Finance and HR Administrator

The Role  

Due to the expansion of the charity, this new role presents an exciting opportunity to join a growing and fast-moving organisation and make an important contribution to the operational success of the charity. The successful candidate will be expected and supported to work autonomously, working approximately 3 days on finance and 2 days supporting the HR function of the Charity.  Depending on the workload within each department this may need to be flexed on some occasions.

Specific responsibilities will include:

Finance

Processing all charity payments (except for payroll)

Electronic filing of supplier invoices

Uploading supplier payments to the bank

Some transactional processing within the accounting software (Quickbooks)

Managing the finance inbox, responding to suppliers in a timely manner and forwarding non-finance emails to relevant teams as necessary

Assisting accountant in month end procedure – processing credit card statements & bank transactions

Daily reporting of donations received into the bank to the fundraising team

Assisting with collation of documentation required to support annual charity audit

Ad hoc reporting and financial admin duties

HR  

Managing HR inbox, responding to job applicants in a timely manner and collating and reviewing CV’s and cover letters in readiness for shortlisting

Preparation of letters, contracts, job offers and policies on advice from HR Lead.

Maintaining our HR and online training portal to ensure correctness of details for all employees.

Assisting departments in recruitment and onboarding, job descriptions, DBS’s, induction plans.

Filing employee documentation in SharePoint in an organised manner.

Reporting Line

The successful candidate will report to the accountant but will also engage with various members of other teams such as HR & fundraising.

Candidate Requirements

 Essential

·        Hands on experience of Finance and HR administration

·        Ability to work alone effectively (support will always be available via Teams)

·        Be able to deliver in a timely, confidential and professional manner

·        Competency in using Microsoft software (Excel, Word, Outlook and SharePoint)

·        A passion for wanting to improve admin processes and be part of the charity’s success and growth

Desirable

·        Familiarity of Quickbooks (or experience of cloud-based accounting software)

·        Charity Sector or SME experience

Please note we may close the advert earlier than the closing date if we receive sufficient suitable applicants