Administrator Jobs in Flexible Location

Prospectus are delighted to be working with the International Bar Association’s Human Rights Institute (IBAHRI) in their search for a Programme Administrator.

The IBAHRI works with the global legal community to promote and protect human rights and the independence of the legal profession worldwide. The Institute provides human rights training and technical assistance for legal practitioners and institutions, building their capacity to effectively promote and protect human rights under a just rule of law. A leading institution in international fact-finding, the IBAHRI also produces expert reports with key recommendations, as well as undertaking advocacy and trial observations.
This is a role offered on a permanent contract, on a full-time basis, based in Chancery Lane, London with hybrid working arrangements.

The Programme Administrator is a fast-paced, varied, and exciting role where you will play a key role supporting the IBAHRI Director and five IBAHRI Programme Lawyers and provide logistical, administrative, and financial support to IBAHRI projects worldwide.

The Programme Administrator will organise the practical arrangements for project events and activities, as well as book and co-ordinate all project travel arrangements. The postholder will also play an important role in budget management and ensuring all financial tasks are completed for the projects, as well as provide general IBAHRI logistical and administrative support. To be successful, you will have demonstratable experience in administration, specifically travel, financial, and event administration. You will have strong organisational skills and eye for detail when it comes to completing tasks. In addition to this, you will have strong IT literacy skills and experience using Microsoft Office, especially Microsoft Excel.

You will have excellent communication skills and experience dealing with high level external stakeholders. You will have experience working within a team and be able to work on your own initiative. You will have a flexible approach to tasks and be able to work under pressure in a fast-paced environment, often on multiple issues simultaneously. You will also have experience working in varied contexts and/or with sensitive issues/information, exercising good judgement and discretion, and across different cultures, languages, and currencies. You will have the ability to work across time zones and out of hours, when required, and occasional travel abroad to support in-country activities, when required.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

We are reviewing applications on a rolling basis, so to apply please, submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. 

Join Fight Bladder Cancer as our Charity Administrator to provide professional, efficient, and effective administrative support, ensuring the smooth operation of the charity office and our daily business activities. This role supports our team across various functions including patient support, fundraising, HR, and marketing.

Position Overview

• Job Title: Charity Administrator
• Organisation: Fight Bladder Cancer
• Reporting to: Office Manager
• Location: The Village Centre, High Street, Chinnor, Oxfordshire, OX39 4DH
• Employment Type: Part-time (16.5 hours/week)
• Hours: Wednesday, Thursday, & Friday, 9.30am to 3.00pm
• Salary: £14.00 - £15.13 / hour
• Benefits: 8% employer pension contribution
• Annual Leave: 30 days plus 8 bank holidays pro-rata (translates to 13.2 days for someone working 16.5 hours/week)

Interview Date

We plan to conduct face-to-face interviews on Monday, 24th June, at The Village Centre, High Street, Chinnor, Oxfordshire, OX39 4DH. If you are unavailable on that date, we are happy to arrange an alternative.

Key Responsibilities
- Ensure the efficient and effective running of the charity office, handling enquiries by telephone, email, and post.
- Maintain both electronic and hard copy filing systems.
- Deal with visitors in a friendly and professional manner.
- Provide comprehensive administrative support to the charity team, including word processing, managing electronic communications, and maintaining records.
- Make necessary travel arrangements for the charity team.
- Set up meetings, book rooms, and coordinate events as needed.
- Assist with keeping contact databases and records up-to-date, including handling data protection queries.
- Handle and process post and maintain office supplies.
- Draft, type, and dispatch correspondence as requested.
- Attend occasional evening and weekend fundraising and charity events as required.
- Format organisational policies in line with brand guidelines.

 General Responsibilities
- Adhere to and implement all policies and procedures of Fight Bladder Cancer.
- Comply with the Data Protection Act 1998 and relevant organisational policies.
- Safeguard people at risk at all times.
- Undertake training as required.
- Assist with other work, events, and projects as needed.
- Undertake additional tasks as reasonably requested by the charity team.

 Skills Required
- Communication and People Skills: Excellent communication skills to effectively interact with a wide variety of people including staff and supporters.
- Time Management Skills: Strong organisational and time management skills to handle multiple tasks and priorities.
- Information Technology Skills: Competency in Microsoft Office applications including Word, and Excel.
- Problem Solving Skills: Practical, proactive, and able to remain composed and use initiative in various situations.

 Why Choose Fight Bladder Cancer?
As a dedicated and patient-focused organisation, Fight Bladder Cancer is committed to improving the lives of those affected by bladder cancer. Working with us means being part of a team that is passionate about making a real difference in healthcare and patient support. Your role will directly contribute to the smooth operation of our initiatives, helping us to provide essential support and services to our community.

Finance Administrator

Manchester Based

Starting salary for this position is £23,604 per annum (plus contributory pension)

About MAG:

MAG (Mines Advisory Group) is an international humanitarian organisation based in Manchester, UK, and working in 32 countries. We remove landmines and unexploded ordnance to release safe and productive land for communities, and work to reduce the threat of armed violence by supporting governments to safely manage weapons and ammunition. In 1997, MAG was a co-recipient of the Nobel Peace Prize for our work campaigning for the Anti-Personnel Mine Ban Convention.

About the role:

The Finance Administrative Assistant will play a crucial role in supporting the delivery of effective transaction processing within MAG’S Corporate Finance Department. The role holder will efficiently manage the finance inbox and phone, responding to queries promptly, and escalating issues to the Corporate Finance Manager when necessary. In addition, you will manage the purchase and sales ledger, including registering and posting supplier invoices, maintaining supplier and donor details, raising sales and donor invoices, and ensuring accurate allocation and reconciliation of transactions. Preparing supplier payments, including international payments and BACS payment runs, and liaising with the bank on issues such as recalled payments and compliance investigations are integral parts of this role. Furthermore, you will assist in preparing samples for Grant and Statutory Audits, conduct monthly cash counts and manage the HQ safe cash system, including cash advances, payments, and bank runs.

About you:

The ideal candidate will have proven administration experience and the ability to prioritize work to meet tight deadlines, approaching tasks methodically and thoroughly, remaining calm under pressure and collaborating enthusiastically as part of a team. They should possess basic knowledge of double-entry bookkeeping and demonstrate strong numerical and analytical skills with a high level of attention to detail. Effective written and verbal communication skills, proficiency in Microsoft Excel and Word, and the ability to quickly learn bespoke systems are essential. The successful candidate will have GCSEs (or equivalent) in Maths and English with grades A*-C / Grades 9-4 or AAT Level 2.

Further information and how to apply:

For the further information on the role, the application pack and details of how to apply, please visit the MAG website by the closing date of 2nd June 2024. 

Please note that as part of MAG's commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed. For more information on MAG’s approach to safeguarding here and background checks here. You can also find more information in the candidate information pack, available on our website.

MAG is committed to the principles of diversity, equality and inclusion. If you think you would be suited to one of our roles we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.

Our client, a leading London University, is currently looking to recruit an enthusiastic and dedicated MSc Course Administrator.  The post is to start as soon as possible and is a full-time (35 hours per week), ongoing role. The post will be 5-days on site Monday-Friday, based across Chelsea and Farringdon on certain days.

Key responsibilities for this post will include:

• Assisting the MSc Course Team in the preparation, organisation and running of student registration and induction events
• Assisting with maintaining a complete teaching timetable for the year
• Providing administrative support to lecturers and students
• Liaising with venue staff for the preparation of the teaching and office spaces
• Creating, maintaining, and handling student records and data
• Assisting with uploading content into the virtual learning environment
• Assisting the Postgraduate Teaching Coordinator with Assessment administration

To be considered for this role you will have:

• Worked in a similar post previously, ideally from a higher education setting or a similar organisation in the wider not for profit sector.
• Experience within a fast-paced administrative, customer facing environment.
• Excellent organisational and time management skills
• Excellent IT skills, including MS Office suite of products and the ability to use bespoke systems.
• Knowledge of GDPR standards and respect for confidentiality of personal information

 
This position is to start as soon as possible, so you will need to be available immediately or have a short notice period in order to be considered.

If you are interested in finding out more information about this new opportunity, please register your interest below and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application

The Battersea Infrastructure Services Team is looking for someone to join them as a Infrastructure Services Administrator, to provide effective, efficient and customer-focused administrative support for the team.

Within this role, you will be pivotal in keeping Battersea's centres running, as the first point of contact for customers, covering the helpdesk and office duties, administering the stock system, ordering supplies and managing POs, and carrying out general health and safety administrative tasks.

We are looking for someone who has experience of working collaboratively with colleagues from different teams, has strong organisational skills and experience of delivering high quality administrative work and customer service.

What we can offer you:

In return for your commitment to our cause and to recognise the value of our employees, Battersea offers a range of benefits to support the wellbeing of our employees. These include:
• 28 days of annual leave (plus 8 days paid public holidays) per year
• Discounted gym memberships and cycle to work schemes
• Employee Assistance Programme and access to Wellbeing Resources.
• Generous pension contributions – up to 10% employer contribution
• Free healthcare cash plan, where you can claim for a range of treatment including dental, optical, physiotherapy, chiropody and acupuncture every year.
• Annual interest-free season ticket loans

We are also committed to providing learning and development to our employees. During your time with us, we provide support for your professional and career development, including access to digital and in-person training programmes, leadership and management training, mentoring and much more.

Our hybrid working model:

We operate a 50% onsite hybrid working model, with our office-based staff splitting their time between site based and home working. This enables our office-based staff to balance the benefits of home working with onsite collaboration and maintaining a connection to our cause.

Diversity and inclusion:

At Battersea, we are committed to developing and supporting a diverse workforce and inclusive culture in all aspects of our organisation. We aim to ensure that this pledge, reinforced by our values, is embedded in our day-to-day working practices and our work together.

By hearing from and valuing different experiences, perspectives, and contributions, we know we can provide the best expert care for every dog and cat who needs us. We welcome and encourage applications from people of all backgrounds, particularly those from diverse ethnic communities and people with disabilities, who we know are currently underrepresented in our workforce.

As a Disability Confident Committed Employer we will ask about any adjustments you may need at application and/or interview stage, and if you are offered a role with us, we’ll talk to you about any workplace adjustments you may need to help you perform at your best. 

More about us:

At Battersea, we aim to never turn away a dog or cat in need of help. We give each one lots of love, expert care and get to know their characters and quirks so we can find them a new home that’s just right for them. Join us and help us be here for every dog and cat, wherever they are, for as long as they need us.

Closing date: 12th June 2024
Interview date(s): TBC

For full details, please download our recruitment pack.

To apply for the role, please click the button below. All applications must be submitted before the closing date advertised. We reserve the right to close the vacancy early if a high volume of applications is received.

Business Administrator

Job reference: REQ001034

Salary: £25,000 to £27,000 per annum

Contractual hours: 37.5

Basis: Full Time

Region: Peterborough

Closing date: Sunday 9 June at midnight

Interviews: Thursday 13 June

The Role

At United Learning we know that, to deliver the best for the children and young people we serve, we need to invest in the adults around them. No school can be better than the staff at its heart.

The purpose of the Professional Development Team is to ensure that staff throughout United Learning, in every role and at every career stage, have an excellent induction experience as well as continuing development opportunities to allow them to excel in their role and progress in their career. Professional development at United Learning supports all staff to deliver an exceptional education as set out in the principles of our Framework for Excellence.

In the role of Business Administrator, you will support two branches of the Professional Development function: the Projects Team and the Apprenticeship Provider. You will play a critical role in ensuring the effective coordination and administration of Group-wide professional development. The ability to adapt and manage competing priorities is therefore essential.

The successful candidate will:

· Manage cohort recruitment and application processing for various programmes.

· Record programme participant and apprentice data with high levels of accuracy.

· Manage the apprenticeship e-Portfolio system.

· Coordinate programme and conference events, including sourcing and booking venues, arranging catering, and communicating arrangements to participants.

· Track participant attendance and monitor programme.

· Track apprentices’ destinations and report on their progress and outcomes.

· Coordinate internal communications by collaborating with colleagues on content.

· Edit video content to share with programme participants.

· Act as a central point of contact for general enquiries from programme participants, apprentices, and school leaders.

· Deliver exceptional customer service to all stakeholders.

· Process invoices, schedule meetings, prepare meeting papers and take meeting minutes.

· Provide diary management and travel coordination support to the Director of Professional Development.

Although advertised as a full-time position, we are committed to supporting flexible working and are willing to discuss options with suitable candidates.

United Learning values diversity and inclusion and is committed to creating and sustaining a more diverse workforce. We welcome applications from professionals of minority ethnic origin who share our commitment to inclusion and diversity.

About You

You have a positive and curious attitude and want to make a difference and improve the lives of staff and young people. You enjoy working collaboratively and place a high value on good stakeholder relationships, especially with school leaders. You must show a willingness to learn and a desire to develop in the role and make it your own.

This role is ideal for a recent graduate wanting to work in the education sector, or an experienced administrator.

Essential:

· Good organisation skills with the ability to prioritise, work at pace and meet deadlines.

· Team player with strong communication and collaboration.

· Well-developed interpersonal skills.

· High-level attention to detail and accuracy.

· Ability to exercise discretion and maintain confidentiality.

· Ability to problem solve and adapt to change.

· Ability to operate with autonomy.

· Thorough knowledge of Microsoft applications including Outlook, Word and Excel.

Desirable:

· Experience of writing for varied audiences.

· Experience of building rapport with a range of stakeholders.

· Video editing skills.

· Data protection awareness.

United Learning is a large, and growing, group of schools aiming to offer a life changing education to children and young people across England.

Central Office staff work closely with schools, offering a wealth of expertise to underpin schools' own knowledge. Our specialist departments, including HR, finance, technology, strategy and performance, estates, and marketing, work alongside dedicated school improvement teams. By joining us, you will provide ongoing support to schools, ultimately improving the outcomes of our pupils.

United Learning is committed to safeguarding and promoting the welfare of all children and young people and expects all staff and volunteers to share this commitment. All positions are subject to an Enhanced Disclosure and Barring check from the Disclosure and Barring Service (DBS) and shortlisted candidates will be subject to an online check.

For more information

For any queries relating to the role or your application, please email Sarah Beal (Professional Development Manager)  

United Learning comprises: UCST (Registered in England No: 2780748. Charity No. 1016538) and ULT (Registered in England No. 4439859. An Exempt Charity). Companies limited by guarantee. VAT number 834 8515 12. Registered address: United Learning, Worldwide House, Thorpe Wood, Peterborough, PE3 6SB.

Do you have excellent administration skills and the ability to effectively manage tasks and changing priorities on a day-to-day basis?

Join our charity to help us work towards our mission and make a difference!

• Permanent full-time contract – 37.5 hours per week
• Circa £23,673 per annum + excellent benefits – including life assurance and a health cash plan, see the full list below.
• If you’re looking for a different work life balance, we’re open to seeing applications from candidates who are looking for part time hours or other flexible working options. So please don’t hesitate to let us know when you apply, and we can discuss an appropriate work pattern to suit you.

Love where you work!

Established in 1943, our network of Learning Locations provides day and residential outdoor education courses for all ages. We aim to create outstanding opportunities for everyone to learn about nature.

We value each of our team members and understand that every role is vital to deliver our mission, so, we provide great benefits* to reward and support you while you work with us.

What you’ll be doing

As our HR Administrator you’ll play a key part in ensuring our candidates have a smooth onboarding from start to finish.

Day to day, your to-do list will be filled with everything from initiating references and DBS checks through to creating offer letters and employment contracts, and ensuring new employee’s details are entered into our payroll system accurately so they can be paid correctly.

We are a small, friendly, and busy team. While there is a plenty of work to do and a high standard of accuracy required, we all work together to achieve what needs to be done.

Please refer to the vacancy pack on our website for full details of the responsibilities of the role.

Where you’ll be based

Our Head Office is situated on the same estate as our Preston Montford Field Centre, near Shrewsbury.

The 12-hectare site is managed to provide a rich range of habitats, including ponds, a wildflower meadow, ancient orchard, the remains of a walled garden and even a Bee hotel!

Do you want to be surrounded by nature on your lunch break? This is the role for you!

There will be the option for some remote / home working. Your time in the office will be dependent on our business needs. If this is something you would be interested in, we can discuss this further if you are selected for interview.

Who we’re looking for

You will have a strong administration background and be comfortable working with new software and systems. Experience of working in a HR, Recruitment or Payroll department is advantageous, but full training will be provided on our ways of working. You will also have:

• A great work ethic where aptitude and attitude are key
• A natural pride in the work you produce
• A flexible and adaptive approach able to perform using your own initiative both independently and as a team player
• A professional manner in all that you do
• An empathy with the aims and objectives of Field Studies Council
• A committed and proactive approach to personal development; motivated to learn new skills and overcome new challenges

Sound like the role for you? Come and be part of the team! We look forward to your application.

Your benefits whilst working with us will include:

• Financial - We offer competitive salaries, sick pay, pension schemes, life assurance, 28 days annual holiday entitlement plus bank holidays and a further 2 extra loyalty days dependent on length of service.
• Health and Wellbeing - Eligible employees are automatically provided with a Health Cash Plan which you can use to help pay for routine health appointments as well as give you the ability to seek second opinions from top doctors! We also provide our team members with access to a 24hr Counselling Helpline Service.
• Discounts – When you join the team you are also enrolled into our reward programme which gives you discounts on your favourite brands and opportunities to earn cash back on everyday purchases!
• Additional benefits - We endeavour to offer flexible working options where roles permit and are committed to providing our employees with appropriate quality learning and development opportunities.

The closing date for receipt of your completed application is 9 June 2024.

We reserve the right to close the vacancy early if we’re in receipt of sufficient applications. Please apply early to avoid disappointment.

Interviews are scheduled to take place either online or at Field Studies Council Head Office in the week commencing 17 June 2024

Shortlisted applicants will be contacted by email.

Scope is a disability equality charity in England and Wales. Together we are Disability Gamechangers. We work to a society where all disabled people enjoy equality and fairness. We campaign tirelessly for an equal future for disabled people.

Are you a customer-focused, driven and resilient Administrator? Are you ready to embark on a rewarding journey with a dynamic team? If so, join us to support in our Recruitment team to deliver a 5-star internal recruitment service.

Location:Based at Here East, London, E15 2GW at least of 2 days a week, with working from home and at site locations as required, flexibility to travel is a must.

12 months fixed term, full time 35 hours a week

The role

We're looking for an experienced administrator to join our People team. You will provide administrative support to our Recruitment team and deliver great customer service. We need someone who is flexible and happy to support the wider People team as required.

You will:

• Manage and respond to emails to the recruitment inbox.
• Sort and distribute the People Teams post at Here East.
• Support hiring managers, applicants, and candidates with recruitment processes.
• Support recruitment administration to the team and line managers, ensuring smooth communication.
• Manage the weekly recruitment panel process, maintain databases and provide regular reporting.
• Assist with DBS applications, Visa, and DBS renewals.
• Support monthly recruitment reporting and statistics.
• Schedule interviews and update roles in our system.
• Be a team player

For more information about the role’s responsibilities, and the skills and experience required please use the Apply link to go to the full job description. 

About you

Previous administrative experience is essential, but we're willing to train the right candidate.

You will have:

• Previous administrative work experience (in HR or recruitment preferred).
• Ability to provide excellent customer service.
• Strong written communication skills.
• Experience using Microsoft Office packages (outlook, excel, word).
• Good organisational and interpersonal skills.

Please make sure you explain in your application, with examples, how you can meet these important skills.

We ask you to show an appreciation of Scope’s values and our ambition of an equal future for disabled people. 

Our values are being pioneering, courageous, connected, open and fair

By living our values and trusting each other, we give our colleagues freedom and space to be creative, push boundaries and change minds.

Disabled candidates

We are a disability equality charity. We encourage applications from disabled people and people with impairments, conditions, and access needs. We want to create a workforce that is a true reflection of the communities we serve.

Scope will interview all disabled candidates who meet the essential criteria for the post. This is part of our commitment as a Disability Confident Leader. Just let us know in your application that you are applying under the Offer an Interview Scheme. This was previously known as the Guaranteed Interview Scheme.

Some applicants might need adjustments during the application process. If you require adjustments through your journey with us you can find out more about interview adjustments on the Scope website.

Equality, diversity and inclusion

At the heart of everything we do at Scope is Equality, Diversity, and Inclusion.

We want everyone to feel like they belong. We value each person as an individual. We will treat everyone with dignity and respect, and we want to recognise all parts of a person's identity.

We are a disability equality charity. So, we will build a culture that is accessible and inclusive first. We will aim for the same high standards in all our work. We will listen, learn and keep improving.

You can find out more about our approach to Equality, Diversity and Inclusion on the Scope website.

Scope benefits

We believe hard work deserves reward and recognition. We offer a wide range of benefits including:

• 27 days holiday plus Bank Holidays
• Flexible, hybrid and remote working options
• Pay progression at 6 months and 2 years
• Company pension
• Excellent training and career development
• Strong colleague networks across disability, race and LGBTQ+
• Discounted gym membership, cycle to work scheme and much more.

How to apply

If you want to become a Disability Gamechanger, we'd love to hear from you.

Click the apply button to create an account and complete your application form.

Please note applications will be reviewed on a rolling basis, and interviews may take place and an appointment be made before the closing date. Early applications are therefore encouraged.

Do you have some exposure to Fundraising with strong administrative skills ? We are recruiting for a temporary fundraising administrator for a national childrens health charity ,, if you have the passion and desire to work in the sector this is an ideal role for you! this is an Immediate role .

Fully working in the office

The Role
Seeking out all the information you need to be the go-to person for customer care and queries, being constantly curious about whats happening at the charity and how this can enhance customer communications and experience.
Providing excellent warm, friendly customer service by ensuring prompt, efficient and accurate processing of post, donations and other administration. You will be one of the first points of contact for all fundraising admin queries which may include database queries, supporter communications and amending supporters records.
Supporting other activities in the fundraising team when needed, sending out materials to fundraisers and supporting logistics, diary management and organising meetings when needed.
Ensuring income is allocated correct from third party platforms and working closely with the Finance Team to ensure that we can report fundraising results and forecast accurately and in a timely way.
As part of a small team, taking responsibility for identifying where your support is most needed through busy times, juggling different priorities to work effectively and efficiently under your own steam.

The Candidate
Some exposure within Fundraising area in the charity sector
Strong administration skills and a high level of accuracy and attention to detail
Experience of working with high volume fundraising appeals, juggling multiple priorities while maintaining excellent customer service
Experience of using IT systems; ThankQ (or similar CRM), MS Office and other relevant IT systems as appropriate for the role
Experience of allocating income from third party fundraising platforms

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Purpose of Role: 

Working closely with the Management team, the Business Support Admin is a key role within Edinburgh Food Project.  As a small charitable organisation we need an experienced individual to develop and maintain robust administrative and office systems, to ensure the smooth operation of the organisation. 

Responsibilities and Duties 

General Administration 

• Ensure an effective and friendly reception service, including for in person visitors, email and telephone enquiries. 

• Ensure the smooth running of the office so that all services are operating optimally (IT, broadband, telephone, other utilities) and that supplies like stationery are kept replenished. 

• Providing management team support – for example, managing diaries, booking travel, booking key event and minute staff meetings

• Provide sickness and annual leave cover for our Money Advice Service Support Officers 

• Ensure parcels and mail received, are handled in an efficient and timely manner. 

• Ensure the office is kept tidy, organised and welcoming 

Financial Administration 

Provide support to the Finance Lead: 

• Complete general finance admin tasks in an effective and timely manner including, downloading, collating, and filing electronic and paper invoices and bank statements 

• Ensure regular reconciliations of petty cash and donations ensuring cash is counted in an accurate and timely way 

• Set up bank payments for authorisation ensuring accuracy 

HR Administration 

Provide support to the management team: 

• Lead the administrative induction/leaver process for all staff including liaising with IT provider, pension provider, staff benefit providers, and line managers 

• Support the recruitment process for new staff including advertisement of jobs, collating applicant details, issuing interview invitations, and compiling recruitment packs. 

• Ensuring staff training is up to date including booking courses, updating records, and filing certificates

• Support the recruitment of volunteers including checking references, sending welcome emails, and allocating training 

• Ensuring policies and procedures are issues promptly and updated on various systems 

• Ensuring staff timesheets, annual leave, and sick days are processed in accordance with EFP’s policies and procedures 

Coeliac UK currently has an exciting opportunity for a Admin Support and Assistant, to join our team in High Wycombe, with the option to regularly work from home by agreement with your line manager. You will join us on a part time, temporary 12 months contract . In return you will receive a competitive salary of £12,000 - £14,000 per annum.

For over 50 years Coeliac UK has been helping people with coeliac disease and other gluten related conditions live happier, healthier lives. Striving for better gluten free food in more places, providing independent, trustworthy advice and support to the gluten free community, and funding crucial research to not only manage the impacts of gluten, but also find the answers to coeliac disease.

The Admin Support and Assistant role:

An interesting and varied role. Employed by Coeliac UK to provide administrative support for the International Society for the Study of Celiac Disease (ISSCD) and assistance to the ISSCD Board, the Executive Officer and the ISSCD committees.

The general objective of the ISSCD is to promote scientific knowledge, education and quality of care in the field of coeliac disease and gluten-mediated human diseases in general and everything related or conducive to this in the broadest sense.

Coeliac UK supports the work of the ISSCD as objectives are aligned.

Key responsibilities of the Admin Support and Assistant:

• Processing new ISSCD Membership applications and update the ISSCD membership database
• Drafting copies for the ISSCD members’ e-newsletter and other communications
• Preparing the ISSCD email schedule working with the Executive Officer and the ISSCD’s support agency based in the Netherlands
• Monitoring the ISSCD generic email accounts and respond accordingly
• Arranging ISSCD meetings
• Preparing agendas and papers for ISSCD Board meetings
• Drafting minutes of ISSCD meetings
• Providing admin support to the ISSCD committees as required
• Assisting with filing and record keeping of ISSCD activities and key documents

Essential experience, skills and knowledge required for the Admin Support and Assistant role:

• Positive and confident
• People person
• Proactive and flexible approach
• Strong team player
• Unflappable, ‘can do’ attitude
• Educated to GCSE standard including Grade C or above in Maths and English
• Confident speller with good command of the English language
• Self-motivated and able to work without close supervision, once provided with guidance
• Knowledge and understanding of the General Data Protection Regulation (GDPR)
• Familiar with the different social media channels and creating posts for engagement, desired but not essential
• CRM and website content management experience desired but not essential.
• Competent use of Microsoft 365; Word, Excel, PowerPoint and Outlook
• On occasions willing to work outside usual hours to accommodate international meetings (different time zones)

If you would like to be considered as our Admin Support and Assistant, please apply now with your CV and cover letter. For your application to be considered, please combine your covering letter and CV into a single document for uploading purposes. We’d love to hear from you!

Salary: £24,102 per annum

Contract: Permanent

Full time: 37.5 hours per week

Location: Norwich

Closing date: Sunday 16th June 2024 at 11.30 pm

We’re looking for an enthusiastic individual with office administration and customer service experience to join us as an Administrator and provide the support we need to help us deliver an effective local service. This is an exciting opportunity and you will play a key part in standing up to the housing emergency.

About Shelter

Home is a human right. It’s our foundation and where we thrive. Yet every day millions of people are being devastated by the housing emergency.

We exist to defend the right to a safe home. Because home is everything,

We need ambitious, passionate people to join us. This is your chance to play a part in the fundamental change we are striving to achieve.

Our enemy is the social injustice at the core of the escalating housing emergency. To win this fight, we must be representative of the people we are here to help and those who support our movement In all our people decisions, we take pride in being inclusive, equitable and transparent. We are committed to combating racism both within and outside Shelter. We welcome you on our journey to becoming truly anti-racist.

About the team 

In Norfolk we have provided housing advice for over 25 years, with offices in Norwich and Kings Lynn as well as Court Desks in Norwich, Kings Lynn and Great Yarmouth County Courts. We work within communities to understand and respond to the housing issues they have and work in partnership to deliver our priorities: supporting people with additional needs, combatting discrimination and disrepair in the private rented sector and fair access to and delivery of social housing throughout Norfolk.

About the role

You will be the first point of contact for in-person and telephone callers to the service which involves taking client details, providing information and working with advisers to direct enquiries to the right people. You will provide administrative support functions and have responsibility for designing and developing office systems and processes, data input, extraction and analysis and finance administration.  Helping the front line team with case administration, assisting the Hub management with ad-hoc projects and making sure that our office equipment is properly maintained – these are all aspects of this interesting, varied and vital role.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

About you

With proven office administration and customer service experience, you’ll be a confident user of Microsoft Office, including Excel, Word, PowerPoint and Outlook. Someone with a passion for social justice, who thrives in a fast paced and busy office environment, you have a flexible and tenacious approach and enjoy learning new skills. You will be able to input, extract and analyse data and be able to review processes, introducing new ways of working where needed.

In return we can offer a competitive salary and a wide range of benefits, including 30 days of annual leave, enhanced family friendly policies, pension and interest free travel loans. Our employees also have access to a tenancy deposit loan, payroll giving, cycle to work scheme and an employee assistance programme.

Home is everything. We exist to defend the right to a safe home. Join us in ending the devastating impact the housing emergency has on people and our communities.

Safeguarding is everyone's business. Shelter is committed to protecting the health, wellbeing and human rights of those we support, and enabling them to live free from harm, abuse and neglect. All our staff will be expected to observe professional standards of behaviour and conduct their work in line with our Safeguarding Policies.

Shelter does not accept unsolicited CVs from external recruitment agencies nor accept the fees associated with them.

How to apply

Please click ‘Apply for Job’ below. You are required to submit a CV and a supporting statement with responses to points 1 - 4 in the ‘About you’ section of the job description, of no more than 350 words per point

Please provide specific examples following the STAR format and ensure you demonstrate how you address the behaviour below throughout your responses.

• We prioritise diversity and have an inclusive and open mindset.

CVs without supporting statements will not be considered. 

Prospectus are delighted to be working with the International Bar Association’s Human Rights Institute (IBAHRI) in their search for a Programme Administrator.

The IBAHRI works with the global legal community to promote and protect human rights and the independence of the legal profession worldwide. The Institute provides human rights training and technical assistance for legal practitioners and institutions, building their capacity to effectively promote and protect human rights under a just rule of law. A leading institution in international fact-finding, the IBAHRI also produces expert reports with key recommendations, as well as undertaking advocacy and trial observations.
This is a role offered on a permanent contract, on a full-time basis, based in Chancery Lane, London with hybrid working arrangements.

The Programme Administrator is a fast-paced, varied, and exciting role where you will play a key role supporting the IBAHRI Director and five IBAHRI Programme Lawyers and provide logistical, administrative, and financial support to IBAHRI projects worldwide.

The Programme Administrator will organise the practical arrangements for project events and activities, as well as book and co-ordinate all project travel arrangements. The postholder will also play an important role in budget management and ensuring all financial tasks are completed for the projects, as well as provide general IBAHRI logistical and administrative support. To be successful, you will have demonstratable experience in administration, specifically travel, financial, and event administration. You will have strong organisational skills and eye for detail when it comes to completing tasks. In addition to this, you will have strong IT literacy skills and experience using Microsoft Office, especially Microsoft Excel.

You will have excellent communication skills and experience dealing with high level external stakeholders. You will have experience working within a team and be able to work on your own initiative. You will have a flexible approach to tasks and be able to work under pressure in a fast-paced environment, often on multiple issues simultaneously. You will also have experience working in varied contexts and/or with sensitive issues/information, exercising good judgement and discretion, and across different cultures, languages, and currencies. You will have the ability to work across time zones and out of hours, when required, and occasional travel abroad to support in-country activities, when required.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

We are reviewing applications on a rolling basis, so to apply please, submit your CV in the first instance. Should your experience be suitable, we will send you the full job description and will arrange for a call to brief you on the role. 

We have a fantastic opportunity for a Community Fundraising Administrator to join our Community Fundraising Team at the Motor Neurone Disease (MND) Association.

Working closely with the team and other colleagues across the Association to deliver high quality, efficient and timely completion of administrative tasks as required.

Within this role, you will support the team with a wide range of administrative tasks including:

• Produce accurate and tailored thank you letters, emails and acknowledgements to our supporters.
• Fulfil fundraising materials requests from fundraisers.
• Assist with the purchase order system.
• Support to collect personal stories from fundraisers.
• Support with logistics for a range of team events and meetings.
• Record actions and minutes from Team meetings if needed.
• Manage community events e-mail and help action supporter enquiries.
• To work with the team to research community groups, local businesses, schools etc.
• Record all correspondence and actions on the CRM database.
• Attend and support delivery of fundraising events if required, including at weekends.

This is a fantastic opportunity to start your career within fundraising!

What are we looking for?

Strong administrative IT skills with experience of Microsoft Office.

Ability to organise, manage and prioritise own workload.

High standard of communication skills as will be interacting with internal and external customers.

A helpful can-do attitude, with a warm and friendly demeanour.

Our Benefits

• 28 days holiday, rising to 33 days after 5 years' service, plus Bank Holidays.
• Access to UK Healthcare which includes reimbursement for dental appointments, eyecare, Health & Wellbeing screening and therapies.
• Access to a 24/7 phone and video GP Service.
• Life assurance.
• Confidential counselling helplines.
• Salary sacrifice schemes to include: Cycle to work and Buy and sell annual leave
• BenefitHub which offers lifestyle discounts and offers on everyday shopping.
• Enhanced pension scheme.
• Opportunities for training and personal development.
• Hybrid working.

How to apply

Please submit a CV and supporting statement. Your supporting statement should be no longer than one side of A4 and demonstrate how you meet the following areas of the role.

• Excellent level of accuracy and attention to detail including writing and responding to emails, telephone calls, virtual and face-to-face meetings.
• An understanding of data protection.
• Ability to use CRM databases.

Where experience is asked for, please give one example showing what you did and what it achieved. Where we require evidence of ability, please explain either how you would approach that particular competence or give an example to support your suitability.

Alternative Applications

To provide an inclusive application process for all our opportunities, we are open to receiving alternative applications from candidates who may find it difficult to complete our online form. For example, if you would like to apply via video or audio format, please email your recorded application, ensuring you cover the supporting statement aspect.

About Us

Our vision is a world free from MND. Our mission is to improve care and support for people with MND, their families and carers. We fund and promote research that leads to new understanding and treatments and brings us closer to a cure for MND. The Association also campaigns and raises awareness so the needs of people with MND, and everyone who cares for them, are recognised, and addressed by wider society.

We are committed to equality and value diversity. We are working hard to remove perceived and actual barriers to participation for people with and affected by MND, current and future staff, volunteers, and stakeholders.

We guarantee interviews for disabled applicants that meet the requirements of the role as part of our commitment to the Disability Confident Scheme. Reasonable adjustments can be made as required.

Important Information

Adverts may be closed before the deadline once sufficient applications are received. To avoid disappointment, please apply early.

We request that recruitment agencies do not contact us in relation to this role.