Purchase Ledger and Administration Assistant

To provide support to the small Finance and Administration team at Heart Research UK.

The role is office based and for 22.5 hours per week, with working pattern to be agreed but must include Friday morning.  

Key Tasks and Responsibilities

·        Assist the team in maintaining accounting records for both the Charity and the Trading Company

·        Purchase Invoices – obtain relevant authorisation, code and process invoices onto Xero, produce and send remittance slips

·        Process staff expenses onto Xero

·        Create and upload payments on bank account

·        Process all credit card transactions onto Xero

·        Process expenses

·        Arrange set up of new standing orders, direct debits and other regular payments

·        Input any other income or expenditure onto bank as required

·        To assist in uploading regular donations to Beacon

·        Create sales invoices as required and maintain sales ledger 

·        Credit control – periodic review outstanding balances and chase overdue amounts

·        Undertake general administration tasks including call handling, sending out mail and issuing temporary parking passes.

·        Cover reception area in the absence of receptionist

·        Undertake any other appropriate duties as requested  

Person Specification

HRUK is an equal opportunities employer committed to providing equal opportunities for all.

You will be proactive, resourceful and a great team player.

You will be an excellent communicator to a variety of audiences.

You will have a genuine interest in the charity sector and a shared commitment to HRUK’s culture and values.