Personal Assistant to Senior Director

Your new role

• Provide comprehensive administrative support to the Senior Director in a professional, responsible and timely manner;
• Manage enquiries to the team, being proactive and alert to the Senior Director's daily workload;
• Manage the Senior Director's diary, handling diary conflicts, and exercising sound judgement in prioritising appointments;
• Assist the Senior Director in managing their outlook inbox, responding to queries or actioning work in their absence (as required) and monitoring progress;
• Support timely and efficient distribution of papers, and other tasks required for meetings and decision-making;
• Book travel, accommodation, meeting rooms and refreshments as required; meet and greet external visitors;
• Assist the Senior Director in processing work expenses;
• Work closely with the Business Manager supporting with business and workforce planning and budgeting, recruitment, business continuity and establishment lists;
• To build influential relationships with a wide range of internal stakeholders;
• Arranging team meetings, hybrid awaydays and scheduling agenda items; and supporting in the production of agendas and minutes;
• Provide support to both the management team and Project Directors as required;
• Providing cover for other PAs as required.

What you'll need to succeed

• Demonstrable experience of excellent organisational and working in an administrative support capacity including, but not limited to, diary management, prioritising heavy workflow and working proactively in a busy environment.
• Strong interpersonal skills with experience of contributing through working as part of a team and building relationships across departments, inside and outside the organisation, across varying levels of seniority.
• Experience of working collegiately at PA level and supporting senior stakeholders.
• Excellent communication skills both written and oral with experience of tailoring to the needs of different audiences and experience of representing organisations to stakeholders.
• A strong knowledge of Microsoft Office packages, particularly Teams, Outlook, Word, SharePoint and Excel.

What you'll get in return

• £16.00 per hour (inc.holiday pay)
• 40% hybrid working - office is based in Canary Wharf
• Potential extension of contract

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

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