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Operations and Projects Administrator

London, Greater London (On-site)
£29,000 - £30,000 per year
Full-time
Permanent

Actively Interviewing

This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!

Job description

This is a unique and exciting opportunity to build on your operations and project management skills, in a diverse role that has a large impact on our company. 

 

About Us:

Enable is a charity dedicated to improving people's wellbeing and strengthening local communities. We work with councils, charities and other local organisations to deliver health, leisure, community services and events that enrich people’s lives and strengthen our local community. 

At Enable, we value our employees and our culture, focussing on embracing diversity and fostering an inclusive, flexible and fun environment for employees to perform at their best. On top of a competitive salary and flexible working environment, employees will also receive: 

 

Benefits:

  • 30 days of annual leave (plus 8 bank holidays), 3 additional free days off at Christmas
  • Life Insurance
  • Reward Schemes (RewardHub Membership, wellbeing budgets and cycle to work)
  • A variety of social and wellbeing activities each month
  • Mental Health & Wellbeing Perks (Monthly talks, Wellbeing Hour, etc)
  • Free Gym Membership
  • Free breakfasts/snacks

 

Reports to: Operations Manager

Based: Battersea Park - Hybrid and Flexible Working Model

Salary: £29,480 per year

Contract: Permanent, Full Time

 

Role Overview

This position requires a proactive approach to ensure the smooth functioning of Operations and Facilities across our company. 

The ideal candidate is a self-starter, with proven organizational skills and able to manage time and prioritise workflow according to the fast pace of the role. Office management, operations administration and project management/development experience preferred. The candidate will be able to work independently, while being of support to the whole team; they will have a keen interest in developing in Operations and Project Management, as well as strong customer service experience and upbeat personality. 

Central Services ensures the company operates smoothly and assists in working towards Enables strategic direction. Supporting the various services that make up Enable, Central Services consists of small and high output teams including Human Resources, Marcomms, Operations and Finance. Together, these teams make up the foundation of our business, driving our mission and fostering growth and development. 

 

Job Purpose

  • Review procedures to streamline and increase efficiency, including IT procedures, office management procedures, stock up keep etc.    
  • Reception: Post and deliveries collection and dispatch, welcoming visitors and responding to queries. 
  • Stock check of the staff shared space, responsible for orders placement and financial spend tracking. 
  • Responsible for shared inboxes related to fleet management, operations, maintenance and feedback.  
  • Managing a central system for monitoring and logging complaints, comments, Freedom of Information Requests making sure all are dealt with in accordance with the procedure and reporting figures quarterly. 
  • Tracking insurance claims and accidents report for quarterly KPIs. 
  • Manage company performance data, ensuring deadlines are met and reports ready for client.  
  • Manage the repairs tracker, raising POs and maintaining accurate budget records with input of invoices and purchase orders raised and support mangers with the preparation of financial reports. 
  • Collect data regarding current stock, i.e. warranty length, equipment health and durability, etc, to support Operations Manager in developing a more financially strategic approach toward IT equipment 
  • Become first point of contact for IT queries, ability to resolve basic IT issues, before escalating to IT service desk. 
  • Seeking quotes for goods and services in line with Enable’s Procurement Code. 
  • To comply with all Enable Codes of practice and policies and procedures concerning data protection and health and safety. 
  • Required to occasionally travel inside and outside of the borough either by driving, cycling or using public transport. Required to drive Enable’s vehicles both in and outside the borough when appropriate.  

The successful candidate will have

  • At least 1+ year of experience in an Office Management, Operations Administration or Facilities Management position
  • Strong customer service skills and the ability to deliver excellent employee experiences
  • Experience creating and monitoring databases
  • A friendly, positive and helpful demeanour
  • Basic knowledge of current Building Regulations and  maintenance/repairs
  • A thorough understanding of Health and Safety standards

 

This is an exciting opportunity to be a part of a company that positively impacts the community around them! If you are someone that is motivated by a desire to enrich the lives of others and make a genuine difference, then please Apply Now and follow the prompts.

Enable is strongly committed to creating a diverse and inclusive workplace and is an equal opportunities employer. We value diversity and encourage applications from candidates from all backgrounds. We believe that the more inclusive we are, the better our work will be. To find out more on our approach to Equality, Diversity and Inclusion, please visit our website.

Posted by
Enable Leisure & Culture View profile Company size Size: 101 - 500
Posted on: 30 May 2024
Closing date: 29 June 2024 at 16:36
Tags: Admin, Project Management, Operations