Event Administrator

Contract length: 4 months FTC, approximately mid February to mid June. Must be available for delivery of events in mid May to mid June. 

Hours: Full-time (37.5 hours per week – flexible hours of working will be considered for the right candidate)

Salary: £33,000 per annum (pro rata)

Benefits: Nine-day fortnight (with alternate Fridays designated as a day off), pension, 25 days Annual Leave (pro rata), staff learning fund, enhanced parental benefits package.

Reports to: Senior Policy and Engagement Officer

Location: London office, with an optional hybrid model, but expected to be in the office at least two days a week. Open to remote working if based in one of our target regions (North East or South Wales)- feel free to enquire. The job will require UK-based travel for event preparation and delivery (more details in job description)

Why this role is important – and why you’ll make a difference doing it:

HOPE not hate is the UK’s leading anti-fascist organisation. Our mission is simple: To monitor and challenge the far right, to engage in the communities that are susceptible to them and to address the issues and policies which give rise to them.

The 2024 summer riots laid clear the susceptibility within communities for far-right narratives. Locally, many stakeholders are struggling with providing alternatives that combat this framing.

As part of our wider community resilience work, we will be hosting a series of community events across the country, with the aim of celebrating local identity, strengthening social connection and boosting resilience to far-right agitation. We have a history of planning these events in the communities that need them the most, for example in Bradford.

About the role
The Events Administrators (X2) will be assisting our Community Outreach Officer to deliver community events across the country in our target areas, at the end of May/beginning of June. This includes 4 confirmed events in Southport, Sunderland, Wigan and Port Talbot, with the potential for lighter-touch facilitation to support volunteer-run events in up to 5 more areas. 

This role will involve frequent travel to our target areas to meet with local partners. Willingness to work with a variety of stakeholders is important. The role will include liaising with local authorities, national and local organisations and grassroots community activists to deliver the events. An understanding that communities and community groups are the experts on their own needs is crucial – solutions should be developed with, not for, those most impacted.

Key responsibilities

• Work with the Community Outreach Officer to develop and deliver from start to finish a number of community events in target areas across the country. 
• Help to identify and maintain strong working relationships with event contributors, ensuring a diverse range of local stakeholders are involved in organisation.
• Ensure all event logistics are handled professionally, on time, and within budget, including contributions from external partners and local community stakeholders.
• Act as the key point of contact for external suppliers and venues. 
• Contribute to the design, production and delivery of event advertisement material. 
• Ensure events meet all accessibility requirements.
• Assist the Community Outreach Officer in proactively tracking and monitoring event expenditure and income.
• Regularly travel to target areas to meet local stakeholders involved in event design. 
• Participate in delivering the events. 

General Responsibilities

• Maintain and promote the mission of HOPE not hate.
• Uphold HOPE not hate’s values when working with communities, stakeholders and colleagues.
• Participate in events and activities to showcase the work of HOPE not hate
• Attend agreed supervision and review meetings with your line manager.
• Identify and undertake other duties as appropriate to this role.

Skills requirements

• Experience of in-person design, delivery and/or management of events of more than 100 people
• Effective stakeholder management skills, particularly experience of working with local community or grassroots organisations
• Ability to work with budgets and track income and expenditure for a variety of activities simultaneously.
• Strong organisational and administrative skills, with attention to detail. 
• Good communication and interpersonal skills, with ability to discuss sensitive and emotive issues in tense environments. 
• Self-sufficient, with the ability to independently find solutions to problems as and when they arise.