This is a key role in the Finance Dept, deputising for the Head of Finance as well as working directly and independently with senior leaders across the organisations to support decision making.
- Financial and management accounting for the Cathedral's associated organisations: Enterprises, Friends, Foundation, COLET, Garfield Weston, including:
- recording of all investment transactions on a monthly basis;
- maintaining the Nominal Ledger, including all balance sheet reconciliations on a monthly basis;
- preparing of quarterly financial reports for Trustee meetings;
- attendance at Trustee meetings and delivering finance reports;
- preparing the annual report and financial statements in line with Charities SORP and other legislation as applicable, with minimal oversight from the CFO;
- managing the external audit, dealing with any queries and finalisation of the annual audit;
- acting as company secretary, filing the accounts with relevant bodies and any other returns as required;
- preparing payments for authorisation by the trustees as required;
- liaising with the fund managers and banks of the associated organisations on behalf of the trustees;
- liaising with the nominated bank on behalf of the Trustees to ensure mandates are up-to-date; and
- liaising with the Global Partnerships Team to ensure all donations received by the associated organisations are correctly recorded in line with the Donor Income recognition Policy.
- Supporting the CFO in the financial reporting to the St Paul's Cathedral Fabric & Finance Committee, through:
- maintaining an accurate record of the finances of all the Fabric projects (agreed budget, any revisions, over and underspends, funds raised towards these projects, historic and current year spend) within the Cathedral's properties, including the main Cathedral site itself, for presentation to the members of the Committee;
- liaising with the Quantity Surveyors to ensure that all stages of each project, in accordance with RIBA stages are captured accurately;
- with regard to Fabric projects, monitoring all fabric projects in relation to agreed budgets and providing advice to the authorisers of the expenditure. As part of this process, reconcile invoices to certified spend;
- liaising with Fundraising to ensure that funds raised for each project are reflected and funding gaps accurately captured; and
- ensuring all information is correctly captured within the Cathedral's finance systems so that they can be reported on accurately for management and statutory purposes.
- Supporting multiple income generating departments of the Cathedral through:
- the delivery of significant improvement in financial reporting on business performance, improving understanding of income and expenditure and promote cost discipline and transparency;
- the provision of strategic information and business analysis; production of budgets, re-forecasts and monthly management accounts;
- support ad hoc analysis, project work and strategic decision support, e.g. analysing the potential visitor and income impact of varying factors, donation and gift aid conversion rates on admission tickets, pricing strategy reviews for both admissions and membership, reviewing business cases etc;
- the provision of financial and business information in order to enable the Development Team to make accurate decisions regarding the fundraising strategy.
- the provision of support in the development and monitoring of KPI's and financial targets;
- the delivery of meaningful insights into business performance to key stakeholders to support decision by the relevant Directors; and
- the provision of excellent business partnership and customer service to all managers.
- Grant management
- Monitor expenditure against grants awarded, working with budget holders to ensure expenditure is on track;
- Prepare grant claims for external funders, including the Listed Places of Worship Scheme, the Foundation and Friends, and dealing with queries on these as they occur; and
- Assisting the Development with the preparation of budget for grant proposals.
Ideally you will be qualified (ACA, ACCA or CIMA) but we also welcome applications from Part qualified accountants who have had at least 3 years relevant experience in a similar role.
- Knowledge of charity SORP accounting
- Experience of varying budgeting techniques and the ability to gain buy in for the process and proposals
- Experience in the preparation of management accounts and the development of KPI's in order to support timely and effective decision making
- Strong organisational skills
- Have worked with project teams, with a wide range of funding sources, collating relevant information into an easily digestible format
- Strong Excel skills
- An excellent communicator with a positive, can do attitude. Highly perceptive with good inter-personal skills in order to liaise and gain the buy in of colleagues across the Cathedral, including senior budget holders, and suppliers
- Experience of team management as this role will deputise for the Head of Finance as required
- Excellent analytical skills and the ability to interpret complex financial data for non-finance specialists
The Church of England Diocese of London comprises of 400+ parishes north of the River Thames and within the M25 motorway.
The Finance team enables the missional objectives of the London Diocesan Fund (LDF), parishes, archdeacons and bishops through delivery of effective financial reporting and efficient processing of financial transactions. We contribute to the work of the parishes by providing support, advice and training to parishes on a wide range of financial issues, both in technical areas such as bookkeeping and gift aid, and support generous giving and stewardship.
The working pattern will be agreed with the successful candidate, however it is preferable that you can work on a Thursday. Please still apply if you are interested in the role but are unable to commit to Thursday. Contact if you have any questions.
Closing date - Sunday 29 September, 11.59pm
Interview date - Tuesday 8 October
The successful applicant will provide bookkeeping support to parishes across the Diocese of London which have been selected to take part in a new eighteen-month pilot scheme. Specifically, you will provide bookkeeping in the form of data entry, monthly report production and production of end of year statutory financial statements for up to twelve parishes. You may also be asked to provide short-term bookkeeping support and advice to parishes which are not part of the scheme. You will work closely with a team of Parish Finance Advisers who are responsible for the wider financial care of the parishes involved in the scheme.
- Providing bookkeeping for up to twelve parishes which have been selected to participate in an eighteen-month scheme.
- Data entry into an online bookkeeping program and the provision of monthly financial reports and end of year statutory financial statements.
- Supporting parishes to move their bookkeeping onto the scheme.
- Communicating with parish representatives about financial transactions and reports
Please refer to the attached Job Description for the full details on the main responsibilities.
- Have a sensitivity to, and an understanding of, the role of the Church of England in London
- Experience as a bookkeeper
- An understanding of fund accounting (NB: accounting qualifications are not a requirement)
- Effective manager of working relationships
Please refer to the attached Job Description for the full details on Person Specification.
This is a new part-time role within the Visitor Experience team which focuses on supporting our indispensable team of over 160 Visitor Experience Volunteers and Guides and aims to ensure we provide a warm and inclusive welcome to each and every visitor and the highest standards of visitor experience on the Cathedral floor. The post-holder works collaboratively with the Cathedral's central Volunteer Coordinator. Visitor Experience Manager (Volunteers) works flexibly over the whole week to have regular day-to-day contact with the Volunteer Team Leaders and wider volunteer team members.
The Visitor Experience Manager (Volunteers) is responsible for:
- Managing day-to-day working relationships with Cathedral Floor Volunteer Team Leaders (x 13) who co-manage the Visitor Experience Volunteers and Guides; building effective relationships with the wider volunteer team members (approximately 10-15 per day from Sunday to Saturday), providing guidance, direction, support and nurture.
- Ensuring that the volunteers are deployed throughout the Cathedral according to agreed plans and that the requirements for booked tours or special events are communicated in a timely manner to the Volunteer Team Leader or team members as appropriate.
- Ensuring effective two-way communication with volunteers, in line with wider internal communication policies and plans, maintaining regular face-face contact and support via email, post or other media; responding to volunteer feedback.
- Working in collaboration with HR and the Volunteer Coordinator to implement the Cathedral's volunteer strategy, ensuring the volunteer policies and procedures are applied to the Visitor Experience Volunteers and Guides.
- Ensuring all administration and record-keeping in relation to Visitor Experience Volunteers is carried out in a timely and efficient way, including issuing and receipt of key documents, policies and other useful information about the Cathedral and its activities.
- Working with the Volunteer Team Leaders to monitor and assess volunteer performance and, where needed, identify additional support or training needs, resources required or other actions.
- Liaising with the Sales Administrator to provide guides for external groups and clergy and out of hours bookings.
- Coordinating the quarterly Volunteer Team Leaders' meetings, and using the outcomes of these meetings to further improve and develop the team.
- Following up on sickness and other situations of personal challenge, liaising with the Chaplain and/or HR as necessary.
- In conjunction with the Head of Visitor Experience, Volunteer Team Leaders and HR, administering the planning and logistics for volunteer recruitment, consistent with our recruitment policy, including Safer Recruitment.
- In collaboration with the Training and Development Officer, planning and administering induction and training, ensuring the volunteers receive mandatory training including on safeguarding, security and health and safety.
- With the Training and Development Officer administering the formal Volunteer Guide Training programme; this includes but is not limited to arranging speakers, trainers and invigilators; booking rooms and ensuring mock tours are fitted into the Cathedral diary; developing study materials and a syllabus and communicating important information to trainees; liaising with the Institute of Tourist Guiding as relevant.
- Supporting the Head of Visitor Experience on developing, updating and applying Risk Assessments as they relate to the Visitor Experience Volunteers and Guides team and consistent with the Cathedral's policies
- Maintaining up-to-date personal details, volunteering and training records, in line with the Cathedral's data protection policies.
- Maintaining tour participation numbers; monitoring patterns and collating information.
- Attending regular Visitor Experience Manager team meetings to ensure consistency of management approach and efficient sharing of information.
Any other appropriate duties that the line manager, senior management or Chapter may request from time-to-time.
We are looking for someone with:
- Demonstrable experience of daily operational team management of a visitor attraction or similar, with a practical mind and good problem-solving ability;
- Excellent relationship-building and inter-personal skills, including effective listening skills;
- Proven successful experience of working with volunteers and understanding the different motivations and issues around volunteering;
- A collaborative working style, able to work well with the Volunteer Team Leaders, colleagues in the Visitor Experience Team and others across the Cathedral, especially the central Volunteer Coordinator and other HR and training colleagues;
- Experience of creating, administering, developing or delivering training programmes;
- Ideally, experience of recruiting volunteers;
- Certified First Aid training or the willingness and ability to complete the training;
- Good written and oral communications skills;
- Proven, successful experience of administration and coordinating meetings, with accurate record-keeping skills, awareness of data protection and excellent task completion; and
- Who has a flexible approach to working, and is able to work on each of the seven days of the week to cover all teams, who work Sundays to Saturdays.
The successful candidate will be in sympathy with, and in their work support, the Christian aims and mission of St Paul's Cathedral.
Do you have a strong knowledge of accessibility issues? Can you help us to create an inclusive, all-age residential event?
We are organising a week-long residential event for Quakers.
You will liaise with participants, the venue, our events team, and children and young people's team to ensure that identified needs are well met. You will be well organised, flexible and friendly, with a track record in accessibility.
The event takes place at the University of Bath from 1 to 7 August 2020. Around 1,500 Quakers and their families will be staying on campus.
This is a fixed term contract for up to 9 months, starting in December. While this is a part-time post, the hours are not spread evenly over the contract. There will be periods that need more time, especially around the event when full-time hours (35 hours per week) will be necessary. You will need to undertake frequent travel to London and the University of Bath and be available to stay on campus during the event.
Quakers have a way of life that is built upon the principles of truth, equality, peace, and simplicity. There is a long-held commitment to putting faith into direct action in the world.
For further information and to apply, please visit our website via the apply button.
Closing date: 23 September 2019
Interview date: 4 October 2019
Britain Yearly Meeting is committed to safeguarding children and adults at risk and expect all our staff and volunteers to share and uphold this commitment.
Quakers have a faith commitment to equality and encourage and welcome applications for posts from all sections of society. You do not have to be a Quaker to apply for this post, but we expect you to uphold the values of our organisation.
Britain Yearly Meeting is committed to equality in all its employment practices.