Programme Coordinator

Position Title:                     Programme Coordinator  

Responsible to:                 Programme Manager  

Salary: £25,000 FTE, (pro rata £20,000) part time 0.8 (4 days a week)  

Benefits include:              Flexible work environment, 23 days annual leave (pro-rata) which increases after 2 years, 3 Volunteering Days (pro-rata), 3 Trust Days, Death in Service, Auto Enrolment Pension, paid agreed expenses.  

Location:              Home based with requirement to occasionally travel nationally, including to children’s hospitals and participating schools where required.       

 

Term:    12 month FTC (maternity cover)  

 

Closing Date:                      30th July 2025 

Interview Dates:              w/c 4th August 2025  

Interview Format:          Interviews will be conducted by video conference. 

 

 

About Dame Kelly Holmes Trust 

Dame Kelly Holmes Trust puts world-class athletes shoulder to shoulder with young people. Equipping them with a winning mindset and shaping their futures - it's a teammate like no other.   

Whether that’s building relationship skills, improving self-esteem or learning to stay focused, our sporting champions help the next generation move forward with confidence.  

  

By 2032, our ambition is to support 10,000 young people to become the best version of themselves. Find out more by reading our strategy document on our website

Please send your application (CV and Cover Letter of no more than 2 pages) your Cover Letter should demonstrate how you meet the key responsibilities of the role and job criteria listed below.

We actively welcome and encourage applications from candidates of diverse cultures, perspectives and lived experiences. To ensure an inclusive recruitment process, all Cover Letters and CVs are anonymised before shortlisting.

Please contact us if you need any additional support with the application process.

 

JOB DESCRIPTION  

This is an exciting opportunity to coordinate the Trust’s health programmes within leading children’s hospitals, and education programmes within schools across the UK.    

 

Our Children’s Hospital One-to-One Mentoring Programme offers patients aged 11 to 18 years old  an exceptional experience through receiving one to one mentoring from our world class Athlete Mentors and through accessing online materials.  The programme supports young people who are or have been seriously ill, and or injured patients with their physical and mental wellbeing whilst they are receiving care as in or outpatients at hospital.   

 

Our Education Programmes help young people build healthy relationships in school and with the wider community, and understand the importance of physical and mental wellness. With a strong focus on their own personal development, it promotes positive behaviours and attitudes, and sets them up to achieve in education, work and life. 

 

Reporting to the Programme Manager, you will be responsible for: 

• Coordinating our One-to-One Mentoring programmes in hospitals, supporting young people to sign up (with their guardian), and linking them with their athlete mentor.  You will also be responsible for building and maintaining excellent relationships with hospital staff to ensure a steady flow of referrals and to ensure we provide the best possible experience and outcomes for patients who join our programme.   

• Coordinating schools-based programmes, liaising with participating schools, supporting young people’s registration, and working with our athlete mentors to ensure smooth delivery.  

The role would suit someone who has a proven track record of coordinating multi stakeholder youth programmes (ideally within/or in partnership with the health and/or education sector) and who is compassionate and willing to go the extra mile to provide an exceptional experience for patients (and guardians), and young people.    

    

As a key member of the Trust’s team, you will have the opportunity to work closely with all of our team including alongside our world class Athlete Mentors.  We are a close, supportive and innovative team, who want to see all our employees fulfil their potential.   

 

While the role is home-based, the post holder will be required to attend some in person meetings across the UK, including at children’s hospitals and visiting schools.       

 

Responsibilities 

• Build lasting relationships with hospital staff to facilitate referrals and provide a seamless onboarding journey for patients and guardians.  

• Work closely with patients and guardians to provide a smooth process and caring environment as they move through the programme.  

• Build lasting relationships with schools and lead teachers to facilitate the smooth running of the schools-based programme 

• Provide a structured and supportive environment for athlete mentors to operate in including writing briefing documents and checking in.   

• Supporting with gathering case studies from patients, guardians, athletes, teachers and hospital staff  

• Provide reports as agreed  

• Ensure programmes are delivered on budget, keeping a track of day to day spend.  

• Ensure programme is delivered successfully against contractual requirements including KPIs 

• Collect programme data, including pre and post surveys, social media content and ensuring they are handled in accordance with Trust, schools and hospital policies.  

• To safeguard patients in line with Trust and partner hospitals' / schools’ policies. 

• To provide support with report and overall programme delivery writing as required.  

• Proactively identify and mitigate potential programmatic risks.   

• Travel as required.  

• Other reasonable duties as may be required by Programme Manager.   

 

Knowledge and Experience  

Experience of coordinating programmes  E/Interview/ Application  

Experience of using interpersonal, communication and relationship management skills to develop relationships and partnerships.  E/Interview/ Application 

Experience of safeguarding young people D/Interview/ Application  

Experience of tracking and managing programme budgets E/Interview/ Application  

Experience of handling and tracking large volumes of data and paperwork E/Interview/ Application  

Experience of working within/or in partnership with the health sector D/Interview/ Application 

Experience of working within/or in partnership with the education sector D/Interview/ Application 

Experience of producing high quality internal and external documentation  D/Interview/ Application  

Knowledge of disadvantaged young people programmes and what good looks like D/Interview/ Application  

Experience of report writing D/Interview/ Application  

Database management D/Interview/ Application  

Experience of working in a small organisation and or remote working  D/Interview/ Application  

Experience of working in sport for development sector or sport-based charities  D/Application  

Organisational skills  

Highly motivated and energetic self-starter  E/Interview/ Application  

Methodical, well-organised and disciplined approach to work  E/Interview/ Application  

A good working knowledge of modern ICT, including Microsoft Office, databases and apps  E/Interview/ Application  

An ability to manage multiple priorities and meet deadlines E/Interview/ Application  

Values & Mindset    

Strong team player, enthusiastic about working flexibly as part of a small and dynamic team, and with partners and stakeholders.    E/Interview/ Application   

Able to handle significant confidential material and information.    E/Interview/Application   

Focused on outcomes, both individual and Trust-wide; tenacious approach to problem-solving.    E/Interview   

Flexible and adaptable, promotes change and new ideas to maximise the impact.    E/Interview   

Strong sense of personal accountability and responsibility, leading by example.    E/Interview   

Uses data and insight to find solutions and maximise the opportunity.    E/Application   

Articulate with strong presentation skills.    E/Interview   

Ambitious for the organisation and what it can achieve.    E/Interview   

Willing to travel across the country as required for the job role.    E/Application   

 

Key: E = Essential; D = Desirable 

 

Dame Kelly Holmes Trust recognises the value that a diverse workforce can bring to our organisation and strives to reflect this among our employees, athletes, volunteers and other stakeholders.  To help us measure how well we are doing against this, please could you complete our online Monitoring and Diversity form

 

For information on our Privacy Policy visit our website