Part-time Administrator and PA

As an Administrator and PA, you will provide comprehensive support to the CEO and Senior Leadership Team and ensure the effective running of the BANG office. We are looking for a committed, well-organised, systems-literate self-starter with core skills in administration and coordination. The ability to multi-task and prioritise effectively in a fast-paced environment, work flexibly, plus experience using Microsoft 365 and excellent MS Office skills are essential. 

This is a dynamic and varied role that requires the passion, knowledge, experience, and commitment; to improve outcomes for our young people and families in Brent.  

Main Areas of responsibility

Administration

·       PA support to the CEO – diary management, attending meetings, recording and following up on actions within and outside BANG.

·       Provide professional, efficient and effective administrative support for projects, ensuring efficient and effective running of the charity office and daily business support

·       Coordinating meetings, taking of minutes and following up on actions for CEO 

·      Co-ordinate some resource and facilities management 

·       General office duties including monitoring email inbox, answering the phone and responding to queries, filing and mailing, maintaining the First Aid box, smoke alarms and fire extinguishers, 

·       Source appropriate supplies of stationery and equipment

·       Contribute to maintenance and update all office Health and Safety processes

·       Writing reports for internal and external use e.g. Board documents 

Intern and volunteer Administration  

·       Assist with recruitment and supervision of youth leaders, interns and volunteers

·       Ensure BANG’s policies and procedures are followed during on boarding and development processes

Office and Project Support

·       Coordinate office and project events 

·       Contribute to the creation of relevant documents for the programmes as directed by Senior Leadership Team

·       Coordinate and contribute to blog writing, newsletter, reports and content for social media and websites. Responsibility for CEO and org social media.

·       Work closely with project facilitators to coordinate the collection and input of data, and to maintain project database

·       Keep up to date with policy and best practice at work with young people, families and communities including any changes to the legislative framework

·       Work as part of agreed project teams

General

·       Work evenings and weekends as, and when, required. 

·       Deliver all services in accordance with BANG policies and procedures 

·       Undertake training and attend meetings as required and as directed by the line manager 

·       Ensure compliance with relevant legislation at all times 

·       To carry out any other duties which are consistent or commensurate with the role