Finance and Resources Administrator

About West London Mind

West London Mind is a Local Mind Association. Mind operates a federated structure of Local Mind Associations, which are independent charities with their own funding and services. We share the same values as Mind, and we are regularly reviewed to make sure our charity is maintaining local Mind quality standards, so that we are providing local and effective services which meet the needs of our local community.

We’re here to make sure that everyone suffering with a mental health problem gets the help they need to recover.

We listen, support recovery, fight stigma and work with partners to take action.

We provide services for adults, children and young people, signposting for everyone and training and consultancy for employers.

Role Purpose

The Finance and Resources Administrator will provide efficient, accurate and focused administrative support across finance and resources department. The postholder will assist the Director of Finance and Resources and the rest of the team with financial administration, purchasing, facilities coordination, compliance monitoring, governance administration, HR processes and general office administration. They will help ensure effective systems, records and processes are maintained across the organisation and provide a high-quality internal support service to managers and employees.

 Key Responsibilities

 Finance Administration

·         Support day-to-day finance administration, ensuring accurate financial records are maintained.

·         Support month-end and year-end administrative processes.

·         Maintain supplier records and assist with procurement administration.

·         Prepare routine financial information, reports and spreadsheets as required.

·         Payroll administration

·         Pension administration

Resources, Facilities and Office Administration

·         Support health and safety administration, including maintaining records and tracking actions.

·         Assist with coordinating meetings, room bookings and organisational events.

·         Maintain compliance records, policy registers and organisational documentation.

·         Support reporting requirements relating to governance, compliance and organisational standards.

·         Assist with audits, inspections and information requests.

People and Organisational Support

·         Provide administrative support across the employee lifecycle.

·         Assist to maintain employee records and HR systems.

·         Support recruitment administration, onboarding and pre-employment checks.

·         Assist administration and workforce reporting.

General

·         Work within and promote all West London Mind policies and procedures.

·         Build positive working relationships with colleagues, volunteers, trustees and external partners.

·         Attend meetings and training as required.

·         Undertake other duties commensurate with the role.