Events and Entertainment Relations Engagement Officer

As part of the Experiential Marketing Team—working across the Marketing & Mobilization (M&M) Team and the UK Communications Team—this role is primarily responsible for elevating the IRC’s profile, brand, and influence, while supporting fundraising efforts. This will be achieved through event support, strategic engagement of celebrity ambassadors and digital tactics. In alignment with our Strategy100 commitments and the UK strategic plan, the position will deliver event production and talent-focused strategies that enhance the impact of IRC campaigns, initiatives, and appeals.

Scope and Authority

• Oversee the UK and European market events portfolio with flexibility to support other priority markets on a case-by-case basis as directed by leadership
• Lead and oversee various aspects of event project management (in-person and virtual), including team coordination, logistics, production, and execution from planning through post-event wrap-up. Responsibilities include, but are not limited to:

- Drafting concept notes

- Creating creative briefs

- Conducting venue/vendor searches or setting up virtual platforms

- Collaborating with various teams to align on event messaging and donor engagement strategies

- Preparing and distributing event materials, communications, and other professional documents

- Evaluating event effectiveness and analyzing audience data

• Assist on management of a global entertainment relations portfolio
  - Help identify and create opportunities to leverage existing talent in support of events and digital campaigns that advance the IRC’s fundraising, brand and advocacy goals (listed in order of priority)

- Support Director with IRC’s celebrity supporters by managing ongoing communications to keep them informed, engaged, and aligned with IRC’s mission.

• Support in proactively identifying current events and cultural trends to leverage events and celebrity partners to meaningfully engage in support of IRC initiatives and events.
• Be available for occasional travel and work outside of standard hours, including evenings or weekends, to attend meetings or events.

Key Working Relationships

Ability to work effectively and creatively with a diverse array of external and internal collaborators in a way that represents the best of the IRC. These include IRC Fundraising, Policy & Advocacy, Digital and Media teams, as well as Celebrity representatives and contacts.

Strong social skills and project management skills, with emphasis on creating tangible outcomes. Ability to thrive in an fast-paced environment, to be flexible, to work across various internal teams and manage high-profile stakeholders.

Eager to learn about the entertainment industry and build meaningful relationships to help continue growing talent relations.

Person Specification

Experience

• Strong experience in event planning with the ability to organize events through all phases of development.
• Knowledge and experience of using social media channels as part of celebrity engagement and PR campaigns.
• Demonstrable experience of working strategically, identifying opportunities to support organisation-wide marketing strategies.

Skills

• Proven ability to project manage campaigns and events; working with a variety of internal and external stakeholders.
• Outstanding written and oral communication skills, and the ability to interact with a diverse range of people. In this post this would include senior leadership, celebrities, agents and journalists.
• Excellent relationship management skills.
• Exceptional judgement, analytical and prioritizing skills and experience of applying these in a fast-moving environment.
• Proven ability to take responsibility for tasks and act on own initiative particularly to solve problems and find solutions.
• Outstanding MS office and Event database management skills (Salesforce and Pardot, aka Salesforce Marketing Cloud Account Engagement, experience preferred).