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Executive Assistant

Ewell, Surrey (Hybrid)
£33,000 - £35,000 per year
Full-time or part-time
Contract (12 months)
Job description

Are you passionate about the Samaritans mission and eager for a new challenge? Perhaps you want to develop new skills and broaden your experience? If so, what better part could you play than this exciting opportunity to work as an Executive Assistant to support our Executive Leaders and help Samaritans continue to be there for people when it matters most.

The role

As an Executive Assistant in the newly formed Business Support Team, you’ll be highly organised and a great communicator. You’ll be responsible for providing highly efficient and effective support across all administrative and organisational activities. Working in a fast-paced responsive team you will be one of the first points of contact for the Executive Leadership Team and will assist with administration and organisation of diaries for meetings and travel arrangements, preparing briefs and drafting various communications where appropriate. You’ll attend key meetings in a supporting role and ensure efficiency and timely support to the Leadership team.

​You’ll also assist with front-line reception administration services in the Ewell, Epsom Office as required.​

The team

At the heart of our organisation's success lies the crucial role of administration support. These roles wield direct influence over the realisation of core strategic objectives, as well as the smooth functioning of day-to-day business operations. The newly formed Business Support team will not only cater to the needs of Executive Leadership Team and departmental/staff administration but also plays a pivotal role in supporting the broader organisational ambitions through services such as record retention/retrieval, telephony, postal/courier management, cash handling and more.

The terms

Samaritans are looking for two Executive Assistants to join the team - details below;

  • 12 month Fixed term contract
  • Full time - 35 hours per week. Part time - 20 hours per week preferably worked over 4 days
  • £33,000 - £35,000 per annum (£18,857 - £20,000 per annum for 20 hours/week)
  • We are passionate about flexible working, talk to us about your preferences
  • Predominately office Based in Ewell (Surrey), with actual home/office mix to be determined.
  • Some occasional out of hours/weekend attendance at events/meetings.

Skills and Experience:

  • Excellent written and oral communication and interpersonal skills; ability to establish and maintain positive relationships with colleagues and volunteers at all levels.
  • Ability to produce clear documentation to be used by staff, volunteers, senior management.
  • Knowledge of office administrational functions, facilities soft services (cleaning, telephony related services).
  • Excellent organisational skills, with a proven ability to meet deadlines.
  • Good IT skills including use of MS office, particularly MS Word and Excel
  • Ability to work under pressure, manage competing priorities and maintain a positive and professional approach.
  • Strong attention to detail.
  • A high level of integrity, with experience of keeping sensitive information confidential.
  • Experience of working independently and successfully as a part of a team.
  • Desirable experience of charitable environments
  • Desirable experience of project support or project management​

 

 

​Application:

If this role sounds like the opportunity for you, please apply. You’ll be asked to upload your CV and provide a Cover Letter (2 pages maximum) tailored around your motivations for applying and your transferable skills and experience. This role will close for applications midnight on 29 April 2024.

Posted by
Samaritans View profile Company size Size: 101 - 500
Posted on: 15 April 2024
Closed date: 29 April 2024 at 23:59
Tags: Admin, Project Management, Operations

The client requests no contact from agencies or media sales.