"Finance Manager" Jobs in Flexible Location

A Partner in Education (APIE) is a small charity established in 2009 to support education development in Rwanda and make a positive difference to children’s futures. APIE has developed teacher training programmes in Early Childhood Education and Education for Positive Peace. We also collaborate closely with our partner school, Umubano Academy, which has become a centre of excellence for teaching and learning, as well as a beacon school for peace in Rwanda.

We are looking for an Operations and Communication Manager who is passionate about making a positive difference to the lives of children in Rwanda to join our small, dedicated team. The post holder will work remotely full time, with occasional in-person meetings and the opportunity to visit our projects in Rwanda. This UK based role is at the centre of our small international charity and has two significant parts:

i) Managing the general administration and operations of APIE in the UK, including systems for governance, communications, finances and compliance.

ii) To deliver our internal and external communications strategy, write and disseminate publicity material, and respond to inquiries from the public and media.

Please see the attached job description for further information. 

Benefits:
● Flexible working hours considered
● Opportunity to visit our projects in Rwanda
● 30 days annual leave in addition to public holidays in England and Wales

Application:
Please send your condensed CV (2x A4 pages maximum) and a cover letter detailing your skills and experience to the email provided in the attached document, with the subject title ‘Operations and Communications Manager’ by the 24th of June.

Applications without a cover letter will not be considered.

● Shortlisted candidates will be invited to a remote interview. Interviews are likely to take place in the first week of July
● Start date as soon as possible but flexibility available
● Two full references to be supplied prior to appointment

Financial Controller

Salary: £55,000 - £57,500 

Location: Mainly Remote with expected travel to the Central Finance Office (Stourbridge, West Midlands) 3 to 4 times a month.

Permanent, full time

Hours: 37.5hrs / week 

Closing date for applications: Monday 1st July 2024 . 

Main Interviews: Monday 15th July 2024  

Peer Interviews (Q&A with the Finance Team): Wednesday 17th July 2024  

Looking for a new Finance role within the Charity or Housing or Care Sector? Do you have experience of people management within the finance functions?

Our charity is going through an exciting period of positive change and we are looking for a Financial Controller to lead our Central Finance team based in the West Midlands area!

The role of Financial Controller is mainly remote however you will be expected to travel to the Central Finance Office in Stourbridge to meet with your team and other relevant locations on occasion.

We’re hoping to hear from those that can provide financial leadership and effective management of the Trusts financial operations including AR, AP, Treasury and Payroll and Fixed Assets, that can ensure the delivery of a proactive and professional customer focused service, ensuring finance deadlines, and legislative and statutory requirements are met.

You’ll work closely with the wider organization, building strong internal relationships to ensure the effective management of financial resources.

Main responsibilities:

oOversee the month end process, working closely with all finance staff.

oWorking closely with the Head of Finance and Finance Business Partners with the preparation and consolidation of the monthly management accounts.

oSupport the Head of Finance and Finance Business Partners during the annual budget cycle and ensure all budgets are agreed and implemented on the accounting system.

oManage the external audit and the year-end processes and complete statutory financial statements to draft stage in accordance with the Charities SORP including all working papers.

oEnsure efficient and effective financial control operates throughout the Trust, ensuring all regional and central financial activities comply with legislation, policies, procedures and the delegated authorities.

oActively oversee the management of the Trust payroll function (including pensions) ensuring compliance with legislation and ensuring accuracy and timeliness of employee pay and third-party payments.

oManage and administer the Trust bank accounts, credit cards, and cash flow.

oProject Management.

Who we are looking for

oProfessional Accounting qualification ACCA, CIMA, ACA, ICAEW or Part Qualified (Final year) or equivalent degree OR In-depth QBE with at least 5 years’ experience in a similar senior finance role within the charity sector.

oExperience of people management within the finance functions.

oKnowledge of payroll practice and a full understanding of HMRC requirements.

oExperience of preparing statutory accounts and working papers and proven success working with auditors and managing the audit process.

oAble to demonstrate a proven track record in all aspects of accounts e.g preparation management accounts, budgets, balance sheet reconciliation and forecasts.

oExperience of Treasury management including cashflow forecasting & monitoring.

oExperience of preparing VAT returns.

oAdvanced User of different accounting packages.

oConfident User of MS Office 365, in particular Excel (intermediate/advanced level), Word, Outlook, PowerPoint.

oExperience of managing finance projects (e.g. new systems)

oKnowledge & understanding of internal controls & accounting processes.

oPrevious experience in an accounting role in the Charity or Housing or Care Sectors would be advantageous but is not essential.

oUnderstanding of the Charity SORP.

Your application should include your CV and a supporting statement of no less than one page detailing why you would like to work for the Trust and how your skills and experience meet the job description and person specification.

The charity

As a national charity and not-for-profit organisation, Camphill Village Trust brings over 65 years of experience, knowledge, and passion to supporting people with learning disabilities, autism, mental health challenges, and complex needs.

 

ABOUT TURNING TIDES

At Turning Tides, we are dedicated to transforming lives and communities by providing vital support services to those experiencing homelessness and vulnerability. With a rich tradition of community fundraising, volunteering, and donations, we have established ourselves as a cornerstone in supporting individuals in need. Now, we’re seeking a passionate individual to join us in our journey towards sustainable growth and greater impact.

ROLE OVERVIEW

As the Senior Income Generation Manager, you will be instrumental in spearheading income generation initiatives to achieve our Business Plan objectives. Working closely with the Head of Development and Quality, as well as our Senior Leadership Team, you will envision income generation proposals that leverage our strengths and foster synergies within our community-based services. Your strategic leadership and partnership development skills will be crucial in driving our mission forward.

KEY RESPONSIBILITIES

• Researching, applying for, and managing grants, tenders, and bids, in collaboration with our Business Development Officer.
• Overseeing the Fundraising Manager and their team to maximise fundraised income through community engagement and achieve targets for service expansion.
• Collaborating with the Communications Manager to raise awareness of our services and funding needs.
• Leading strategic initiatives to foster partnerships and secure sustainable funding sources.

YOUR SKILLS AND EXPERIENCE

• Good understanding of funding sources for the public and voluntary sector, particularly within homelessness services.
• Familiarity with commissioning and procurement processes related to the voluntary sector.
• Experience in managing or delivering fundraising targets and creating comprehensive fundraising strategies.
• Proven track record in successful bid and grant applications, from conception to delivery.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical skills, with experience in utilising data to develop business cases and communication strategies.
• Exceptional written and verbal communication skills, with the ability to engage stakeholders at all levels.

STAFF BENEFITS AT TURNING TIDES

SUPPORTING YOUR WELLBEING AND GROWTH

• Flexible Working Considered: We recognise the importance of work-life balance and are committed to considering flexible working arrangements that suit your needs.
• Health Cash Plan: Gain access to a comprehensive health cash plan for contracted employees, ensuring you have the support you need for your healthcare expenses.
• Community Impact: Play a pivotal role in a community-led organisation with a profound mission, contributing to positive change and making a meaningful impact.
• Stakeholder Pension Scheme: Participate in our stakeholder pension scheme, securing your financial future with a valuable retirement savings plan.
• Healthcare and Life Assurance: Enjoy the security of a healthcare cash plan and life assurance, providing you and your loved ones with peace of mind.
• 24/7 Wellbeing Support: Access round-the-clock support for your wellbeing, offering valuable advice and money-saving resources to enhance your overall health and happiness.
• Local Discounts: Benefit from local discounts, including exclusive offers on gym memberships, promoting your physical and mental well-being.
• Generous Annual Leave: Enjoy up to 25 days of annual leave, with the potential for increases based on your service with us, providing you with the time to recharge and pursue personal interests.

JOIN OUR TEAM

If you are driven by a desire to make a tangible difference in the lives of others and possess the skills and experience to excel in this role, we want to hear from you. Join Turning Tides and be part of a team dedicated to creating positive change in our communities.

To apply, please ensure you complete an online application form, including your responses to the questions and upload a copy of your CV and complete an Equal Opportunities Questionnaire.

Successful applicants, dependent on role, will require an Enhanced Disclosure via the Disclosure and Barring Service (DBS).

Description

Job Title: Senior Regional Finance & Operations Manager - based in Central Africa – International Applications strongly encouraged!
Reporting to: Great Lakes and Central Africa Regional Representative and Head of Finance - Africa
Preferable: 6 years experience in the Humanitarian field
Hours: 37.5 Hours per week
Principal Location: Bukavu with regular travel to other parts of the Country and Region

Background:

Street Child believes every child deserves to go to school and learn. Our projects focus on education, child protection, and livelihood support to address the social, economic, and structural issues underpinning today’s education crisis. We partner with local organizations and communities to deliver our locally rooted programs. We use evidence to drive learning and the refinement and scale-up of programs to create maximum impact for most children at the lowest cost. We pride ourselves on being willing to go to the world’s most challenging places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 250,000 children go to school and learn and supported over 25,000 families to set up businesses to afford the cost of educating their children.

Part 1: Role Purpose:

This role aims to offer financial and operations management support to Great Lakes and Central Africa Region programs, focusing majorly on Street Child Programmes in DRC. The role reports to both Great Lakes and Central Africa Regional Representative and Head of Finance in Africa.

The role holds a senior position within the Street Central Africa Region team and will oversee Street Child – financial and operational setup to support operationalizing all program/project implementation in full compliance with donors’ and SC operational standards. The role will also provide financial support to programs across Great Lakes and Central Africa and partner organizations to support the development and implementation of robust financial management and reporting systems and assess and strengthen the control environment, financial management, grant management, and reporting. It will be building the finance and grants management capacity of Street Child staff and partners. A vital part of this is facilitating communication between Programmes and Finance staff.

Part 2: Key Responsibilities:

Finance Management:

• Supervise the country's standard financial systems establishment and maintenance in line with STREET-CHILD Financial Policy and Procedures, donor and local legislation requirements to provide appropriate levels of security and controls over the organization's resources and operations across the country to ensure success, consistency, and compliance.
• Develop and update quarterly the country's Master Budget to ensure that all funding gaps are covered.
• Provide strong leadership to the Finance and Admin team in all offices, whether with direct line management or technical, ensuring competent and motivated staff are hired and retained.
• Provide financial advice to the budget holders and local partners, ensure adequate support is provided to the program, and ensure the alignment of resource allocations with organizational priorities at the budgeting and implementation stages.
• Ensure that monthly accounting closure is timely, accurate, and compliant with STREET-CHILD financial policies and procedures for all Street-Child field offices and perform the bank reconciliation as appropriate.
• Using the Street-Child accounting system, produce the Budget Vs.—actuals for internal use by the country team and budget holders on a monthly basis.
• Oversee all financial and logistical requests made by the technical team and ensure they are in line with the Street-Child guidelines (Advance request, travel request, leave request, Toil request).
• Lead on applying Street-Child anti-fraud and anti-corruption policy and ensure all DRC staff understand and adhere to it, including Zero tolerance.
• Ensure regular financial and operational checks are performed for each local partner involved in Street-Child project implementation.
• Elaborate, review, and update Finance Standard Operating Procedures for STREET-CHILD DRC and across the Central and Great Lakes region as required and relevant.
• Conduct spot checks on transactions be responsible for maintaining transparency and accountability within finance and administration.
• Build financial management capacity for local partners in the region.

Grant Management and Budget proposal:

• Collaborating with other managers during proposal development, lead on the costing in proposal writing.
• Produce grant financial reports for donors in their formats.
• With the Senior Programme Manager, co-lead monthly grants review meetings involving all active partners.
• Manage the budget review, cost extension, realignment, and alert on any potential risk.
• Ensure appropriate measures are taken to address audit findings and recommendations associated with all grants.
• Conduct grant management training for local partners and provide orientation on finance matters and tools to non-finance staff.

Operations Oversight:

• Lead all aspects of HR, administration, procurement and logistics in the region
• Adequately manage internal and external HR and admin risks, highlight & resolve relevant issues with national institutions with support from the country leadership team (Taxes, labour inspection).
• Maintain daily responsibility for local staff issues, i.e., contracts, payroll, job descriptions, salary scales, leave, and benefit in support of the HR and Admin Assistant.
• Facilitate frequent staff meetings, and update the staff on the new Street-Child guidelines, regulations, etc.
• Lead the outsourcing of some services such as staff medical insurance, legal issues and the adherence to national labour laws, taxation systems and rules, social security, and insurance rules, etc.
• Lead in running procurement, ensuring value for money and overseeing all contracts which are placed with suppliers
• Ensure that all necessary agreements, permits, and licenses for Street-Child operations in DRC are in place, and keep updated on national rules and regulations pertaining to Street-Child activities.
• Lead staff adherence to all processes and ensure strict and contextualized application across the DRC program.
• Ensure proper asset management by initiating tools and control systems, including tagging.

Part 3: Person Specification

Attributes Essential Desirable

Education / Qualifications:

• Educated to degree level or higher.
• Recognised Accountancy Qualification.
• Degree in International Business Administration, finance or related field; or attendance at specific relevant training courses.

Experience and Knowledge:

• 6 years post qualification experience.
• Experience of implementing internal controls and finance procedures.
• Experience of managing multi donor grants and good knowledge of donor compliance rules and requirements – in particular working with ECHO, BHA, EU, SIDA, NMFA, FCDO, USAID, UNICEF, ECW, WFP, etc.
• Knowledge of development issues and concepts.

Skills and Abilities:

• Extensive knowledge of finance & logistics policy within non-governmental organizations.
• Knowledge of computer applications and accounting software’s.
• Excellent relationship building skills, with an ability to skilfully navigate both national and international stakeholders.
• Knowledge of French, Swahili or other relevant local languages.

Other:

• Strong interpersonal, management and team work skills.
• Ability to influence change in teams not directly managed.
• A self-starter, capable of working independently and flexibly to a high level.
• Fluent English –written and spoken.
• Good communication and staff training / capacity building skills.

How to apply:

• To apply for this fantastic opportunity, please follow the link below.
• Female applications are strongly encouraged.

Payroll Manager for Globally renowned historic Institution based in Central London

Permanent position, Hybrid Working.

£50,000

Working Knowledge of iTrent is highly beneficial.

There are currently three payrolls which include approximately 300 employees, 130 pensioners and 60 self-employed individuals paid through the payroll system.

Responsible for the payroll function. To ensure that all aspects of staff pay including pensions and other staff benefits are accurate and timely and that all statutory and regulatory requirements are adhered to.

To be the Local Expert of iTrent (that drives payroll) and to provide support to relevant colleagues on organisational reporting requirements using iTrent, Business Objects and other systems.

To be the first point of contact with the payroll systems provider and on all matters relevant to staff pay.

Advert closes on the 3rd of June

Interviews scheduled for the 20th

Ivy Rock Partners is thrilled to be working with the incredible Sevenoaks School in recruiting a newly created Head of Operational Finance role.

Founded in 1432, Sevenoaks enjoys a global reputation as a centre of academic excellence and a flagship school for the International Baccalaureate. A co-educational day and boarding school, it offers a stimulating, intellectually demanding and balanced education for over 1100 students from ages 11 to 18. Sevenoaks is one of the world’s leading IB schools, having taught the International Baccalaureate for over 40 years. For nearly 20 years, all Sixth Form students have taken the full IB Diploma with consistently outstanding academic results which are testament to the school’s experience and commitment to the programme.

The Finance Team is led by the Director of Finance, who is supported by a team of accountants, finance and payroll professionals who manage the financial operations of the School and its trading subsidiary Sennocke Services, and also provide financial management support to the School’s sister charity.

The primary purpose of the role is to drive effective, efficient finance operations that meet organisational needs and uphold financial controls. The Finance Operations Manager will report to the Director of Finance, manage the Finance Operations Team, and play a key role in delivering high quality, timely service provision to a range of internal and external stakeholders. An early focus will be assessing the efficiency and effectiveness of processes and workload allocation, identifying opportunities to streamline, and developing a team culture of excellent service delivery and continuous improvement. In addition, the Finance Operations Manager will play a leading role in updating finance software and driving a move towards cashless, paperless operations and improved financial information.

Benefits:

• Holiday entitlement of 25 days per annum excluding bank holidays

• School lunch

• Free parking

• Membership of the school’s defined contribution pension scheme is available

• Cycle to work scheme

• Membership of the school’s fitness centre

• Employee Assistance Programme

• Free or reduced price tickets to events in The Space, our Performing Arts Centre

• Sevenoaks School Savers voluntary benefit scheme

• Fee remission policy (terms apply)

The basic hours are Monday to Friday, 40 hours per week, all year round, although flexibility in these working hours will be required to meet the demands of the role during peak times.

We're Coney, an award-winning arts and social change charity. We’re on a mission to spark change through the power of play.

We're looking for a highly organised, independent and practical individual to join our small team as General Manager. You’ll oversee our core operations, provide support across our innovative programme, and help us to develop longer-term sustainability.

The General Manager will keep core operations running smoothly – across HR, finance and communications – as well as developing the company’s systems and policies to adapt to current and future needs. You’ll also be a key pillar of Coney’s culture and internal communications, fostering a supportive and empowering environment so that staff and freelancers can thrive.

Responsibilities:

HR & Operations

● Manage Coney’s operations, resources and materials to ensure our activities and processes are high-quality, fit for purpose and well-managed.

● Support the Directors to engender positive staff relations and good communication throughout the company, those representing it and its networks.

● Oversee Coney’s remote-working and office systems, including IT systems, schedules and other resources, ensuring that they are fit for purpose and cost-effective.

● Manage Coney’s statutory obligations with Companies House, the Charities Commission and other bodies and regulatory authorities, with support from the Directors.

● Maintain regular communication with Coney’s Trustees, ensuring that Board meetings, minutes, reports and information are prepared effectively and on time. 

Financial

● Manage Coney’s day-to-day financial systems, including making bank payments and managing invoices receivable, supported by the Marketing & Admin Officer.

● Reconcile Coney’s bank accounts and input all financial activity into Quickbooks (including income & expenditure, credit cards, expenses, invoices payable, payments received) against the correct budget lines. 

● Run payroll (including sending payslips and other pay documents, scheduling salary payments and reporting to HMRC) and ensure pensions, PAYE taxes and National Insurance are calculated and paid on time.

● Create and submit quarterly VAT returns using Quickbooks

Stakeholder Management & Fundraising

● Work alongside the JCEOs to maintain high level contact and dialogue with Coney’s key stakeholders.

● Manage Coney’s Friends scheme and support effective communication with funders.

● Alongside the rest of the core team, identify opportunities for fundraising, commercial projects and consultancy, building relationships and contributing to funding proposals as required.

Marketing & Communications

● Support the Marketing & Admin Officer and Executive Programme Director / JCEO to prepare and execute a marketing and communications plan – strategically positioning Coney’s work across communities and sectors.

● Support the Marketing & Admin Officer to ensure regular communication with Coney networks (newsletters, social media and other relationships) and produce effective communication and ticketing systems for events and projects as required.

See attachment for further responsibilities

Terms and benefits:

• Days: 3 or 4 days per week, to be discussed with the candidate.
• Salary: £33,000 - £35,000 FTE, dependent on experience
• Location: Our office is currently a short walk from Aldgate East station, London. We are very open to discuss hybrid working models that work best for the candidate.
• Benefits: Generous annual leave and 'agreed absences' allowances.

For the full job description and responsibilities, please read the Recruitment Pack linked on our website. Apply by Sunday 23 June.

This role can be based in the UK or in one of our global offices. If the role is based in the London office, you will be required to attend the office for a minimum of 2 days per week with the option to work remotely for the remaining 3 days.

About us

Christian Aid exists to create a world where everyone can live a full life, free from poverty. We are a global movement of people, churches and local organisations who passionately champion dignity, equality and justice worldwide. We are the change-makers, the peacemakers, the mighty of heart.

Learn about our vision, mission and values

About the role

The Treasury Manager plays a critical role in supporting Christian Aid to create a world where everyone can live a full life, free from poverty by overseeing all cash flows, ensuring the proper management of funds, and optimising financial returns. With responsibility for approximately £90 million in cash flows, this role is pivotal in safeguarding our financial resources and enabling our programs to make a real difference in the 37 countries we work.

About you

You will be a fast learner, inquisitive and able to understand the requirements of Christian Aid and apply them into a complex global financial setting. Acting as Christian Aid's subject matter expert on use of alternative transfer systems, staying up to date with published guidance, and emerging practices within the sector, advising and guiding senior management in this area. You will hold a professional accounting or banking qualification and have significant experience in a finance treasury role with banking relations

Further information

At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.

We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.

We have a strong Christian ethos and we encourage applications from all faiths and none (with the exception of Director positions where there is a genuine occupational requirement to be a practicing Christian - Exempted under the Equality Act 2010).

All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.

You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.

The Southbank Centre is looking for a new Artistic Business Partner!

Southbank Centre is Europe's largest arts centre and the UK's fifth most visited attraction, occupying an 11-acre site that sits in the midst of London's most vibrant cultural quarter on the South Bank of the Thames. They remain committed to creating a place where as many people as possible can come together to experience bold, unusual, entertaining and eye-opening work.

The Artistic Business Partner role provides expert financial support and analysis to aid decision-making within the Artistic teams. Reporting to the Senior Finance Business Partner, this role is responsible for ensuring accurate financial reporting, forecasting, budgeting, and process improvements. Key responsibilities include building strong relationships with budget holders, enhancing financial understanding, delivering monthly management reports, supporting annual budgeting, and providing risk-based financial analysis.

Reporting into the Senior Finance Business Partner, main responsibilities include:

• Delivering and improving monthly management accounting and other reporting for relevant departments; ensuring accurate data is maintained
• Proactively build excellent relationships with the Artistic teams, including delivery of ad-hoc financial training to Artistic teams to aid their understanding of financial information
• Assisting the Senior Finance Business Partner in the development and maintenance of events datasets to enable wider financial and organisational analysis
• Supporting the Artistic teams throughout the annual budgeting process, critically evaluating their assumptions to ensuring that a robust and realistic budget is set for all artistic departments
• Working collaboratively with the rest of the Finance department; assisting with ad-hoc tasks

This role would suit an individual who:

• Holds, or is working towards gaining a professional accounting qualification (ACA, ACCA, CIMA)
• Is familiar with, or has a passion for the Arts or Not-for-Profit sector
• Has proven management accounting skills & the ability to lead on the month-end process
• Is able to build successful relationships with stakeholders at all level of seniority and can communicate financial information effectively

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

About the Finance team

The role will provide support to the Financial Controller in effective stewardship and oversight of all finance functions, with responsibility for ensuring accurate budget holder reporting, project reporting and aid in the production of management accounts.

Working with the Financial Controller and Finance Assistant, this role is essential to the reporting of financial information across the Charity. The Assistant Management Accountant will also support in the delivery of new projects and systems advancements.

About the role

The Assistant Management Accountant is a critical role within the organisation and is being recruited at an exciting time as Kidney Care UK seeks to realise its growth ambitions within its strategy.

The role will provide support to the Financial Controller in effective stewardship and oversight of all finance functions, with responsibility for ensuring accurate budget holder reporting, project reporting and aid in the production of management accounts. This role is essential to the reporting of financial information across the Charity. The Assistant Management Accountant will also support in the delivery of new projects and systems advancements.

In addition the Assistant Management Accountant will help to prepare the Charity’s quarterly VAT returns, ensuring that all transactions have the correct VAT coding. The role will be pivotal in the monthly close down process and ongoing accuracy of the transactions held on the accounting system.

The successful candidate will have excellent communication skills and will be highly organised. The ideal candidate will be able to organise conflicting priorities around the monthly management accounts cycle. They will be flexible and adaptable in their approach to support transformational change in our processes and systems.

Core tasks and responsibilities

• Monthly accounting, budgeting, reporting and analysis:
• Produce monthly budget vs actual variance reports for budget holders.
• Prepare monthly expenditure reports for the patient grants team, reconciling the finance system to the database.
• Prepare and post the weekly income imports from information provided by Fundraising.
• Undertake regular monthly income reconciliations with the Fundraising Team, agreeing the finance system to the database.
• Aid in the month-end closing procedures and prepare the monthly reconciliations required: bank reconciliation, corporate card reconciliations, project reconciliations.
• Ensure that proper procedures are in place and followed for company credit cards, ensure that credit card expenditure is entered and reconciled through the control account and balanced each month.
• Ensure that all transactions are correctly accounted for in respect of VAT.
• Aid in training non-finance staff on ExpenseIn (our expenses management system). Support the Financial Controller in resolving ExpenseIn queries.
• Raise invoices and maintain the sales ledger.
• Covering for the Accounts Assistant on the purchase ledger when required.
• Aid in the monthly payroll process, incorporating a review of the payroll workings and allocation journal prepared by the outsourced payroll function. Ensure that the correct pension deductions are being made and accounted for correctly on the finance system.

Person specification

• Experience of charity accounting and FRS102 SORP requirements
• Knowledge and experience of management accounts
• A good knowledge of VAT
• Robust understanding of financial controls
• Experience of using a range accounting packages
• High degree of proficiency in Microsoft 365
• Excellent written and verbal communication skills. Ability to communicate financial matters to non-financial stakeholders
• Self-motivated individual capable of working on their own and as part of a team
• Ability to manage and prioritise a substantial workload handling issues effectively and efficiently
• Ability to analyse complex problems and interpret information effectively and exercise sound judgement and develop practical and workable solutions as a consequence.
• A strong sense of personal and team accountability coupled to a clear understanding of the boundaries around delegated authority.
• Ability to manage to deadlines and within resources.
• Drive for continuous improvement to produce more effective service delivery and partnerships.
• Able to prioritise; organised self-motivated and flexible.

Are you an experienced Payroll Project Manager looking for an exciting opportunity to make a real impact in a reputable charity organisation? If you have a hands-on approach and a passion for payroll, we want to hear from you!

Key Responsibilities:

• Oversee the selection and migration of a new payroll system from the current Sage setup.
• Assist the Finance Manager in monthly payroll operations, including data submission and using Sage.
• Ensure payroll accuracy before final sign-off by the Finance Director.
• Verify P32 agreements with payroll journals and manage pension deductions.
• Provide technical support to the Finance Manager and cover their duties during absences.

Ideal Candidate Skills:

Essential:

• 3-4 years of strong payroll experience.
• Proven expertise in payroll reconciliations.
• Experience in payroll system migration.
• Hands-on approach with excellent technical skills.
• Good communication skills.

Desired:

• Experience with Sage.
• Experience implementing People Planner as a time sheet system.
• Background in transitioning payroll from an outsourced provider to in-house.
• CIPP qualified.

Benefits:

• Competitive salary
• Opportunity to work with a respected charity
• Professional development opportunities
• Collaborative and supportive work environment

Applications are under constant review so please apply as soon as possible to avoid missing out!

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

JOB DESCRIPTION

Title of Post: Financial Assistant

Responsible to: Head of HR & Administration

Hours: 32 hours per week

MAIN PURPOSE OF THE JOB

The main responsibility of this role is to assist the Head of Resources in the efficient and smooth running of financial functional activities of the charity.

DUTIES AND RESPONSIBILITIES

1. Process and prepare financial and business forms for the purpose of checking account balances, facilitating purchases, etc.

2. Perform routine calculations to produce analyses and reports as requested by the Head of Resources and assisting in developing and maintaining all financial reporting within the charity.

3. Assisting in the preparation and maintenance of the charity’s annual income and expenditure budget.

4. Assisting in monthly bank reconciliations and other balance sheet accounts.

5. Dealing with finance related queries from staff, senior management, supporters, and suppliers.

6. Maintenance and reconciliation of direct debits, standing orders and other online donations.

7. Supporting the financial controller in the planning and preparation of statutory accounts and the annual audit.

8. Ensuring accurate gift aid records are maintained for supporters and conducting the annual gift aid claim.

9. Assisting in the maintenance of all accounting records on an ongoing basis to ensure:.

             a.   All income and expenditure are properly approved, banked and processed in a timely manner.

             b.   Monthly cash/cheque management and bank reconciliations are carried out and recorded.

10. Undertaking any other accounting duties that may be required and providing cover when other staff are absent.

PERSON SPECIFICATION

Required Elements

• Ability to collaborate and work effectively with Stella Maris staff, volunteers, and supporters.
• Accuracy, numeracy, organisation, and strong attention to detail.
• Excellent mathematical skills.
• Integrity, honesty, and customer-service skills.
• Solid communication skills, both written and verbal.
• Superior attention to detail.
• Computer skills such as experience in working with spreadsheets and accounting software. Confident in using IT software such as Microsoft office suite (Word, Excel) and CRM databases.
• Ability to work flexibly and to use own initiative to meet demands of job.
• Strong commitment to team working, and an ability to build strong, mutually beneficial relationships with colleagues across whole organisation.
• Commitment to high quality service, best practice, and best value in all aspects of the charity’s operation.

 

Desired Elements

•  Associate or bachelor’s degree in business, finance, accounting, or a related field.
• Knowledge of the wider UK charity sector.
• Experience of working with a CRM database is desirable.
• Knowledge of the wider UK/international maritime sector.
• Knowledge of the Catholic church.
• Experience of working in a UK charity sector.
• Understanding of the Vision, Mission, and Values of Stella Maris.

vision is to work in partnership with the local community to:

· Meet emergency food needs: through the provision of food parcels to those experiencing food poverty.

· Provide fresh produce: community allotments so that our food parcels can contain varied fresh produce.

· Prevent the recurrence of food poverty: through signposting, education and partnerships we aim to reduce dependence on food banks.

Loveworks are seeking an enthusiastic, motivated, inspiring and confident individual with excellent management and communication skills who is ready to take on the opportunity to lead this highly respected and dynamic charity. Ideally you will have a passion for helping people in food poverty and for engaging and empowering staff and volunteers. You will have strong leadership, people management, organisation and communication skills with the ability to generate strategic and financial growth delivering measurable results.

Main purpose of the role

- Provide leadership in delivering the Loveworks business plan in line with the overall Strategy

- Ensure that our beneficiaries and volunteers are at the heart of the Loveworks strategy and business plan.

- Ensure financial stability and growth of our operations and services to meet local needs

- Manage and develop staff (currently 4) and around 80 volunteers

- Oversee the operational running of the charity and provide holiday support

- Be responsible for Loveworks assets including warehouse, van and two allotment plots

- Increase awareness and impact of Loveworks through maintaining and building new relationships with corporates, funders and other partners

Main areas of responsibility:

· Strategy and business planning:

o Converting the strategy into an annual business plan

o Working with partners and Trustees to realise the benefits and impact of Loveworks in the community

· People management:

o Line management of up to 5 staff

o Build and maintain a vibrant volunteer community ensuring volunteers feel valued, supported and motivated to support Loveworks in a variety of roles.

o Ensure good practice, policies, procedures and appropriate training is in place for staff and volunteers.

· Operational management:

o Oversee the operational running of the charity, as delegated to the charity officers, ensuring the governance is fit for purpose and maintained.

o Manage and ensure maintenance and running of Loveworks assets including the warehouse, van and two allotments

· Budget management:

o Create and manage the overall budget as agreed with Trustee Treasurer

o Monthly and annual reporting

· Governance:

o Work with the Board of Trustees to ensure the charity commission governance requirements are operationally in place and maintained.

o Manage operational risk and health & safety across the charity.

· Stakeholder management:

o Relationship building e.g. agencies, schools, corporate organisations and fundraisers, developing and maintaining links with local community groups, organisations and businesses.

· Marketing and fundraising:

o Oversee the funding bids, grant applications, sponsorship campaigns and fundraising events.

• • Direct marketing content with support from Trustees and external resource when required.

As Loveworks is a small team of part-timers you will be required to perform the roles of other team members including food bank and warehouse support and processing, fundraising and other responsibilities during some periods.

We’re looking for a motivated individual with an eye for detail and accuracy to join our growing team at Basis Yorkshire as Financial Admin Assistant. Basis are a unique and vibrant small charity working with women who sex work and women young people being sexually exploited. We need a new member of staff to support us processing regular financial transactions of the charity and supporting the Finance Manager to ensure the organisation is able to monitor its financial risk and compliant with financial procedures in close collaboration and supervision by the Finance Manager.

• Produce and send invoices for payments owed and monitoring of payments
• Reconcile income from bank statements with invoices (credit control)
• Log incoming invoices and other expenditure onto accounting system
• Monitor credit card expenditure including matching up with invoices
• Responsibility for petty cash float and input into the Fin. Administration system
• Support the completion of funding reports and preparation of budgets for funding proposals
• Supporting the wider finance and admin team incl dealing with general enquiries