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Grants Assistant

West Derby, Merseyside (Hybrid)
£24,131 - £28,633 per year
Contract (12-month fixed term)
Job description


Job title: Grants Assistant

Salary: £24,131 - £28,633

Hours: 37.5 hours per week (flexible working will be considered)

Duration: 12 months fixed-term contract

Location: Home working or Office Based or mix of the two (office is at Alder Hey Children's Charity, based within Alder Hey Children's NHS Foundation Trust, Liverpool)

About us

Alder Hey Children’s Charity raises vital funds to help make Alder Hey Children’s Hospital a truly world-class, patient-friendly hospital for the 330,000 patients and families we care for every year.

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-site magician and the play specialists we have on every ward.

We have recently closed our Surgical Neonatal Appeal, having successfully raised our £3m target towards a brand new, state of the art Surgical Neonatal Intensive Care Unit (NICU) at the hospital. This year we will be fundraising towards a new Medicinema and Same Day Emergency Care Centre, providing an unrivalled experience for our patients and their families.

About this role:

This is an exciting role supporting the grant awarding and grant management processes within the Charity.

Reporting to the Grants Manager, the post holder will offer administrative support to facilitate effective grant making and grant management, working alongside colleagues within Alder Hey Children’s Charity and Alder Hey Children’s NHS Foundation Trust.

Duties will be wide and varied including preparing and proofreading documentation, maintaining accurate records, data input and analysis, diary management and minute taking.

Key Responsibilities will include:

Grant Applications, Awards & Reporting

  • Provide initial support to prospective grant applicants, log initial enquiries and applications ready for review by the Grants Manager and other members of the Charity team and/or Charitable Spending Committee.
  • Support the Grants Manager in the administration of grant awards, including preparing grant documentation and maintaining up to date and accurate records of grant giving.
  • Work with grant holders to prompt and process grant reports in a timely manner to meet the needs of donors and satisfy internal financial processes.
  • Support the Grants Manager in compiling reports and other information required for the Charitable Spending Committee.
  • Provide support to fundraising and finance colleagues within the Charity in relation to grant expenditure and provision of information to donors.

Communication & Relationships

  • Support the Grants Manager in promoting the opportunities to apply for Charitable Funding and in sharing the impact of projects funded by the Charity.
  • Provide a friendly and efficient service to all potential grant applicants and grant holders within the Trust, ensuring a professional approach to grant management that upholds the reputation of the Charity.
  • Develop and maintain effective working relationships with colleagues within the Charity Team, servicing their donor communication needs and evidencing the impact of Charitable Funding.
  • Be an active and supportive member of the Alder Hey Children’s Charity team, contributing to the team’s development and working collaboratively with colleagues and volunteers.

Grant Database

  • Maintain the grant database on the Salesforce CRM system, ensuring this is kept up to date.
  • Support the Digital & Database team with development of the grants module on Salesforce to get the best out of the system.
  • Run regular reports from the Salesforce CRM system to provide analysis of current grant trends to the Grants Manager, Senior Management Team and Charitable Spending Committee.

Other Duties

  • Be an outstanding advocate for Alder Hey Children’s Charity in line with the core values of the organisation.
  • Gain and maintain in-depth knowledge and understanding of the charity’s work, priorities and future plans and act as a spokesperson for the Charity when required, including representing at external events as appropriate.
  • Any other reasonable duties as required by your line manager.

Person Specification

Qualifications, Knowledge & Experience


  • Demonstrable evidence of excellent organisational and administrative skills.
  • Excellent IT skills including Microsoft packages and database information systems.
  • Excellent verbal and written communication skills across a range of audiences.
  • Strong analytical skills, with the ability to gather, interpret and assess information from a variety of sources.
  • Strong numerical skills, with an ability to analyse and interpret financial information.


  • Paid or unpaid experience of working in or with the charitable sector.
  • Understanding of fundraising or grant giving processes.
  • Experience of Salesforce.

Skills & Attributes


  • Self-motivated and positive attitude with the ability to work flexibly under pressure and prioritise in a busy environment.
  • Ability to work in a logical and organised manner, maintaining good attention to detail and accuracy.
  • Excellent interpersonal skills with the ability to communicate appropriately with all people at all levels.
  • Ability to work effectively as part of a team and independently, taking the initiative where required.
  • A good listener, able to summarise complex information.
  • A creative and lateral thinker with the ability to look for innovative solutions to problems.
  • Commitment to principles of equality, diversity and collaborative working.


  • Advanced knowledge of Microsoft Excel.
  • Experience of Adobe PDF writer software.
  • Experience of using a CRM system.

Additional Requirements


  • Committed to continuing professional development.
  • Strong interest in working for a children’s health charity.
  • An understanding of and commitment to the values of Alder Hey Children’s Charity.
  • Willingness to get involved with activities across the Charity.


  • Willingness to occasionally work outside of normal office hours.

Our Values

Here at Alder Hey Children’s Charity, our values guide the way in which we work. By being courageous, working together, being passionate about our work, and making sure that we are creative in what we do, helps us to deliver the support necessary so that our Hospital can continue to deliver the very best care for our young patients and their families. Our values are:

Courage: we try new things and take risks to innovate and drive forward new ideas. We have the courage to speak up and take a stance. We are accountable, responsive and responsible. We are unstoppable.

Together: we work together as one team, sharing our knowledge and learning. We work in partnership with patients, families, supporters and colleagues. We are respectful, celebrate diversity and empower each other to achieve our aims.

Passion: we are passionate about what we do and why we do it. We work together to share and grow. We inspire others.

Magical: we are fun, creative and child led. We create special moments, provide little extras and go further for our brave young patients.

Alder Hey Children’s Charity will make every endeavour to make any reasonable adjustments for applicants who require assistance in carrying out their duties due to a disability. Alder Hey Children’s Charity is committed to equal opportunities and positively welcomes applications from all sections of the community. Alder Hey Children’s Charity is committed to safeguarding children and vulnerable adults. The post holder may be required to complete an enhanced DBS disclosure check.

How to apply

Applications must include your CV and a covering letter.

Closing date: Sunday 10th March 2024

Interviews: Wednesday 20th March 2024

Posted by
Alder Hey Children's Charity View profile Company size Size: 21 - 50
Posted on: 13 February 2024
Closed date: 10 March 2024 at 23:30
Tags: Fundraising

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