Communication administrator jobs
Hybrid - within commuting distance of one of our campuses in Birmingham, Blackburn or Doncaster
An exciting opportunity has arisen for a Leadership Faculty Coordinator to join the National Institute of Teaching. In this pivotal role, you’ll coordinate the delivery and operations of our leadership programmes - including the School Trust CEO Programme and NPQs - across multiple regions.
About us
The National Institute of Teaching (NIoT) has an unswerving commitment to high quality, evidence-informed teacher education, and is on a mission to improve the quality of teacher and leader development across the system.
Our programmes are designed by teachers and leaders who understand the joys and pressures of school life. We work in collaboration with schools across the country, ensuring that findings from our research benefits all schools, teachers and leaders.
About the role
Are you an experienced administrator with a passion for supporting educational leadership? We have an exciting opportunity for a proactive and highly organised Coordinator to join our Leadership Faculty. In this pivotal role, you’ll coordinate the delivery and operations of our leadership programmes - including the School Trust CEO Programme and NPQs - across multiple regions.
We are seeking a candidate with strong administrative experience, particularly in coordinating events and managing processes that drive successful programme delivery. You will be highly proficient in MS Office software packages - including Teams, Word, Excel, and Outlook - as well as online databases and search engines. Exceptional organisational skills and attention to detail are essential, alongside outstanding interpersonal and written communication abilities.
The ideal candidate will be proactive and solutions-focused, able to adapt their communication style to suit different audiences. A commitment to the aims of the National Institute of Teaching and a genuine interest in the education sector are vital, as is a belief in the value of developing teachers and school leaders.
The role is based at either our Birmingham (B15 2HU) , Blackburn (BB1 2HT) or Doncaster (DN6 7E) campus locations, so you should be within commutable distance of one of these. The role is predominantly hybrid with the need to be on site at least once a fortnight. The role will, on occasion, be required to travel to other sites across the country and travel expenses will be paid.
Key benefits
- Generous Annual Leave – 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service.
- Flexible Working – we offer flexible start and end working times, with hybrid working in place for all roles.
- Pension - Entry to the Local Government Pension Scheme.
- Salary Sacrifice Schemes – we offer salary sacrifice schemes for bikes, cars and tech!
- Lifestyle Benefits – We offer discounts on gyms, cinema, retail and much more!
- Parenthood Leave – We offer above the statutory minimum for maternity, adoption and paternity leave.
- Working Environment – We have a stimulating, supportive and rewarding working environment with a dedicated team of likeminded professionals.
- Support - Our Employee Assistance Programme (EAP) provides confidential support for employees on personal or work-related matters
- Development - We fully support the development of our staff and ensure that you have high level of continuous professional development.
We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.
For more information and to apply, please visit our careers page.
Closing date: 10.00am on 12 January 2026.
We reserve the right to close the advertisement early should we receive a high volume of suitable applications. We therefore encourage you to apply at your earliest convenience to avoid disappointment.
This post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and Occupational Health Check is required as a condition of employment.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Chelsea or Sutton (with 1 day a week working from home)
About Us
The Royal Marsden Cancer Charity raises money to save the lives of people with cancer, everywhere. We ensure our nurses, doctors and research teams can provide the very best care and develop life-saving treatments, which are used across the UK and around the world. Join our ambitious and supportive Individual Giving Team and help us deliver our most ambitious fundraising strategy yet.
What You’ll Be Doing
As our Individual Giving Assistant – Supporter Retention & Development, you’ll play a vital role in supporting our fundraising campaigns and projects, helping to retain and maximise the lifetime value of our supporters. You’ll be one of the first points of contact for our donors, providing exceptional supporter care and ensuring every supporter feels valued. Your day-to-day will include:
- Responding to supporter enquiries by phone and email, ensuring all queries are handled efficiently and with care
- Thanking donors and personalising communications to build strong relationships
- Accurately recording and processing donations, including “in memory” gifts, and updating supporter records on our database
- Supporting the delivery of fundraising campaigns, including creating timing plans, checking data, and monitoring stock levels
- Managing invoices and supporting the team with administrative tasks
- Working with colleagues and volunteers to deliver the best possible supporter experience
What We’re Looking For
You’ll be an enthusiastic team player with:
- Excellent organisational skills and attention to detail
- Strong interpersonal and communication skills, both written and verbal
- The ability to prioritise, manage multiple tasks, and meet deadlines
- A proactive, flexible approach and willingness to support the team as needed
- Good working knowledge of Microsoft Office (experience with customer databases is desirable)
- Commitment to providing outstanding supporter care and working in a supporter-focused environment
Previous experience in customer or supporter service, office administration, or the charity sector is desirable but not essential – full training will be provided.
Why Join Us?
We’re a values-driven charity committed to saving lives by funding world-leading research, treatment, and care at The Royal Marsden. You’ll be part of a collaborative, ambitious, and kind team, with plenty of opportunities for learning and development.
What we offer:
- 27 days annual leave (rising with length of service), plus UK bank holidays
- Up to 6% employer pension contributions (increasing with service)
- Enhanced maternity and adoption pay
- Life insurance and employee assistance programme
- Flexible and hybrid working options (work from home one day a week)
- Access to subsidised staff restaurants, wellbeing initiatives, and more
- Bright, modern offices in Chelsea and Sutton, with excellent transport links
Inclusion Matters
We are committed to building a diverse and inclusive workforce that reflects the communities we serve. We welcome applications from all backgrounds and walks of life.
If this sounds like the opportunity for you, we’d love to hear from you.
How to apply:
Please submit your application as soon as possible, as we may close the vacancy early if we receive a high volume of applications.
Please submit a cover letter highlighting how you meet the person specification along with your CV. Applications without a cover letter will not be considered.
The Royal Marsden Cancer Charity raises money to improve the lives of people affected by cancer.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Our people are the heart of Hindleap Warren. The Sales and Marketing team is small, dedicated, hardworking, and absolutely committed to improving the lives of young people by providing outstanding outdoor learning opportunities. We are looking for a passionate and dedicated individual who shares our values to join our mission. You will be one of two Account Executives, working closely with the Sales and Marketing Manager to support day-to-day sales, administration, account management, and marketing.
This role involves working across teams at Hindleap Warren, including Operations, Facilities, Finance, and Fundraising. There is regular collaboration with the wider London Youth team, including our other Outdoor Centre, Woodrow High House. Your efforts will directly impact the quality and reach of our outdoor learning experiences, helping more young people benefit from the unique opportunities we offer. By achieving these goals, you will be instrumental in furthering our mission to improve young lives through exceptional outdoor education.
About the role - what you will be doing
In this role, you will activley seek and secure new business opportunities while nurturing and maintaining existing accounts, ensuring a steady and growing stream of revenue. You will deliver outstanding customer service, building and maintaining strong relationships with a diverse range of clients, including schools and youth groups. Managing booking processes and systems efficiently, you will ensure smooth operations and resource allocation in collaboration with various teams. Your creative input and support in developing and executing marketing strategies will increase brand awareness and attract more bookings. Additionally, you will assist in gather and analysing data to inform strategic decisions, contributing to the continuous improvement of our programs and services.
Your responsibilities will include:
- Processing bookings and related paperwork using our booking system, Cinolla.
- Taking a proactive approach to new business.
- Responding to booking inquiries and contacting prospective customers.
- Coordinating with the Operations Team to ensure bookings can be resourced.
- Supporting the implementation of the Hindleap Warren marketing strategy to increase overall bookings.
- Managing key accounts to retain customers and reduce churn.
- Collaborating with the finance department to accurately process invoices, credit notes, and refunds.
- Promoting London Youth's policies on diversity and inclusion.
- Contributing proactively to the implementation of London Youth's mission and goals.
About you - what you bring to the role
To excel in this role, you should demonstrate the following essential experience, knowledge, and skills:
- Proven experience in a customer-facing environment, delivering exceptional customer service across a diverse range of clients, managing communications, and resolving conflicts.
- Strong sales and new business development experience in either B2B or B2C contexts.
- Experience in key account management, including stewardship and business retention.
- Proficiency in Microsoft Office 365.
- Experience using CRM and/or booking and resource management.
Attributes and Behaviours:
- Ability to quickly establish rapport and build effective relationships with various personas.
- A customer-centric mindset with exceptional customer service skills.
- Strong collaboration skills with excellent interpersonal, relationship-building, and networking abilities.
- Articulate communication skills, confident negotiation techniques, and excellent written communciation.
- Outstanding organisational skills and the ability to priortise workload effectively.
- Composure under pressure, problem-solving capabilities, and strong analytical thinking.
- Self-motivation, a positive attitude, impeccable work ethic, and a flexible approach to work.
- The ability to work independently, demonstrating proactivity and initative.
You will demonstrate our values of being:
- Ambitious
- Collaborative
- Inclusive
- Accountable
The Volunteer Management team is responsible for embedding an organisational approach to volunteer engagement which enables volunteers to feel inspired, valued, supported, and connected to the charity, where they are a vital part of our community.
The Volunteer Coordinator plays a significant part in contributing to the success of the team in coordinating key parts of the ‘volunteer journey’ (recruiting, induction, training, supporting, and retaining volunteers). Of equal importance is influencing colleagues and providing advice and guidance whilst building collaborative working relationships with key stakeholders. The role is vital to establishing good practice in volunteer involvement, developing a culture of positive engagement and raising the profile of volunteering internally and externally.
This is a 12-month fixed term contract
Key Responsibilities:
Relationships, teamwork and collaboration
· Build strong relationships and collaborate with key stakeholders across the charity to identify and implement ways to enrich the volunteer experience, maximise the volunteer opportunities and strengthen the volunteer infrastructure.
· Work collaboratively with teams that manage volunteers to provide good practice advice and guidance on effective volunteer supervision.
· Promote a positive culture of engagement that values, embeds, and promotes the work of volunteers both internally and externally.
· Take a proactive approach to understand external events and initiatives taking place across the charity, providing advice, guidance and support on the requirements for successful volunteer involvement.
Communication, resources and training
· In conjunction with the Volunteer Manager, coordinate the review, development and implementation of robust practices and procedures associated with all aspects of the volunteer journey.
· Working collaboratively with teams that manage volunteers, support with the development and implementation of volunteer training and associated resources.
· Lead on the upkeep of volunteering information on internal communication channels, ensuring all relevant policies, reference materials and documents are made available and kept up to date.
· Contribute to the production and distribution of resources for volunteer-involving events, including, but not limited to recruitment, onboarding, and training materials.
Administration, customer service and delivery
· Provide high-level customer service throughout the volunteer journey; contributing to recruitment, induction, training, support, retention and exit of volunteers in line with our values and strategy.
· Acting as a key point of contact for the import, maintenance and integrity of volunteering data, working with colleagues to ensure accuracy, validity and reliability that reflects volunteer contribution and delivers reliable insights.
· Coordinate the administration volunteer recruitment and selection process to foster an environment that promotes equality, diversity and inclusivity and ensure a fair and consistent approach is followed.
· Act as the first port of contact for internal and external enquiries, coordinating the shared volunteer email inbox.
· Lead and support the effective delivery of volunteer involving activities at weekend events, where necessary.
What we are looking for:
· Strong understanding of the principles and good practice of successful volunteer involvement including recruitment, selection, induction, training, support, recognition, and retention.
· Knowledge of IT packages such as MS Outlook, Word, Excel and PowerPoint.
· Significant experience of working to recruit, support, engage, and manage volunteers.
· Experience of working within the charity sector.
· Experience of working in a customer-service or people-facing environment.
· Experience of working with partners and/or external agencies.
· Experience of processing and/or handling personal (sensitive) data.
· Experience of evaluating volunteer activities and projects.
· Ability to build and maintain effective working relationships at various levels across the charity.
· Excellent communication skills, including networking and presentation skills.
· Strong negotiating, influencing and problem-solving skills.
· Developed organisational skills with a strong attention to detail.
· A conscientious approach to work and good time management skills.
· Ability to write guidance documents, which convey complex information clearly.
· Good project management skills with an ability to implement and coordinate large projects.
· Ability to work under pressure, manage conflicting priorities and changing deadlines.
· Excellent IT skills.
Additional Information:
Ways of working:
As part of our Agile ways of working you will be required to work approximately 2 days a week from the office, which is subject to the requirements of the role and the business needs. Flexibility on where you work can be split between working from home and our office.
Roles that are classed as part of the Agile ways of working are not able to claim any costs for Mileage/Travel on Public Transport, Accommodation and/or Meals. This includes when attending the office.
Our Office: Our office is at 3 Riverside, Granta Park, Great Abington, Cambridge, CB21 6AD.
Salary: Circa £29,000 per annum, plus benefits
Please download the Vacancy Pack on our website for more information.
The closing date for applications is the 25th January 2026, with interviews being arranged once shortlisting has been completed. Please indicate in your covering letter if you are unable to attend an interview on a certain date. We would encourage you to submit your application at the earliest opportunity, as on occasion we may have to bring forward the interview date and/or the closing date based on the needs of the business. Although a possibility, this will only happen in exceptional circumstances. Please indicate in your covering letter if you are unable to attend an interview on a certain date.
We value diversity and are committed to creating an inclusive culture where everyone can be themselves and reach their full potential. We actively encourage applications from people of all backgrounds and cultures, in particular those from ethnic minority backgrounds who are currently under-represented. Any offer of employment is however subject to you having the right to work in the UK.
As part of our commitment to being an inclusive employer and ensuring fairness and consistency in our selection process, we will handle your CV and application with the utmost confidentiality. While we strive to anonymise your CV where possible, there are certain sections, such as the application question, that cannot be fully anonymised. We kindly ask that you remove any personal information, including your name, when answering the application question. The hiring panel will not have access to your personal details, such as your name and address, until you are invited for an interview. Should you require any adjustments at either the application or interview stage, please contact us via our website.
How to apply: Please create an online account using our Online Recruitment Platform which can be accessed through our Job Vacancies page. You will be able to attach your CV to your application and track the status of your application.
The client requests no contact from agencies or media sales.
Job Title: Head of Policy & Campaigns
Grade and Salary: Team lead - £56,000 to £60,000 (depending on experience)
Reporting To: Director
Number of direct reports: Three (currently)
Location: Brighton/Hybrid (At least two days per week in Brighton Office)
Contract: Full time, permanent (35 hours a week)
Travel Requirements: The post involves some UK travel and may include occasional travel to Europe.
Background
Pesticide Action Network UK (PAN UK) is the only charity in the UK focused solely on tackling the problems caused by pesticides and promoting safe and sustainable alternatives in agriculture, urban areas, homes and gardens. It is an independent, non-profit organisation, which works nationally and internationally to eliminate the use of the most hazardous pesticides, reduce dependence on pesticides overall, and to increase the adoption of sustainable alternatives to chemical pest control.
Our Head of Policy & Campaigns leads our work in the UK which aims to better protect both the environment and human health from pesticide harms. Through policy work, lobbying, research, media and strategic communications, we aim to influence a range of decision makers, from the UK government and devolved administrations to local councils and the country’s biggest supermarkets. The role also includes working alongside PAN UK’s Director to secure funding to cover the UK team’s salaries, overheads and activities. It is an incredibly varied role, involving everything from leading on strategy development for the UK team while also being intricately involved in writing and editing publications and executing other activities such as events and mobilising the public.
The Head of Policy & Campaigns is part of PAN UK’s Senior Management Team (along with our Director, Head of Finance and Governance and Head of International Programmes) which sets the direction of the organisation and ensures it is well-managed and delivering on our mission.
Specific responsibilities
1. Advocacy, policy and campaigning
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Lead the UK team in developing advocacy strategies, and fully utilising opportunities to make progress towards achieving PAN UK’s mission.
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Conduct high quality research and analysis aimed at influencing decision makers. Ensure it is presented in a way which is both technically accurate and compelling.
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Develop and/or maintain expertise in pesticide policy with the aim of being able to represent PAN UK credibly in a range of external fora.
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Build relationships with a wide range of decision makers including government ministers and civil servants, parliamentarians, devolved administrations, local councils and supermarkets.
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Ensure that the organisation’s policy positions on UK pesticide issues are clear, well thought out and will lead to positive change.
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Find creative ways to involve the UK public in PAN UK’s work, including enabling members of the public to contact decision makers directly.
2. Communications
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Secure media coverage for PAN UK outputs, including writing press releases and liaising with journalists. Provide written quotes for media outlets and give interviews for radio and TV.
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Write materials including policy reports, political briefings and public-facing communications such as blogs and supporter emails. Edit and sign off all outputs from the UK team, ensuring they are both well-written and accurate.
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Conduct public speaking at a range of events, from high-profile events in parliament to community gatherings (and everything in between!).
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Work closely with PAN UK’s Communications Manager to provide content for the organisation’s website and social media channels. Support the Communications Manager in their broader work which includes raising PAN UK’s public profile and leading on individual giving.
3. Fundraising and financial management
(Please note that PAN UK does not employ fundraisers).
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Raise sufficient funds to cover the UK team’s salaries, activity costs and contribution to organisational overheads.
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Contribute to efforts to raise core funds, which are led by PAN UK’s Director.
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Identify and build relationships with new funders, particularly trusts and foundations, with the aim of securing funding.
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Maintain excellent relationships with existing funders, making sure to meet reporting deadlines.
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Follow PAN UK protocols to ensure that the UK team’s finances are well-managed.
4. Leadership and strategy
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Manage a high-performing team, leading on strategy development and implementation and ensuring that the team runs effectively.
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Line manage the staff of the UK team, running regular 121s, annual appraisals and generally making sure they are happy and productive.
5. Contributing to the organisation
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Contribute to the effective and smooth running of the organisation through membership of the Senior Management Team.
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Report to the PAN UK Board of Trustees as and when required.
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Other duties as may reasonably be requested by the Director and commensurate with the post.
Person specification
Essential
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At least eight years’ advocacy experience, including experience of designing, developing and implementing both policy work and public campaigns.
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Experience of developing, implementing and reviewing strategies designed to create change.
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Excellent writing and editing skills and experience of producing both technical and public-facing materials. Exceptional attention to detail and a personal commitment to accuracy.
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An understanding of the political context, actors, and processes relating to key policy areas that intersect with pesticides such as food, farming, environment and/or health.
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Experience lobbying decision makers and knowledge of how the UK political system works.
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Demonstrable experience of preparing successful funding applications and building relationships with funders.
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Experience of managing, leading and motivating staff.
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Commitment to Diversity, Equity, Inclusion and Justice.
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Proven ability to work on own initiative, meeting objectives and tight deadlines under pressure.
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The right to work in the UK.
Desirable
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Knowledge of problems and solutions associated with pesticides and/or other chemicals.
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Experience working in sectors related to pesticides including environment, health and/or social justice.
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Relevant degree in a related discipline (science or social science).
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Experience of dealing with the media and acting as a spokesperson.
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Experience in managing project budgets.
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Knowledge of UK libel laws.
For 40 years, PAN UK has worked to tackle the problems caused by pesticides and to promote safe and sustainable alternatives
The client requests no contact from agencies or media sales.
WORKING WITH US
The founder and sponsor of the Harris Federation, Lord Harris of Peckham, opened our first school in 1990. We have, over the past thirty years, implemented ideas and initiatives that have transformed the opportunities of pupils from working class and disadvantaged backgrounds. Harris academies are widely recognised as a force for social mobility. We are immensely proud of the role that our alumni are now beginning to play in the world and of what we believe our current generation of pupils will go on to achieve.
We now have over 50 schools educating more than 40,000 young people across London and Essex, and employ over 5,000 staff across our academies and head office. With the majority of our academies located in areas of high socioeconomic disadvantage, a high-quality education is key to the futures of the pupils we serve.
As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.
Our work will impact many generations to come, and our staff come from all backgrounds and walks of life, coming together to inspire young minds. We promote an inclusive culture that embraces the valuable and enriching contribution that all of our community make. We continue to be proactive in uplifting and supporting all voices at Harris.
To discover more about our culture, ethos and what it is like to work here, visit the page.
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ABOUT THIS OPPORTUNITY
We are looking for a receptionist to work within the Harris Federation Head Office, undertaking Reception and other administrative duties within the CEO's team.
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MAIN AREAS OF RESPONSIBILITY
Your responsibilities will include:
- Greeting and receiving all visitors to Head Office in a professional manner, ensuring compliance with safeguarding and Health & Safety protocols
- Operating the telephone switchboard, directing calls to appropriate departments or staff members, taking messages, and responding promptly to enquiries from parents/carers and the public
- Maintaining the reception area and meeting rooms to a high standard, ensuring they are tidy, presentable and reset after use, and reporting any maintenance issues to the Office Manager
- Supporting the Office Manager with office maintenance tasks, including coordinating fire drills, liaising with engineers and managing heating/air con servicing
- Organising and preparing refreshments for meetings and events
- Updating employee records to reflect staff changes for switchboard/Inventry accuracy
- Managing incoming and outgoing mail and parcels, including maintaining the franking machine account and ordering supplies
- Coordinating courier services and managing related accounts
- Maintaining the academy contact sheet, ensuring Principal and PA details are current
- Building positive relationships with staff, contractors and external agencies to support the Federation’s objectives
A full list of responsibilities can be found in the Job Pack.
WHAT WE ARE LOOKING FOR
We would like to hear from you if you have:
- Flexibility and ability to respond to multiple demands and to prioritise
- The ability to work well with colleagues and visitors
- A high level of adaptability to changing demands
- The ability to work collaboratively as part of a team
- The ability to plan and organise work to meet varying deadlines
- The ability to work on own and take initiative
- Strong written and verbal communication skills
- Experience of delivering a high-quality service
- Experience of a range of general administrative duties.
- Good ICT skills and experience, including Word, Excel and management information systems (MIS)
Please download the Job Pack for a full person specification.
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APPLYING FOR THIS POSITION
If you would like to discuss the opportunity further, or if you have any questions, please contact us via email to arrange a conversation.
Before applying please ensure you download the job pack from our careers website, this will help with completing your application. Please note that we only accept applications submitted online before the closing date.
When applying, you will have the option to import your CV or use a LinkedIn profile which will auto populate the online application.
A reminder to check your junk mail for our email communications and add us to your safe senders list to ensure all future email communication is received.
OUR VISION & VALUES
Our vision, from the start, has been to provide the structure and services needed for our schools to amount to more than the sum of their parts, and to free-up our teachers and leaders to focus on one thing and one thing only: the outstanding education of all their pupils. Our young people and communities are at the heart of everything we do. Our core mission has always been to close the educational gap between young people from disadvantaged backgrounds and their peers. Our ambition is one where every child in London, no matter their background, has equal access to high quality education, giving them the same opportunities and potential to succeed.
We know there are many challenges facing our young people and the communities we serve, and that’s why we need determined people like you to help us tackle those inequalities. Whilst each of our academies has their own unique cultures and values; as a whole Federation, we have four core values which are central to successfully achieving our vision: Excellence, Collaboration, Support, and Innovation. We are proud of our values because they guide us in how we work allowing us to achieve the best possible outcomes for our young people, communities, and colleagues.
IMPORTANT INFORMATION
Safeguarding Notice
The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.
Equal Opportunities
The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.
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WHAT WE CAN OFFER YOU
Harris has a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.
You will also have access to a variety of benefits, support programmes and initiatives including:
- Excellent opportunities for continuous professional development and career progression
- Annual performance and loyalty bonus
- Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
- 26 days' annual leave (inclusive of our Christmas Eve closure day) plus bank holidays, rising to 27 days after 2 years' service, or equivalent for staff on term time contracts
- Harris Wellbeing Cash Plan including cover for routine and specialist healthcare
- Employee Assistance Programme for free and confidential advice
- Cycle to work salary sacrifice scheme
- Wide range of shopping, leisure, and travel discounts
- 20% off at Tapi Carpets, exclusive to Harris employees
- Interest-free ICT and season ticket loans
For most non-teaching staff based at our Head Office in East Croydon, we also offer lifestyle friendly working arrangements including flexible start and end times, and hybrid working with two days from home and three days on site.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Facilities Officer / Office Administrator
Part Time, 25 hours per week (10:00 – 15:00 Mon -Fri) Permanent
Salary: £32,623 pro-rata (£23,302)
Location: Farringdon
MLC Partners are actively seeking a highly organised and proactive Facilities Officer/Office Administrator for a national, renowned charity – Turn2us. The purpose of this role is to ensure the smooth running of their lovely offices whilst acting as their Chief Fire Warden and First Aid Officer.
Within this role, you will be responsible for providing friendly services to all staff and visitors, maintain a safe, tidy and well organised office environment, keep abreast of all service provider/supplier management and carry out all health and safely and general office administration functions as required. This is an excellent opportunity to work with a meaningful and impactful charity in a superb location, amongst a friendly team, taking responsibility for their new, modern offices.
Responsibilities will include, but not limited to;
Office Administration:
- Maintain and update the Turn2us Office Handbook.
- Manage the shared Facilities mailbox and coordinate any requests.
- Manage the shared electronic diary and meeting room bookings.
- Support archiving, shredding, printing and photocopying needs.
- Manage stationery, kitchen and office supplies; order items when stock is low.
- Maintain an up-to-date list of approved suppliers and contractors.
- Support onboarding administrative tasks for new staff or volunteers (e.g., building access, induction to provide emergency information).
- Manage incoming and outgoing posts/deliveries, including the franking machine.
- Monitor the charity’s complaints inbox, referring messages to the appropriate members of staff and logging the charity’s responses
Workspace and facilities management:
- Ensure all workspaces and common areas are tidy, organised and compliant with office cleanliness and safety standards.
- Conduct daily walk-through checks to identify any issues with equipment, furniture, office fittings or cleanliness.
- Report faulty or damaged equipment promptly to the IT team and log issues for follow-up.
- Coordinate cleaning and all maintenance visits with approved suppliers.
- Liaise with building management for all building regulatory checks and emergency drills.
- Coordinate key annual and quarterly staff social events: 4x Office Chill Afternoons, Summer Staff Gathering and End of Year celebrations.
- Support the organisation of large group meetings/gatherings, including room set-up and refreshments.
- Office plants care and maintenance.
Health and Safety Administration:
- Organise health and safety inductions for new starters.
- As the Primary Fire Warden ensure enough fire wardens are trained and provide general fire safety information for all staff.
- Support fire safety processes such as weekly fire-alarm test results and ensuring fire-safety documentation is up to date.
- As the Primary First Aid Officer ensure enough first aiders are trained and maintain up to date staff medical records.
- Maintain office first aid kits and accident records.
- Assist with office-specific risk assessments under guidance from senior staff, including assisting with risk assessment maintenance on the health & safety platform
- Maintain inventories cleaning materials, and small electrical appliances.
- Ensure all office signage are clear and up to date with correct information.
- Organise annual site visits and equipment servicing where relevant (e.g., fire extinguishers, PAT testing, health & safety site visit).
Successful applicants should have previous experience in office management and /or administration, experience maintaining administrative systems and records and experience in health and safety administration.
As a minimum, you will be able to demonstrate the following skills and attributes:
- Strong organisation and time-management skills; able to prioritise tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Confident in using Microsoft 365 (Outlook, Word, Excel, SharePoint).
- Able to work independently and take initiative while also being a supportive team member.
- Friendly, approachable, and comfortable interacting with a wide range of people.
- High attention to detail and a proactive approach to keeping spaces tidy and functional.
- A commitment to safeguarding and a willingness to undertake required checks/training.
How to Apply/Interview dates
To express your interest or request the full candidate briefing pack, please contact Tess at MLC directly or submit your application via the link provided.
We particularly welcome applications from individuals with lived experience of financial insecurity or those from underrepresented communities, including Black, Asian and minoritised ethnic groups, disabled people, and LGBTQIA+ individuals.
Closing date of applications: 2nd January 2026
1st stage interviews: w/c 12th January (online)
2nd stage interviews: s/c 19th January (in-person)
Circa £38,000 per annum
Permanent
Part home/Part office (London) based
UNICEF ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.
This is a great opportunity to join the UK Committee for UNICEF (UNICEF UK) as an Executive Assistant.
This role will provide support to the Chief Finance and Operations Officer. This includes a range of responsibilities, full administrative support, secretarial duties, and project coordination for crucial cross-organisational initiatives, ensuring seamless execution and impactful outcomes.
We are seeking a candidate with proven experience in providing high-level support, adeptly managing complex diaries, and skillfully coordinating major meetings, events, and projects. The ideal candidate will have a track record of effectively supporting multi-stakeholder programs, making decisions with agreed parameters, and demonstrating strong communication and leadership skills. Additionally, the ability to prioritize effectively in a dynamic environment and take proactive steps to address challenges is essential for success in this role.
Act now and visit the website via the apply button to apply online.
Closing date: 5pm, Thursday 22 January 2026.
Interview date: Thursday 12 February 2026.
In return, we offer:
· excellent pay and benefits (including flexible working, generous annual leave and pension, big brand discounts and wellbeing tools)
· outstanding training and learning opportunities and the support to flourish in your role
· impressive open plan office space and facilities on the Queen Elizabeth Olympic Park
· an open culture and workplace with colleagues who share our values, enjoy their work and are motivated to do their utmost for children.
· the opportunity to work in a leading children’s organisation making a difference to children around the world
Our application process: We use a system called "Applied" that anonymises your responses and focuses on your actual skills that are relevant to this role. This benefits you by giving you a greater chance of expressing your skills in this objective selection process.
We anticipate most colleagues will work two days a week in the office on the Queen Elizabeth Olympic Park in Stratford, East London (change to Scotland address if appropriate) and the rest of the time from home. We will happily discuss other flexible options to suit your circumstances.
We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, disabled candidates, and from men, because we would like to increase the representation of these groups at this level at UNICEF UK. We want to do this because we know greater diversity will lead to even greater results for children.
UNICEF UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.
We welcome a conversation about your flexible working requirements, personal growth, and promoting a workplace where you can be yourself and achieve success based only on your merit.
The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences.
We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights.
If you require support in completing the online form or an application form in an alternative format, please contact the Supporter Care line during office hours.
If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.
Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)
The UK Committee for UNICEF (UNICEF UK), a charity funded by supporters, raising funds for UNICEF’s work for children.

Job title: Administrative Intern
Department: Executive Team
Responsible to: Governance and Executive Manager
Location: London (UK) - hybrid working
Salary: £24,444 gross per annum (London) (Pro rata for 3 months)
Working pattern: Full time, 38.5 hours per week
Duration of contract: Temporary (Mid-February to Mid-May)
Start date: As soon as possible
Are you looking for your first role or returning to work after a break?
We are looking for a friendly and reliable Administrative Intern to join our international charity team. You will be the first point of contact for the organisation, providing a welcoming and professional service to colleagues, partners and members of our global community, many of whom do not have English as their first language. You will support the smooth day-to-day running of the office by providing high-quality administrative support.
This is an entry-level role, and no previous work experience is required. We are looking for someone with a positive attitude who is a fast learner, enjoys helping others, and is keen to develop their administrative and customer service skills. You should have good telephone manners, be organised and comfortable using IT systems; experience with Google Workspace (Docs, Sheets, Calendar, Gmail) is desirable, but full training will be provided.
This is a full-time, temporary position with a hybrid working pattern (3 days in the office and 2 days working from home). If you are looking for your first role, returning to work after a break, or seeking short-term experience in office administration within a charity, this could be an excellent opportunity.
About us
Changing the world takes passion and dedication
UWC is a global movement of 18 schools across four continents with a shared mission: to make education a force for peace and a sustainable future. Each year, we bring together young people from over 150 countries and diverse backgrounds to live and learn together in richly diverse, international settings – developing not only academic excellence, but cross-cultural understanding and a drive for social impact. UWC students don’t just prepare for exams, they prepare to lead change. Through real-world challenges, they build the skills, compassion and courage to make a difference.
Our students go on to become leaders in politics, NGOs, business, education and grassroots movements – people shaping a more just and sustainable world. Today, our global network includes more than 85,000 changemakers united by the values they lived at UWC.
About UWC International
UWC International is the operational arm of UWC, a UK-registered and Germany-registered charity at the heart of the global UWC movement. Based in London and Berlin, our team works closely with stakeholders across the UWC network and supports a global alumni community of over 85,000 changemakers.
Our work includes global fundraising, communications, promotion and support for the network of more than 150 UWC national committees. We also lead on global strategy and provide key services to UWC schools and colleges.
We are proud to reflect the diversity we champion. Our international team represents over 25 nationalities, bringing a wide range of perspectives and lived experiences. We are committed to anti-racism, diversity, equity and inclusion (ARDEI) across all aspects of our work – ensuring our organisational culture reflects the values we promote across the UWC movement.
What we offer
As part of a commitment to our employees, we offer the following:
UWC International London and Berlin
- Hybrid working - We operate a generous hybrid working arrangement, and the post holder will be expected to commute to the office 2–3 days per week, with the remaining days worked from home.
- Flexible working hours - our standard working hours are 38.5 per week. We support flexible working and are happy to discuss different working patterns.
- Generous annual leave allowance – we offer 28 days holiday per year plus 8 public holidays (pro rata for part-time or fixed-term contracts).
- Paid leave for personal growth - up to 2 days per year for volunteering or up to 2 days per year for study leave.
- Learning & development opportunities – we have access to various learning and development platforms to support your professional growth.
- In-person meetings: Yearly Staff Away Days, team retreats and travel to our international schools and international events as needed to create connected teams.
UWC International London
- Income Protection & well-being support - We offer income protection to all employees, an Employee Assistance Programme (EAP) with access to a legal support helpline, remote GP appointments, medical second opinions, mental health support, physiotherapy, lifestyle coaching, personal trainer and nutritionist sessions, and a well-being calendar featuring podcasts and webinars.
- Exclusive discounts & perks - with access to a range of discounts across shopping, dining, lifestyle and entertainment, with thousands of offers on hundreds of top retailers.
- Cycle to Work scheme and eyecare vouchers
- Enhanced maternity and enhanced paternity leave
- Higher-than-standard pension contribution scheme - UWC International will contribute up to 8% of the employee’s gross salary toward their Pension scheme with NEST.
Visa requirements
Anyone who applies to work at UWC International in London must have a work visa before starting employment, in compliance with the relevant immigration rules. Please provide confirmation of your eligibility to indefinitely work or reside in the UK in your application. Any offers of employment made by UWC International will be subject to a right-to-work check on your immigration status.
Application Process
Do you want to be part of our team? To apply, please submit an up to date copy of your CV along with a cover letter in English (each a maximum of 2 pages).
Applications will be reviewed on a rolling basis. If you are interested, submit your application as soon as possible.
Your cover letter must:
- Outline your experience, skills and competencies against the Person specification section in the attached Job Description.
- Explain why you want to join UWC International.
- Provide confirmation of your eligibility to work or reside in the UK.
- Provide the name and contact details of two professional referees, including their job title, email address and the capacity in which you are known to them. References are taken up prior to the second round interviews. We will not contact your referees without first letting you know.
Please note that CVs received without a cover letter, including the information requested above will not be considered.
Deadline for application: 11.59 AM (UK time) on Tuesday, 13 January 2026
Interview and/or assessment dates:
- Interviews on Tuesday, 20 and Wednesday, 21 January 2026 (remote)
Safeguarding Statement
The job holder might have to travel to UWC schools and colleges. Therefore, a Basic DBS check (Disclosure and Barring Service) or international equivalent will be required before any job offer is made. We will also take up references before the second stage of the interview process. Referees will not be contacted without your consent.
Diversity Statement
UWC places deliberate diversity at the heart of our educational model because of its critical importance in our mission ‘to unite people, nations and cultures for peace and a sustainable future’.
At the UWC International Office, we believe this commitment to deliberate diversity must be reflected within our team, organisational practices, policies and culture. We recognise people with different backgrounds, skills, attitudes and experiences bring fresh ideas and perceptions, and we encourage and leverage these differences to make our work more relevant and accessible.
We will not discriminate or tolerate discriminatory behaviour on any grounds such as, but not limited to, race, gender, disability, nationality, national or ethnic origin, religion or belief, marital/partnership or family status, sexual orientation, age or socioeconomic background.
We strive to be an inclusive workplace where everyone feels a sense of belonging, has a voice, can raise concerns, and feels comfortable and confident. We expect everyone who works with us to share this commitment and to act accordingly as we aspire best to serve the UWC mission and our global community. It is an ongoing journey and we welcome all those ready to travel with us.
We are seeking a Content Creator to help shape and communicate the heart and vision of Gateway Christian Centre through high-quality digital broadcast and print visual content.
This role involves working closely with our senior leadership and communications team to create engaging media for online platforms, in-person events, and church communications. The ideal candidate will be creative, technically skilled, and spiritually aligned — someone who loves telling stories that inspire faith and connect people to Jesus.
Please see the attached job description and person specification for full details.
a cover letter outlining your creative and ministry experience, and (if available) a portfolio or showreel of your work
To change the spiritual climate of the continent, through changing the spiritual climate of the individual, family, region & nation.
The client requests no contact from agencies or media sales.
The e-Assessment Association (eAA) is seeking a Sales and Marketing Executive to support the continued growth of a respected, mission-led, not-for-profit membership organisation working at the forefront of technology-enhanced assessment.
This is a permanent, full-time, remote role focused on growing income across sponsorship, events, networks and partnerships by building strong relationships, clearly communicating value, and creating opportunities for engagement. The role will suit someone who is confident working with external organisations, comfortable discussing sponsorship and commercial opportunities, and motivated by contributing to the success of a purpose-driven organisation.
Candidates are strongly encouraged to read the full role description before applying, as this advert provides a summary only and the detail of the responsibilities, experience required and application process is set out in full below.
About the role
Working closely with the Operations Manager and wider team, the Sales and Marketing Executive will support income growth across the Association’s diverse workstreams, including:
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Association sponsorship, including recruitment, renewal and sponsor relationship management
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Event sponsorship and exhibition, particularly for the International e-Assessment Conference and other in-person and online events
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Income-generating networks, such as the Awarding Organisation (AO) Network
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Partnerships with organisations aligned to the Association’s aims
Marketing and events activity are central to this role, but always linked to commercial objectives. The postholder will help ensure that communications, events and engagement activity support sponsor value, relationship development and membership growth, rather than operating as standalone delivery areas.
This is a varied role combining sales, marketing, communications, relationship management and operational support, offering the opportunity to work closely with members, sponsors, partners and volunteers across the global e-assessment community.
Who this role is for
This role would suit someone with some experience in B2B sales, sponsorship, partnerships, networks or marketing, who enjoys building relationships and is confident communicating value to existing and prospective customers. An interest in education, assessment or education technology is important, as is the ability to work independently in a remote environment.
Please read the full role description carefully, including the essential and desirable criteria, before submitting an application.
Key details
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Position: Sales and Marketing Executive
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Location: Remote (work from home)
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Contract: Permanent (following six-month probationary period)
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Hours: Full-time, 37.5 hours per week (flexible working requests considered)
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Salary: £26,000–£31,000 per annum (depending on experience) plus bonus scheme
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Closing date: Friday 16 January 2026, 12:00 GMT
How to apply
Full details of the role, including responsibilities, person specification, application requirements and supporting documents, are provided on our website.
Interested candidates should submit an anonymised CV and cover letter via the application link provided on our website. Applications by email are not accepted. Applicants must remove all personal information from their CV and cover letter and complete the equality and diversity monitoring form as part of the application process.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
Role Purpose
The Nuclear Institute benefits from a broad and growing membership base, with our enthusiastic and knowledgeable volunteers operating nine UK regional branches and more than seven Special Interest Groups (SIG). You will be pivotal to the delivery of the activities and events of each branch and SIG, sharing best practice and developing new network initiatives. The role will strengthen volunteer engagement and help to maximise volunteering satisfaction. Nuclear Institute communities foster connection, collaboration, and professional development, helping NI become a stronger professional home for nuclear professionals.
Job Description and Job Specification
Job title: Communities Officer
Contract: Permanent
Working pattern: Full-time, flexible hours with a 9-day in 10-day work pattern
Salary: £25,000 per annum
Annual leave entitlement: 25 days plus bank holidays.
Location: Wholly remote, UK based, with frequent travel
Reporting to: Events and Communities Manager
Key Tasks
Volunteer Engagement and Support
· Develop and grow the engagement in branches & SIGs and support volunteers to build new groups and networks.
· Build strong relationships with each branch and SIG community, providing administration support for their meetings and activities.
· With support, develop and deliver our annual in-person Volunteer Awards and annual in-person Volunteer Forum event.
· Work with the Communities and Events Manager to develop and deliver branch events and SIG conferences.
· Engage our volunteers with regular virtual ‘keep in touch’ meetings and other activities designed to maximise their satisfaction in their volunteer role – and share best practice across the networks.
· Create regular communications to engage and update our volunteers.
Community Development
· Support our communities with the development of their annual budgets and help them develop ideas for new, year-round activities to maximise member engagement and volunteer satisfaction.
· Identify opportunities for new communities and initiatives designed to broaden and grow our membership.
Operational Support
· Ensure our CRM is kept up to date with current volunteer details for each community.
· Work with each community to ensure their Terms of Reference are current and support their AGMs as required.
· Create volunteer resources, including a handbook to support and guide our volunteers to fulfil their roles successfully.
· Work with the Marketing and Communications Manager ensure communities have the digital branding and branded merchandise required, and access to their community email and community SharePoint areas.
Personal Specification
Essential experience
· Experience in a volunteer engagement role.
· Experience delivering events, both in person and virtual.
· Some experience using CRMs and reporting software.
Essential skills and knowledge
· Excellent written and verbal communication skills.
- Strong interpersonal and engagement skills.
- Ability to manage multiple projects and stakeholders.
- Strong time management and organisational skills.
- Ability to manage competing priorities in a small team environment.
Essential Behaviours
- Takes ownership and accountability for delivery.
- Works collaboratively across multiple volunteer communities.
- Demonstrates an inclusive approach to working.
- Comfortable engaging senior stakeholders with credibility.
Desirable experience
· Experience of working with event management systems and applications.
· Experience working in or with the nuclear, energy, engineering or infrastructure sectors.
· Knowledge of professional bodies, CPD frameworks or membership models.
Flexibility and accessibility
We offer flexible hours and remote working options to accommodate individual needs. This role is wholly remote and can be carried out anywhere in the UK, with frequent travel especially to London and Manchester.
Support is available for remote workers who require specific adjustments, including ergonomic equipment or assistive technologies.
Commitment to inclusion
We are committed to creating an inclusive workplace where everyone feels valued. We welcome applications from candidates of all backgrounds, including those from groups underrepresented in the nuclear sector.
Our recruitment process is fair and accessible. Reasonable adjustments are available at any stage. If you require adjustments, please contact us so we can support you.
The Nuclear Institute is an equal opportunities employer and is committed to providing positive and supportive working conditions.
Please apply by sending your CV and covering letter. For an informal and confidential discussion about the role, please contact: Rebecca Hughes, Events and Communities Manager.
We are the professional membership body dedicated to nuclear, representing over 5000 professionals, and upholding professional standards for nuclear.
The client requests no contact from agencies or media sales.
The Organisation
The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, rare habitats and historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond Park and Bushy Park.
We also manage other important public spaces including Brompton Cemetery and Victoria Tower Gardens. Our eight Royal Parks and other public spaces are among the most visited attractions in the UK with tens of million of visits every year.
We are now looking for a Casual Learning Officer to join our Learning Team on a flexible basis on a casual contract.
The Benefits
- An hourly rate of £17.98 per hour
- Offices in a beautiful location
If you have experience delivering outdoor environmental education and a strong grasp of ecology and natural heritage, this is an incredible opportunity to step into a unique role with our prestigious organisation.
Working in the heart of London's iconic Royal Parks, you’ll have the chance to deliver fun and inclusive activities to our diverse visitors amidst stunning natural settings.
What’s more, you’ll enjoy the freedom of flexible hours, ensuring a perfect balance between work and your personal commitments whilst still making a meaningful impact!
The Role
As a Casual Learning Officer, you will support the delivery of our outdoor learning programmes.
Working alongside our inspiring Learning Team, you’ll plan and deliver school sessions and other activities to visitors of all ages, abilities and backgrounds, providing inclusive, fun and high-quality experiences across nature, heritage and wellbeing. You’ll have the opportunity to build varied experience in a range of informal settings, such as drop-in events, festivals and out in the parks’ beautiful habitats.
You may also be offered opportunities to undertake a range of administrative and customer support duties, including responding to enquiries from the public, uploading event information online and processing booking transfer and cancellation requests.
About You
To be considered as a Casual Learning Officer, you will need:
- Proven experience delivering outdoor environmental education to school groups
- Excellent communication and presentation skills, with the ability to deliver sessions with energy and enthusiasm to diverse audiences
- In depth knowledge of ecology, natural heritage and outdoor learning
- Strong organisational skills
- Excellent problem-solving skills
Please note, this role will require an Enhanced DBS Check.
Other organisations may call this role Programme Officer, Engagement Officer, Outdoor Learning Officer, Education Officer, Outdoor Activities Officer, Visitor Services Officer, or Enrichment Officer.
We want to put everyone in the best possible position to succeed and use Recite-me accessibility software. At the top of the application page, there is an “Accessibility Tools” button which you can use to complete the application form in a way that works for you. If you think that you may need more support to complete our application process, please do get in touch.
The Royal Parks is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. Please click here to find out more on our approach to Equality, Diversity and Inclusion.
We provide free access to London’s beautiful, natural and historic green spaces, to help improve everyone’s quality of life and wellbeing.

The client requests no contact from agencies or media sales.
Do you enjoy problem-solving and implementing new processes? Do you pride yourself in delivering a good service to colleagues? Do you want to work for a charity that makes a difference here in York?
Age UK York is a local charity that exists to support older people of York, their families, and carers. Our team provides a wide range of services that make a valuable difference to the needs and lives of older people across the city. Through a dedicated team of staff, volunteers, and supporters, Age UK York has been supporting older people in York for over 50 years and exists to continue to be there when needed.
If you are highly organised and are knowledgeable of health and safety and data protection, we would like to hear from you. As Operations Manager, you will support the office function and our people, providing key assistance to our teams delivering services. This includes essential organisational support for Information and Communications Technology (ICT), estates management, and related health and safety and risk arrangements.
You will ensure the efficient and effective running of our Age UK York office, and the processes and systems needed to facilitate this. This extends to the other premises used by our organisation, including our charity shops in York.
You will manage a small team of staff, ensuring services are delivered effectively. You will work to meet other managers’ expectations and balance competing business priorities while maintaining high customer service standards. This includes making sure relevant processes meet our National Quality standards.
Key Responsibilities:
- Line management of staff, including Administration and Data reporting roles.
- Work with service managers to align the cross-organisation Business Support function to the developing needs and priorities of our operations. Liaising with external stakeholders, including providers, landlords, suppliers, and partners, in undertaking works and reviewing the effectiveness and value for money.
- Management of our St. Edmunds office and ensuring a safe and effective working environment for all our team and visitors.
- Provide oversight to our shop locations across York, working with our shop teams to ensure suitable, high-quality, and welcoming locations.
- Work with the CEO and other colleagues in our obligations in accordance with data protection law – including GDPR – and undertake named duties such as our assigned information governance role registered with the Information Commissioner’s Office (ICO) and commitments to partners such as the NHS.
- Work with the CEO and colleagues in ensuring organisational Health and Safety and our commitment to the highest standards for our people and all who use our services.
Key Qualifications, Skills, and Experience:
· Self-motivated with effective organisational skills, including prioritising, managing competing demands and monitoring own and others' workload
· Relevant experience in operational services: administrative, ICT, and premises management
· Knowledge of GDPR regulations
· Passion and commitment to work within a not-for-profit organisation and foster a team approach in working to help others
Salary and Benefits:
· £28,176.46 per annum on a 35 hour per week contract
- A genuinely friendly and supportive environment
- Generous holidays – 26.5 days plus bank holidays (pro rata for part-time employees). Additional leave – an extra day of long service.
- Birthday day off
- Enhanced sick pay after 6 months of service
- Potential for funding towards professional qualifications
- Employee discounts
- Free eye test
- Free flu jab
Please provide a cover letter alongside your CV.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
About GISF
The Global Interagency Security Forum (GISF) is a member-led NGO network working to strengthen security risk management across the humanitarian and development sectors. With over 140 member organisations, GISF provides resources, convening spaces, and expertise to help keep aid workers safe.
About the role
The Administration and Finance Officer plays a critical role in ensuring the smooth and efficient functioning of GISF’s operations. This role combines core administrative responsibilities with day-to-day financial support, including grant-related bookkeeping, staff timesheet coordination, and invoice tracking. Training will be provided on financial tasks, though some experience is welcome. This role would suit someone looking for flexibility across their week- a suitable working pattern can be negotiated with the successful candidate.
Key responsibilities
Administration & Operations
- Provide day-to-day operational support to the GISF Secretariat,
- Coordination with outsourced service providers (e.g. IT, legal, finance, audit).
- Maintain and update GISF’s policies systems to support efficient operations.
- Manage the GISF office space in London.
- General HR duties, including support to recruitment processes, leave-tracking and onboarding of new staff and consultants.
- Assist with travel bookings, venue arrangements, and logistics for meetings as well as GISF-led external events.
- Administrative support to the board of directors.
Finance
- Support day-to-day financial processes, including coordination of supplier payments and processing staff expense claims.
- Oversee basic bookkeeping functions, including coding of expenses to relevant grants and cost centres.
- Maintain financial records and assist in the preparation of financial reports for donors and management.
- Liaise with GISF’s external accountants or financial service provider to support timely and accurate reporting.
- Coordinate the collection and consolidation of monthly staff timesheets, ensuring correct allocation to grants/projects.
- Prepare and issue invoices; monitor payments and follow up with members as needed.
Person specifications
- Strong organisational skills, with the ability to manage logistics, competing priorities, and multiple deadlines.
- Demonstrated experience supporting administrative processes such as scheduling, travel booking, document management, and coordination with external service providers.
- High attention to detail, particularly in maintaining accurate financial and administrative records.
- Confidence working with budgets, invoices, expense tracking, and basic bookkeeping tasks (training can be provided).
- Highly proficient in Microsoft Office (especially Excel and Word) and comfortable learning new systems quickly.
- Experience using digital tools such as CRMs or accounting platforms (e.g., Salesforce, Xero) is desirable.
- Strong written and verbal communication skills, with the ability to prepare clear emails, documents, and reports.
- Ability to work independently, exercise sound judgement, and escalate issues appropriately.
- Professionalism, discretion, and the ability to handle sensitive or confidential information (e.g., HR records, board materials, donor-linked financial data).
- Strong interpersonal skills and a service-oriented approach when supporting colleagues, members, and partners.
- Ability to work accurately under pressure and maintain consistency in routine tasks such as timesheet consolidation and invoice tracking.
- A problem-solving mindset, with the ability to suggest and implement improvements to administrative or financial processes.
- Comfortable working in a hybrid or remote environment and managing workload with limited supervision.
What we offer
- 25 days of annual leave increasing annually after 2 years, up to a maximum 30 days (plus bank holidays)
- Office shutdown between Christmas and New Year
- Employer Pension contributions
- A focus on professional development, including access to overseas events, workshops, and training
How to apply
Application is by submission of a CV and cover letter, contact details can be found in the attached document.
The cover letter should be no more than two pages, and explain why you are interested in this post with GISF and how your skills and experience make you a good fit.
Closing date: 16 January 2025 (applications reviewed on a rolling basis)
This post is UK-based. Candidates will need to show evidence of their eligibility to work in the UK. Further information will be provided when an offer of employment is made.
The Global Interagency Security Forum (GISF) is a member-led NGO forum that drives change through our global network of over 130 member organisations.
The client requests no contact from agencies or media sales.




