Innovation Administrator Jobs

We are looking for an enthusiastic, proactive and organised Administrator to join us at The Royal College of Radiologists (RCR) as the Membership Operations Administrator.

This is an exciting and stimulating opportunity for a talented Administrator who is keen to develop their skills and customer service experience to make a positive impact on our members. In this role you will have responsibility for completing administration activities, work within service level agreements to respond to queries and complete membership processes. You will be efficient, responding promptly to data requests and deliver strong data integrity for membership.

If you have a passion for delivering an excellent service, driving member satisfaction and developing your career in the membership space this could be the role for you.

What you will do:

• Deliver exceptional customer service with every interaction, to ensure every member or potential member receives a positive experience.
• Respond to member queries and complete key membership administration processes throughout the membership lifecycle.
• Provide support to ensure relevant documentation on membership processes are current and user friendly.
• Through continuous review and collaboration across the RCR, implement developments that improve efficiency or member experience.
•  Develop and implement data and quality checks and robust processes, to deliver reliable and current data on our members.
• Work with the Membership Events Coordinator to deliver outstanding membership engagement events and assistance with administration.

What you need:

• Experience of managing administration processes efficiently.
• Demonstrable experience of providing exceptional customer service.
• Experience of using and maintaining a database or equivalent to store and retrieve data.
• A quick learner, able to adapt existing knowledge and experience, to tackle new queries as they arise.
• Ability to prioritise and anticipate competing demands.
•  Good working knowledge of Microsoft packages.

Why join us?

• Make a difference to the lives of Doctors and the specialities they work in every day!
• Hybrid working (40% working week can be done remotely)
• Modern working environment
• Equipment provided to work from home
• Generous annual leave allowance
• Excellent pension scheme
• Interest free season ticket loan and cycle to work scheme
• Employee Assistance Programme

If you’d like to grow in this challenging and exciting Membership Operations Administrator position, as well as work with a charity that focusses on supporting doctors who deliver medical imaging and cancer care, please find out more about the role, the RCR and instructions on how to apply in the candidate pack.

ISEAL is offering a position for an aspiring sustainability professional who is excited by working to support data-driven innovation. The role will be part of a small team that works to support ISEAL Community Members to improve their management and use of data and technology. If you are looking to apply your existing project support skills and knowledge of data- and technology-focused activities, we can provide you with excellent insights and networks that will benefit your progress.

ISEAL supports sustainability standards and similar market-based sustainability systems to improve their impacts on people and planet. For more information go to iseal(.)org. The team this role is part of facilitates peer-to-peer learning and involves ISEAL Community Members in digital innovation projects that strengthen a range of processes and unlock new value in sustainability systems.

The coordinator will be part of this journey of peer-to-peer learning, pilot testing, and discovery. The role will collaborate with different ISEAL teams and be in contact with ISEAL Community Members and their partners, making this an excellent opportunity to learn about a wide range of initiatives.

To be considered, you will enjoy working on a varied and changing set of coordination tasks working with data practitioners, and will thrive on engaging with complex systems and learning more about topics related to sustainability standards. Some of the knowledge areas you may have come across could include: data management, data collection, geographic information systems (GIS), assurance & auditing, supply chain traceability or environmental and social reporting.

The key responsibilities we entrust you with

Member engagement and Community of Practice

• The Community of Practice is a group of data practitioners from ISEAL community member organisations, who come together to share learning, discuss issues and trends and look at potential innovation based on data and technology.
• Act as the main point of contact for the Data Community of Practice (CoP), scheduling meetings and managing communications on the ISEAL online platform
• Establish and build relationships with Community Members’ data practitioners to understand their current capacities and identify priority topics for cross-learning related to data
• Support in planning outreach to Community Members, using tools such as Salesforce to track participation and identify opportunities to increase engagement in the Data CoP
• Facilitate Community Members’ understanding and self-assessment of relevant data maturity themes and topics
• Support in the design, content development and facilitation of engagement opportunities that feature Member exchange and learning about data
• Support the planning, delivery, and follow-up of Data CoP events

Project support

• Coordinate project processes, including implementing procurement procedures, drafting contracts with consultants (based on ISEAL templates) and maintaining project-related systems
• Support drafting and production of relevant newsletters, website articles, and report sections
• Proof-read, edit, design, and format documents in Word and Powerpoint, using ISEAL templates
• Contribute to outreach to project stakeholders, Community Members, partners & event attendees, answering and directing queries and scheduling appointments and virtual/ in-person meetings
• Organise meeting logistics and delivery of virtual, hybrid, and in person meetings, agenda preparation, notetaking, audio recording and tracking / implementation of follow up actions
• Provide technical support during Zoom and Microsoft Teams meetings, operate other engagement tools (e.g. EasyRetro, Miro, Jamboard, etc), and facilitate break-out rooms
• Carry out background research, review documents, and gather and analyse information on digital innovations, using templates and tools such as Excel
• Attend conferences and learning events and share relevant learnings internally
• Build understanding of Community Members' and external stakeholders’ data needs and capabilities.

Information management

• Maintain resources and web pages related to data governance and information management on the ISEAL online platform
• Facilitate peer exchange and knowledge sharing on priority topics through online platform
• Manage a GitHub repository

General

• Assist and participate in discussions related to the data and information management programme
• Assist in promoting best practice in use of IT, communications and knowledge management systems
• Additional responsibilities as assigned by supervisor

Essential attributes, skills & knowledge

• Experience working in a project support role or data-related role focused on project administration, data and information management, data analysis, and/or stakeholder engagement
• Experience and comfort working with data and digital related subject matter, possibly gained through research, project communications and/or analysis and review of data sets
• Strong organisational skills, and experience with administration, meeting coordination, logistics contracts, budget tracking, etc.
• Good communication skills for partner and external communication and comfortable providing facilitation support (e.g. webinars, workshops etc)
• Good time management and ability to organise multiple simultaneous tasks efficiently with precision and strong attention to detail
• Ability to communicate and work effectively with cross-functional teams in a fully remote, international environment, including regular international time-zone calls
• Ability to thrive in a dynamic work environment with changing projects and working with multiple project leads
• Excellent written and spoken English
• Confidence in using the Microsoft Office suite and IT systems, familiarity with virtual meeting tools (e.g. MS Teams, Zoom, etc), use of contact management databases (e.g. Salesforce)
• Interest in sustainability issues

Additionally desirable

• Experience in data collection, research, monitoring and evaluation.
• Familiarity with auditing, quality assurance,  and/or traceability systems
• Familiarity with any of the following: GitHub (or similar digital environments); computer languages like SQL, Python or R; business intelligence tools like Tableau or Power BI;  Geographic Information Systems (GIS)

About ISEAL

ISEAL supports ambitious sustainability systems and their partners to tackle the world’s most pressing sustainability challenges – from the climate emergency and biodiversity crisis to human rights and persistent poverty. ISEAL Community Members include many of the most respected sustainability schemes worldwide and are active across a diverse range of sectors. Read more about us on our website www.iseal(.)org.

ISEAL´s culture and how we will help you thrive

Our values are Connection, Empowerment, Inspiration, Wellbeing, Effective Working and Creativity.

These are traits we value in each other and in the organisation overall and we instil these in all our processes and interactions.

The issues we work on are of a global nature and our team reflects this, with individuals from many different backgrounds and nationalities. We know this diversity adds to the high quality of work we deliver as an organisation and through our commitment to diversity and inclusion we want to add strengths and perspectives in our team with each recruitment. Diversity for us includes race and gender identity, age, disability status, sexual orientation, religion and many other areas forming part of someone´s identity. We are proud to be an equal opportunities employer.

As an organisation, we also support our people in their personal and professional development, with specific budgets and processes enabling individuals to take advantage of growth and development opportunities.

We offer 25 days of annual leave, to which we will add a day a year after 2 years (to a maximum of 30 days), as well as an extra five days as a one off once you have been with us for a full five years.

We recognise individuals’ preferences when it comes to where and when to work through a hybrid working model with a minimum of 4 days per month in the London office as well as the opportunity to apply for flexible working arrangements to suit individual´s needs.

Other relevant information

Term: This is a permanent contract

Working hours: Full time, 37.5 hours per week

Salary: £30,000 – 34,500 per annum, depending on experience

Location: London. Applicants will need to provide evidence that they are entitled to work in the UK. An ability and willingness to work in a hybrid work environment is required.

International travel: The post holder may be required to undertake occasional international travel

Ideal start date: August 2024

Interview process

Please see below the planned interview process (please note that we will endeavor to keep to this schedule, but some dates may be subject to change)

First interviews (Teams): 3-5 July

Pre-interview timed exercises (between 60 – 90 minutes from home): 5-10 July

Panel interviews (Teams): w/c 15 July

Decision: by 22 July

Accessibility

If candidates required additional time or other considerations for the interview process, we are committed to accommodating any reasonable requests.

Please note that ISEAL will cover travel expenses for in person interviews for candidates travelling from outside of Greater London. ISEAL also covers caring expenses for candidates who are carers and need to arrange of cover for the duration of the interview/exercises.

We are looking for a Project Manager for the ‘Innovative Manufacturing in Africa’ project. 

The project supports ‘makerspaces’ in Ghana, Kenya, Nigeria and South Africa. It continues previous work by building their capacity, sharing knowledge and trialling innovative systems to help them generate revenue. It is supported by UK Aid’s RISA Fund and the mAkE Project. This is an wonderful opportunity to work with amazing people across Africa, to help invent new technologies and deliver a satisfying, successful project.

The Internet of Production is a small, international charity that brings together a global alliance dedicated to building a future of decentralized and distributed manufacturing. We seek to enable a sustainable and globally networked system of production, where products are fabricated using local capabilities and global designs; to complement mass production and global supply chains with ‘production by the masses’ and local enterprise. We work on open standards for networking, support experiments in open digital infrastructures and run projects that develop key parts of a future ‘Internet of Production’ – such as the ‘makerspaces’ in Africa.

Role & Responsibilities:

Supported by the CEO and the previous project manager (now full-time on a parallel project) and working with a small team of project staff, the Project Manager will:

• Manage the project, informed by the project design and existing workplans and budgets;
• Mobilise existing relationships with makerspaces in Ghana, Kenya, Nigeria and South Africa;
• Oversee makerspace’s bidding application processes for training and financial support;
• Manage donor processes including milestone reports and sharing deliverables;
• Assist with the appointment and management of freelance consultants and developers;
• Prepare for and attend key event in Cape Town in November 2024;
• Monitor and evaluate project progress, deliverables, outputs and impacts;
• Manage and chair monthly stakeholder meetings and regular donor meetings, all online;
• Complete and submit quarterly reporting, and oversee progress against the budget.

Person Specification:

• Excellent project management skills;
• Experience of donor reporting and relationship management;
• A qualification in project management is desirable but not required;
• Experience of working in non-profit organisations, with government funds or on international aid funding would be very helpful;
• Experience of managing contractors / consultants and their contracts is essential;
• Experience of selecting, awarding and managing small grants is helpful;
• Interest in makerspaces, innovation and distributed manufacturing is helpful;
• Interest and experience of working in African contexts;
• Experience of organising events;
• Commitment to working in a small organisation and in a highly diverse team;
• Exceptional organisational and communications skills;
• Experience with Microsoft 365 and Office tools.

Scope is a disability equality charity in England and Wales. Together we are Disability Gamechangers. We work to a society where all disabled people enjoy equality and fairness. We campaign tirelessly for everyday equality for disabled people.

Scope’s Safeguarding team are looking for a Safeguarding Administrator to provide essential support to the team. We are looking for an experienced and resilient administrator with a basic understanding of safeguarding best practice and legislation.

Fixed term 6 months, 21 hours per week

Location: Here East or another Scope office with flexibility to work from the office and from home. 

The role 

We’re looking for an experienced administrator to join our Safeguarding team. You will provide full administrative support to the team and other key stakeholders as required. We need someone with an enthusiastic, outcome-focused attitude and approach to supporting colleagues.

You will:

• Support the Safeguarding team with incoming queries, directing them to the appropriate member of the team
• Keep safeguarding records and systems up to date and accurate
• Provide administrative support related to safeguarding training delivery and compliance
• Support the team with administrative tasks related to Designated Safeguarding Leads
• Work flexibly as required supporting colleagues on projects and work activity
• Support the review and updating of our current administrative processes in the Safeguarding Team 
• Support the team with reviewing safeguarding documents and ensuring safeguarding documents are accessible
• Positively support and champion safeguarding across the organisation

For more information about the role’s responsibilities, and the skills and experience required please use the link to job description. 

About you

Previous administrative experience is essential, as well as a basic understanding of safeguarding best practice and legislation.

You will have:

• Previous administrative experience
• A basic understanding of safeguarding best practice and legislation
• Excellent organisational skills and the ability to prioritise
• Excellent communication skills and the ability to develop professional relationships
• Excellent written English skills
• Experience and ability to use Microsoft Office packages (Outlook, Excel, Word)
• Ability to learn and use a variety of IT software

We ask you to show an appreciation of Scope’s values and our ambition of everyday equality for disabled people. 

Please make sure you explain in your application, with examples, how you can meet these important skills.

Our values - pioneering, courageous, connected, open, fair

By living our values and trusting each other, we empower our colleagues to make decisions. By giving our colleagues freedom and space to spark creativity for innovation, we can push boundaries, change mindsets and be empowered to change the game with grit and determination and a sense of urgency.

Disabled candidates

We are a disability equality charity. We encourage applications from disabled people and people with impairments, conditions, and access needs. We want to create a workforce that is a true reflection of the communities we serve.

Scope will interview all disabled candidates who meet the essential criteria for the post. This is part of our commitment as a Disability Confident Leader. Just let us know in your application that you are applying under the Offer an Interview Scheme. This was previously known as the Guaranteed Interview Scheme.

Some applicants might need adjustments during the application process. If you require adjustments through your journey with us you can find out more about interview adjustments on the Scope website.

Equality, diversity and inclusion

At the heart of everything we do at Scope is Equality, Diversity, and Inclusion.

We want everyone to feel like they belong. We value each person as an individual. We will treat everyone with dignity and respect and we want to recognise all parts of a person's identity.

We are a disability equality charity. So, we will build a culture that is accessible and inclusive first. We will aim for the same high standards in all our work. We will listen, learn and keep improving.

You can find out more about our approach to Equality, Diversity and Inclusion on the Scope website.

Scope benefits

We believe hard work deserves reward and recognition. We offer a wide range of benefits including:

• 27 days holiday plus Bank Holidays
• Flexible, hybrid and remote working options
• Pay progression at 6 months and 2 years
• Company pension 
• Excellent training and career development 
• Strong colleague networks across disability, race and LGBTQ+
• Discounted gym membership, cycle to work scheme and much more.

If you want to become a Disability Gamechanger, we'd love to hear from you.

Click the apply button to create an account and complete your application form. 

Job title: Programme Administrator

Term: One-year fixed term with option to extend

Salary: £29,120 per annum plus generous benefits

Location: Victoria, London – hybrid (working one to three days in the office each week)

Closing date: Noon, Monday 17 June

Interviews: w/c 1 July

NHS Providers' Development programmes team delivered a range of training and development activities for NHS boards and foundation trust governors. The team delivers over 200 events annually. We are looking for a programme administrator to take responsibility for the efficient coordination of this work, elements of which are delivered virtually, in-person or hybrid.

The role postholder will provide administrative support to the Race equality and Health inequalities programmes. In particular to provide administrative and logistical support for the production, planning and delivery of programme events, including webinars, peer learning forums and other learning events, including the collation and dissemination of follow up resources, support our marketing and communications activities with internal and external stakeholders to maximise engagement in programme activities and outputs and help capture member intelligence and good practice to contribute to the development of future publications and resources for members.

The Race Equality programme aims to support boards to effectively identify and challenge structural race inequality as a core part of the board’s business. Our health inequalities programme has been designed to help our members to make sense of health inequalities and embed it as part of 'core business'. The programmes focus on sharing research, evidence-based interventions and lived experiences through a range of events and resources for boards.

To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification to HR Team via the details on our website.

NHS Providers is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported and welcomes applications regardless of sex, gender identity, race, age, sexuality, beliefs, or disability. To be successful in this role you will need to be personally committed to being anti-racist and support our broader diversity work across all protected characteristics.

Fourth Monkey is seeking a dedicated and enthusiastic individual to join our team as a full-time Academic Administrator to join a dynamic staff team based in the North London training centre. The successful candidate will play a vital role in helping Fourth Monkey achieve its organisational objectives, including providing essential support to the Director of Training and the Senior Management team managing compliance and best practice in the coordination of student attainment and assessment and compliance with OfS regulations.

The job pack contains full details in relation to the job role and the job specification. We ask candidates to please read all the information carefully before applying.

Fourth Monkey is committed to creating a diverse and inclusive environment in which everyone can thrive. The ideal candidate will have excellent communication, administrative and organisational skills. An interest in performing arts is beneficial.

This role is about supporting student success. 

About the role

The Hardman Trust supports people on long prison sentences to take their next steps in life. As the office, grants and programmes administrator your role is to help make this a reality through the day-to-day support of our work. You’ll help to ensure our programmes run smoothly, and that the staff have the administrative support they need to provide a quality service to people accessing our programmes. 

Your role will evolve over time, to reflect the changing needs of the charity, but will primarily involve office tasks (post, inboxes, phone calls), as well as the administration of our various programmes (letter writing, updating the database, record keeping). You will share an office with our office volunteers and one of our programme managers, and you will work closely with the broader team via online meetings.

You'll be based at our Waterloo office, a few minutes walk from Waterloo station. Hours can be flexible. 

About you

With an enthusiasm for our mission, you will be well-organised, motivated and eager to support those we are here to serve. As the first point of contact for anyone calling or emailing the charity, you will be responsive, and have good customer service and communication skills. You'll be proactive, solution-focused, and enjoy helping to keep the charity organised. You'll be happy working on your own, and also alongside others. You'll be at any stage in your career, but with a positive mindset and eagerness to develop and grow as the charity develops and grows.

About us

• Our purpose: We support people on long prison sentences to take their next steps in life so they benefit, their families benefit and the wider community benefits too.

• Our vision: A future where everyone can achieve their potential within and beyond prison.

• Our mission: Specialising in the unique needs of people on long sentences, we provide tailored practical and financial support to help people find belonging, move into work or training, and reach their personal goals.

Read more in the attached person specification and job description

We're looking for a kind, compassionate and resilient Helpline Administrator to join our IDVA service in Kent.

£25,210.00 per annum, working 35 hours per week. Benefits include 25 days Annual Leave, pension schemes, staff discounts, healthcare and career progression.

Want to feel like you're making a difference? You'll feel at home here.

Making you feel at home here means helping you thrive in every way. That's why we offer a wide range of benefits, award-winning Learning & Development and a culture that welcomes all. These aren't token gestures - we've thought long and hard about how best to support our team. After all, our people are doing something amazing: helping to transform lives every day.

The role of the Helpline Administrator is to answer calls on the helpline within the helpline opening hours and to provide administrative support for the IDVA team.

This is a 12 month fixed term contract.

All applicants must be legally eligible to work in the UK by the start of employment as Look Ahead are not able to offer sponsorship.

What you'll do:

This role will not carry a caseload

Answer calls on the helpline, screen, advise and signpost clients and take details to be passed to the IDVA Team Leader

Carry out administration tasks in line with the role as directed by Team Leader including but not limited to adding new referrals, closing cases and uploading Marac actions

Assisting in the recording and reporting of customer incidents

Developing productive relationships with partner organisations to improve service outcomes and promoting the service to outside agencies and clients

Knowledge of the criminal justice system. Understanding of Marac protocols

Adhering to lone working protocols and maintaining high levels of awareness in relation to the health and safety of yourself and colleagues

Encouraging and signposting clients to attend relevant programmes when appropriate

Ensuring Look Ahead Health and Safety policies and local protocols are adhered to

Adhering to all other Look Ahead's policies and procedures

Engaging in learning and development activity to increase knowledge and skills

Undertaking any other duties consistent with the grade and nature of the post as assigned by the IDVA Team Leader

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead

About you:

Enjoys social interaction and the company of others, joins in local activities to encourage customer involvement

Exudes a warm friendly presence and open behaviour v Prefers working as part of a group or team

Is fundamentally calm and resilient, does not let emotion adversely affect them or obscure their judgement

Has a practical and logical mind and is naturally well organised

Able to apply the right balance of care and support dependant on the needs of the customer

Thrives on change and enjoys dynamic diverse environments v Is confident with high levels of self-esteem

Is respectful, articulate and sensitive in style of communication

Is motivated towards excellence and improvement of personal performance with a can do attitude

Ability to cope positively with challenging and diverse behaviour

Ability to adhere to Look Ahead's professional boundaries policy

What you'll bring:

Essential:

Good knowledge of the issues domestic abuse victims and survivors face

Desirable:

Previous work with male victims of domestic abuse

About us:

Look Ahead is a leading, not-for-profit care and support provider in London and the South East. Our vision is to build better lives through social care and housing in local communities. As an organisation we deliver over 120 services, providing support to around 6000 customers each year. Our mission is to co-design and deliver services that offer innovative social care solutions and support people to thrive. We work across mental health, homelessness, young people and learning disabilities so there are plenty of opportunities to grow and progress your career with us.

We have a strong social purpose and we live and work by our values:

We focus on Excellence and innovation.
We are Caring and Compassionate.
We are Inclusive and Trusted.
We work in Partnership and are One-Team.

Look Ahead is committed to safeguarding and promoting the welfare of children and adults at risk, and expects all employees, workers and volunteers to share this commitment.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role.

We reserve the right to close this advert early if we are able to appoint to the vacancy before the advertised closed date.

We are committed to diversity and inclusion at work and are accredited with Silver in the Inclusive Employers Standard 2021. We are a proud member of the Employers Domestic Abuse Covenant and encourage applications from a diverse range of applicants of all backgrounds.

NHS Providers is the membership organisation for the NHS hospital, mental health, community, and ambulance services that treat patients and service users in the NHS. We help those NHS foundation trusts and trusts to deliver high-quality, patient-focused care by enabling them to learn from each other, acting as their public voice and helping shape the system in which they operate.

NHS Providers has all trusts in England in voluntary membership, collectively accounting for £115bn of annual expenditure and employing 1.4 million people.

NHS Providers’ Development programmes team delivered a range of training and development activities for NHS boards and foundation trust governors. The team delivers over 200 events annually. We are looking for an additional Programme Administrator to take responsibility for the efficient event and logistics administration of this work to deliver high quality training and support for our members. This activity is delivered virtually, in-person or hybrid.

This is an exciting opportunity to join a busy, high-performing team working across two of NHS Providers’ successful programmes – GovernWell and the Board Development programme. The individual should enjoy working in a fast paced environment, be a good communicator with the ability to liaise with colleagues and external stakeholders at all levels both internally and externally. They must be able to work flexibly, both independently and as part of a team, along with being insightful and organised with a keen eye for detail.

To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification to NHS Providers HR team. 

Please also complete the online interactive equal opportunities monitoring form as part of your application. We actively support equality of opportunity for all our staff and welcome applications from individuals regardless of age, any disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion, or belief. We particularly encourage applications from those from underrepresented communities.

HR Administrator

Would you like to work in a dynamic forward-looking organisation, where you can help to advance, promote, and maintain high standards of practice of psychotherapy and psychotherapeutic counselling for the benefit of all?

Position: HR Administrator

Location: London/Hybrid

Contract: 6-month fixed-term contract

Hours: Full and part time hours considered

Salary: £29,624 per annum (FTE) (pro rata for part-time hours)

Closing Date: 24th June 2024

Please note we reserve the right to close the vacancy once we have received sufficient applications, so we encourage you to apply as early as possible.

About the Role

Join this exciting charity as an HR Administrator, supporting cross-functional teams to embed exceptional HR and employment practices. You will be the first point of contact for HR administrative enquiries, ensuring smooth onboarding and offboarding processes, maintaining GDPR compliance, and providing general administrative support. If you have a passion for helping others and excel in tasks requiring thoroughness and precision, apply today as a key part of our team dedicated to promoting and advancing psychotherapy.

Key responsibilities include:

• Support the HR manager and wider teams with recruiting staff, workers, contractors, and volunteers as required, focusing on workers and volunteer posts.
• Coordinate the onboarding and offboarding processes for workers and volunteers, including collecting and processing the necessary documentation, verifying background checks and references, and ensuring compliance with company policies and regulations.
• Prepare letters of engagement and contracts for workers and volunteers, ensuring accuracy and compliance with legal requirements, and alignment with company policies and procedures; draft addendums as needed.
• Maintain GDPR compliance by securely managing and protecting worker data, obtaining necessary consent, maintaining accurate records, and appropriately deleting employee data per GDPR regulations.
• Ensure all induction and training activities and progress reviews are completed, recorded, and added to the HR system per company policies and procedures.
• Ensure timesheets and time-off requests are received, recorded, and where necessary, added to the HR system per company policies and procedures.
• Monitor non-active workers, track contractual obligations, and update HR records as needed to reflect changes in employment status. Support colleagues with the relevant off-boarding processes.

About You

As HR Administrator, you will be confident in using various technology and software applications, including emails, documents, spreadsheets, and video calls. You will be adept at working independently, making informed decisions, and taking ownership of tasks and projects.

You will need to have the following skills and experience:

• Minimum of 2 years experience in providing high-level administration and support.
• Experience using software for managing data and records, e.g. HRIS (Human Resources Information System).
• Working knowledge of recruitment, contracts, onboarding practices, timekeeping, and General Data Protection Regulation (GDPR).
• Meticulous attention to detail, accuracy, and discretion in handling confidential documentation, records, and personal information.
• Strong communication skills, both written and verbal, with experience in collaborating with remote team members and stakeholders.

About the Organisation

The employer is the leading professional body for psychotherapists and psychotherapeutic counsellors. Alongside professional support for our members, we are the leading research, innovation, educational and regulatory body working to advance psychotherapies, and emotional and mental wellness for the benefit of all.

This is an exciting time to join as the organisation is currently consulting on a new organisational strategy, to be launched in autumn 2024.

You may have experience in areas such as Human Resources Assistant, Personnel Assistant, HR Administrator, HR Assistant, Personnel Assistant, Personnel, HR, Human Resources, HR Coordinator, Human Resources Coordinator, Admin, Administrator, Administration, Recruitment, L&D, Learning and Development etc. #INDNFP

PLEASE NOTE: This role is being advertised by NFP People on behalf of the organisation.

INTRODUCTION TO THE GLOBAL HEALTH WORKFORCE PROGRAMME

We are looking for 3 Administrative Assistants based in  1x Addis Ababa Ethiopia, 1x Hargeisa Somaliland & 1x Lilongwe Malawi

Funded by the Department of Health and Social Care (DHSC), and managed by the Tropical Health and Education Trust (THET), the Global Health Workforce Programme (GHWP) aims to develop the health workforce (HWF) in Ethiopia, Ghana, Kenya, Malawi, Nigeria and Somaliland supporting them to build stronger, more resilient health systems for post-pandemic recovery and to make progress towards UHC.

Grants for UK-LMIC and cross-LMIC health partnerships will be awarded to respond to national HWF priorities identified through a scoping assessment carried out by THET with DHSC, FCDO, national Governments and stakeholders (such as local World Health Organisation offices). These grants will run until December 2025.   

With a strong focus on building local ownership and sustainability, these partnerships will contribute to the following programmatic outcomes:

1. Partnerships contributing towards improved health workforce leadership capacity aligned with health workforce strategies, that will support reduction in gender inequalities.

2. Partnerships aligning with and contributing towards retention and wellbeing strategies.

3. Improved number and quality of training opportunities for health workers.

4. Co-developed and documented learning on health workforce interventions shared with key national and international stakeholders.

THET will award 28-36 strategic grants of £100,000 – £350,000 that feed into the country scoping priorities and outputs outlined above. The grants will broadly be split across the six countries; however, the exact split is dependent on the number and quality of applications received and broader priorities.   

20-28 smaller grants of up to £50,000 will also be available for projects that tackle specific areas such as innovation, rural health facilities, diaspora engagement, leadership opportunities for women and protected groups, and the climate crisis.   

Grants will be available to UK-LMIC health partnerships and LMIC-LMIC health partnerships. There are no institutional eligibility criteria as long as ODA rules are followed, so grants can be awarded to healthcare providers, royal colleges, universities, professional associations, NGOs, alliances, diaspora networks etc, but not to Ministry of Health departments.

Candidates can apply by submitting a two-page cover letter stating why they are interested in this position, what they would bring to the role and how they fit the person's specification.

This letter should be submitted with a CV to THET by midnight Thursday 13th June with 'Admin Assistant (The Country)' in the subject line. Applicants must be available for interview and assessment over the following two weeks. Please see Job Pack for full details and instructions. 

THET is an equal-opportunity employer, and any form of canvassing will lead to automatic disqualification.

Location; Home based within the UK. Occasional travel to key events across the UK.

The purpose of this role is to provide administrative, project and event planning support to the Director of Network Programmes & Innovation. This will involve working with the Director and other colleagues to build a strong structure for the directorate as they work towards fulfilling their strategic goals.

Role responsibilities

·Diary and Email Management- Review incoming correspondence for the Director of Network Programmes & Innovation and take action as appropriate; drafting emails and documents, collecting and analysing information, initiating communication with key stakeholders and supporting the Director’s work as part of the Senior Leadership team.

·Event and Meeting Logistics - Organise regular meetings and events on behalf of the Director of Network Programmes & Innovation, liaising with external partners and key stakeholders.

·Project Planning – Provide administrative and logistical support to develop and deliver a range of projects on behalf of the Director of Network Programmes & Innovation and the Operations leadership team.

·Working with stakeholders - Work closely with people across the network and externally to ensure that the Network Programmes & Innovation directorate are engaged and represented as needed to maximise collaborative working.

·Travel and logistics – Booking travel, hotel rooms and meeting rooms for the Director of Network Programmes & Innovation.

Person Specification

Technical skills and minimum knowledge:

· Clear understanding of the need to maintain confidentiality.

· Experience planning and supporting projects, events and meetings with multiple stakeholders;

· Proven ability to operate with diplomacy, tact and empathy at all levels.

· Strong written and oral communication and administrative skills and ability to adapt communication style as appropriate.

· Highly organised and experience providing support for a Director and senior colleagues and developing strong working relationships with key partners at all levels of seniority.

Behaviours and competencies:

· Demonstrates a commitment to the values of the Trussell Trust

· Demonstrates a good understanding or capability to learn the principles underlying GDPR, other applicable legislation and best practice.

· Effectively plans and organises tasks and activities which involve multiple partners

· Spots opportunities and barriers for the Director of Network Programmes & Innovation and takes initiative to develop appropriate responses

· Manages relationships with colleagues and participants with confidentiality, warmth, professionalism and sensitivity

· Role models inclusive behaviours and values

Key Stakeholders

· Network Programmes & Innovation Directorate

· EA/PA Group

· External partners

· Key Funders

· SLG

Do you thrive in a hands-on technical role while also inspiring and leading a team?

Are you passionate about leveraging technology to drive digital transformation in the educational sector?

Can you transform strategic goals into actionable technology plans and ensure their successful delivery?

Are you a senior technical generalist enthusiastic about being in a leadership role?

If your answer is "Yes" to these questions, Learning on Screen is looking for you!

About Us:
Learning on Screen is a leading provider of educational media services, dedicated to enriching the educational experience for post-16 education through high-quality, innovative, and accessible media resources. We support educators, students, and researchers by offering a range of services including broadcast recording, media streaming, and digital archives. Our mission is to leverage technology to enhance learning and teaching in post-16 educational institutions everywhere.

Role Overview:
We are seeking a dynamic Chief Technology Officer (CTO) to lead Learning on Screen’s digital development team. The CTO will drive technological innovation and execute a comprehensive product and technology roadmap, ensuring our digital products and services align with our strategic goals. Reporting directly to the CEO, the CTO will collaborate with key executives to advance our mission in post 16 educational media innovation. Responsibilities include managing a diverse digital team, overseeing high-quality digital platforms, ensuring system reliability and security, and maintaining regulatory compliance. The CTO will play a crucial role in our long-term growth, leveraging emerging technologies and strategic initiatives.

Key Requirements:

• Be Hands-On: Significant experience in writing code and actively contributing directly to digital development projects.
• Lead by Example: Expertise in agile development practices, driving team adoption and improving delivery.
• Relate to People: Strong interpersonal skills to build effective relationships and align the team with strategic goals.
• Represent Technology at a Leadership Level: Ability to challenge and collaborate with the CEO and leadership team, presenting technical concepts clearly. 
• Be Product Focused: Clearly articulate the value of technical work in terms of its impact on the organisation and its members.

Core Responsibilities:

• Technology Strategy Development: Develop and implement a comprehensive technology roadmap aligned with Learning on Screen’s strategic objectives.
• Leadership and Team Management: Lead, mentor, and develop a diverse team of IT professionals, fostering a culture of innovation and continuous improvement.
• Product Development and Management: Oversee the full lifecycle of digital products, ensuring high-quality, scalable, and user-friendly services.
• Technical Operations: Ensure the reliability, security, and performance of all technical systems and infrastructure.
• Stakeholder Collaboration: Align technology initiatives with strategic objectives, communicating effectively with stakeholders.
• Cybersecurity, Compliance, and Risk Management: Ensure compliance with relevant regulations and standards, overseeing cybersecurity strategies.
• Data Strategy and Analytics: Develop and implement a data strategy to optimize digital products and services, leveraging data for actionable insights.

Benefits:

• Flexible Working Hours: 4 days (80% / 28.8 hours)
• Remote or Hybrid: Work from the comfort of your home or join us at our London office as needed.
• Competitive Salary: £48,000 to £52,000 actual, depending on experience. (£60,000 to £65,000 FTE)
• Professional Development: We encourage continuous growth and provide resources to enhance your skills.
• Make an Impact: Contribute to the future of digital learning in a dynamic and forward-thinking organisation.

How to Apply: If you are ready to take on this exciting challenge and make a significant impact on the future of educational media, please submit the following to our recruitment page via the "Apply via Website" button below:

1. CV
2. Cover letter outlining your relevant experience and qualifications
3. A completed Equality Monitoring form

Application Deadline: Tuesday 18th June 2024

1st Interviews: W/C 24th June 2024 
2nd Interviews: W/C 15th July 2024 

Learning on Screen is an equal opportunity employer and welcomes applications from all qualified candidates. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Join us in driving digital transformation and innovation in educational media!

About BRAC

Founded in Bangladesh in 1972, BRAC is an international development organisation that today partners with over 100 million people living with inequality and poverty. Best known for our community-led, holistic approach that delivers long-term impact at scale, BRAC works with communities in marginalised situations, hard-to-reach areas and post-disaster settings across Asia and Africa, with a particular focus on women and children. We innovate and create impact through social development programmes, social enterprises, humanitarian response, a bank and a university.

BRAC’s European office supports BRAC’s work through fundraising and communications, building impactful, long-term relationships with partners, and engaging with policymakers and practitioners to tackle extreme poverty.

Overview of the role

The Executive & HR Assistant plays a vital role in ensuring that BRAC’s office in Europe operates efficiently and effectively to deliver its mission to support BRAC’s work. It is a broad role encompassing administrative, human resources, team internal comms, and governance support to the London office, reporting directly to the Executive Director but also working very closely with the wider senior management team and our board of trustees.

The European office is a small, dynamic and enthusiastic team, whilst very much part of the larger global BRAC family of organisations. This is a particularly exciting time as we embark on a new strategy to build our presence across Europe in support of BRAC’s global ambition to create opportunities for over 250 million people by 2030.

The position is ideal for an accomplished, highly organised candidate who is comfortable with a flexible, varied workload and brings a positive, can-do spirit. The candidate will be at ease dealing with colleagues from around the world, as well as staff and trustees at all levels of the London office. They will share our strong sense of pride in working for a successful INGO which is led from the Global South and committed to doing international development differently.