Chief Executive

Liverpool

c.£95K

Inspirational Chief Executive required to lead an ambitious and high-quality provider of services to adults and young people.

Career Connect is a North-West charity with a track record of delivering high quality and innovative services across the region, including working at a national and international level to further the promotion and impact of careers related services.

Our current Chief Executive, Kieran Gordon, is retiring and under his leadership we have become a nationally established brand leader of information, advice and guidance in the areas of careers, learning and employment. During this time, we have successfully navigated major changes in public policy and funding affecting the sector, by being innovative and creative in our thinking and delivery.

We are now seeking a new inspirational leader to become our next Chief Executive and help us build on our exceptional track record and shape our future. You will lead our committed team to seek new service opportunities, ensure that we constantly evolve and continue to deliver sustainable business outcomes. Working with an engaged Board of Trustees, you will lead the charity through the next era of our development to secure a confident future in these times of continuing uncertainty.

You will bring a values-based approach and an in-depth understanding of how to build and run agile service organisations, highly developed strategic abilities, experience of influencing commissioner/funder agendas and in securing significant funds from a diverse range of public and private sources. You are passionate about creating positive and sustainable outcomes along with the personal credibility to make a real difference. 

Specific knowledge of the careers sector is not essential.

Closing Date for applications: 6th January 2020 

Interviews are planned for 23rd & 24th January 2020

Executive Assistant to ED of Digital and Innovation
£26,000-£30,000

London

The Executive Assistant will provide an exceptional standard of support and assistance to the Executive Director: Digital and Innovation and provide support to the wider department as required by the Executive Director and EA network.

 Key responsibilities:

· Provide complex diary management support for the Executive Director’s busy diary.

· Conduct regular diary management meetings with the Executive Director to discuss future engagements, invitations and other requests.

· Co-ordinate internal/external meetings as required and be responsible for all changes associated with rescheduling meetings.

· Proactively ensure that the Executives Director is fully prepared for key external/internal meetings.

· Organise meetings for senior internal and external stakeholders including senior management sub teams circulate papers and book rooms.

· Liaise with contacts and greet guests on behalf of the Executive Director.

· Attend various meetings and take minutes, following up action points as required.

· Work closely with other Executive Assistants to ensure quality and consistent administrative support is provided throughout the organisation and to develop a strong understanding of the work and priorities of the Executive Leadership Team

· Act as the central point of communication between staff, outside parties and the Executive Director.

· To support and actively participate in ad hoc and regular working groups within the department as required.

· Identify and manage discrete projects leading to better working practices across the department and cross-organisationally.

· Build strong relationships across the whole organisation to enable efficient problem solving and to build knowledge of how the organisation works.

Essential Education and Competencies:

· Strong project management experience - carry out multiple tasks and working to deadlines in an organised manner.

· Strong experience of stakeholder management and engagement

· Solid IT literacy in MS Windows, MS Office and Outlook

· Complex diary Management - shield the Executive Directors diary to ensure the optimum use of their time in delivering organisation priorities

· Strong attention to detail - to produce work, which is consistently accurate, and which fits the purpose for which it was intended.

· Excellent communication skills – written and verbal

· A proactive, positive and fun individual with a “can do” attitude

· Some experience and/or an interest in the digital landscape would be beneficial

To apply please visit our website via the link and apply online.

Role closes - 12:00pm, 12th Dec 2019 GMT (Europe/London)

The Executive Assistant helps to ensure the efficient and effective function of the WFSA senior leadership, including support to the Chief Executive, the Board and the Council. Join our small but busy team and help us to achieve our vision of universal access to safe anaesthesia.

5 billion of the world's 7 billion people do not have access to safe, affordable, timely surgery and anaesthesia. 17 million people die each year from surgically treatable conditions (that's more than 4 times the number who die from HIV, Tuberculosis and Malaria combined).

If that sounds wrong to you and you are an experienced Executive Assistant / Personal Assistant with a desire to make a difference then this could be your perfect job.

Candidate Application Information 

This is a 4 day or 5 day per week role (let us know your preference)

Guidance for submission 

• Read the attached Job Description
• Submit a covering letter and an up to date CV including contact details of two referees. 

Note: - we will not take up references before short-listing nor without your express consent.

• Your cover letter should be used to tell us how you think you meet the requirements laid out in the job description. Draw particular attention to experience, skills, achievements and knowledge gained in past employment or other activities which are relevant to the job and give examples to support what you say.
• Ensure your covering letter is no more than 2 pages long (2 sides of A4). 

Applications should be submitted no later than 11th December 2019. Any applications arriving after this deadline will not be considered for shortlisting. 

Shortlisted candidates will be invited to an interview on the 17th December (this will involve an interview and a short written exercise) with second interviews - if required - on the 19th December.

Benefits

25 days paid holiday per year (pro rata)

5% employer pension contribution

ThinkForward Executive Assistant

Location: London, Islington
Salary: £29,078-£30,983 (pro rata) including London weighting
Hours: Part Time - 22.5 hours per week – semi-flexible working offered
Contract: Permanent 

Please press the 'apply' button to send word versions (not PDFs) of your CV and a cover letter of no more than one side by 9am on Thursday 12th December.In the event that a high volume of suitable applications is received the post may close prior to the specified closing date. We encourage early applications to ensure consideration.

Interviews: week commencing 16th December

Overview of ThinkForward
ThinkForward is a breakthrough coaching programme that offers young people 1 to 1 support through trusted, long-term relationships to help overcome challenges in and out of school and linking them to ready for work activities provided by a community of businesses. By the end of the programme young people develop the aspirations, skills and mind-sets needed to thrive and sustain employment.

Purpose of the role
The Executive Assistant is a pivotal role within ThinkForward, responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), office management plus team diary support.

Key Relationships: ThinkForward Trustees and Executive Team, Central Team

Responsibilities will include but are not limited to:

Governance:

• Lead responsibility for the administration of board meetings and sub-committees, including timetabling, paper collation, formatting and distribution.
• Production of board meeting and sub-committee minutes and updating of the rolling action log.
• Manage external file sharing platform, including providing access and uploading documentation
• Administration of specific project sub and working groups as required
• Liaison with trustees as required, including setting up telephone calls
• Perform charity and company secretarial duties

Office Co-ordination:

• Act as point of contact for suppliers in relation to facilities matters
• Support the Office Administrator to resolve technical & IT issues
• Manage office layout, storage and ensure Office Administrator maintains supplies of equipment and stationery
• Manage the telephone conference calling facility

• Lead for telephony relationships, including opening and closing accounts, maintenance of asset log and monthly reconciliation

Team administration:

• Timetabling of Exec Team appraisals and staff member 121s
• Organise and minute relevant team meetings
• Co-ordinate operational set-up and organisation of external events, meetings and training, co-ordinate office events calendar
• Diary management for Chief Executive, COO, Director of Fundraising and Director of Delivery
• Drafting correspondence and responding to enquiries
• Ensure accurate filing in paper and electronic form

Other responsibilities:

• Support the Heads of Fundraising & Delivery and the COO with operational and finance related duties
• Other support as could be reasonably required

Person Specification:

Qualifications/skills/experience:

• Excellent data inputting skills and keen attention to detail.
• Computer literate with intermediate skill levels in Outlook, Word, Excel and Powerpoint.
• Team player, with lots of energy and enthusiasm.
• Aptitude for numbers, data, absorbing lots of information, willing to learn a lot and take on responsibility
• At least 3 years’ relevant prior experience with knowledge of administrative and policy procedures
• Knowledge of customer service principles and practices
• Proactive in reviewing and evaluating personal performance and identifying areas for improvement and development

The Executive Assistant & Office Manager will be a confident and energetic individual with demonstrable experience in the fields of office management, governance support and administration. A skilled and confident communicator, they will be able to work on their own initiative and take a solution-focused and accountable approach. This is an external facing role and the post holder will need to identify and exhibit behaviours which promote our values and purpose.

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and demonstrate an affinity and empathy with our charity. Ideally, the candidate will have provided executive support to an executive team in the past and may have worked in a charitable environment where they have managed sensitive information. Discretion and at all times maintaining the highest levels of integrity and confidentiality are paramount.

ThinkForward’s staff competency framework informs our recruitment and performance management of staff. The following behaviours for each competency define the expectations for this position:

Communication

• Ability to communicate with staff at all levels from a variety of different stakeholders
• Approachable, open and transparent with young people, stakeholders and colleagues
• Ability to deliver messages in an interesting and stimulating style, appropriate to each audience

Planning and organising

• Self-motivated, able to work independently and proactively
• Very strong organisational and project management skills, including use of appropriate tools and systems
• Excellent computer literacy

Teamwork

• Working in a team ideally in a fast pace environment, working collaboratively to achieve goals
• Building lasting relationships with different stakeholders for example suppliers, property agencies and their representatives, colleges, other charities,

Impact and quality focused

• Comfortable working to targeted outcomes/goals
• While working to targeted outcomes, ability to keep ThinkForward’s core mission at the heart of what you do
• Driven by excellent standards and high quality

Professional expertise

• Three years direct experience of working in a similar role
• High levels of customer service delivery
• Strong organisational and project management skills and the ability to work proactively and under pressure
• Experience in Outlook, Excel, PowerPoint and Word to an advanced level
• revious experience supporting senior executives essential

ThinkForward is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and post holders to share this commitment.​

ThinkForward is committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.​

This will role will be offered subject to the outcome of a DBS check and a 6 month probation period.​

Personal Assistant Coordinator

Kingston Centre for Independent Living (KCIL) is a small charity based in Kingston-upon-Thames. We have been campaigning for the rights of disabled people for over 50 years.

KCIL are seeking to add to our personal assistant recruitment service which support’s disabled people recruit and manage their own personal assistants (PA). We are looking for someone to work within our Direct Payments Team alongside our current Personal Assistant Coordinator to manage a set caseload of services users who are looking for support with recruiting a PA.

We are seeking to recruit a dynamic, pro-active and enthusiastic part-time individual to join our team. Our ideal candidate will have experience in recruitment and a good knowledge of disability related issues. We seek someone who has a good understanding of equality and diversity, equal opportunities and service user involvement.

This post is 14 hours per week (Temporary role with a possibility of extension).

What does being a PA involve?

A PA is a carer who works privately for a disabled or older person, so that they are in control of who works for them and how they are supported. A PA can help with all sorts of daily tasks at home, including domestic tasks, personal care, shopping, sorting out paperwork and can also support their employer to get out and about.

Main Responsibilities

The successful candidate will be responsible for working alongside the KCIL’s service users to develop personalised recruitment adverts, manage online advertisements and support with the interview process when required.

• To support service users with the recruitment of Personal Assistants (PAs) and to liaise with payroll companies regarding payments to PAs
• To maintain and develop PA records, both paper and electronic, that correspond to this work
• To support PAs and adult service users through the DBS process
• To assist with the organisation and facilitation of PA training sessions or events which support PA recruitment 
• To provide support, information and advice and signposting to service users, potential service users and professionals regarding employment rights and employment law.
• To support the DP team by answering queries and offering advice and guidance to our service users

• To produce performance reports for the CEO regarding recruitment and monitoring of advertising platforms

• To attend regular team meetings, supervision and any training that may be required

Benefits

•Salary - £22,849 - £25,337 pro-rata (pro rata)

•Pension scheme

•25 days’ holiday per annum (pro rata)

This post is for 14 hours per week. Days are negotiable and we are ideally looking for someone who can be flexible when required. This is an office based role with the possibility of some home visits. The successful candidate will be willing to travel in and around the London Boroughs or Kingston-upon-Thames and other local areas if required.

This role is subject to an enhanced DBS check

Closing date: Monday 9th December 2019

Interview Date: Monday 16th December 2019

KCIL is a disability confident employer and we would practically welcome applications from disabled people.

Please note we do not accept CV's. All applicants must complete an application form to be considered for shortlisting.

The Health Foundation is an independent charity committed to bringing about better health and health care for people in the UK.

This exciting role combines delivering first class Executive Assistant support to the Assistant Director of Economics and Head of Economics and significantly contributing to the Economics team by providing timely and efficient administrative and project support.

The successful candidate will provide professional, proactive and intuitive EA administrative and organisational support which will enable the executive team to focus on delivery. You will deliver diary management that is one step ahead and develop the strong relationships with internal and external stakeholders that will be necessary to successfully deliver in the role.

In addition, you will, under the direction of the Business Manager, provide excellent administrative support to the wider Economics Team. This can include organising team meetings, monitoring new starter processes, updating team information that is shared with the wider Health Foundation and providing ad-hoc support to the wider team. If you love variety then this role is for you.

With a demonstrable track record of successfully providing a high-quality PA service to senior executives in a busy and challenging environment and the organisational, time management and multi-tasking skills that are essential for the role, the successful candidate will have the ability to maintain high administrative standards while working under pressure and to deadlines.

As well as the experience and skill required to be a success, your positive attitude to getting things done will be key – a creative approach to problem solving, a demonstrably proactive approach and the excellent interpersonal skills needed to get the best from colleagues and stakeholders.

This is a fantastic opportunity for an experienced EA/Administrator who is committed to our core behaviours - Working Together, Discovering & Learning and Achieving Impact. If the role excites you we would love to hear from you.

Interview date: 17 December 2019

The Health Foundation values diversity and champions inclusion and strongly encourages applications from all sections of the community.

About the Youth Endowment Fund

The Youth Endowment Fund is a bold new attempt to put early intervention at the heart of efforts to tackle youth offending.

Over the last few years, evidence suggests that growing numbers of children and young people have been affected by violent crime. More children have been found carrying knives and a growing number have been recorded as victims. We believe that each individual statistic is an important member of our community and society has a duty to protect them.

The Youth Endowment Fund is a charity with a £200m endowment and a mission that matters. We exist to prevent children and young people from getting caught up in violent crime. Many organisations have this calling. Our unique role is to identify what works best and to spread the good news.

The Fund is run by youth charity Impetus, in partnership with the Early Intervention Foundation and Social Investment Business. Impetus is a charity that transforms the lives of young people from disadvantaged backgrounds by ensuring they get the right support to succeed in school, in work and in life. 

About this role

The Personal Assistant to the Executive Director role offers a fantastic opportunity for an excellent administrator or personal assistant to join an exciting new team. The post will report directly to the YEF Director and will play a vital role in supporting them in their role, including effectively managing and coordinating a number of committees and panels. As well as being responsible for administrative support, the Personal Assistant to the Executive Director will also assist with the collation and analysis of data to produce reports.

If this is the job for you, you will have exceptional organisational skills with experience working in a support role. You will have excellent written and verbal communication skills, with the ability to present information clearly and confidently. You will also have excellent interpersonal skills and be able to take initiative and act with discretion, whilst establishing effective relationships with a range of internal and external stakeholders. You also like the idea of being part of a committed team working to reduce youth violence.

Key responsibilities

Diary management for YEF Director

• Provide diary management for the YEF Director, juggling multiple demands on their time.
• Provide a high level of management over the Director’s day to day actions and tasks.
• Ensure the Director is fully prepared for all meetings and has key documents printed to ensure they are fully briefed
• Manage key projects as requested
• Manage expenses for the Director and book travel when required.
• Keep important databases of contacts up to date
• Organise regular team meetings for the whole team

Support to the Board and Committees

• Provide support to key committees including the overall Youth Endowment Fund Committee, our Expert Panel, our Advisory Council and Senior Management Team
• Manage the process for ensuring that paperwork for all meetings is received in good time
• Prepare agendas, take minutes and action points and follow through to ensure these are actioned
• Manage the YEF calendar - order and schedule meetings for committees
• Establish and maintain relationships with key stakeholders e.g. Board members and their assistants.

This job description is subject to review.

This job is for you if:

• You have experience of working with a senior staff member helping to manage their diary and support them in their role.
• You work in a systematic, methodical and orderly way but are also very good at handling change and uncertainty
• You have excellent written communication skills. You have experience of producing clear, well-structured minutes and actions from senior level meetings. You have great attention to detail. You can write concisely and clearly and to summarise effectively
• You communicate clearly, succinctly and correctly
• You have a strong knowledge of Microsoft Office applications, including Excel
• You can build good relationships with people over the phone and face to face.
• You naturally plan activities well in advance and takes account of possible changes
• You manage your time very effectively
• You take, and enjoy taking, responsibility for actions, projects and people
• You take initiative and like getting on with things
• You are discreet, and are able to handle, manage and keep confidential information
• You maintain a positive outlook at work
• You adapt very well to changing circumstances
• You are committed to equality, diversity and inclusion

Desirable

• You have a keen interest in working on an issue that matters to young people

The executive assistant is responsible for The Good Law Project's day to day administration, for maintaining the Director’s diary and supporting him on a day-today basis.

Reports to:  the chief operating officer, with accountability to the director of The Good Law Project

Contract type:  Temporary, one year’s duration with a possibility of becoming permanent

Responsibilities

• Maintain the Director’s diary, coordinating commitments with others as necessary
• Establish and maintain organisational document management and storage systems
• Ensure that all case documents and communications are catalogued and filed
• Undertake financial administration, liaising with the external book-keeping service, including dealing with invoices and donation reports, setting up online payments, processing expense claims and other financial administration
• Download, review and process all donations reports from external service providers
• Provide administrative support to the Director
• Compile and process the Director’s expense claims
• Make travel and accommodation arrangements for the Director and other staff
• Deal with Good law Project correspondence, liaising with other staff as necessary
• Liaise with key service providers such as IT, phones, and facilities
• Undertake any other administrative duties as requested

The Good Law Project is a not for profit membership organisation that brings litigation in the public interest.  We fight for the voiceless through the courts, for a fairer, more decent society for all.  We are a young organisation with a ground-breaking track record already, and are now seeking to recruit our very first staff team.

More details, including the experience, skills and knowledge required, can be found in the job specification attached. 

To apply, please send your CV with a covering letter of no more than two pages outlining why you are interested in the role, and how you meet the requirements, together with the details of two referees.Please apply online via CharityJob.

Interviews will be held on 19 December 2019.

About Us

The Natural History Museum (NHM) is a world-class visitor attraction, leading science research centre and commercial event space. We use our unique collections and unrivalled expertise to tackle the biggest challenges facing the world today. We care for more than 80 million specimens, both in our London and Tring museums, spanning billions of years and welcome more than five million visitors annually.

We are at a pivotal moment in our history as we will soon launch a new strategy setting out our role as the natural world faces increasing threats. Building on our world-leading collection, global reputation for science and as one of the world's leading visitor attractions, the NHM has ambitious plans leading up to the 150 anniversary of the opening of the Waterhouse Building in 2031, making this a truly exciting time to be part of the NHM team.

About the role

You will provide professional administrative and logistical support to the Head of Corporate Partnerships and Head of Philanthropy, ensuring their time is managed efficiently and effective output is generated from both teams.

The main administrative responsibilities will include complex diary management and prioritisation; co-ordinating meetings and documents; taking minutes for team meetings and key project meetings; managing enquiries, emails and requests; meeting and greeting guests; reconciling expenses and department financial admin; organising travel; preparing draft correspondence and producing briefing papers, reports and presentations.

You will also lead administrative and office management for the Corporate Partnerships and Philanthropy teams; devising and maintain office systems and space, maintaining budgetary discipline, as well as internal systems and policies management.

About you

The role requires excellent organisational, time management and communications skills to proactively deal with conflicting demands and manage numerous different relationships with the appropriate degree of confidentiality and sensitivity. Significant experience working with a senior manager and the ability to build good working relationships at all levels, both internally and externally, will be essential. Experience working in a relevant environment e.g. fundraising/visitor attraction/cultural institution would be advantageous.

Contract: Fixed Term Contract: 7 months
Closing date: 9am on Wednesday 11 December 2019
Interviews expected: 18 or 19 December 2019

How to apply

To apply, please visit and upload your CV with a covering letter, which clearly outlines how you meet our person specification.

Executive Assistant to the CEO
Leicester, Leicestershire

About Us

Transforming lives for over 50 years, the National Youth Agency (NYA) is the national body for youth work in England. 

We believe that all young people should have the confidence and skills they need to live, learn, work and achieve. Youth workers help to unlock a young person’s potential, giving them safe spaces to explore their identity, experience decision-making and develop key skills.

We want young people to get access to the youth workers they need, so we seek to secure youth work through policy and advocacy and support youth workers to perform at their best.

We’re currently looking for an Executive Assistant to join us at an exciting point in our development and provide a high level of support to our Chief Executive Officer. 

The Benefits

- Salary of £25,000 - £30,000 per annum 
- Increase your experience within the charity sector
- Gain insight into the successful operation of an established national body

If you are a senior administrator with experience of providing a PA service at director level, this is a brilliant opportunity to support the smooth running of an organisation with a fantastic cause.

The NYA is leading the charge to restore youth services across England and is working with the DCMS to rebuild our national infrastructure. At a time when all political parties are pledging new investment in youth work there has not been a more exciting time to join the organisation driving the future. You will help to make our ambitions a reality by supporting our senior leadership team and enabling them to work at their best.

You will become a key member of a vibrant, passionate team who are working together to transform the lives of young people through the power of youth work. 

The Role

As an Executive Assistant to the CEO, you will provide an efficient support service to our organisation and CEO.

This varied role will involve: 

- Planning and managing the CEO’s daily schedule 
- Making travel and accommodation arrangements 
- Administering all Board and Committee meetings 
- Providing administrative support to the Chief Operations Manager and wider senior leadership team 
- Developing and maintaining effective information management systems 

About You 

To join us as our Executive Assistant to the CEO, you’ll need: 

- Experience of working at a senior administrative level, including experience of providing a PA service to director level
- Previous experience of organising meetings and events and ensuring that all necessary arrangements are in place
- Strong IT skills, including MS Office
- Excellent telephone skills and a professional, courteous and helpful manner
- Great written and verbal communication skills 
- At a minimum, GCSEs (or equivalent)

Other organisations may call this role EA, PA, Executive Assistant, Personal Assistant, PA to the MD, EA to the Managing Director, Senior Administrator, Senior Secretary, or Lead Administrator.  

The closing date for applications is the 6th December 2019, with interviews scheduled to take place on the week commencing 9th December 2019. 

Webrecruit and NYA are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re seeking your next step as an Executive Assistant to the CEO, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

We are looking for a highly organised, professional Personal Assistant to join the UK’s blood cancer charity to support two senior members of our busy Executive Team on a 6 month Fixed Term Contract.

The successful candidate must have a positive can-do attitude, discretion, an eye for detail and excellent communication skills as these are all essential for this busy role.

This exciting role involves organising schedules and calendars, providing administrative support, working as an outward-facing representative of the Director of Research and Policy and the Chief Digital, Innovation and Services Officer and being a central part of the support team to our Executive and Board

If you have a flair for administration, the ability to multi-task and love a challenge, as well as a passion for helping people affected by blood cancer, this could be the job for you!

The closing date for this exciting opportunity is:

9am on Monday 9 December 2019

To apply just send us a current cv and cover letter.

*Please note that we may bring forward the closing date at our discretion*

Summary

The Bishop's Personal Assistant provides vital support to the Bishop and the Bishop's Area staff and parishes. The PA has particular responsibility for a wide range of administrative and co-ordinating tasks. The PA works in close co-operation with the Archdeacon of Middlesex and the Archdeacon's Personal Assistant, the Bishop's Events Manager and Administrator, the Area Administrator, the Area Deans and Diocesan staff based at Dial House and Diocesan House, as well as the Diocesan Registry.

Package

The church's ministry across the Kensington Area is under the pastoral leadership of the , the Rt Revd Dr Graham Tomlin, supported by the Archdeacon of Middlesex. The Kensington Area includes the west London Boroughs of Hammersmith and Fulham, Hounslow, Kensington and Chelsea, the Borough of Richmond north of the Thames, and the Surrey Borough of Spelthorne. Spanning from Knightsbridge to the ancient bridge that crosses the Thames into Staines, the parishes of the Kensington Area serve hugely diverse and dynamic communities.

Main Responsibilities

Administrative

• Dealing with mail, enquiries, telephone calls, e-mail and all other incoming communications
• Maintaining databases and hard-copy and/or electronic copies of all relevant documents and communications
• Arranging travel for the Bishop at home and overseas as required
• Liaising with the Church Commissioners Bishoprics Department
• Preparation for all meetings of Cabinet, Area Staff, KALT and others at the Bishop's direction and taking minutes thereof
• Drawing together the Bishop's Newsletter and other general communications
• Forward planning of events and specific projects to the Bishop
• Day-to-day management of the Bishop's diary and in-tray
• Liaising with parishes during clergy vacancies and administering the process of appointment in conjunction with the Bishop's Event's Manager and Administrator
• Ensuring the security and confidentiality of the office and Bishop's study and of documents left on view and locking up of the office
• Dealing with the renewal and issue of permissions for clergy and laity in conjunction with the Bishop's Events Manager and Administrator

Financial

• The Bishop's Official Expenses, with oversight by the Church Commissioners
• The Bishop's Discretionary Fund, with oversight by the Bishop of Kensington
• The Bishop's Mission Fund, with oversight by the Bishop of Kensington

Safeguarding

• Progressing all matters relating to the administration of duties under the safeguarding legislation for applications for disclosure for licensed clergy from the Disclosure and Barring Service for the Kensington Area, in liaison with the Bishop's Events Manager and Administrator and the Diocesan Safeguarding Team, as required.

Above all, the Personal Assistant is required to have the flexibility to undertake any other duties as directed by the Bishop of Kensington that are commensurate with the role in order to support him in his ministry.

Ideal Candidate

General (Essential)

• Be pro-active and able to multi-task
• Have the ability to prioritise the workload
• Be highly organised and adept at forward planning
• Be a problem solver, always looking for ways to get things done and to work around obstacles

Specific (Essential)

• Demonstrable record of success as a PA, Private Secretary or Senior Administrator
• Demonstrate proven ability to use Microsoft Office package
• Competent in managing budgets and tracking costs
• Ability to draft letters and reports on own initiative
• Accurate audio typing; shorthand would also be an advantage

Essential aptitudes and abilities

• Be sympathetic to the aims and ethos of the work, theology and mission of the Church of England
• Have an understanding of the institution, ethos and mission of the Church of England, including an appreciation of the roles of key office holders (e.g. ordained clergy, Area Bishop, Archbishop, Lay ministers)
• Have good communication skills with the ability to communicate effectively in written and spoken English, and be able to relate to the wider public
• Have the ability to work well with others
• Be able to innovate, initiate and maintain good and effective administrative procedures
• A good eye for detail

Essential Personal attributes

• The role requires high levels of discretion and confidentiality and the ability to deal with a wide range of personalities and situations.

Desirable attributes

• Willingness to be flexible when the need arises

An exciting opportunity to be PA to Director for a national not-for-profit organisation in London.

Client Details

A national not-for-profit organisation in London.

Description

The PA to Director will be responsible for:

• Diary and in-box management, minute taking and fielding phone calls
• Coordinating meetings and events
• Organising travel arrangements
• Providing information for projects given by the Director
• Taking on ad-hoc duties

Profile

The PA to Director will have:

• Previous exposure in a similar role, providing one-to-one support at Director level
• Excellent written and verbal communication skills
• Organisational and time management skills
• Not-for-Profit sector experience preferable

Job Offer

A salary of £32,000-£35,000, plus annual leave and pension contributions.

Salary £25,710 Full Time 35 hours per week 1 year Contract

Do you want a job that makes a positive difference in people’s lives?

Age UK Croydon delivers the very successful PIC service for older people in Croydon.  As part of an exciting new development for integrated health and care services, we are piloting a new Under 50 PIC Service. Bringing the skills, processes, infrastructure and experience of the PIC service to this pilot, we will offer a person centred service to a wider group of adults working collaboratively and in partnership with health and social care colleagues.

The Under 50s PICs will work alongside health and care professionals, adopting a multidisciplinary approach to working with people who have long term health and social care needs. The PICs provide critical links between formal health and social care services and the wider community support networks.

We are looking for an enthusiastic, compassionate person centred individual to join this pilot. Most importantly, we are looking for an approach to working with people that ensures that care and support planning is influenced by the wishes identified by those individuals to improve their health and well being. 

Full training will be provided; the important qualities we are looking for are

• Excellent communication and listening skills
• A positive attitude and the ability to problem solve
• A cheerful, friendly and out-going personality
• The ability to work flexibly, alone and as part of a team

If you are passionate about making a difference to the lives of the older people who use our services, and want to contribute to an organisation which is continuously striving to improve, then we would love to hear from you.

This role will require an Enhanced Disclosure and Barring Service Check. For further information or a full application pack, please click the link below. Large print application form is also available. 

CV’s will not be accepted.

Closing date for applications: 9am on 9th December 2019

Interview Dates: 16th December 2019

PAST APPLICANTS NEED NOT APPLY

Age UK Croydon is an equal opportunities employer and any discrimination or harassment on the grounds of colour, sex, race, nationality, religion, ethnic origin, sexual orientation, disability, marital status, domestic circumstances, trade union membership/non-membership, or age will not be tolerated.