Please apply online by sending in:

• A comprehensive CV
• A covering letter (maximum two A4 sides) describing your suitability for the position and how your experience matches the job description and person specification as detailed in the attached job pack.

The Equal Opportunities form (also attached) is voluntary but the information we collect here is very useful to us as it helps us to make sure that we an inclusive employer and to find out if our workforce is diverse.

First round Interviews are expected to take place via Teams/Zoom.

Please note that this post is subject to appointee undergoing an Enhanced DBS, in line with the Mayor’s Fund for London’s commitment to Safeguarding.

The Mayor’s Fund for London is an equal opportunities employer and we welcome applications from everyone.  We particularly encourage applications from Black, Asian and Minority Ethnic candidates, who are currently  under-represented within our organisation.

We are an accredited Living Wage and Good Work Standard employer.

Please only apply if you are eligible to work in the UK.

PA to Development Director and PA to Steward
Pembroke College - Cambridge
Salary: £29,176 (USS .37) with the possibility of rising to £30,046 (USS.38) after one year’s service
36.5 hours per week

Pembroke College is seeking to appoint a highly organised individual (or individuals) to the post of PA to the Development Director and Steward to assist him in the various duties required of each role. The post is held in the Development Office, a dynamic working environment in a College with major and exciting projects to achieve.

Skills required:

• Excellent interpersonal skills (listening and expressing)
• Multi-tasking
• Courtesy and patience
• Attention to detail
• Responsiveness
• Knowledge of Pembroke (either existing or to be acquired)
• Knowledge of DO processes
• Strong experience in Microsoft applications
• Understanding of and skill with databases
• Organisational
• Respect for colleagues in the College
• Flexibility
• Self-motivation
• Positive presentation of self

The College is pleased to receive applications from candidates on a job-share basis.

The closing date for applications: Noon on 13th August 2021
Interviews will be held on: Tuesday 24th August 2021

To Apply and for More Information:

If you would like to apply and find out more about this position, please click the apply button and follow the instructions on our website.

Pembroke College is an equal opportunities employer.

No agencies please.

Pathfinders Neuromuscular Alliance is a user-led charity which promotes choice, control and quality of life for teenagers and adults with muscle-weakening conditions. We are currently recruiting for an Executive Assistant to play a key role in supporting the charity through a period of growth and transformation. 

Pathfinders aims to enable teenagers and adults with muscle-weakening conditions to access the support they need to maintain good health, become independent, access social and work opportunities and contribute to their communities. We want to ensure standards of care and access to services and information is consistent across the country. We want to develop the skills and confidence of young people with muscle-weakening conditions and empower them to take charge of their own health and to build a stronger community to get better services and support.

The Executive Assistant will manage key governance, reporting and administrative tasks to enable the CEOs to focus on strategic development and leadership.

Job Title: Executive Assistant (homeworking)

Job Type: 6-month contract (it is expected the post will be funded beyond this; however this is dependent on charity funding)

Responsible to: Chief Executive Officer

Working hours: Part Time – 16 hours per week.

Salary: £29,250 p.a. (pro-rata). Pro-rata salaries are calculated on the basis of a 37.5 hour per week full-time post.

Base: Homeworking

Deadline: Application deadline is Friday 23rd July at 12pm. Interviews will be conducted on Wednesday 28th July between 11am-5pm.

Overview:

Please note all aspects of this role will be carried out remotely, and the successful candidate will work from home. We are hoping to secure funding to extend this role, and the support provided by the Executive Assistant to the CEOs is intended to free up the CEOs time to bring in additional funds.

It is essential that the Executive Assistant has experience of working in a senior administrative role in the charity or business sector.

We are particularly interested in employing people who also have lived experience of a muscle-weakening condition, particularly adults with conditions themselves, but also carers, siblings, parents etc. However, this is not an essential requirement for the role.

It is essential that all of the people that we employ embody the values of Pathfinders, enabling and encouraging independence, being led by the people we support, rooted in the social model of disability and valuing the importance of sharing lived experience.

Key Objectives of this role:
 

• Organising meetings and briefings with the charity CEOs and proactively managing diaries, correspondence, projects, reporting, and deadlines.
• Supporting the CEOs to develop effective procedures for managing the day-to-day operations of the charity, and implementing them.
• Supporting CEOs to manage their workload and pre-empting queries.
• Assisting with administrative and governance tasks and maintaining an overview of key governance deadlines
• Researching and drafting reports and policies for the CEOs and trustee board
• Playing a key role in managing reports to grant funders.
• Managing small payments, generating invoices and maintaining financial records in line with the delegated authorities set out in the Pathfinders financial procedures.
• Attending, minuting and following up actions from meetings of the trustee board, management committee and other bodies.
• Maintaining project management software (Trello), updating actions, flagging up approaching deadlines and ensuring CEOs are informed of project progress.

Person specification

In your application you will need to explain how you meet the following requirements:

Experience and Knowledge

At least one years’ experience of working in a senior administrative or Executive Assistant role

E

Experience of using online team/project management tools and customer databases

E

Experience with executive-level diary management, including travel booking, meeting organisation, and ensuring that CEO focus remains on organisational development

E

Experience of minute-taking and administration and support of online meetings

E

Experiencing of managing multiple complex tasks and deadlines across a project or organisation

E

Experience of managing budgets and financial record keeping

E

Experience of keeping records and writing reports on project performance

E

Experience of researching, synthesising and presenting information

E

Experience of dealing with confidential and sensitive information and maintaining professionalism.

E

Understanding of requirements for charities under the Data Protection Act, GDPR, Equality Act and safeguarding law.

D

Knowledge of the governance requirements and duties of charities to the Charities Commission

D

Lived experience of a muscle-weakening condition and the barriers to social inclusion and independence

D

Personal attributes and skills

Excellent IT skills including use of Microsoft Office, databases, cloud storage and other online software.

E

Excellent people skills and a strong commitment to treating people with respect and dignity and upholding principles of equality and diversity

E

Excellent communication skills in person and in writing, with a confident and pleasant manner and professional writing style

E

Ability to interact with stakeholders at a range of levels

E

Excellent organisational skills and ability to manage complex tasks, ability to stay calm and focused under pressure

E

Ability to communicate effectively and professionally to manage conflicts and communicate problems to team members

E

Ability to enter text into a computer quickly, meticulously and with attention to detail

E

Commitment to continual personal and professional development, as well as ongoing development and improvements of Pathfinders

E

Willingness to be flexible and open to new ideas

E

Do you have excellent communication, organisation, people and IT skills? Are you interested in working with a dynamic, expanding educational charity providing support for non specialist physics teachers across England?

This is a varied and interesting role that will require a self starter willing to commit to up to 14 hours per week.

Reporting to our Chief Executive, the successful applicant will have a varied role involving administration, events management and media and communications skills.

Introduction

We are looking for a highly organised and enthusiastic team member to support our leadership team. It is a new role within the organisation, designed to support our CEO and COO/Head of Casework with administrative and operational support.

The role will involve engagement with a wide range of external stakeholders and handling confidential information. It is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

You will be responsible for supporting senior management across a variety of areas and it would be a good opportunity for someone interested in a career in the voluntary sector.

Role Responsibilities

• Provide support to the CEO and COO with diary, arranging external and internal meetings, email management, preparing papers, and drafting or sending out correspondence
• Provide support with HR administration
• Assist with other key internal or external meetings, distributing agendas and papers, and following up with staff and stakeholders
• Support the CEO and COO in tracking the implementation and reporting of the business plan
• Support the Board of Trustees by scheduling and attending meetings, taking minutes, coordinating the preparation of Board papers
• Support key functions including office management, staff recruitment and induction, staff training and events, and meeting compliance requirements.
• Act as a contact with suppliers and certain stakeholders with guidance provided by the CEO/COO.
• Maintain electronic filing systems, ensuring processes and software are up to date and in working order

Person specification

• Strong writing abilities, ranging from summarising Board discussions to drafting emails and correspondence.
• Ability to interact comfortably with multiple stakeholders
• Ability to juggle and prioritise multiple tasks and meet deadlines
• Strong organisational and administrative skills
• Excellent attention to detail
• Able to demonstrate flexibility, with a willingness to respond quickly
• Sound judgment, sensitivity and discretion in handling confidential information.
• Proficient in using Word, Excel and PowerPoint. Some understanding of Salesforce would be desirable, together with some experience of producing graphics for reports.
• Knowledge of the legal profession and/or the access to justice sector or related subjects is helpful but not essential.

Job Location: Flexible: London/South Coast. Minimum 1 day a week in our Eastbourne office.

Start Date: 1st September 2021

Nicola James & Co. support a select group of clients within the Christian and charitable sector. Our comprehensive service includes; strategic leadership and project management, relationship and partnership development, promotion & communications, and event management. We have long-term relationships with our clients, and take care of their projects with a personal and highly professional service.

Job Responsibilities

• Providing administrative support to the Directors and all projects and events undertaken by NJC
• Preparing and editing written correspondence, communications and key documents
• Providing customer service support via phone and email
• Managing and maintaining diary schedules, appointments and travel arrangements
• Arranging and coordinating meetings, including minute taking
• Managing booking and registration processes
• Onsite event support; helping set up and run events as well as providing delegate support
• Managing and updating various databases on a regular basis
• Conducting research, assembling, and analysing data to prepare reports and documents
• Conducting research to source excellent and efficient solutions for event and project needs
• Processing expenses and maintaining project budgets

Your Profile

• 5+ years of senior administrative / PA experience
• Highly motivated and adaptable, being able to thrive in a fast-paced environment with a high output of work
• Unquestionable integrity, honesty and selflessness, combined with a strong work ethic
• Experience or interest in social media and content creation
• Experience in event and project management, with a high level of attention to detail
• Degree level education and/or relevant training
• Highly-organised with the ability to prioritise and plan time effectively
• Excellent computer and technical skills with high competency levels with MS Office Suite
• Excellent written English, with the ability to write concisely and effectively for print and email
• Able to handle multiple projects at any given time
• A team player, capable of independent working
• An excellent standard of numerical ability
• Having an understanding of the church scene and an active Christian faith
• Standard office hours with a willingness to be flexible, including occasional travel and overnight stay

Occupational Requirement: Because Nicola James & Co. serve and support clients within the Christian sector, the nature of the work requires that this post holder has an active faith in Jesus under the Equality Act 2010, Part 1, Schedule 9.

Additional Information:

This is a full-time salaried post of £32,000 per annum, with pension contributions and holiday entitlement of 25 days pro rata per annum (plus bank and statutory holidays).

Do you have experience of supporting busy senior leaders?

Are you a highly organised individual, skilled in administration?

Do you have a passion for Gospel outreach into London?

Then London City Mission would like to hear from you!

We are recruiting an Executive Assistant to support the Director of Ministries in the Department’s work with Field teams, volunteers and our partner churches to help mobilise and enable even more effective Gospel outreach to the least-reached in London.

We are seeking a highly organised, innovative assistant to support the Director’s office and develop our support systems that enable effective cross-team working, project support and remote access working. The successful candidate will be a committed Christian with an understanding of cross-cultural urban gospel mission alongside their excellent organisational, IT, communications, project work and interpersonal skills. Experience of event planning and oversight as well as budget monitoring skills would be an advantage.

If you possess this gifting and skills mix, and have a strong desire to support outreach to the least-reached of London with the good news of Jesus Christ, follow this link for further information and to download an application pack:

There is an occupational requirement that the person appointed be an evangelical Christian.