Administrator/Secretary

Administrator / Secretary for The Lapworth Charity

Location: Lapworth alongside home working
Hours: Part-time up to 20 hours per week
Salary: £17-20 per hour
Contract: Permanent

Join Our Team

We are looking for an organised, enthusiastic and compassionate Administrator / Secretary to join our small, friendly charity. The charity provides subsidised housing and grants to local organisations and individuals in need.  This is an exciting opportunity for someone who enjoys making a difference and wants to play a vital role in supporting the day-to-day running of an organisation that is committed to improving the lives of others. It is a busy time in the life of the charity as we have recently become a charitable incorporated organisation and are undertaking several significant projects.

As the first point of contact for many of our service users  you will be an ambassador for the charity, providing a warm and professional welcome while ensuring our administrative systems run efficiently.

Main Responsibilities

·       Provide high-quality administrative support to the charity.

·       Manage telephone, email and face-to-face enquiries professionally and sensitively.

·       Maintain accurate electronic and paper records in line with GDPR requirements.

·       Coordinate meetings, prepare agendas, take minutes and manage diaries.  Please note that some of the meetings take place in the evening.

·       Provide monthly reconciliation of accounts. Processing invoices, expenses and processing of donations where required.  

·       Liaising with the charity’s accountants and managing agents.

·       Update annual charity commission return.

·       Update databases, spreadsheets and reports.

·       Provide administrative support for trustees  as required.

·       Update of website.

We Are Looking For Someone Who

·       Has excellent organisational and time management skills.

·       Can prioritise a varied workload and work independently.

·       Has strong communication and interpersonal skills.

·       Is confident using Microsoft Office (Word, Excel, Outlook) and online systems (we use Xero for our accounting)

·       Has excellent attention to detail.

·       Is reliable, trustworthy and able to maintain confidentiality.

·       Shares the charity's values and commitment to supporting the local community.

·       Previous administration experience for a charity is desirable, although not essential for the right candidate.

·       Please note that we may ask for a DBS check to be carried out.

What We Offer

·       The opportunity to make a real difference within a local charity.

·       A supportive and friendly team.

·       Training and professional development opportunities where required.

·       Flexible and remote working arrangements where possible.

·       Annual leave entitlement and pension

If you are an enthusiastic administrator with a positive attitude and a desire to support a worthwhile cause, we would love to hear from you.

To apply: Please send your CV and a covering letter explaining why you would be suitable for the role.  Please include details of 2 referees but we will not contact them without your consent.

Closing Date: 5pm on Friday 25th  September

First Interview Date: To be arranged in the week commencing Monday 5 October 

We are committed to equality, diversity and inclusion and welcome applications from all sections of the community.   Please find out more about us on the Charity Commission website  (our charity number is 1200967).