Administration / Pa Jobs
The role
Cruse Bereavement Support is the UK’s leading Bereavement charity. We help people through one of the most painful times of their lives through bereavement support, information and campaigning.
We’re looking for an organised, enthusiastic Fundraising Administrator to support our Public Fundraising Team to deliver some ambitious targets.
You will be responsible for ensuring the best possible supporter experience for our donors and fundraisers, including support with digital engagement. Reporting to the Individual Giving and Legacy Manager, you will deliver excellent customer care to supporters responding to enquiries and thanking them for their support, you’ll work within our database to maintain the quality of information available and assist with gift processing, as well as many other activities to help drive income and ensure all our supporters are valued at all times.
You will work in a small and friendly team in a very busy and diverse role. Possessing excellent organisational skills and ability to work to deadlines is essential as well as strong IT skills. The ability to build strong relationships with colleagues, supporters and volunteers will be a huge asset in this important role for the charity.
Criminal Record Checks
All staff are required to complete a Criminal Record check. Staff working directly with clients will be required to complete an enhanced check. We comply with the relevant codes of practice and they can be viewed online:
· Applicants in England and Wales: DBS Code of Practice
· Applicants in Northern Ireland: AccessNI Code of Practice
Previous convictions will not prevent full consideration of your application to work with Cruse. Our Recruitment of Ex-offenders' Policy & Handling Criminal Record Check Data Policy are available on request by email.
We comply with all relevant data protection legislation and process your data fairly.
Your application must consist of a CV and covering letter, which outlines your suitability for the role with reference to the Job Description and Person Specification and should be no longer than two pages.
The closing date for applications is Wednesday 02nd Oct with interviews taking place on Weds 9th Oct, via zoom.
Please be advised that if you do not hear from us by Tuesday 08th Oct, unfortunately on this occasion you have not been shortlisted.
Cruse welcomes and encourages applications from everyone regardless of age, disability, gender, ethnicity, religion and sexual orientation.
Job Title: HR Administrator
Salary: £29,071 per annum + £3,276 per annum London Weighting
Hours: Full Time, 37.5 hours per week (open to flexible working/4 days a week)
Contract: Permanent
Based: Whitechapel HQ (office based, 1 day remote working possible)
Deadline: 23:59, Wednesday 2 October 2024
Interview Date: TBC, w/c 14 October
Citizens UK
Citizens UK is a people power alliance of diverse local communities working together for the common good.
Our mission is to develop leaders, strengthen civic organisations and make change. Our 550 member communities are deeply rooted in their local areas and connect every day to the lives of hundreds of thousands of people. Through the method of community organising, we enable people experiencing powerlessness to develop their leadership and come together with the power and strategy to make change.
This leads to hundreds of neighbourhood improvements - from zebra crossings outside primary schools to renovated public toilets in cemeteries. And it leads to some of the biggest campaign impacts in the UK, such as winning over £2 billion of wages through the UK Living Wage campaign, securing a legal cap on the cost of credit to control exploitative lending, and ending the detention of children for immigration purposes. We enable local campaigns to grow into large-scale social change projects such as the Living Wage Foundation, Parent Action, and Sponsor Refugees, that form an integral part of our theory of change. The most prominent of these is the rapidly growing Living Wage Foundation with a network of over 14,000 accredited Living Wage Employers across the UK.
Purpose
The HR Administrator role is an excellent opportunity for someone with HR or admin experience, who is interested in starting/progressing an HR career and looking to gain experience in a friendly but busy small HR team. The role provides a day-to-day HR admin service to employees and HR admin support to the part time HR team (two HR Business Partners and the Head of People & Development). The HR Administrator will be involved in using an HR and payroll system, ADP, and have an important role in the employee lifecycle processes e.g., DBS checks, recruitment, onboarding, compliance, payroll, appraisals, and have day-to-day responsibility for the HR and Recruitment Outlook mailboxes.
Main Responsibilities
Working in the HR team, reporting to a HR Business Partner, your main responsibilities will cover:
Contribute towards the achievement of CUK and its strategic objectives
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Provide high standards of HR admin support to Citizens UK stakeholders.
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Play an important role in introducing new and improving existing HR processes for a better HR service delivery and employee experience.
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Be proactive in supporting the HR team in various streams of work to achieve the HR Business Plan.
Achieve work targets effectively
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New Starter Onboarding Process: creating documents for HRBP approval (offer letters and contracts), ensuring all starter paperwork is returned, requesting and tracking the return of references, right to work checks, and setting up new starter compliance training.
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Leavers: leading on leaver admin process, ensuring it is completed in timely manner.
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Recruitment: becoming an expert user of Applied, our applicant tracking system. Advertising jobs (on Applied and external jobsites), arranging interviews and supporting colleagues with recruitment queries.
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Invoicing and Credit Card Reconciliation: processing invoices on Finance system, Kissflow and the monthly credit card reconciliation for HR transactions.
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Payroll - accurately updating and maintaining ADP, the HR & Payroll database. Uploading documents, running reports. Supporting HRBPs with payroll queries.
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Regularly updating and auditing other HR data to ensure information is up to date (e.g., pensions data, new starter training, wellbeing data).
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Employment checks: maintaining the DBS list and processing DBS checks for existing and new staff.
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SharePoint: maintaining HR Self Service folder, ensuring documents are up to date.
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Appraisals: ensuring appraisal forms are logged and uploaded to ADP.
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Probation: Managing the probation period process
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Minute taking at HR/relevant meetings and sharing with colleagues.
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Supporting the team with ad hoc tasks as required and undertaking any task that may be requested from time to time that may be consistent with the nature and scope of this post.
Learning and expertise
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Using admin skills and knowledge effectively and be committed to HR related continuous professional development.
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Providing Citizens UK stakeholders with advice on HR admin process.
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Taking proactive steps and be keen to learn processes and develop HR related knowledge.
Develop and manage relationships across the organisation and externally
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Arrange HR Inductions with HRBPs and new joiners.
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Manage HR calendar, ensuring meetings are arranged with HRBPs and Head of People & Development, as requested.
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Organising quarterly Citizen UK Group Induction.
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Preparing contracts/offer/variation/probation letters for team to approve.
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Ensuring HQ team is informed of joiners/leavers e.g., Facilities, Finance.
Communications
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Day to day responsibility for the HR and Recruitment Outlook inboxes, responding to routine queries and forwarding queries to HR colleagues.
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First point of contact for recruitment queries from candidates, forwarding them to the appropriate HR colleague or hiring panel as necessary.
Knowledge Management
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Understanding, handling, and managing data GDPR compliantly and keeping up to date with new legislation.
Generate income and resources
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Taking responsibility for the careful use and stewardship of Citizens UK’s resources.
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Using admin systems to track income/ resources accurately e.g., HR credit card cost tracker.
Safeguarding, Health & Safety
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Reporting on potential risks as they emerge to the appropriate colleagues in line with existing procedure.
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Organising and tracking employees’ compliance training.
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Proactive in maintaining own wellbeing at work.
Please note the above duties are not exhaustive and the successful candidate will be required to perform addition tasks as reasonably requested.
Person Specification
(D) Desirable, (E) Essential
Qualifications
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CIPD Level 3 Qualification (D)
Experience
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Previous admin or office-based experience (E)
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Previous HR Experience (D)
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Experience of using HR systems (D)
KEY SKILLS AND KNOWLEDGE
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Intermediate level IT skills including MS Office and Excel (E)
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Attention to detail (E)
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Able to work well as part of a team, and maintain effective communication with colleagues (E)
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Ability to deal with others in a professional manner (E)
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Good written and verbal communication skills (E)
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Good organisational and time management skills (E)
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Knowledge of GDPR and Data Protection principles (D)
PERSONAL QUALITIES & VALUES
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Commitment to the values of Citizens UK (E)
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A self-starter with ability to take initiative and work independently (E)
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Keen to build career in HR (D)
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Strong team worker (E)
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Reliable and able to use discretion and maintain confidentiality on sensitive matters (E)
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Self-motivated, accountable, and adaptable (E)
We are looking for an Operations Administrator to join our Scout Store based in Lancing, West Sussex.
Job Title: Operations Administrator (Distribution)
Salary: £25,608 per annum, Band B, Level 3 -Inclusive of a market supplement
Location: Lancing, West Sussex.
Contract Type: Permanent
Working Hours: 35
About us
We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright. We have 108 acres available for fun and adventure for young people to experience the freedom of the outdoors.
The Role: We’re looking for a proactive and resourceful individual to manage our £2 million stock holding. In this role, you’ll have the autonomy to take charge of your workload and the opportunity to collaborate with a variety of departments. You’ll be the key link in ensuring all incoming stock is prepared and ready for our customers, playing a vital part in meeting challenges head-on and driving our projects forward.
What We Offer as the Operations Administrator:
- A supportive team environment with colleagues from diverse backgrounds
- Meaningful work that contributes to a mission of positive change for young people
- Opportunities for growth through new projects and initiatives
- A chance to showcase your initiative and problem-solving skills
As the Operations Administrator, your key Responsibilities:
- Timely and accurate completion of Goods In (Warehouse)
- Checking of goods receipt notes against pre advise and delivery note
- Investigate stock discrepancies inform relevant colleagues and amend stock accordingly
- Process cross docked special orders
- Completion of Goods In nonconformance reports
- Releasing of orders
What we are looking for in our Operations Administrator:
- Experience of warehousing and stock control within a retail or high-profile commercial organisation.
- Warehousing and production management skills
- Proven experience within a Warehouse Administrator role
- Experience in stock management or a related field is a plus, but not essential.
As our Operations Administrator in return, we offer you:
- Work in a way that suits you, your role and your department
- Be proud to say you’re part of a team with Investors in People (Gold)
- Plenty of opportunity for learning and development
- 28 days holiday a year, plus bank holidays rising to 32 days after two years
- Four extra days to look after your family when they need you
We are proud to be a family-friendly employer and offer…
- Maternity/Paternity Leave
- Flexible working hours
Closing date: 11.59pm on Sunday 29th September 2024
Interviews will be held w/c 7th October 2024
The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.
Strictly no agencies.
GamCare is recruiting a Services Team Leader to lead the delivery of effective, responsive, safe, caring and well-led support services that identify, support and provide interventions for women at risk of or experiencing gambling related harms.
About Us
Founded in 1997, GamCare is one of the leading providers of information, advice and support for anyone affected by gambling harms. We operate the National Gambling Helpline, provide treatment for anyone who is harmed by gambling, create awareness about safer gambling and treatment, and encourage an effective approach to safer gambling within the gambling industry.
The Role
You will assist with the day-to-day delivery of a support service across the UK, including regular line management and case management supervision of Outreach and Engagement Practitioners and Womens Services Officers. You will also support the Programme Manager in planning the set up and launch of the support service in Northern Ireland.
Alongside service delivery, you will develop innovative ways to listen to and support women experiencing gambling harm. You will incorporate the opinions of women with lived experience of gambling harm into current and any new service design and delivery to ensure the support is responsive to the diverse needs of women.
The Women’s Pathway also delivers awareness raising training for professionals and digital support tools and resources for both women and professionals across the UK. You will work collaboratively with the training provision to develop digital support content, ensuring a joined-up offer to women and professionals.
About You
You will need the ability to provide leadership to the Women’s Pathway on delivering safe, effective and women focused gambling harm support.
You will have demonstrable experience of case management and case management supervision for clients with varying needs who are seeking a change in behaviour to overcome harm caused.
You will also be confident in identifying and recommending opportunities for continuous service improvement and expanding the reach and impact of the service.
Benefits You Can Enjoy
- 33 days basic annual leave entitlement per annum (pro-rated for part-time colleagues) including bank holidays which increases with service
- A generous pension scheme - we contribute 6% and you contribute 2%
- Discretionary company sick pay from day one of service
- Employee assistance programme – 24-hour support
For further details and to apply please click the apply button.
Closing date for applications: Sunday, 22nd September 2024.
Interviews will take place online via video conference – week commencing 30th September 2024.
GamCare is committed to offering the best support to people affected by gambling harms, as such we welcome applications from candidates with lived experience.
GamCare is an equal opportunities employer and doesn’t discriminate based on race, religion, gender, age, sexuality, gender identification, or physical ability. We are only able to facilitate visa sponsorship in very limited circumstances, so candidates outside of the UK or who don’t have the right to work in the UK need not apply.
This post is subject to a DBS/PVG/AccessNI check.
Looking for a new opportunity at British Heart Foundation (BHF)?
We have a rare opening to join our nutrition team as our new Senior Dietitian, on a fixed term contract.
In this non-clinical role you’ll use your skills and knowledge in the development of our award-winning resources. This includes the well-known heart matters magazine and printed resources, which are used by patients and health professionals.
You'll act as our expert resource of food, nutrition and dietetic knowledge, you'll help to maintain the reputation of BHF by ensuring the accuracy of all food and nutrition information within BHF information and resources. This will be achieved by taking a proactive approach to working with project teams across the organisation on the development and delivery of both mission and fundraising campaigns, projects and resources.
In addition to this, you’ll be a sought-after spokesperson for the BHF. You will receive excellent media training before joining the clinical team press rota. You will then work with our media team to respond to press stories as well as help to publicise BHF campaigns.
Working arrangements
Please note this is a fixed term contract for 12 months.
This is a blended role, where your work will be dually located between your home and our London office.
At BHF we believe in the power of working together. On a blended contract, you can expect to spend some time in the office, at least one day each week, on average. The use of office spaces is driven in part by your role and the work you will do with other teams. This may vary from time to time, so you will need to work in a flexible way to unlock your best work for our cause.
Need more help balancing your work and home life? Talk to us about the flexibility offer available at the application or interview stage.
About you
As an HCPC registered dietitian, you’ll have extensive NHS dietetic experience of working with adults with cardiovascular diseases. You will also understand the impact the work of the BHF has on cardiovascular care.
You'll be a proactive clinical support team member, with excellent organisation, time management and customer service skills. You'll also be enthusiastic about taking on new challenges and seek out feedback on your performance.
Committed to your continuing professional development, wanting to ensure equality, diversity and inclusion are embedded into your work and working life, you’ll prioritise and build effective working relationships with colleagues in other teams, able to negotiate and problem solve to find shared solutions when issues arise.
For an informal chat, or to arrange a visit to our London offices, please reach out to Tracy Parker, Nutrition Lead.
About us
We value and respect every individual’s unique contribution, celebrate diversity, and make inclusion part of what we do every day.
Our Equality, Diversity and Inclusion (EDI) Strategy, Igniting Change, along with our internal EDI group, Kaleidoscope, and a growing number of employee network groups (our Affinity Groups), help us create an environment where all our colleagues and volunteers can succeed.
Benefits
To find out more about benefits available at the BHF please download our benefits document at the bottom of this page.
Interview process
Please note interviews, which will include a presentation element, will be held via MS Teams on Tuesday 1st and Wednesday 2nd October.
Our vision is a world free from the fear of heart and circulatory diseases.
Prospectus is delighted to be working again with the British Association of Art Therapists (BAAT) in their search for a Project Administrator, who will support the Project Coordinator and project team to deliver the remainder of a substantial 12-month project.
This is a part-time (21-hours) role, offered on a 6-month FTC. Remote working is possible, with periodical travel to London. Candidates to start no later than early-October.
Reporting to the Project Coordinator, the Project Administrator will support the delivery of the Education Reform Project, ensuring engagement with all the key stakeholders, delivery of member surveys, meetings and focus groups, and support the delivery of the project outputs. The postholder will attend meetings, making notes of the discussion and compiling a summary. The new Project Administrator will send out communication updates each month, so these can be disseminated across the three professional bodies involved in the commission.
To be successful, you will have previous administration experience, or experience supporting the delivery of programmes and projects. You will have excellent attention to detail, with an ability to maintain accurate record keeping and experience of producing minutes or summaries of meetings. You will be an effective communicator, able to manage relationships with stakeholders including staff/volunteers. Finally, you will be comfortable with Microsoft 365 and Zoom.
As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations, and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.
The hiring managers are reviewing applications on a rolling basis, please initially submit a CV to learn more, and ensure you don't miss out.
Location: Remote (based in/near Leicester with regular local travel and occasional travel for biannual team days and biannual departmental team meetings in various locations)
Salary: £23,160 pro rata (£13,896 actual)
Hours of work: 3 days per week (21 hours)
Contract type: Permanent
Why work for Kids Matter?
- Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
- Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
- Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
- Flexible working across weekdays to suit your schedule.
About us
Kids Matter is one of the UK’s fastest growing children’s charities.
Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.
Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.
We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.
About the role
The Operations Administrator role involves:
- Supporting in the administration of day-to-date team, HR and system processes.
- Managing and maintaining our storage unit and virtual office in central Leicester.
- Working alongside various teams to provide administrative support.
About you
Are you organised with good attention to detail? Do you enjoy supporting others and having a varied workload? Can you prioritise and manage your time effectively? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?
Then we would love to hear from you!
How to apply
You can apply for the Operations Administrator position by clicking ‘Apply via Website’ and completing a copy of our online application form.
The deadline for applications is 10am Monday 23 September 2024. All successful and unsuccessful applicants will be notified by email.
We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.
If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Coordinator).
Please see the job pack for more details on the role and application process.
We exist to reduce the impact of poverty on children in need across the UK.
The client requests no contact from agencies or media sales.
The Architects Registration Board (ARB) is the statutory regulator of architects in the UK, under the terms of the Architects Act 1997. Through the Building Safety Act 2022, ARB has the duty of monitoring the training and development that architects complete throughout their careers, which we do through a continuing professional development (CPD) scheme for all architects. As a CPD Reviewer you will evaluate architects’ CPD records for quality assurance and compliance purposes. You will review their anonymised records, to ensure they are following the scheme, and you will provide guidance on how they can improve their approach to their CPD.
We are looking for both lay and architect candidates that have an interest in professional regulation, may have worked in lecturing, training or tutoring roles in an academic or professional setting, have experience of working within a CPD context but are able to review documentation and information against defined review criteria. Architect candidates must be registered with ARB.
Continuing Professional Development (CPD) Reviewers – Lay and Architect Members
Time commitment: up to 10 hours per month
Term of Engagement: Four-year term, with the possibility of reappointment for a further four years
Remuneration: £440 per day
We will be running information sessions on Wednesday 11th and Monday 16th September 2024.
The closing date is 23rd September 2024. We will contact you once short-listing has been completed to advise you of the outcome of your application by no later than 30th September 2024.
We anticipate interviews will take place during the period of 7th to 16th October 2024.
Interested?
If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position.
We particularly welcome applications from candidates from diverse backgrounds and under-represented groups. ARB embraces differences of colleagues and those that work with us and celebrate diversity. Such candidates often only apply for roles they believe they are a perfect match for, but at ARB it’s your attitude and desire to build upon your existing knowledge and skills that matter most, so please do apply even if you feel you don’t tick every box.
No agencies please.
Respect is a pioneering UK membership organisation in the domestic abuse sector. Founded in 2000, we have built our expertise over the last 21 years in what was then a fledgling sector, and recently have seen significant and rapid growth.
The Respect Young People’s Service (RYPS) provides high quality, training, consultation and support for practitioners working with young people who harm. They create innovative, evidence based intervention to promote behaviour change and reduce the risk of harm. There are 2 main branches of the work: young people who harm parents or carers and young people who harm in intimate relationship abuse.
This is an exciting and innovative opportunity for a dynamic and inspirational lead to galvanise the response to CAPVA (Child or adolescent to parent violence or abuse) within the Merseyside area. This is a second tier role which involves coordinating, training and supporting professionals to recognise and respond to CAPVA. The postholder will be engaging with a variety of professionals who work across services dedicated to children and young people including health, education, early help and children’s services.
The aim of the role is to remove the barriers families face in accessing support by ensuring that staff in universal services can recognise and respond to CAPVA. Working to reduce the stigma and shame associated with CAPVA and ensuring that parents can reach out in confidence that they will be listened to and supported.
The role involves mapping and coordinating current CAPVA intervention to identify systemic gaps in provision. The post holder will be responsible for developing and building a delivery plan focusing on identified gaps, building on current provision and providing training in identified areas of need. They will need to bring together the insights of service users, practitioners, specialist organisations and researchers to build solutions.
Extensive CAPVA knowledge is not required as full training will be given. A background of working with young people who harm and training experience is essential as is a non judgemental approach.
We welcome applications from people from a wide range of backgrounds and across all protected characteristics[1], particularly people from the following under-represented groups on our staff team:
- Black and minoritised people
- Disabled people
We would also warmly welcome an informal chat about the role if you are interested but unsure whether you meet the requirements or would be suitable.
The client requests no contact from agencies or media sales.
Part Time (25 hours) –
Monday to Friday 5 hours a day
This post requires a motivated, committed and highly organised person to work alongside Restore staff.
We intend to significantly increase volunteer engagement with Restore. Volunteer services offer us a way to expand services with support provided by a wide range of people with different skills, experiences, and strengths.
We want to develop a skilled and trained group of people, both paid and volunteer, to support mental health in Oxfordshire by providing specialised training for each role.
The ideal candidate will have te following attributes and skills:
Essential Requirements
- Intermediate understanding of Google/ Microsoft packages including Outlook, Word and Excel and ability to use Social Media.
- Strong interpersonal and influencing skills.
- Ability to build good working relationships with colleagues at all levels.
- High levels of accuracy, attention to detail and ability to work to deadlines.
- A self-starter who can work both independently and collaboratively.
- Creative flair and an ability to work imaginatively.
- Excellent organisational skills and the ability to manage a wide range of tasks.
- Ability to deal with information in a confidential manner and respond with sensitivity to the opinions of others.
- Flexible and non-judgemental approach to people and work.
- Ability to work on own initiative, to organise work and meet deadlines.
- Excellent listening skills and communication skills (both written and verbal).
- Excellent time management skills with an ability to manage a range of objectives.
- Awareness of and commitment to all aspects of anti-discriminatory practice.
- Experience of using SAGE or other HR information systems.
Please click 'apply'to download the full job spec.
Closing date: Sunday 15th September 2024 at midnight
The client requests no contact from agencies or media sales.
We are looking for a Giggle Doctor Programme Administrator to join our busy programme team, to support the day-to-day operations of our Giggle Doctor programme for hospitals.
This is a part-time, one-year contract to support the running of the Giggle Doctor programme while a member of the team is on maternity leave. We are flexible as to which days are worked, providing that the post-holder has a fixed working pattern over a minimum of 3 days per week. This post requires work from the office as well as some work from home. We will provide training to the successful candidate on how to fulfil the key tasks of the role.
About Us
Theodora Children’s Charity is a truly inspirational and pioneering charity which successfully works to improve children’s experience of being in hospital.
Theodora Children’s Charity UK is part of an international family of Theodora’s; originally established in Switzerland, there are Theodora Giggle Doctors visiting children in Switzerland, Italy, Spain and Hong Kong, as well as in the UK.
Over the past 30 years we have made a positive impact on over half a million children and their families in the UK and 3 million children internationally, improving children’s experience of being in hospital through visits from professional performers, called Giggle Doctors.
Our Mission and Values
At Theodora Children’s Charity we help children living with illness, disability and serious health challenges to feel better using the proven power of laughter. Our vision is to contribute to the wellbeing of children in the 14 core hospitals and specialist care centres we visit across England, as well as those we support virtually. Our Giggle Doctors are specially trained performers who are able to visit children in a clinical setting or through the Virtual Visit Programme.
By combining music, play, magic and storytelling our 21 Giggle Doctors bring joy and laughter to children in challenging times. From Dr Boogie Woogie to Dr Teapot, our Giggle Doctors wear their very own ‘doctor coats’, which represent their character, and spend time one to one with the children. Giggle Doctors create opportunities for children to play and interact through a range of musical and fun activities. Sometimes they will make balloon animals and blow bubbles, and at other times they will sing a funny song or simply listen and talk to a child one to one.
The play is always child – led, with each interaction being unique to the child and their needs. A Giggle Doctor visit isn’t just about one magical moment, it can have a significant and lasting impact on a child’s well-being. With each visit, the aim is to reduce stress and anxiety, increase opportunities for play, and improve children’s experience of hospitals.
Our trustees, office team and Giggle Doctors are united by our shared values of Authenticity, Interaction, Diversity, Excellence and Enthusiasm.
Job Description
Key Tasks and Responsibilities
Administration
· Act as first point of call for artists regarding their visits to hospitals, overseeing sickness, cover and changes to their schedules
· Support artists with hospital administration and contracts
· Keep artists updated with changes in Theodora Children’s Charity’s policies
· Process changes to the Giggle Doctor schedule on our internal systems
· Liaise with hospitals and keep them up to date with information about their programme of Giggle Doctor visits
· Set up meetings with hospitals, artists and Theodora Foundation colleagues as required
· Book long-distance travel and hotels for artists for hospital visits and training events when required
· Support the Finance Manager and Giggle Doctor Programme Manager with collecting and filing timesheets, invoices and receipts for payment
Training and Events
· Support the Giggle Doctor Programme Manager with events, including booking rooms, resources and catering
· Attend training events for Giggle Doctors, setting up and packing down as needed
Impact and Programme Monitoring
· Support the Giggle Doctor Programme Manager with monitoring Trainee and Junior Giggle Doctor’s progress and keeping records of their observation notes
· Support the Giggle Doctor Programme Manager with data capture and record keeping
· Take minutes and record actions during Programme Team meetings, Theodora Foundation meetings and office team meetings from time to time
- Utilise the charity’s CRM database to keep all records up to date and effectively progress supporter development.
HR and Safeguarding
· Act as Deputy Safeguarding Lead and follow safeguarding processes for recording safeguarding incidents in the Designated Safeguarding Lead’s absence.
- Run DBS checks for artists when required using the external Ucheck platform
Other
- Represent the charity at external functions and conferences.
- Undertake any other duties reasonably requested from Programme Manager from time to time
Person Specification (include essential/desirable)
Essential:
· Highly organised and process-driven
· Ability to complete tasks (with or without reasonable adjustments) efficiently
· Excellent written and spoken communication skills
· Able to build good working relationships with a range of stakeholders including performing artists, healthcare workers and teams across the charity
· Careful and accurate when sharing information
· Problem solving skills and a positive, can-do attitude
· Able to multi-task, prioritise and meet deadlines
· Works calmly under pressure
· Competent with Microsoft Word and Excel
· A team player who is also able to work independently and use own initiative
· Able to contribute ideas to planning discussions
· Belief in the power of the arts to improve the health and wellbeing of children and their families
· Commitment to learning and self-development
· Commitment to Theodora Children’s Charity’s values and mission
Desirable
· Some experience of good safeguarding practice and handling confidential information
· Experience of working in either an arts or a healthcare organisation
· Experience of working on a project that involves children
· We are interested in hearing about transferable skills
The client requests no contact from agencies or media sales.
- Location: Remote/London/Bristol/Birmingham.
- Permanent
- Contract: Full time or Part time (minimum 4 days per week)
- £25,000 (plus £2,000 London weighting if applicable) per annum full time equivalent.
As Business Administration & Finance Officer (BAFO) you will be responsible for the smooth running of the administration of the charity. Working closely with the finance team, HR team, regional managers and the senior management team and the post holder will have communication with all members of Envision employees. The aim of the role is to standardise our back-office processes to ensure accuracy and efficiency including Finance, HR & IT as well as event and travel management.
Key Responsibilities:
- Administrative support for all Envision delivery staff including event space hiring, sending out contracts to our partners and inputting information into our customer relationship management (CRM) software, Salesforce.
- Financial transactions including bookkeeping, raising sales invoices and processing purchase invoices, administration related to organisation purchasing cards.
- Processing travel bookings and hotel bookings for the organisation.
- Submitting gift aid claims to HMRC.
- HR transactional administration including recruitment, maintaining employee records, etc.
- Maintain IT inventory and submitting IT queries to our external IT provider.
Essential Experience, Knowledge and Competencies:
- Demonstrate the ability to work as part of a team and use your own initiative.
- Experience with IT systems – Office 365 & Shared Drive.
- Demonstrate excellent communication skills both verbally and in writing to a wide range of people.
- Demonstrate excellent organisational skills and the ability to prioritise own workload to meet deadlines.
- Demonstrate a high level of accuracy for data entry.
Desirable Experience, Knowledge and Competencies:
- Experience of working in a busy and varied administrative support role.
- Experience with IT systems – Xero, SafeHR, Salesforce & Docusign.
- Demonstrate a logical approach to developing and implementing processes.
- Understanding of, and/or lived experience of, the barriers that young people face, that contribute to the education and employment gap.
Envision seeks to ensure we achieve diversity in our workforce and that all applicants and employees receive equal and fair treatment, regardless of age, race, gender, religion, sexual orientation, disability or nationality. We encourage applications with lived experience to apply as they are currently under- represented in our organisation. Envision graduates will be guaranteed a first round interview.
To apply you must please read the application pack and apply online.
Deadline- Midnight Wednesday 25th September
Please note:
- Applicants must have the right to work in the UK. Unfortunately we are unable to sponsor visas at this time.
- We will only be contacting candidates who have been shortlisted for interview. Therefore, if we do not contact you, please assume you have been unsuccessful.
- We also regret to inform you that, due to the high volume of applications we receive, we will be unable to provide you with feedback regarding your application.
The client requests no contact from agencies or media sales.
Heard is an award-winning small charity that works with people, the media, and other organisations to inspire content and communication that changes hearts and minds.
A fantastic opportunity has arisen for a proactive and enthusiastic administrator with excellent problem solving and communication skills to join our delivery team. This is a varied, dynamic role supporting the programme delivery at Heard. We are trusted and valued for our high-quality, compassionate delivery.
We are looking for someone who can provide vital assistance with liaising with network members, booking travel, coordinating event logistics, expenses, and maintaining project admin. They will play a role in maintaining and improving project systems, enabling project teams to deliver on time, with care and impact. They will be an effective communicator, with high levels of emotional intelligence, and be responsible for contributing to a supportive, positive and effective workplace.
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Application deadline: 9am, Tuesday 24th September 2024
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Job type: 6 month contract with the potential to extend, 4 days a week
- Start date: ASAP
- Location: Hybrid - London, coming into the office (Bethnal Green, London) at least two days a week + additional days in the office as needed for attending events, trainings, internal or external meetings. Our team embraces hybrid working (mix of home/office).
- Based at: The Green House, 244-254 Cambridge Heath Road, London E2 9DA
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Staff benefits: 7.5% pension contribution and salary sacrifice scheme | 30 days holiday plus bank holidays, a day off on your birthday, quarterly development days & days off between Christmas and New Year | mentoring scheme | annual training budget | hybrid working. (More in Job Pack)
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Salary/Pay: £28,000 FTE (£22,400 pro rata'd)
- Reports to: head of delivery
For more information about responsibilities, skills, and requirements as well as more about who we are as an organisation and how to apply, please see the Job Pack.
The client requests no contact from agencies or media sales.
Are you passionate about enriching the university experience for students? Do you excel in guiding student leaders and managing complex administrative processes? If so, the University of Manchester Students’ Union has an exciting opportunity for you to become our next Student Groups (Administration) Manager.
As one of the largest and most dynamic students’ unions in the UK, representing over 47,000 diverse students, we are dedicated to making student life the best it can be. We empower students to pursue their passions, connect with others, and make a meaningful impact within their communities. As the Student Groups (Administration) Manager, you will be pivotal in ensuring that our student groups have the resources, support, and guidance they need to flourish.
In this key role, you will be at the forefront of our student activities, empowering student leaders by providing them with the tools and support necessary for effective group management. Your responsibilities will include continuously improving and overseeing all administrative processes related to student groups, ensuring they are efficient, user-friendly, and scalable to meet increasing demands.
You will collaborate closely with various departments to coordinate essential resources such as room bookings, funding, and group management tools. Maintaining strong communication with students, you’ll promptly respond to their needs and ensure they have a positive experience with the Union. Additionally, you will play a critical role in ensuring compliance with best practices, union policies, and safeguarding the welfare of our student community, particularly in relation to risk management and legislation.
The ideal candidate will have a solid background in managing administrative processes, with a proven track record of streamlining operations to enhance efficiency. Strong organisational skills are essential, as is the ability to manage multiple tasks, prioritise workloads, and meet deadlines without compromising accuracy. Effective communication is key to this role, as you will engage with a wide range of stakeholders, including students, staff, and external partners. We are seeking someone who is proactive in identifying and solving problems, always looking for ways to enhance service delivery and improve the student experience.
Furthermore, a deep commitment to our values—especially inclusivity and placing students at the centre of everything we do—is crucial. Your ability to ensure that all voices are heard and factored into decision-making processes will be fundamental to your success as Student Groups (Administration) Manager. If you’re ready to make a difference in the lives of students, we encourage you to apply.
Please read the full role profile before applying, as well as our guide to recruitment.
The client requests no contact from agencies or media sales.
Are you a highly organised and detail-oriented individual with a passion for quality and administration? Do you thrive in a collaborative office environment and enjoy working with a diverse range of stakeholders? If so, we have an exciting opportunity for you!
We are seeking a dedicated Senior Quality Administrator to join a professional body within the healthcare sector to provide essential support to the Quality Manager. In this role, you will play a crucial part in maintaining and improving the quality of all services and programs.
Senior Quality Administrator
Location: London - hybrid, with 5 days per month in the London Bridge office
Duration: 3-Months Temporary
Salary: £13.90 per hour plus £1.68 per hour holiday pay (equivalent to £25,300 per annum FTE)
Working Hours: 35 hours per week
About the role:
Key responsibilities include managing databases, coordinating participant registrations, responding to queries, and maintaining the programme's website. The role also involves preparing, proofreading, and formatting documents, assisting with committee work, and ensuring clear communication with internal and external stakeholders. The position requires maintaining detailed documentation and ensuring compliance with policies and procedures.
About you:
You will have relevant administrative experience, strong written and verbal communication skills are essential, along with excellent organisational and time-management abilities. You will be proficient in Microsoft Office applications (Word, Excel, PowerPoint) and capable of maintaining databases while handling multiple tasks simultaneously. Attention to detail, particularly in proofreading and document formatting, is critical.
If you are a proactive, detail-oriented, and highly organised individual looking for a rewarding role in quality administration, we want to hear from you! This is an exciting opportunity to be part of a mission to ensure the highest standards of quality in healthcare.
How to apply:
We are looking to move quickly with this role, please share your CV.
Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.