JFF Administrator/Executive Assistant

JFF Administrator/Executive Assistant

Job Title:                      Administrator/Executive Assistant

Responsible to:            Director of Programmes and Innovation

Contract:                     3 month Fixed Term contract, possibility of extension

Hours:                          4-5 days/28-35 hours per week

Location:                     Hybrid/Home based, in the London area with regular travel in the Greater London area (approx. twice weekly) and occasional National travel

Salary:                         £30,000 FTE (£24,000 pro rata)

Leave:                          22 days + bank holidays, pro rata.

 The Role:

To provide high-quality administrative, coordination, and communication support across the charity. This role ensures smooth day-to-day operations, supports the Director and fundraising team, and contributes to the effective delivery of projects, workshops, and events. The postholder will play a key role in strengthening systems, improving efficiency, and supporting the charity’s mission to build children’s financial confidence.

Main Duties

Executive and Administrative Support

·       Manage the Director’s diary, meetings, and correspondence.

·       Prepare and format documents, reports, and presentations.

·       Coordinate travel, logistics, and meeting arrangements.

·       Maintain accurate and well-organised filing systems.

·       Support refinement of administrative processes to improve efficiency.

Governance and Board Support

·       Collate and coordinate board papers and meeting packs.

·       Prepare and circulate trustee newsletters and updates.

·       Maintain trustee and senior stakeholder contact lists.

Fundraising and Data Administration

·       Process and acknowledge donations, ensuring accurate records on the CRM.

·       Support fundraising communications and donor stewardship.

·       Assist with fundraising research and preparation of proposals or reports.

·       Provide administrative support for fundraising campaigns and events.

Workshops and School Liaison

·       Liaise with schools to coordinate logistics and materials for workshops.

·       Prepare and send workshop resources and packs.

·       Support event delivery, including assisting on the day

Events and Community Engagement

• Coordinate logistics for internal and external events, including venue booking, catering, and invitations.
• Help at events to ensure smooth delivery and a positive experience for participants.
• Liaise with suppliers and partners as needed.

Communications and Design

• Format and design materials in PowerPoint and Canva.
• Support production of newsletters, social media content, and reports.
• Maintain brand consistency across all outputs.

Systems and Office Support

• Maintain shared calendars, contact lists, and databases.
• Handle general office administration and supplier coordination.
• Identify ways to improve systems and working practices.

Closing date: 5pm Wednesday 26 November. Interviews will take place online throughout the shortlisting process.

Please note we will only consider applications that include a CV and covering letter.