Grants, Database and Processes Co-ordinator

The Talent Set is pleased to be working with the Henry Smith Foundation to recruit a Grants, Database and Processes Coordinator on an 18-month fixed-term contract. This role sits within the Grant Operations Team and provides essential coordination, system support, and process improvement across the grant-making lifecycle.

When grant-making systems work well, funding reaches the organisations that need it, and those organisations can reach the people they help without delay. When they don't, the gaps are felt by real people waiting for real support.

Working closely with the Grants Database and Processes Manager, this role supports the accuracy, usability, and effectiveness of grant systems and processes, while also providing practical operational support to colleagues, applicants, and grant holders.

Key Responsibilities

• Support the maintenance and accuracy of the Foundation’s grants database and online systems
• Assist with the development, documentation, and improvement of grant?making processes and workflows
• Provide first-line support to staff, applicants, and grant holders using grant systems and forms
• Support the building and testing of online applications and reporting forms
• Contribute to system changes, testing, and roll-out activity
• Assist with training materials, user guidance, and operational reporting
• Provide flexible operational and administrative support across the grant-making process

Person Specification

• Experience working with databases or online systems, maintaining data accuracy and quality
• Strong organisational skills with the ability to manage multiple tasks and priorities
• Confidence supporting colleagues with systems, guidance, or training
• Excellent attention to detail and a methodical approach to work
• Clear communication skills and a collaborative working style
• A proactive, solution-focused mindset and willingness to learn
• Demonstrated commitment to diversity, equity, and inclusion

What’s on Offer
Salary: £36,000 per annum
Hours: Full time (35 hours per week)
Contract: 18 Month Fixed Term Contract
Location: London, 2 Days Per Week in Kings Cross Office

How to Apply
To apply, please submit your CV demonstrating your suitability for this role by clicking the 'apply now' button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.

Commitment to Diversity
The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.

Requesting reasonable adjustments
We are committed to creating an inclusive recruitment process. If you require any reasonable adjustments to support you during the application or interview stages, please let us know. You can share your needs at any point in the process. Adjustments can be tailored to suit both physical and mental health needs. Our team will work with you to ensure you have what you need to perform at your best.

Our approach to candidates using AI in applications
We recognise that technology, including AI tools, can be helpful when preparing job applications, and we welcome the use of tools that support you in presenting your experience clearly. However, it’s important that your application genuinely reflects your own skills, experience, and voice. We therefore recommend reviewing any AI-generated content carefully to ensure accuracy and authenticity.

If you are invited to interview, we’ll want to hear directly from you about your skills and experiences. Any significant differences between your application and how you present yourself in person may negatively impact your application.