Executive Support Officer

Executive Support Officer

Contract: Permanent
Hours: Part time, 2-3 days per week subject to your availability
Salary: £25,454 (pro rata to 2 days - £10,181.60;  3 days - £15,272.40)
Location: Holyoake House, Manchester

We are delighted to share this new and exciting opportunity for an Executive Support Officer to join our dynamic organisation.

As the voice of the UK’s co-operative movement, we empower and support co-operative enterprise with specialised knowledge and expertise, to grow the co-operative economy and create a fairer society. From football clubs and farms to convenience stores and pubs, there are more than 7,000 co-operatives in the UK, each owned and controlled by their members and based on a set of shared principles and values. By promoting shared wealth through member ownership, we are committed to enable anyone in the UK to form, or join, thriving and sustainable co-ops.

As Executive Support Officer, you will provide executive support in a one-on-one working relationship, undertake a variety of special projects for the CEO, working independently from conception to completion.

As an organisation we are led by our unwavering values of solidarity, self-responsibility, equity, and honesty, therefore if you share these core values, we would be delighted to receive your application.

Core responsibilities

We invite all interested parties to learn more about the role and our organisation within the recruitment pack, which can be downloaded from the recruitment documents section.

• Undertake a variety of special projects for the CEO, some of which may have organisational impact.
• Independently gather research for the CEO and translate the findings into completed written and visual reports.
• Undertake data analysis where needed.
• Lead on the end-to-end project management of projects from the CEO.
• Present findings, data and reports to key stakeholders as needed to gain organisational backing to pursue funding and strategic opportunities.
• Edit and prepare Board papers and presentations for the CEO in advance of Board meetings and working groups.
• Provide detailed briefs for the CEO in advance of key meetings and events.
• Maintain a high degree of confidentiality regarding issues concerning members of staff and all stakeholders, and those of organisational and strategic importance.
• Organise workload and prioritise daily using own initiative and knowledge of the work with minimum supervision from the CEO.
• Anticipate the CEO’s needs and exercise judgement based on those needs understanding the politics of a situation and understanding how the organisation functions.
• Ensure the timely preparation and delivery of all briefing information and preparing papers and presentations required by the CEO.
• When required, take accurate notes of meetings, ensuring that matters arising are dealt with by the appropriate person within agreed timescales.
• To undertake other appropriate duties and responsibilities as required from time to time.

Essential skills:

• Administration experience
• The ability to proactively manage and coordinate conflicting priorities, work independently, and meet deadlines
• Handling sensitive situations, recognising confidential issues and dealing with them appropriately
• Attention to detail, good organisational and administrative skills
• Excellent verbal and written communication skills with the ability to prepare clear correspondence, minutes, reports and briefing papers
• Highly developed IT skills with the ability to use a variety of computer systems, and proficient in Microsoft Office applications

Benefits

At Co-operatives UK we are a mindful, inclusive, and equal opportunities employer. As an organisation that is owned and controlled by its members, we put our people at the forefront of all that we do. We offer:

• Flexible working options
• Pension scheme 
• Discounted travel to work scheme
• Employee wellbeing assistance programme including free eye tests
• Personal and professional growth and development, including coaching
• Trade union

To apply please follow our application process and complete the application form on our website.

Application deadline: Midnight, Wednesday 10 April 2024

Interviews: Week commencing 22 April 2024, in Manchester.