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Page 13 of 22
Prospectus
London, Greater London (Hybrid)
£17.53 per hour (plus holiday pay)
Full-time
Temporary
Job description

Scheduling Coordinator
Salary: £17.53 per hour + holiday pay
Contract: Full-time (35 hours p/w), temporary until the end of June 2026
Location: 2-days in Central London, remainder remote

We are delighted to be supporting a globally recognised higher education institution in their search for a Scheduling Coordinator to join their team. This is an exciting opportunity for a highly organised and detail-focused coordinator to play a key role in delivering world-class learning programmes.

Working within a busy and collaborative environment, you will support the coordination of teaching resources, guest speakers and external partners, helping to ensure programmes are effectively resourced and delivered to a high standard.

Key responsibilities for this role include:
Scheduling & Coordination

  • Coordinating the scheduling of guest speakers and learning partners across a portfolio of programmes.
  • Supporting the contracting process for external contributors, including speakers, facilitators and suppliers.
  • Managing the onboarding of new suppliers, including procurement setup and system access.
  • Maintaining accurate programme schedules and ensuring all data is input and updated in relevant systems.

Data, Systems & Reporting

  • Auditing and monitoring scheduling systems and databases to ensure accuracy and completeness of records.
  • Producing regular reports and supporting analysis to inform planning and decision-making.
  • Supporting data-driven insights, including trend analysis and forecasting where required.

Operational & Administrative Support

  • Coordinating team calendars, meetings and administrative workflows.
  • Providing first-line support to stakeholders, resolving queries and ensuring a high level of service.
  • Processing purchase orders, invoices and financial data to support budget tracking.

Projects & Process Improvement

  • Supporting small projects and initiatives, including research and process development.
  • Reviewing systems and processes and suggesting enhancements to improve efficiency and service delivery.
  • Contributing to a culture of continuous improvement and effective change management.

To be considered for this position, you should bring:

  • Strong organisational skills with the ability to manage multiple priorities.
  • Excellent attention to detail and a high level of accuracy when working with data and systems.
  • Strong communication skills and confidence working with a variety of stakeholders.
  • Good IT skills, including experience with databases, systems or scheduling tools
  • A proactive and collaborative approach, with strong time management skills.

If you’re excited by the opportunity to work in a fast-paced, international environment and play a key role in delivering high-quality programmes, we’d love to hear from you.

CVs will be reviewed on a rolling basis so if you are interested, please apply ASAP and submit your CV in Word format.

As a specialist Recruitment Practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you throughout the application process.

Organisation
Prospectus View profile Organisation type Recruitment Agency Company size 101 - 500
Posted on: 07 May 2026
Closing date: 15 May 2026 at 23:30
Job ref: 194830
Tags: Administration