Payroll Administrator (Services) Jobs

We are working with One Small Thing, who are looking for an experienced Finance Assistant to join their busy, collaborative team. Initially part time this role could grow to full time as the organisation expands.

One Small Thing has a commitment to systemic change for women and their children in the justice system, which has inspired them to build Hope Street, a brand-new, purpose-built residential community-based service, designed in collaboration with women, for justice-involved women and their children in Hampshire, and offering them access to education, practical and therapeutic support in safe, respectful trusting environment.

This is a great opportunity to be part of a brand-new team working closely to bring this new and exciting provision to life, and a vital role providing essential administrative support to the finance team, the facilities team as well as office management support across the wider team.

With previous experience in a busy office environment, your experience will include:

· Purchase requisition, purchase orders and invoicing, reconciliation of supplier statements, bank reconciliation and preparing journals, payroll support expenses and preferred supplier account set up.

· Rent management including documenting resident moves and posting receipts paid by local authorities.

· Managing office supplies, and provision of facilities support in line with relevant Health & safety standards.

· Excellent communication skills and an ability to work under pressure and to tight deadlines, you will be able to manage a varied workload and prioritise activities and responses in order of importance.

· A knowledge and understanding of the Data Protection Act 2018 and GDPR Regulations 2018 to ensure the appropriate management of personal and sensitive personal data.

· An understanding of trauma and its long-term effects on a person’s behaviours, self-esteem, confidence, and ability to trust others, plus knowledge and understanding of the Health and Safety at Work Act 1974.

This is an exciting opportunity for an organised Finance Assistant who has exceptional IT skills including databases, excellent Microsoft Word, Excel and PowerPoint experience and ideally with case management systems for data and outcome recording, you will have outstanding attention to detail and accurate record keeping.

Please note that there is a requirement for a standard DBS check for this role.

For more information, please contact Louise Portnall, Recruitment Consultant, Charisma Charity Recruitment. Your application should be submitted through the Charisma website and include your CV and supporting statement.

We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status, or other category protected by law.

Closing date: 1 July 2024

Please note that if a suitable candidate is found the role will close early, so please apply without delay.

Work closely with the Chief Executive and team to maintain effective financial and IT administrative systems.

• Ensure smooth management of financial and IT systems, policies, and procedures.
• Consult with the Board, generally the Treasurer on financial matters and oversee external suppliers.
• Ideal candidates will be qualified or have at least five years' experience in account management, with knowledge of QuickBooks as a plus and experienced in overseeing IT systems and process.

Post title: Senior Finance Officer

Salary: £35,000 - £40,000

Hours: Full-time (35 hours per week)

All applications must be received by the 4th June at 11:59pm.

Job description

The Senior Finance Officer will sit at the heart of our Operations Team, reporting to the Head of Operations and the Co-CEOs and playing a crucial function in ensuring the efficient day-to-day management of the organisation’s financial functions.

This will include all day-to-day management of our financial systems and banking, including our accountancy software (Quickbooks) and our internal financial spreadsheets. This involves recording and tracking the income expected from funders, processing invoices and payments, preparing payroll and producing monthly reconciliations and termly budgets. You will also work with our teams to ensure compliance with our financial policies, process expenses and work with our external accountants each year to provide the information needed for our accounts.

You will also research, advise and steer on both necessary changes to our processes, policies and procedures and standalone project work which may involve tasks such as reviewing our pensions processes or any savings and investments. You will understand and enjoy the challenge that working at a charity with multiple complex funding streams brings.

You will have experience of similar work, ideally in the charity sector and will be familiar with the use of both accountancy software and managing cashflows and budgets using Excel. You will have excellent communication and people skills as well as a proactive approach to problem solving and be methodical with a very keen attention to detail.

Benefits of working at High Trees

• 35 days annual leave (inclusive of bank holidays and 3 Christmas days) rising by 1 day each year after 2 years’ service (capped at an additional 8 days)
• Enhanced maternity/paternity/adoption leave after 2 years’ service
• Save money off a new bike with the Cycle to Work scheme
• Up to 7% contribution to the staff pension scheme
• 24/7 Employee Support Line
• Clear pay structure with yearly increments (based on performance)
• Annual Staff away day
• Premium eye-care vouchers through Specsavers and season ticket loans

How to apply:

Please send a completed CV, covering letter (no more than 2 pages) explaining how you meet the key accountabilities and the personal specification, the applicant monitoring form and the additional information form to [email protected] with ‘Senior Finance Officer’ in the subject line.

If you have any questions about the role or High Trees, please contact [email protected]

This is a new and exciting role that will build and develop relationships with churches and individuals, to secure significant income, and bring in frequent and targeted income through regular donations, fundraising campaigns and events. The ideal candidate will have fundraising experience covering several areas including Individual Giving; Churches, Fundraising Appeals/Campaigns, as well as experience in managing the operational aspects of fundraising. Through this, you will assist the whole organisation in our commitment to showing kindness, raising self-belief, and inspiring hope for the future in the individuals we serve.

We are seeking an experienced fundraiser with a passion for our mission to equip our organisation with the financial resources needed to meet our objectives, by growing our charitable income across all funding streams, maximising supporter engagement, and fulfilling fundraising operational duties such as ensuring that we have a database that is organised, up to date and fit for purpose.

Main Responsibilities:

1. Develop deliver and monitor a fundraising strategy for Pecan.
2. Establish systems, procedures, proactive stewardship, and an engagement programme to provide the highest levels of service to Pecan's supporters.
3. Assist with setting up our CRM database, developing and maintaining it to ensure efficient, appropriate data capture and analysis for the purpose of effective stewardship, fundraising and communications.
4. Develop an Individual Giving and Acquisition strategy that drives growth for individual giving across multi-channel campaigns and initiatives.
5. Pioneer and develop a broad range of relationships with churches, organisations, and denominations across Southwark.
6. Management of a part time Partnerships Manager with responsibility.

Essential Requirements: 

1. 3 years charity fundraising experience or evidence of very relatable experience.
2. Experience / understanding of fundraising campaigns.
3. Experience working on either eTapestry, Raisers Edge, Salesforce or Donorfy CRM systems.
4. Ability to connect and network with a wide range of people through a broad variety of communication methods.
5. A good level of general education including GCSE Maths and English plus A-levels or equivalent.

Please read the Recruitment Pack containing the Job Description for more information. Please see the instructions below on how to apply. 

Closing Date: Sunday 9th June 2024, 23:59pm

Interview Date: Details TBC

Start Date: ASAP

Waterloo Community Counselling (WCC) offers life-changing accessible and affordable counselling in the heart of London and is a small charity that has a big impact! We are one of only a handful of Low-Cost Counselling services offering weekly therapy at reduced fees, or for free. We reach adults from diverse backgrounds and our unique Multi-Ethnic Counselling Service (MECS) provides free mother-tongue counselling to migrants, refugees and asylum seekers who have survived exile, torture, human trafficking and modern slavery in 30 languages.

WCC has gone through a period of transformation and operational improvements over the past 2 years which has increased the charity’s financial and organisational resilience. We are now looking for a Finance Manager who will join a well-developed team and be responsible for embedding the progress made and identifying further areas for improvement.

About the role of Finance Manager

The Finance Manager is a core member of WCC's management team and is a key advisor and partner to the CEO on all areas of finance.  The post-holder will have responsibility for timely and efficient management of the day-to-day accounting function and all internal and external financial reporting.  Reporting directly to the CEO this role is part of a friendly, highly productive and collaborative, dedicated clinical and operational staff team of ten.

It is a varied and senior position that is part time, 3 days per week, and we are happy to discuss how the hours are worked over the week. It’s hybrid, working a minimum of one day per week in our Waterloo office. The salary is £45,000 to £48,000 pro rata, depending on experience.

The successful candidate will:

• Be a Fully Qualified Accountant (CIMA, ACCA, ACA, ICAEW etc).
• Have 5+ years PQE, preferably with charity sector/ fund accounting experience.
• Able to demonstrate working independently and as finance lead.

What's on Offer

• Permanent contract (you will have a probation period of 6 months)
• Salary range of £45,000 to £48,000 depending on experience (Part time 3 days, pro-rated salary to hours)
• Flexible, hybrid working (1 day a week in our Waterloo office but this can be flexible)
• 25 days annual leave plus bank holidays (pro rata)
• Employer Pension contribution 3%
• Ability to be a key influencer / decision maker within the organisation.
• Positive, supportive working environment where learning and development is actively promoted, and training needs supported.
• Monthly Reflective Practice Group for the staff team (RPGs provide a supportive space for people to explore and understand their interactions and team dynamics amongst other things)

WCC is committed to Equality, Diversity and Inclusion and we therefore welcome and encourage applications from people of all backgrounds. The charity promotes a positive work life balance through its inherent flexible approach.

Closing date: Friday 14th June
Interview date: week commencing 1st July

XLP is a youth work charity working to create positive futures for young people and at the cutting edge of tackling poverty and educational failure in inner London. We’re looking for a Senior HR Manager who will be a generalist with prior experience of working in a senior level HR capacity.

You’ll be responsible for the effective provision of comprehensive HR services for XLP, develop highly effective relationships across the team, maintaining a real understanding of their challenges. You’ll partner with Line Managers on a range of HR duties encompassing the entire employee life cycle, including updating and reviewing policies and processes, employee relations, recruitment, onboarding/ offboarding, Learning & Development and more. You’ll ensure we recruit and retain excellent staff to ensure we’re giving our best for young people.

You’ll be happy to manage all aspects of HR and the employee lifecycle and not be afraid to work autonomously and get stuck in. 

About You

Key Skills:

• Significant relevant experience in Human Resources in a generalist role;
• Proven experience in managing complex employee relations cases;
• Experience with employee lifecycle procedures;
• CIPD Level 5 Qualification;
• Strong knowledge of current employment law and best practice;
• High attention to detail;
• Excellent administrative and organisational skills;
• Good level of numeracy and ability to collate data and produce information in simple formats;
• Excellent written and verbal communications skills;
• Ability to build and maintain good working relationships with staff at all levels;
• Ability to remain calm in challenging situations;
• Ability to carry out duties with tact and diplomacy, maintaining confidentiality at all times;
• Ability to maintain electronic filing systems.

Useful if you have:

• Experience of the youth work/charity sector;
• Experience of implementing an HRIS.

What We Offer

• 25 days annual leave, with 3 additional days between Christmas and New Year
• Employee Assistance Programme
• Ongoing training and development
• Supportive and flexible work environment
• Diverse and inclusive culture
• Generous sick and compassionate leave policies
• Enhanced maternity leave policy

How To Apply

Please click the link to apply via our website. You'll be asked to complete a short form and upload a CV and personal statement. Applications close on Wednesday the 12th of June at 12pm (midday). Please note, we reserve the right to close applications early if a suitable candidate is found.

The Diocese of Guildford is seeking an experienced Finance Director, to make a real difference to the communities we serve by providing strategic financial leadership and financial sustainability for the diocese. 

The Diocese of Guildford is the Church of England presence in most of Surrey and Northeast Hampshire and serves more than a million people. Led by Bishop, Rt Rev Andrew Watson, and Diocesan Secretary, Geraldine Newbold, we support 156 parishes, 83 church schools, over 200 stipendiary (paid) clergy and 117 authorised lay ministers. Our vision is of a Transforming Church Transforming Lives and is increasingly well-rooted in our parish communities, with churches, schools and community projects becoming more focused in what they believe God is calling them to do in our priority themes of, "growing disciples", "growing diversity" and "growing community".   

Reporting to the Diocesan Secretary (our version of a CEO), you will lead the finance team to ensure that robust reporting and monitoring is in place to the highest standard, lead the preparation of our annual budget and financial forecasting, and oversee an annual income and expenditure of approx. £15m. As a key member of the leadership team, you will also play a critical role in broader strategic decision making, supporting, and advising the Diocesan Secretary in leading the Diocesan Board of Finance.

You will be:

· an experienced financial leader and a qualified member of a recognised accountancy professional body

· able to blend technical financial skills with a track record of strategic leadership.

· able to engage with board level stakeholders.

· sympathetic of the mission and values of the Church of England and have the ability to learn, where needed, the structures, procedures and drivers that govern life across the diocese.

Benefits of the role include:

· Competitive salary within the Charity Sector

· Hybrid working

· A 15.25% non-contributory pension/life assurance provision

· 25 days annual leave per year, increasing to 26 days in your second year, plus bank holidays

· An employee assistance programme

· Learning and development opportunities

· Attractive open-plan office and surroundings at Church House Guildford with free parking

If you feel you bring the passion and technical skills to play a part in making a real difference to the communities we serve, we would love to hear from you.

How to apply

Interested candidates are invited to send a detailed covering letter, along with your CV, outlining how you meet the essential and desirable criteria in the person specification as detailed in the job description. Applications without a cover letter cannot be considered. 

The Diocese of Guildford take our responsibility for the safeguarding of children and adults seriously. Our recruitment processes reflect this commitment.

We believe that diversity is a strength. We actively welcome and encourage applications from candidates of all backgrounds and identities, particularly those who identify as female, younger, of a UK Minority Ethnic/Global Majority Heritage, or disabled, as its essential that we reflect the diversity of the communities we serve.

Location: Home Based
Salary: £16,500 (£27,500 FTE)
Hours: 21 hours (3 days per week)
Department: Business support
Job Type: Part time
Contract Type: Permanent

Do you want to join an organisation committed to addressing low literacy and numeracy levels amongst people in the criminal justice system?

We’ve made substantial progress as we implement our new strategy, with improvements and expansions to our delivery model and a renewed vision and mission. To support our recent growth, we are recruiting for a new part time Finance Officer to help us effectively manage our day-to-day financial processes and provide financial and administrative support to our growing team of staff and volunteers.

Working closely with colleagues across the charity, your responsibilities will include the processing of purchase invoices and expenses, raising of contract invoices, assisting with budgets and forecasts and supporting our Income Generation team with their finance needs. You will also have the opportunity to contribute to various finance projects and strategic initiatives.

It is essential that you have strong organisational skills, excellent attention to detail, good communication abilities, and a proactive attitude towards assisting with diverse finance tasks. Ideally you will possess a formal accounting qualification (AAT or equivalent) or be able to demonstrate a strong understanding of basic accounting and bookkeeping. Underpinning this will be the ability to build relationships, and personal qualities that include persistence, determination and a problem-solving approach. We want to hear from applicants who are as committed to the cause as we are.

This is a home-based role but may require occasional travel around the UK including overnight stays.

Employee benefits include a company contribution to pension scheme of up to 5%, 18 days holiday (30 days FTE) plus bank holidays, life insurance, paid volunteering days, discounts via Reward Gateway and an Employee Assistance Programme. The biggest benefit though is our culture – our people really want to work for the organisation.

We welcome job applications from people with lived experience of the criminal justice system and do not routinely ask for details of any criminal convictions.

The closing date for this role is Monday 17 June 2024 at 5pm and interviews are planned for the w/c 24th June 2024.

REF-214 458

Here at 42nd Street, Senior Mental Health Practitioners (Snr Prac) work at the heart of our service, delivering our vision of inclusive, trauma informed, accessible mental health and wellbeing support and opportunities for all young people.

42nd Street offers a choice of effective, creative, young person-centered and rights-based approaches, demonstrating local impact with national significance, we drive meaningful change that makes a positive difference to the lives of young people.

We celebrate our diverse team and inclusive workplace reflective of our service users; with a people-centric focus for our work-life balance; employee development and learning; wellbeing and mental health approaches.

Senior Practitioners deliver our services to young people alongside providing supervision and management and playing a vital role in keeping our management and practice connected for the success of our clinical best practice.

We are considering applications for Senior Mental Health Practitioners in both our Integrated Community Response (ICR) team and Safezones team, you can apply for either or both roles.

Both ICR and Safezones provide de-escalation support to Young People in crisis or experience high levels of distress in the community.

Safezones, is part of the Greater Manchester Children and Young People’s Crisis Care Pathway and may include weekend work depending on the needs of Young People and the service.

Apply if you can offer:

- Young People-centered approach to your Mental Health practice;

- Support to Young People in crisis or distress, with a solution focused approach;

- Passion for supporting inclusive and anti-discriminatory best practice and management;

- Excellent diligence in safeguarding and record keeping;

- Deliver confidential and accountable practice;

- Transferable skills from previous experience as a Youth Worker; Social Worker, Teacher; Counsellor; MHP in child and adult services; etc.

We Offer:

- People focused leaders, developmental line managers and an excellent team to work alongside with a strong 42nd Street culture focusing on equal opportunities and continual learning.

- Annual personal training budget to support your continued professional development, on successful completion of your probationary period.

- 42nd Street is a Real Living Wage Foundation accredited employer.

- Role locations are varied offering the service both out in the community and office based. 42nd Street can offer a hybrid working set up, in a way that fits both your needs and the needs of the service.

- 27 days’ annual leave and x8 bank holidays per year (pro rata), rising to 30 days’ annual leave after 5 years’ service.

- Pensions Scheme - 3% employer contributions.

- Cycle To Work scheme.

- Internal training calendar with modules identified by staff.

- x4 paid team well-being afternoons off per year to use as you wish.

Job description, person specification, job application form and equal opportunities form on the 'Work with Us' page on iur website.

We look forward to receiving your application. To ensure we offer an equal recruitment experience for all, we do not accept C.V. applications. Please use the application process as directed on our website.

If you have access needs that require additional support to make an application, please let us know and we can discuss best how to support you during the application process.

Roles available: There are x1 MHP ICR roles and x1 Safezones Snr Prac roles, see application for more information on selecting the roles you want to apply for.

For more information or to discuss ICR or Safezones opportunities in more detail, please contact Time Eaton, his contacr details are on the webiste.

Applications open: 17/05/2024

Applications close: 10 am, 07/06/2024

Interviews, W/c: 17/06/2024 and 24/06/2024.

Job Type: Full-time

Pay: £35,745.00-£40,221.00 per year (pro-rata)

Benefits:

• Bereavement leave
• Casual dress
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Free flu jabs
• Free or subsidised travel
• Sick pay
• Work from home

Schedule:

• Flexitime
• Monday to Friday
• Weekend availability

Work Location: In person

Application deadline: 07/06/2024

FUNDRAISING OFFICER - EXPERIENCE ESSENTIAL

The Sunday Times Best Places to Work 2024 - Medium Organisation

MAIN PURPOSE OF JOB:

 We are seeking an experienced fundraiser with a passion for our mission to equip our organisation with the financial resources needed to meet our objectives as we work to scale our fundraising by growing our charitable income across all funding streams, maximising supporter engagement and fulfilling fundraising operational duties

This is a new role, joining a small but growing Fundraising and Events Team, and having a real input into our plans and strategies for the future. Reporting to the Head of Operations, the successful candidate will oversee most fundraising income generation activity.

The Fundraising Officer will build positive relationships to secure significant income and develop new relationships with groups, business and individuals, bringing in regular and targeted income through regular donations, fundraising campaigns and events. The ideal candidate will have fundraising experience covering several areas including Individual Giving; Fundraising Appeals/Campaigns as well as experience in managing the operational aspects of fundraising (database, compliance with codes of practice and fundraising regulations, creating fundraising campaigns and ‘asks’). Through this, you will assist the whole organisation in our commitment to showing kindness, raising self-belief, and inspiring hope for the future in the individuals we support. 

MAIN DUTIES AND RESPONSIBILITIES:

Fundraising Overview

1. Develop, deliver, and monitor a fundraising strategy for The Cinnamon Trust.
2. Maximise the contributions and connections with local business and individuals.
3. Coordinate all appeals including The Big Walk across all income and media streams.
4. Research and utilise new fundraising streams and opportunities such as Payroll Giving, Legacies (with help from The Legacy Officer), in Memory Giving and Online Giving.

Supporter Engagement and Stewardship

1. Establish systems, procedures, proactive stewardship, and an engagement programme to provide the highest levels of service to The Trust’s supporters.
2.  To be responsible for thanking all supporters and managing a supporter engagement journey – ensuring that effective processes are in place and driving levels of satisfaction and loyalty.
3.  Act as the ‘first point of call’ for all fundraising volunteers and maintaining excellent communication with supporters throughout these processes, in conjunction with other teams.
4.  Develop and implement Fundraising groups across the UK

Database Management

1. To ensure efficient, appropriate data capture and analysis for the purpose of effective stewardship, fundraising and communications.
2.  Maintain data management standards, assisting with the implementation of processes and policies ensuring best practice is followed.
3.  Train other staff members to support general fundraising.
4.  Ensure all records, fundraising data and fundraising administration is kept up to date and all information is GDPR-compliant.
5.  Reconcile fundraising income with the Finance Manager, including Gift Aid claims, missed, failed payments and Direct Debit cancellations.

 Individual Giving

1. Develop an Individual Giving and Acquisition strategy that drives growth for individual giving across multi-channel campaigns and initiatives.
2. Lead the growth of CT100 monthly giving.
3. Work with the Press and PR Manager on fundraising communication and to ensure donors are kept up to date on the difference their support makes.

Fundraising Appeals and Campaigns

1. Work alongside teams and PR and Communications Manager to promote The Cinnamon Trust.
2. Establish a corporate fundraising strategy with an accompanying narrative, alongside the PR and Communications Manager.
3. Tailor campaigns and appeals for different audiences and supporters alongside PR and Communications Manager to target corporates; smaller local businesses and individuals

Staff and Volunteers

1. Support with recruiting fundraising volunteers as appropriate.
2.  Work closely with Head of Operations and PR and Communications Manager  to ensure all fundraising is coordinated.

Wider organisational responsibilities

1. Read and adhere to all policies and procedures.
2. Lead on applications to charitable trusts or statutory bodies with support from the Head of Operations.
3. Undertake responsibilities associated with being a member of The Cinnamon Trust
4. Perform all the duties required by the post in line with The Trust’s ethos and values statement, its commitment to a policy of equal opportunity and its aim of serving the community in a caring and practical manner.
5. Carry out other duties as agreed by the Chief Executive Officer.
6. In agreement with your line manager, pursue a personal programme of learning and development to enhance your skills and performance.

Together with such additional general duties as the Employer shall reasonably require, having regard to the needs of the Employer’s business as a Charitable Trust.

Here at 42 Street, Mental Health Practioners (MHP) work at the heart of our service, delivering our vision of inclusive, trauma informed, accessible mental health and wellbeing support and opportunities for all young people.

42 Street offers a choice of effective, creative, young person-centered and rights-based approaches, demonstrating local impact with national significance, we drive meaningful change that makes a positive difference to the lives of young people.

We celebrate our diverse team and inclusive workplace reflective of our service users; with a people-centric focus for our work-life balance; employee development and learning; wellbeing and mental health approaches.

We are considering applications for Mental Health Practitioners in both our Integrated Community Response (ICR) team and Safe Zones team, you can apply for either or both roles.

Both ICR and Safe Zones provide de-escalation support to Young People in crisis or experience high levels of distress in the community.

Safezones, is part of the Greater Manchester Children and Young People’s Crisis Care Pathway and may include weekend work depending on the needs of Young People and the service.

Apply if you can offer:

• Young Person-centered approach to your Mental Health practice;
• Support to Young People in crisis or distress, with a solution focused approach;
• Passion for supporting inclusive and anti-discriminatory best practice;
• Excellent diligence in safeguarding and record keeping;
• Deliver confidential and accountable practice;
• Transferable skills from previous experience as a Youth Worker; Social Worker, Teacher; Counsellor; MHP in child and adult services; etc.

We Offer:

• People focused leaders, developmental line managers and an excellent team to work alongside with a strong 42nd Street culture focusing on equal opportunities and continuous learning;
• Annual personal training budget to support your continued professional development, on successful completion of your probationary period;
• 42nd Street is a Real Living Wage Foundation accredited employer;
• Role locations are varied offering the service both out in the community and office based. 42nd Street can offer a hybrid working set up, in a way that fits both your needs and the needs of the service;
• 27 days’ annual leave and x8 bank holidays per year (pro rata), rising to 30 days’ annual leave after 5 years’ service;
• Pensions Scheme - 3% employer contributions;
• Cycle To Work scheme;
• Internal training calendar with modules identified by staff;
• x4 paid team well-being afternoons off per year to use as you wish.

ICR and Safe Zones Job descriptions, person specification, job application form and equal opportunities form on our ' Work With Us' page on our webiste.

We look forward to receiving your application. To ensure we offer an equal recruitment experience for all, we do not accept C.V. applications. Please use the application process as directed on our website.

If you have access needs that require additional support to make an application, please let us know and we can discuss best how to support you during the application process.

Roles available: There are x2 MHP ICR roles and x4 Safezones MHP roles, see application for more information on selecting the roles you want to apply for.

For more information or to discuss ICR or Safezones opportunities in more detail, please contact, Tim Eaton, contacts are available on our website.

Applications open: 17/05/2024

Applications close: 10 am, 07/06/2024

Interviews, W/c: 17/06/2024 and 24/06/2024

Job Type: Full-time

Pay: £29,269.00-£36,648.00 per year

Benefits:

• Bereavement leave
• Casual dress
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Flexitime
• Free flu jabs
• Free or subsidised travel
• Sick pay
• Work from home

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person

Application deadline: 07/06/2024

ABOUT THE ROLE

We are hiring for a second People and Culture/HR Business Partner to join our Generalist P&C team! In this role you will own generalist human resource activities, using a comprehensive understanding of the HR processes. You will educate others with your knowledge of employment law and experience to support in employee relations cases, organisational change projects, and other activities as required. You will advise, support, and guide managers and colleagues on a wide range of topics. 

ABOUT OUR TEAM

The Generalist human resources team is currently a team of 4, the Head of P&C, P&C Business Partner, P&C Advisor, and P&C Administrator. You will report into the Head of P&C. The wider People and Culture/HR team includes the Talent Acquisition Team, Workforce Development, and Talent Development team. As a team we all have our strengths, have individual qualities and interests, we all come together as a team when times can be busy or stressful and work well in supporting each other. We value each others input and no voice goes unheard! We have our collaboration day in the office on a Monday, and Friday's we have P&C time where we wind down at the end of the week with a different activity and team session!

Shift Pattern: 37.5 hours per week, Monday to Friday 9 - 5. Mondays in central office, one or more days in our services, with work from home on the remaining days in the week.

Location: We are based a 10 minute walk from Highbury and Islington station, Angel station is a 15 minute walk away

Benefits, including Non-Contractual Perks

• 25 days annual leave, increasing with the length of service
• Training and Development, including access to courses, upskilling, and progression plans
• Medicash includes discount gym memberships, routine optometry care, dental treatments, and physiotherapy treatments
• Employee Assistance Programme, including counselling
• Reflective Practice regular sessions with a therapist provided by an external provider to support Mental Health and Wellbeing.
• Life Assurance Scheme
• Cycle-to-work scheme
• Annual Staff Awards

If you have the passion, creativity, and tenacity to make a real difference in people's lives, challenge stigma and make our communities safer, we would love to hear from you!

ABOUT YOU

We are looking for someone who has a sound knowledge in generalist HR activities, processes and employment law. You will be able to coach and advise others within the organisation, building relationships with colleagues at all levels. You will be able to use your initiative to make key business decisions and take ownership of various projects, and lead on providing skills, knowledge, and materials in your given area.

We are looking for a team player, someone who can think outside the box and bring new ideas and solutions to the team and organisation to support consistent improvement and effective delivery. We look for personable characteristics, someone who can get along well with others and is approachable. As a team we have individual interests and share a sense of humour, we try bring an element of enjoyment to our workplace when we can! 

OVERVIEW OF KEY RESPONSIBILITIES

Line Management 

• Provide high quality support and line management, offer guidance, support and advice. 
• Responsible for management and leadership of direct reports and their employee lifecycle, this includes but is not limited to; Recruitment, onboarding, inductions, probation reviews, performance management, meeting KPI’s and targets, advising on and managing Employee Relations cases, Staff wellbeing and support, grievances, sickness, and disciplinaries. 
• Proactively embed a culture of learning, development and evaluation. Promote a team working dynamic which is supportive and empowering. 

Employee Relations

• Ensure all staff have access to meaningful and accessible employment advice, information, documents, and other resources.
• Empower managers with the right knowledge, resources, and access to information and guidance.
• Support managers with team related enquiries, concerns, or issues appropriately.
• Manage and provide high quality advice on low and mid-level employee relations casework.

Employee Lifecycle

• Ensure lifecycle administration, advice, and support is completed to a high standard.
• Contribute to the processing of employee lifecycle changes. This includes payroll, new starters, leavers, and contractual changes.
• Provide advice and guidance on policies, procedures, and employment legislation.
• Monitor, review and report on key people metrics to inform and enhance the delivery of the P&C team and activities.
• Manage and support reward and recognition initiatives.
• Other areas of support will vary. Including Sickness, Occupational health referrals, Annual leave, Maternity/Paternity leave, Compassionate leave, Performance Management, and General Employee Relations.

Performance Management and Development

• Devise, deliver, and evaluate management and staff upskilling and training sessions, and workshops.
• Support Managers across the organisation with Performance management and people development initiatives.
• Support with the personal and professional development of our people, collating feedback, introducing new initiatives and ideas.

Other Responsibilities

• Work collaboratively with the wider P&C team to develop and amplify employee voice through the organisation, and support with various other activities and projects within the team.
• Support management of data and workflows within the HR Information System (HRIS).
• Take ownership of the HRIS to some degree, identify changes to be made, ensure the system management is running smoothly.
• Support with the progression and communication of policies and procedures.
• Build and manage strong relations throughout the organisation and externally.

Other responsibilities than those described above may be required to be undertaken from time to time and will be expected to be performed to as long as it is within the capability and level of the position. Please refer to the JDPS for a further list.

KEY CRITERIA

What we are looking for:

• Proven experience in a similar role and/or taking on similar level responsibilities
• Experience in coaching and advising managers and colleagues in areas such as employee relations activities across the full lifecycle, performance management, absence management, and other alike areas
• Working knowledge and understanding of HR procedures and basic employment law practices, and how it applies under UK employment legislation
• Line Management experience, or demonstrated leadership skills and abilities
• IT Proficiency, ability to learn new software programs, advanced knowledge in Microsoft, including Word, Excel, and Outlook
• Ability and willingness to attend regular visits to our different service locations

What we would like, but not essential:

• CIPD Qualification Level 5
• Experience using data to make informed decisions and reports effectively
• Experience in a similar size organisation and/or charity sector organisation

Please refer to the JDPS attached for more details on the vacancy and our requirements/key criteria.

WORKING FOR US

ABOUT US

Social Interest Group (SIG) believes good care and support improve lives. Our values of ambition, empowerment, transparency, and inclusivity drive everything we do. Our mission is to empower people who are marginalised by building powerful partnerships and creative solutions that bridge gaps in provision and aid recovery, reablement and resettlement.

SIG is a not-for-profit organisation providing thousands of people with good-quality support and care in residential, drop-in centres, community floating support settings (including people's own homes), probation settings, and hospitals awaiting discharge. We do so across London, Brighton, Bedfordshire, Luton, and Kent. We believe in the power of well-planned, well-managed services to make a difference. We work with high standards and external and internal regulatory frameworks.

Want to know how we work? Watch our short Theory of Change video to see how we support people towards a brighter future: Theory of Change

Further details can be found on our website here: Theory of Change - Social Interest Group - Social Interest Group. 

Our Values

Ambition – Eager to succeed and to accomplish as much as possible for our people

Empowerment – Giving staff and the people we support the tools, training, and information they need to achieve their potential

Transparency – Upfront and visible about our actions and open to scrutiny from stakeholders, service users, and staff

Inclusivity – Listening to, understanding, and including all our stakeholders to ensure we make a difference and get things right

ADDITIONAL INFORMATION

Please note that this job advert may close early due to screening applications on an ongoing basis. We advise applying as soon as possible for your application to be taken into consideration at the early stages.

Additional information on our company policies including Gender Pay, Equality and Diversity, Company Benefits and our Candidate Privacy Policy can be found on our website.

Human Resource | HR | Business Partner | P&C | People and Culture | London Jobs | FT

VERTIC is looking to appoint a Head of Finance. The role involves managing the full range of the organisation’s finances and administrative functions. This includes budgeting and forecasting at the project, programme and central level as well as running the day-to-day financial and other organisational operations. The role will also involve maintaining and developing robust and user-friendly, financial and operational systems to underpin our work.  This is a great opportunity to work with an established and growing NGO with activities reaching around the world and to help maintain and strengthen its finance, administrative and operational functions. 

The role requires having significant experience in charity and not for profit financial management, as well as in overseeing the life-cycle of grants and other contracts from governments, organisations and charitable foundations internationally. You should have substantial experience in accounting and resource management software, audit processes and HR matters. We are looking for someone with excellent communication skills who can work with and present to colleagues across the organisation and understand the needs of their programmes and projects. The organisation is dynamic and has been growing in terms of the size and number of grants it has internationally. The organisation is relatively small in terms of staff numbers. The successful candidate should therefore be prepared to be adaptable and flexible and be able to move from strategic activities to sleeves up work with ease.

About us:

VERTIC (the Verification Research, Training and Information Centre) is an independent, non-profit making charitable organisation. Established in 1986, VERTIC supports the development, implementation and verification of international agreements to improve international peace, security, environment and development. Our activities cover international treaties and mechanisms preventing nuclear, biological and chemical weapons, measures promoting stabilisation between conventional forces, challenges and opportunities from new technologies, International Health Regulations and sustainable development. To support progress in these areas, VERTIC provides innovative research, capacity-building, and engagement with governmental, regulatory, diplomatic, scientific and non-governmental communities around the world. Our outputs include technical advice and planning materials, publications, presentations, information tools, databases, as well as events, workshops, training and exercises. We run projects solely and in partnerships with other organisations.

We carry out our activities across Africa, Asia, Europe and North and South America, and the Pacific. Our staff is comprised of international legal experts, scientists and policy analysts from a range of nationalities and disciplines. VERTIC has an office in London and staff and consultants based in other countries. The organisation’s funding comes from governments, regional and international organisations such as the EU and United Nations and charitable foundations. Our role ranges from lead implementer coordinating other partners, to sub-contractor. VERTIC is governed by a Board of Trustees and regulated by the Charity Commission for England and Wales. 

Functions and responsibilities

Organisation level

· Prepare annual, quarterly and monthly budgets and projections at the organisational and programme level along with management accounts and cash flow reports.

· Analyse forward cash and fundraising projections and needs.

· Brief and work with Executive Director on financial, HR and administrative matters including financial needs, staffing, projections, scenarios and planning, and risk monitoring.

· Prepare and present financial reports to Board of Trustees meetings.

· Ensure the Charity meets its statutory obligations to HMRC and Charity Commission and other relevant bodies as necessary, as well as insurance obligations.

· Keep the organisation compliant and up to date on law and best practices related to charity finance, governance, risk monitoring, HR and operations in UK and internationally.

· Prepare and submit annual statutory financial statements, prepare and facilitate the audit process.

· Help maintain, update and communicate VERTIC financial policies, procedures and controls.

· Maintain, develop and, where necessary, overhaul the organisation’s financial, HR and operational IT and physical infrastructure and records to ensure they are standardized and consistent, user-friendly, up to date, appropriately accessible and resilient.

· Ensure financial and related systems facilitate organisational stability, hand-over, and efficient knowledge-transfer including for financial management processes, software tools and records.

· Review and implement methodologies for calculating organisational financial needs and internal allocation approaches for full cost recovery, day charge out rates, overheads and reserves.

· Monitor restricted and unrestricted fund allocation

· Manage day-to-day finances, scheduling, tracking and fulfilling invoices and payments to suppliers, service providers in the UK and abroad.

· Manage bookkeeping activities, including transaction recording in the organisation’s books and reconciliation.  

· Manage bank and financial service provider accounts in various currencies, oversee fund transfers, process credit cards and charge card accounts.

· Address foreign exchange rates currency implications for the organisation. 

· For UK and international/non-UK staff: monitor staff time and leave records; ensure payroll and related employment payments are fulfilled and records kept; manage HR matters related to employment contracts, visas, salaries, time, leave, social security, pensions, benefits and expenses; assist with onboarding, offboarding, handovers.

· Support organisational level cyber security practices related to finance and operations.

· Review project contracts from funders, address due diligence and compliance matters, and keep VERTIC’s template contracts for consultants and organisations in line with best practice.

· Ensure new grants are recorded across VERTIC’s system including identifying funder rules and internal responsibilities.

· Oversee office management

Programme and project level

· Support Programme Directors with financial monitoring and planning for time allocation needs across staff and consultants, project delivery capacity, billing, fundraising, and expenditure - over monthly, quarterly and annual timelines.

· Oversee financial management of grants and other types of contract from governments from multiple regions, international organisations and charitable foundations.

· Schedule, prepare, submit and track financial reports to funders and invoices to funders, including submitting invoices on government finance systems.

· Monitor payment of invoices.

· Prepare for and host project-level audits.

· Support staff with project and activity level finances and expenditure monitoring.

· Support Programmes in fundraising by assisting with project budgets (covering staffing, travel to meetings, workshop costs, research tools, sub-contractors in the UK and overseas).

· Ensure adherence to government and charitable foundation funder rules and requirements on finance-related matters (procurement, due diligence, exchange rate methodologies, transactions, anti-bribery, anti-corruption, sanctions, management quality assurance, ethics)

· Assist with the preparation and review of contracts for sub-contractors and consultants

· Oversee/support staff with travel, event and other expenditure.

Requirements

· Significant level of experience in finance, operations and administration including in a senior/leadership role with responsibility for a department or small to medium organisation.  

· Understanding of charity accounting requirements.

· Experience in managing charity / not for profit finances including management accounts, budgets, monitoring and planning, day-to-day operations on banking, income and payments.

· Experience in using common accounting and management software, including QuickBooks, knowledge of ERPs is desirable.

· Familiarity with HR and project management software and service provider web portals.

· Experience in contract management from government and charitable foundation funders in the UK and overseas.

· Experience with financial requirements in fundraising from governments and foundations.

· Experience in HR in the UK and internationally.

· Experience with organisational practices such as strong cyber security and compliance.

· Excellent communication skills, including to non-finance staff and partners.

· Strong organisational and prioritisation skills, proactiveness, ability to work to tight deadlines.

· Ability to oversee and strengthen overall financial system as needed.

· Comfortable in hybrid and remote working environments.

· Familiarity with working with stakeholders from a variety of different cultures and regions.

· Ability to travel on occasion.

· Education and qualifications: at least a Bachelors level degree; Accountancy Qualification (e.g. ACA, ACCA or CIMA)

The organisation currently operates a hybrid working policy for staff based in and around London. At present, this role requires attendance in person on a number of days to be agreed and requires availability during office hours.  These factors can be further determined based on whether the agreement is for a full or part time position. You must have the right to work in the UK to apply for this post.

In return, we offer:

● A competitive salary commensurate with the candidate's qualifications and experience.

● 25 days annual leave allowance.

● Flexible working practices (including working from home).

● Relocation support.

● Pension scheme.

● Life insurance.

● Opportunities for education and training support.

Note: This Job Description reflects the current situation. It does not preclude change or development that might be required in the future.

VERTIC is an equal opportunities employer. We are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.

Description

Job Title: Senior Regional Finance & Operations Manager - based in Central Africa – International Applications strongly encouraged!
Reporting to: Great Lakes and Central Africa Regional Representative and Head of Finance - Africa
Preferable: 6 years experience in the Humanitarian field
Hours: 37.5 Hours per week
Principal Location: Bukavu with regular travel to other parts of the Country and Region

Background:

Street Child believes every child deserves to go to school and learn. Our projects focus on education, child protection, and livelihood support to address the social, economic, and structural issues underpinning today’s education crisis. We partner with local organizations and communities to deliver our locally rooted programs. We use evidence to drive learning and the refinement and scale-up of programs to create maximum impact for most children at the lowest cost. We pride ourselves on being willing to go to the world’s most challenging places where others won’t, including remote, hard-to-reach areas and fragile, disaster-affected states across sub-Saharan Africa and South Asia. Since 2008 we have helped over 250,000 children go to school and learn and supported over 25,000 families to set up businesses to afford the cost of educating their children.

Part 1: Role Purpose:

This role aims to offer financial and operations management support to Great Lakes and Central Africa Region programs, focusing majorly on Street Child Programmes in DRC. The role reports to both Great Lakes and Central Africa Regional Representative and Head of Finance in Africa.

The role holds a senior position within the Street Central Africa Region team and will oversee Street Child – financial and operational setup to support operationalizing all program/project implementation in full compliance with donors’ and SC operational standards. The role will also provide financial support to programs across Great Lakes and Central Africa and partner organizations to support the development and implementation of robust financial management and reporting systems and assess and strengthen the control environment, financial management, grant management, and reporting. It will be building the finance and grants management capacity of Street Child staff and partners. A vital part of this is facilitating communication between Programmes and Finance staff.

Part 2: Key Responsibilities:

Finance Management:

• Supervise the country's standard financial systems establishment and maintenance in line with STREET-CHILD Financial Policy and Procedures, donor and local legislation requirements to provide appropriate levels of security and controls over the organization's resources and operations across the country to ensure success, consistency, and compliance.
• Develop and update quarterly the country's Master Budget to ensure that all funding gaps are covered.
• Provide strong leadership to the Finance and Admin team in all offices, whether with direct line management or technical, ensuring competent and motivated staff are hired and retained.
• Provide financial advice to the budget holders and local partners, ensure adequate support is provided to the program, and ensure the alignment of resource allocations with organizational priorities at the budgeting and implementation stages.
• Ensure that monthly accounting closure is timely, accurate, and compliant with STREET-CHILD financial policies and procedures for all Street-Child field offices and perform the bank reconciliation as appropriate.
• Using the Street-Child accounting system, produce the Budget Vs.—actuals for internal use by the country team and budget holders on a monthly basis.
• Oversee all financial and logistical requests made by the technical team and ensure they are in line with the Street-Child guidelines (Advance request, travel request, leave request, Toil request).
• Lead on applying Street-Child anti-fraud and anti-corruption policy and ensure all DRC staff understand and adhere to it, including Zero tolerance.
• Ensure regular financial and operational checks are performed for each local partner involved in Street-Child project implementation.
• Elaborate, review, and update Finance Standard Operating Procedures for STREET-CHILD DRC and across the Central and Great Lakes region as required and relevant.
• Conduct spot checks on transactions be responsible for maintaining transparency and accountability within finance and administration.
• Build financial management capacity for local partners in the region.

Grant Management and Budget proposal:

• Collaborating with other managers during proposal development, lead on the costing in proposal writing.
• Produce grant financial reports for donors in their formats.
• With the Senior Programme Manager, co-lead monthly grants review meetings involving all active partners.
• Manage the budget review, cost extension, realignment, and alert on any potential risk.
• Ensure appropriate measures are taken to address audit findings and recommendations associated with all grants.
• Conduct grant management training for local partners and provide orientation on finance matters and tools to non-finance staff.

Operations Oversight:

• Lead all aspects of HR, administration, procurement and logistics in the region
• Adequately manage internal and external HR and admin risks, highlight & resolve relevant issues with national institutions with support from the country leadership team (Taxes, labour inspection).
• Maintain daily responsibility for local staff issues, i.e., contracts, payroll, job descriptions, salary scales, leave, and benefit in support of the HR and Admin Assistant.
• Facilitate frequent staff meetings, and update the staff on the new Street-Child guidelines, regulations, etc.
• Lead the outsourcing of some services such as staff medical insurance, legal issues and the adherence to national labour laws, taxation systems and rules, social security, and insurance rules, etc.
• Lead in running procurement, ensuring value for money and overseeing all contracts which are placed with suppliers
• Ensure that all necessary agreements, permits, and licenses for Street-Child operations in DRC are in place, and keep updated on national rules and regulations pertaining to Street-Child activities.
• Lead staff adherence to all processes and ensure strict and contextualized application across the DRC program.
• Ensure proper asset management by initiating tools and control systems, including tagging.

Part 3: Person Specification

Attributes Essential Desirable

Education / Qualifications:

• Educated to degree level or higher.
• Recognised Accountancy Qualification.
• Degree in International Business Administration, finance or related field; or attendance at specific relevant training courses.

Experience and Knowledge:

• 6 years post qualification experience.
• Experience of implementing internal controls and finance procedures.
• Experience of managing multi donor grants and good knowledge of donor compliance rules and requirements – in particular working with ECHO, BHA, EU, SIDA, NMFA, FCDO, USAID, UNICEF, ECW, WFP, etc.
• Knowledge of development issues and concepts.

Skills and Abilities:

• Extensive knowledge of finance & logistics policy within non-governmental organizations.
• Knowledge of computer applications and accounting software’s.
• Excellent relationship building skills, with an ability to skilfully navigate both national and international stakeholders.
• Knowledge of French, Swahili or other relevant local languages.

Other:

• Strong interpersonal, management and team work skills.
• Ability to influence change in teams not directly managed.
• A self-starter, capable of working independently and flexibly to a high level.
• Fluent English –written and spoken.
• Good communication and staff training / capacity building skills.

How to apply:

• To apply for this fantastic opportunity, please follow the link below.
• Female applications are strongly encouraged.