Administrator

We are offering an exciting opportunity in a Sheffield based charity that has doubled in size in the past 4 years, setting up and acquiring two lettings agencies,  and which continues to grow. Along with the role comes 38 days annual leave, a generous pension and free parking at our Central Sheffield offices.

The Administrator role is full time, 35 hours per week, but part time working will be considered

The person we are looking for –

A.      Will care about the work that Nomad does and share very similar values.

B.      Will be a great communicator with a positive attitude and a fine sense of humour.

C.      Will be an organiser.

D.     Will be excited to work under their own steam yet love being part of a dynamic team.

E.      Will see what needs to be done and do it!

F.       Will be supportive of colleagues when needed, but able to step away when that help is not needed.

G.     Will be discrete when presented with highly personal information.

H.     Will be flexible and able to juggle tasks.

I.        Will love a challenge and always be looking for solutions.

J.        Will be professional but always able to “muck in”.

Duties and Responsibilities

1.      To buy into, adhere to and promote the values of Nomad Opening Doors.

2.      To be a positive and enthusiastic advocate of Nomad and its related projects.

3.      To be the first point of contact for Nomad and its subsidiary organisations both in person and on the telephone.

4.      To deal with enquiries both in person and on the telephone, directing callers and visitors as appropriate. This will include providing “hosting” to clients, partners and other visitors.

5.      To book  prospective tenants in for assessments and tenancy workshops which are usually held weekly.

6.      To assist in the preparation of events and meetings including arranging. refreshments, scheduling and booking rooms/venues. This may involve taking the lead as required.

7.      To effectively and accurately minute-take Full Team Meetings and other similar meetings as required.

8.      To set up and maintain appropriate administration and quality systems, in accordance with policy and contract requirements, including processing necessary paperwork.

9.      To maintain comfortable, effective offices including liaising with Business Hub staff as issues arise relating to telephones, utilities, general maintenance and so on.

10.  To maintain stock levels that are appropriate for the smooth function of all project areas including ensuring printer paper and inks are in supply and stationery requirements are met.

11.  To assist the Communications and Fundraising Coordinator with the marketing and publicising of all Nomad’s services including Four Trees Lettings and Clarity Lettings, keeping information up to date and accurate through letters, reports, annual report, updating the web sites and a range of social media.  

12.  To set up client files and prepare assessment packs, sign up packs and client folders where required.

13.  To collate information to assist with regular reporting for all projects and the organisation.

14.  To assist the CEO with the gathering of information to be compiled into a detailed quarterly report to be presented to the Boards of Trustees.

15.  To maintain archiving, filing and storage systems (paper & electronic) where required.

16.  To assist the CEO with H&S checks and any other related accommodation matters.

17.  To assist the CEO with tasks related to data protection and GDPR including researching and booking refresher/update training as required.

18.  To lead on the logistics of such social events as the staff Christmas meal, the staff away day and any other such events that may from time to time be suggested by the staff team.

19.  To assist with research into and support the development of new ideas and opportunities.

20.  To supervise and support volunteers/trainees where required.

21.  To work in line with NOMAD’s policies and procedures.

22.  To undertake any other duties relevant and appropriate to the post.

*Please apply with CV and covering letter explaining your suitability for the role.