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Family services jobs in swansea

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Top job
Rosa Fund, Remote
£35,700 per year FTE (£21,420 for 3 days per week)
Managing day-to-day finances, administration and systems, this is a varied and hands-on role.
Posted today
Imagine This, Remote
£25,000 - £35,000 per year
Posted 1 week ago Apply Now
Closing in 7 days
Toynbee Hall, Remote
£30,000 per year
Posted 1 week ago
Shelter, Remote
£37,739.41 per annum (plus London weighting £5,023.71 if working permanently from the London office)
Posted 2 days ago
Closing in 4 days
Foothold, Remote
£19,200 pro-rata per year (FTE £32,000)
Posted 1 week ago
One YMCA, Remote
£40,857 per year
Exciting opportunity to lead a national youth work programme supporting young people from RAF families.
Posted 1 week ago
Closing in 2 days
Church of England, Remote
Up to £59248 per annum
WE ARE LOOKING FOR A PROGRAMME LEAD
Posted 1 week ago
Closing in 2 days
Church of England, Remote
Up to £68999 per annum
WE ARE LOOKING FOR A HEAD OF YOUNGER LEADERS
Posted 1 week ago
Closing in 7 days
Harris Hill Charity Recruitment Specialists, Remote
£43k - 47k per year
Posted 1 week ago Apply Now
Page 2 of 5
Remote
£35,700 per year FTE (£21,420 for 3 days per week)
Part-time (3 days per week (21 hours))
Permanent
Job description

Rosa is on the lookout for someone dynamic, organised, and dedicated to step into this key role within our small and committed team.

We’re looking for someone who is confident managing day-to-day finances and admin with the skills and curiosity to support our systems. This is a home-based, varied and hands-on role, ideal for someone who loves making things run smoothly behind the scenes and takes pride in getting the details right.

If you are motivated, eager to learn, and excited about helping a mission-driven organisation stay organised and efficient—we would love to hear from you.

Responsibilities

This role is a broad role, covering finance administration, systems administration as well as supporting in a wide variety of tasks across the organisation’s work.

Key tasks

Finance

  • Manage day to day finances using Xero, ensuring payments are made as scheduled
  • Perform all day-to-day bookkeeping duties using Xero and Excel
  • Maintain all necessary accounting records including invoices, expenses, payments and transactions
  • Ensure payments are made as scheduled and processed through the bank
  • Review and maintain supplier records, (including subscriptions, memberships, insurance etc.) 
  • Maintain accurate financial information regarding donations and grants, including sources of donations and Gift Aid
  • Assist with Annual Reports and Accounts process and with annual audit process

Systems administration

  • Act as main point of contact for our IT support provider and main systems administrator on our databases (Beacon) and project management tool – no prior experience of these systems is required but you must have a willingness to learn.
  • Act as GDPR officer, ensuring data retention and GDPR compliance across the organisation.
  • Maintain and update records and processes on project management software.
  • Maintain an effective filing and data management system for the organisation across Microsoft SharePoint
  • Induct and train staff on new systems and processes.

HR support

  • Coordinate the recruitment and induction of staff and contractors.
  • Maintain Rosa’s staff handbook, ensuring agreed changes are implemented.
  • Lead on Health and Safety compliance across the organisation
  • Assist in the policy development and policy review schedule.

Governance support

  • Service quarterly Board of Trustee meetings, including collating and formatting of papers
  • Maintain accurate Trustee records
  • Manage information relating to the Charity, including legal documentation required by external bodies

Grant Administration support

  • Process funding awards, including processing payments
  • Updating and reconciling grants database with financial management system and 360 giving data
  • Undertake regular database cleaning ensuring data is stored correctly.

Philanthropy and Partnerships support

  • Assist in the organisation of events
  • Support in the transition to a new fundraising database
  • Support the recording and reconciliation of donations on the fundraising database, ensuring records are maintained and up to date

How to apply

To apply please download the Job Pack below and follow the instructions to apply via our on-line application form.

Please note, for the link to the application to work, you will need to download the pack.

Application resources
Posted by
Rosa Fund View profile Organisation type Registered Charity Company size 6 - 10
Posted on: 03 October 2025
Closing date: 19 October 2025 at 23:30
Tags: Administration, Finance, IT, Information Management

The client requests no contact from agencies or media sales.