Office administration jobs

Research Grants Manager
Contract type: Fixed Term Contract (24 months) 
Full time: 34.5 hours, we are open to a conversation about how you work these hours
Location: Hybrid between home and our London office (expected to be in the office at least quarterly). Additional travel required to events, conferences and workshops in London and nationally (approximately once per month).
Salary range: £62,500 - £68,500

Are you an experienced research funding professional who thrives on building programmes from the ground up? Do you want to shape a brand‑new Research Institute to improve the lives of people living with cancer?

We are looking for a Research Grants Manager to play a central role in establishing a new Research Institute to deliver world-leading, actionable research. The Institute will build Macmillan’s position as a national leader in applied cancer research, focusing on unmet needs, service improvement, inequalities, patient experience, and the wider non-clinical impact of cancer. This is an exciting opportunity to join us at a pivotal moment and help build a research programme with real‑world impact.

About us

At Macmillan you'll find talented people working together to do whatever it takes to support people living with cancer. We're going all out to find even better ways to help even more people who need our support. Our values are at the heart of who we are and everything we do, inspiring our thinking and guiding our actions.

Our new organisational strategy sets out how we’ll fight even harder to make every pound raised count for even more. With your help, we’ll transform cancer care for good.
 

About the role

As Research Grants Manager, you will establish and manage Macmillan’s research funding activities. You’ll help develop our research strategy, build a programme of grant funding, and ensure robust, equitable and transparent processes across the full research funding cycle.

You will work closely with senior clinical leaders, academic partners and research funders to establish Macmillan’s identity within the UK cancer research ecosystem and deliver high‑quality, strategically aligned research grants.
 

Key responsibilities:

• Develop and deliver a research strategy and priority themes aligned with Macmillan’s strategy, in collaboration with the Chief Medical Officer and Research & Health Data Lead.
• Establish Macmillan’s research funding programme to enable the award of high quality, strategically aligned research grants to build national research capacity centred on people living with cancer.
• Design and implement application, peer review and award processes across the research funding cycle.
• Lead the planning, logistics and documentation for all research funding calls.
• Convene and facilitate expert review panels, including lived experience representatives.
• Oversee the management of the research grants portfolio, ensuring accurate records, reporting, auditing and impact monitoring.
• Build and maintain relationships with academic institutions, research funders and charities.
• Manage and develop a small team responsible for overseeing the administration of awards.

About you

The successful candidate will bring:

• An advanced degree in a relevant discipline (e.g., health policy or health services research, public health, social science, implementation science) or equivalent professional experience.
• Experience of establishing and managing research funding programmes, including application, peer review and post‑award processes within a research funder, charity or equivalent.
• Experience of convening and facilitating expert panels, including lived experience representatives.
• Experience in managing and developing a small team, fostering a collaborative and high‑performing culture
• Strong understanding of research governance, ethics, compliance and impact assessment frameworks.
• Knowledge of the UK research funding landscape and cancer research ecosystem.
• Excellent project management, analytical and problem‑solving skills.
• Ability to communicate complex information clearly to a range of audiences.
   

In return, we offer a range of benefits including:

• 25 days holiday plus flexible bank holiday options, increasing by 1 day every year of service up to 30 days
• Pension matched up to 7.5%
• 120+ learning and development offers, with access to external professional qualifications
• Flexible working patterns, such as compressed hours, flexibility to work earlier or later around our core working hours of 10am-4pm
• Holiday buying and selling scheme, life insurance, free wills, retail discounts and much more

Recruitment process

Application deadline: 23:59 on Thursday 12th March
1st stage interview dates: 23rd and 24th March
2nd stage interview date: 2nd April

To ensure fairness and consistency to select the best candidate for this role, all our applications are anonymised up until an interview has been confirmed.

So that we can support you to be at your best during the application or interview process, please contact Macmillan TA Team for advice and reasonable adjustments.

We are a small, dynamic charity delivering community-led projects and initiatives that seek to both empower and improve the lives of family carers living across Wales.

The Finance and Governance Officer is responsible for the day-to-day financial management, governance support, and administrative oversight of the charity. This role ensures accurate and timely reporting of financial data, effective management of budgets, and compliance with statutory and regulatory requirements for finance and audit. Additionally, the postholder provides key governance support, facilitating the smooth running of the Board of Trustees, maintaining company records, staff records, and ensuring HR policies are reviewed and adhered to.

This position is crucial for maintaining the charity’s operational integrity and supports strategic decision-making by providing robust financial insight and governance expertise.

The role will also play a key role in identifying/sourcing funding for enabling sustainability, by working alongside the Director in drafting proposals/bids.

The post will also work closely with the Project and Engagement Coordinator and Policy & Impact Officer to help support the successful delivery of our projects through budget management and supporting the production of evidence of impact reports.

This is an integral role within the organisation that brings together key organisational, financial and people skills to enable us to continue to make a meaningful impact for families across Wales.

To provide high quality and comprehensive helpline advice, information, practical and advocacy support relating to violence against women and girls (VAWG) perpetrated against Black and minoritised women and girls.

To work alongside helpline Coordinator and helpline volunteers and ensuring the service is trauma-informed, safe, and effective.

Why work with Southall Black Sisters?

Southall Black Sisters is committed to providing a supportive working environment, where team members feel valued, empowered and safe. To that end, we provide an excellent package of employee benefits including:

• Generous annual leave entitlement 
• Hybrid working 
• Enhanced pension contribution
• Enhanced sick pay
• Subsidised public transport season ticket
• A comprehensive Employee Assistance Programme, including access to confidential support from MBACP therapists 
• Clinical supervision with an MBACP therapist to explore issues arising from casework
• A focus on continued learning and development through accredited training delivered by experts in their field
• Organisation-wide away days
• Career development pathways and support
• The opportunity to learn and grow within an organisation renowned for inspiring political activism and campaigning successes
• Employer eye care scheme

To Apply

Submit a completed application form along with the optional equal opportunities monitoring form by the application deadline. Please do not send us your CV as this will not be considered.

Please note, incomplete applications will not be considered.

At Flame we are excited to see how God brings transformation through our work to those who have suffered war, terror or oppression. If you would like to be part of bringing God's healing and freedom we'd love to hear from you! 

This is an interesting and varied role offering scope for creativity. It is suited to someone who can effectively deliver projects, handle finances confidently, and excels at developing processes. Working closely with the Missions Director and other staff to provide technical and administrative support to the vision and mission of Flame.

Are you a highly organized and flexible individual capable of contributing across multiple operational areas? Namely HR, IT, Finance, Compliance, and Communications. The role demands excellent IT and communication skills, both written and oral. A strong eye for detail is essential for policy management and compliance, ensuring the charity remains legally compliant and delivers its missions safely and efficiently.

We're looking for someone who is confident, shows initiative and is creative in their delivery of the work.  Someone who can take on the responsibilities and run with them under limited supervision. 

We are a flexible employer and you will be joining a small supportive team.

Are you an experienced Education Coordinator who thrives on detail and enjoys playing a key role behind the scenes of high-stakes professional assessments?
 
I’m delighted to share a fantastic temporary opportunity for an Education Coordinator (Exams) with a leading professional membership organisation.
 
If you’re someone who thrives on detail and enjoys playing a key role behind the scenes of high-stakes professional assessments -  this could be the role for you!
 
This is a hands-on, varied role within a busy and collaborative Education team, supporting the smooth delivery of professional clinical examinations, including OSCEs and Independent Prescribing assessments.
 
Role: Education Coordinator (Exams)
Organisation type: Professional Membership Body
Salary/rate: £17.97 per hour
Working arrangements: Hybrid – 3 days in office / 2 days remote
Location: London, Charing Cross
Employment type: Temporary – ASAP start for approx. 3 months
Working hours: 35 hours per week | Monday–Friday | 9am–5pm
Closing date: ASAP
 
About the Role
 
Working as part of a dedicated Education team, you’ll provide essential operational support across the full examination lifecycle. From scheduling and candidate communications to logbook management and exam-day delivery, you’ll help ensure everything runs smoothly and on time.
This is a brilliant opportunity to gain exposure to a range of assessment processes within a highly respected membership organisation — while making a tangible impact every single day.
 
Key Responsibilities
 

• Managing Clinical Placement Logbooks (digital and paper-based)
• Scheduling examinations and responding to candidate queries
• Supporting OSCE exam days (attendance required)
• Processing results accurately and to tight deadlines
• Maintaining and manipulating data using CRM systems
• Ensuring GDPR compliance and handling sensitive data appropriately
• Updating examination documentation and website content
• Liaising confidently with internal teams, examiners and candidates

 
What We’re Looking For
 

• Experience in assessment, examinations, or qualification delivery
• Strong data management, analysis and reporting skills
• Exceptional attention to detail and accurate data entry skills
• Confidence handling confidential and sensitive information
• Highly organised with the ability to manage competing deadlines
• Clear and professional written and verbal communication skills
• Advanced Microsoft Office skills, particularly Excel

 
If you’re immediately available and looking to step into a structured, process-driven environment where precision and organisation really matter, please apply today by submitting your CV today.

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.

Interim Programme & Community Coordinator

£16.48 per hour | 21 hours per week | Fully Remote | Immediate Start

We are working with a small national charity focused on tackling racial inequality and strengthening leadership in Black and minoritised communities.

They are seeking a part-time Interim Programme & Community Coordinator to provide short-term cover and ensure continuity of programme delivery while longer-term arrangements are confirmed.

This is a fully remote, home-based role (UK-based candidates only), with no regular office attendance required.

The current postholder leaves in four weeks, so we are looking for someone who can step in quickly with minimal supervision, with a short handover period.

The Role

You’ll play a key role in keeping programmes running smoothly, supporting delivery, communications, and operational coordination in a small, mission-driven organisation.

Programme Delivery Coordination

• Managing training schedules and logistics
• Liaising with trainers, delegates and partners
• Monitoring attendance and collecting feedback
• Supporting reporting requirements

Operational & Communications Support

• Producing a monthly newsletter
• Maintaining website and LinkedIn updates
• Coordinating online events
• Taking meeting minutes
• Preparing payment schedules
• Supporting partner steering meetings

About You

We’re looking for someone who is:

• Experienced in administration or programme coordination
• Highly competent with digital tools and AI (Outlook/Google Workspace, Excel/Sheets, Teams/Zoom, shared drives)
• Comfortable working autonomously in a small organisation
• Organised, proactive and an excellent communicator
• Experienced in the charity or community sector (desirable)
• Sensitive and informed in relation to racial justice and community engagement

This role would suit someone who thrives in small teams, can juggle multiple priorities, and feels aligned with work focused on equity and leadership within minoritised communities.

Applications will be reviewed on a rolling basis so please apply without delay. 

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Forest Peoples Programme is seeking two Programme Assistants to provide vital administrative, logistical, and project support, helping Indigenous Peoples and forest communities secure their rights and protect their forests. 

About Forest Peoples Programme

Forest Peoples Programme (FPP) is an international NGO that has been working with Indigenous Peoples and forest peoples for 35 years since it was established in 1990. As of 2026, we work in 18 countries across South and Central America, Africa and Southeast Asia, with over 50 partners based in the tropical forest belt. We work directly and in solidarity with communities and peoples, supporting them to secure their rights to their traditional lands, territories, and resources, protect their forests and ways of life, and choose their own futures.

Working at local, national and global levels FPP supports Indigenous Peoples and forest peoples to effect change from the bottom up – grounded in struggles to advance the enjoyment of their rights and seek remedy for violations. At the same time, we work to ensure the voices and priorities of Indigenous Peoples and forest peoples shape national and international law and policy – e.g. relating to business and human rights, climate, and biodiversity – so that resulting regulatory and market reform better serves and respects their rights.

Role summary

The work of Forest Peoples Programme (FPP) is organised via three core programmes, each of which is led by a Programme Coordinator. The Programme Assistant position provides a broad support function for the Programme Coordinator, principally in relation to administrative and logistical support, as well as supporting programme and project monitoring and management (including some financial management). Programme Assistants need to be able to work at pace on multiple different tasks concurrently; to be proactive and take initiative under broad direction; to be able to work directly and respectfully with Indigenous Peoples and forest peoples and their organisations; and to be able to write well, taking notes and distilling information in English (and ideally also in a second relevant language).

Responsibilities

• Contribute to development and tracking of the Programme’s work, including key dates, deliverables and actions, and help maintain internal knowledge management systems and channels.
• Support Programme and sub-programme team meetings, including organising meetings, drafting agendas, taking minutes, and monitoring and following up on action points.
• Support the Programme Coordinator and other programme colleagues in communications with grant partners, donors and other parties, including liaising with partners and programme colleagues to prepare Partnership Agreements, Letters of Agreement, and consultancy contracts (from templates).
• Work with the Programme Coordinator and the finance team to track expenditure across relevant programme budgets, monitor progress (including spend) on key projects within the programmes, track key donor reporting deadlines and help compile and submit narrative and financial reports to donors.
• Support fundraising, including compiling and checking grant applications.
• Support finalisation of publications and communications.
• Assist in planning, preparation and organising of events, workshops or meetings, working closely with FPP’s admin/logistics and finance teams, and supporting the attendance and participation of partners and staff at other national and international events. Accompanying programme colleagues on international trips and meetings to lend a hand where needed.
• Provide (where able) or facilitate access to, remote (and potentially also in-country, as needed) capacity building support to local partners in relation to project management, finance, planning, reporting, computer/IT skills, communication and procedures, monitoring and evaluation etc.
• Act as a port of call for programme staff seeking programme or project information or information about wider organisational policies and processes.
• Support the tracking of impacts against an established Monitoring, Evaluation, Accountability and Learning (MEAL) framework, working with programme colleagues to assemble and systematise information.
• Participate in FPP meetings and staff sharings (online or in person) and attend FPP’s Annual General Meeting.
• Other tasks incidental to these or otherwise as agreed with the line-manager.

Person specification

Essential experience

• Experience of working in the not-for-profit sector, ideally with an international focus
• Experience with project administration and logistics work, supporting fundraising and donor reporting, and supporting meetings and events.
• Experience of supporting financial management of grants and projects, including drafting and monitoring large and complex budgets.

Desirable experience 

• Experience of working in FPP’s niche (or related), including with Indigenous Peoples, forest peoples, and global south organisations and/or networks
• Experience of working in the geographical regions were FPP works
• Experience of remote working, particularly with people from different cultures
• University degree in a subject relevant to the work of FPP

Essential skills and qualities

• Highly proficient in written and spoken English
• Ability to work effectively, sensitively and proactively as part of a multi-cultural, dispersed team of FPP staff and partners to achieve shared objectives.
• Excellent communication skills and ability to build healthy working relationships both internally with colleagues and externally (including with partners from global south, remotely and in person)
• Proven organisational and time management skills with the ability to work under pressure and to multiple deadlines, and the flexibility and agility to respond to multiple and evolving priorities and timelines
• Alignment with the vision, mission and core principles of FPP’s work
• Excellent writing skills, including the ability to synthesise information from various sources and express it concisely
• Availability to travel overseas for 1-2 weeks at a time (likely no more than 2-3 times per year, if at all)
• Strong skills in Microsoft applications, including in particular Word and Excel

Desirable skills and qualities

• Fluent or highly proficient (professional working level) in one or more of the following languages: French, Spanish and/or Bahasa Indonesia
• Understanding of human rights and Indigenous Peoples
• Working knowledge of the themes relevant to FPP work, e.g. environment governance, responsible finance, and gender justice.

We encourage candidates to apply who do not strictly meet all the criteria listed above and yet are confident in their transferable skills. We value individuals who demonstrate commitment to FPP’s vision, mission and core principles, motivation to learn, and the potential to thrive in the role. When reviewing the specified essential and desirable qualities, remember that relevant experience can be demonstrated through academic studies, work experience (paid or voluntary), lived experience, skills, and achievements from any area of your life that relates to this role.

FPP is unable to sponsor visa applications for this role.

Islington Mind is dedicated to promoting the preservation and safeguarding of mental health. We support the recovery process of people who experience mental distress and provide for the relief and the wellbeing of their carers.  

Job title:  IT and Resources Officer 

Salary: £18,900 per annum for 3 days a week  (£31,500 FTE) 

Contract: 0.6FTE, 3 days per week, permanent 

Hours: 22.5 per week 

Location: Unit 4 Archway Business Centre, 19-23 Wedmore Street, Islington, London, N19 4RU 

Annual leave: 26 days plus bank holidays (Pro rata entitlement: 21 days leave including bank holidays) 

Responsible to Head of Service  

Key internal contacts colleagues, trustees, Service users and volunteers 

Key external contacts Regulatory bodies, partner organisations, suppliers 

Main Purpose To hold responsibility for the framework, delivery, and day-to-day management of the charity’s IT systems and organisational resources, ensuring secure, efficient, and value-for-money operations that enable high-quality mental health services. 

MAIN AREAS OF RESPONSIBILITY 

1. IT RESPONSIBILITIES 

• Be the first point of contact for our externally contracted IT support team, to ensure all devices are maintained, updated, upgraded, and secured, including operating systems, security patches, antivirus, and endpoint protection. 

• Lead on all IT systems across the organisation, including hardware, software, networks, cloud-based systems, and user access. 

• Be our cyber security awareness champion and link with the external IT support team on any suspected cyber incidents, phishing attempts, data breaches, or system vulnerabilities. 

• Purchase, install and configure new IT equipment and software in line with organisational needs, budget, and security requirements. 

• Support staff with installing and using approved software and digital tools, providing guidance and basic training as required. 

• Maintain accurate IT documentation, including user access, licences, warranties, and renewal schedules. 

• Support business continuity from an IT perspective, ensuring systems resilience, backups, and disaster recovery arrangements are in place and tested. 

2. Resources and Core Business Administration  

• Lead on organisational resource management, including purchasing of equipment, supplies, and services, ensuring value for money and compliance with budgetary controls. 

• Maintain and update the Asset Register, ensuring all equipment is logged, tracked, and reviewed appropriately. 

• Provide administration to support the core business team including finance, health and safety contractors, insurance contracts 

• Support the maintenance and regular review of the Business Continuity Plan, ensuring it remains accurate, practical, and up to date. 

• Assist with record keeping, document control, and data accuracy across administrative and resource systems. 

• Contribute to the smooth running of central administrative processes and support continuous improvement in systems and ways of working. 

ORGANISATIONAL RESPONSIBILITIES 

• Foster a culture of excellence, collaboration, and continuous improvement across the organisation. 

• Champion the charity’s values, professional integrity, and commitment to inclusion and respect. 

• Work collaboratively with colleagues across teams to achieve organisational objectives. 

• Keep up to date with best practice and developments relevant to IT, resources, administration, and the voluntary sector. 

• Operate in compliance with employment legislation and organisational policies relating to staff, volunteers, and service user wellbeing. 

OTHER REQUIREMENTS 

• Champion and promote equality, diversity, and inclusion in all areas of work. 

• Maintain awareness of and comply with organisational policies including safeguarding, confidentiality, health and safety, and data protection. 

• Represent the organisation externally where appropriate and develop positive working relationships with external stakeholders. 

• Take responsibility for keeping up to date with issues affecting people with mental health problems and the wider voluntary sector. 

• Attend organisational meetings outside normal office hours on occasion. 

• Travel regularly within the Borough. 

• Undertake any other duties commensurate with the level of the post.

If you are interested, please download and complete the  application form and monitoring form and email both to Philip Challinor before 5:00pm on Wednesday 11 March 2026.

Interviews will be held during the week commencing Monday 23 March.

Reporting to: Head of Communications & Individual Giving
Location: Hybrid, minimum 40% in office in Welwyn Garden City

Principal responsibilities and duties

Budget Management

• With the Head of Comms & Individual Giving, set annual budgets and programmes of activity, actively monitoring performance against these and adapting approach as necessary
• Plan, monitor and control expenditure as appropriate and manage income against set budget, KPIs; providing regular revised projections and narrative for the Senior Leadership Team and trustees as required
• Analyse individual giving performance, reporting as required and using the results to improve practice, including evaluation of cost effectiveness and sustainability

Communicating and building relationships

• Cultivate and steward meaningful relationships with individual donors to maintain their engagement and support and ensure a stable and growing donor base
• Create compelling fundraising materials and appeals targeted at individual donors
• Provide excellent donor stewardship through timely acknowledgement of gifts, personalised communication and recognition efforts.
• Develop and deliver a plan of regular communications for recurring givers and high-value donors
• Represent the charity at Willow or third-party events, to promote fundraising products and talk to potential supporters about ways they can get involved
• Manage relationships with suppliers, agencies and partners

Programme Development

• Conduct regular reviews of income streams and put recommendations into action
• Work with other members of the fundraising team to develop a successful stewardship programme across all supporter types
• Develop and execute strategies to solicit and secure donations from individual donors across various online and offline channels
• Promote and manage our in-memory products, enabling donors to remember their loved ones whilst supporting Willow
• Develop a regular giving programme, executing strategies to acquire, retain, and upgrade individual donors
• Grow our legacy programme and increase the number of people leaving a gift to Willow
• Develop our digital fundraising programme, bringing more supporters online

Data management

• Utilise the charity database (RE NXT) to track donor interactions, manage gift processing and generate reports for analysis and decision making
• Work with the Finance Team, Data & Insight Officer and Supporter Care Officer to ensure accurate data recording
• Use data to identify areas of prospective growth and build plans to deliver these
• Adopt a data-led fundraising approach, segmenting data and using supporter journeys to maintain engagement and speak to people about the right products for them
• Monitor donor attrition and implement measures to mitigate disengagement

Additional

• Build excellent working relationships with colleagues across the organisation, creating processes that support efficiencies and collaborative working
• Work with office volunteers to ensure administrative or support tasks are completed in a timely manner
• Keep up to date on developments and trends in fundraising and the charitable sector, and apply these learnings to improve our offering
• Keep up to date and comply with fundraising, GDPR and other relevant legislation,codes of practice and good standards
• Willingness to work flexibly with occasional work outside of core hours
• Undertake any other tasks as required in the interest of the charity

Person Specification

Experience

• Experience working in individual giving fundraising with an excellent working knowledge of donor recruitment, retention and development
• Experience of designing supporter journeys that engage, retain, and inspire donors
• Experience of preparing and managing annual plans and budgets
• Proven project management experience, including design, print and mailing processes
• Experience of working with a CRM system (we use RE NXT) and digital fundraising tools
• Experienced in using data and insight to inform decisions and optimise activity

Knowledge

• Knowledge of fundraising laws and regulations in relation to data protection and compliance
• Knowledge of the Fundraising Regulator and Institute of Fundraising Code of Practice

Skills

• Proven ability to write engaging copy and compelling fundraising asks for different audiences across varied communication channels
• Effective organisational skills and ability to manage time and prioritise work
• Ability to work quickly and accurately under pressure
• Analytical and able to adopt a data-led fundraising approach
• Excellent IT skills including use of a CRM database for both maintenance and interrogation purposes, including data segmentation and reporting

Personal qualities

• A pro-active, self-starter who is comfortable working alone but can also be a team player
• Motivated and target driven
• Personable with excellent ability to engage with supporters and stakeholders with diplomacy, discretion, tact and persuasiveness
• Ability to have a hands-on approach, adapting as necessary to carry out tasks

General

• Hybrid working, with a minimum of two days per week in the office in Welwyn Garden City
• 25 days annual leave, increasing with service, plus bank holidays and discretionary Christmas leave
• Holiday purchase scheme
• Stakeholder pension with matching contributions up to 5%
• Occupational sick pay
• Life Assurance cover of 3 x salary
• Flexible working patterns where appropriate for the role
• Employee Assistance Programme
• Access to financial advice and employee discounts

Interim Fire Safety Works Support Coordinator (Initial 3-Month Contract – Immediate Start Potential)

Overview We are seeking an experienced interim professional to provide operational support to the Fire and Security Contracts Manager in a large housing association. The role focuses on coordinating the delivery of minor and responsive works arising from fire-related cyclical inspections (including Fire Risk Assessment (FRA) and Fire Door Inspection (FDI) actions) across a diverse property portfolio.

This is a hands-on, autonomous position requiring strong initiative, with an emphasis on ensuring safe, timely, compliant, and budget-controlled outcomes for residents. It is ideal for a contractor with proven experience in fire safety compliance and works delivery in regulated environments such as social housing, construction, or property management.

Key Responsibilities

• Support the full delivery cycle of outsourced and internal minor/responsive fire safety works, including scoping, issuing instructions, monitoring progress, verifying completion evidence, and managing contractor performance.
• Review completed FRA and FDI actions; ensure evidence is satisfactory, validate/audit works (particularly fire door replacements) against manufacturer instructions, accreditation bodies, and relevant technical guidance; upload approved evidence to relevant systems (e.g., SharePoint or compliance hubs).
• Conduct site inspections, quality audits, and regular meetings with subcontractors to confirm health & safety compliance and adherence to regulatory/legislative requirements.
• Liaise effectively with internal teams, external contractors, residents, and locality stakeholders to keep all parties informed and maintain collaborative relationships.
• Manage financial aspects of works delivery, including budget monitoring and control to ensure expenditure remains within agreed limits.
• Prioritise resident safety and deliver the right outcomes in a timely and compliant manner.
• Work independently with minimal supervision, demonstrating high levels of initiative and using Microsoft Windows and Office packages proficiently.

Essential Requirements

• Solid knowledge of construction processes and fire safety regulations/standards.
• Competence to review, validate, and sign off FRA/FDI-related works (including auditing fire door installations).
• Proven experience in operational coordination, contract/works oversight, subcontractor management, site auditing, and compliance in a regulated sector (e.g., social housing, property services).
• Strong understanding of health & safety obligations and regulatory compliance in fire safety contexts.
• Excellent communication and stakeholder management skills.
• Ability to work autonomously and prioritise effectively.
• Proficient in Microsoft Office suite.

About Spear Wolverhampton

Spear Wolverhampton is a partnership between Spear and Tabernacle Baptist Church.

Tabernacle Baptist Church is a large and lively multicultural and multi-generational church located in the heart of the diverse and multi-religious Whitmore Reans area of Wolverhampton. Their mission statement is ‘Love God, Love People, Share Jesus, Make Disciples’ and their current text is “Devote yourselves to prayer, being watchful and thankful”. They want to see people’s lives transformed by Jesus. They run monthly evangelism in the community, meet in 8 house groups during the week and run discipleship and other training programmes.

Tabernacle Baptist Church are excited about the opportunity to work with Spear in this new chapter in our church life - helping transform the lives of young people and young adults in Wolverhampton who are looking for work and new opportunities.

The successful candidate would be employed by Tabernacle Baptist Church with Spear Wolverhampton as a key missional activity. Prayer and worship are embedded into daily working practices, so there is an Occupational 
Requirement for applicants to be practicing Christians and to subscribe to their statement of beliefs. Spear will provide an informal conversation to discuss Tabernacle Baptist Church’s statement of beliefs early in the application process.

Key Information

Salary: £30,000 FTE

Hours: 9.00am – 5.00pm, Monday –Thursday, Part-time (with some flexibility and occasional evening or weekend work for events such as Spear Celebrations)

Location: Tabernacle Baptist Church, Wolverhampton

Closing date: Monday 9th March

Assessment Day: Monday 16th March

Application: We will not process applications through this page, please apply through Tabernacle Baptist Church.

 

For more information please read through our Work With Us Information Pack and Job Specification.

Role Responsibilities

Oversight of Spear Programme

Spear Foundation is a 4-week initial phase, consisting of 2 group sessions and a 1:1 with each trainee 
per week, in which we coach young people around skills and mindsets to support them in returning to 
work or education, and equip them with the skills to stay there.

• Lead group sessions of around 12 young people each, using coaching skills to transform attitudes to their own ability and the workplace, and to raise their awareness and maximise potential in stepping into the world of work.
• Prepare and coach group and 1-1 sessions with the Spear Coach.
• Ensure the programme is delivered in line with agreed targets, and report KPIs on recruitment, retention and completion of Spear Trainees to Spear, as well as their ongoing progress and 
  sustainment of work or education.

Partnership liaison and relationship management

• Establish the primary local referral agencies and build and implement a strategy for developing relationships with them to ensure recruitment of young people onto the Spear programme is effective.
• Maintain and develop relationships with local partners to form a strong referral network.

Line Management and training

• Manage the Spear Coach, using a coaching approach to invest in their growth and development.
• Be line managed by Spear to support with the set-up and ongoing operations of the centre and report back on KPIs.

 

Church Community

• The Spear Centre Manager is directly employed by Tabernacle Baptist Church, meaning you are part of a vibrant church team and immersed in an exciting faith community.
• You will be required to establish strong relationships with key people at the church to ensure the engagement and backing of church members, and help to establish a strong presence at the church to build a network of supporters for the Spear programme.
• Ensure the Spear programme is a key missional feature of the work of the church; this may involve attending church events and speaking at services.

Site Management and set-up

• Work with the Church to set up the training room and IT infrastructure for the new Spear Centre in advance of opening.
• Liaise with relevant staff locally for on-site issues and work to resolve them as soon as possible, ensuring the office and training room are safe and tidy working spaces in line with health and safety policies.
• Other relevant ad hoc church responsibilities from time to time.

Person Specification

• An active Christian, dedicated to representing the values and ethos of Spear and Tabernacle Baptist Church. A commitment to grow and learn spiritually and as a Christian leader.
• Passion for social justice, especially supporting young people in employment or education
• A dynamic and engaging individual with an enthusiasm for and experience of group and 1-1 coaching and training.
• An entrepreneurial and ambitious individual who enjoys starting new projects, works well under pressure and can translate ideas into practice with creativity.
• Self-motivated with strong leadership, management and organisational skills with the ability to exercise initiative and prioritise workload.
• Excellent communication and interpersonal skills, high emotional intelligence, and a sense of fun!

JOB DESCRIPTION – Finance & Operations Administrator

0.9-1FTE, 6-month fixed term contract, possibility of extension

Reporting to: Director of Organisational Development & Operations
(Director of OD and Ops)

About us

Collaborate helps people, organisations and partnerships work better together to develop more effective and equitable approaches to tackling complex social challenges.

To achieve this mission, we act as change partners to public and voluntary sector organisations. We help people to collaborate across sectors, reform public services, put citizens and service users at the centre of their work, develop collaborative and system leadership skills, engage with civil society, and learn together to support change. As a social purpose organisation, we also share the learning from our work, create tools and resources to support collaboration, connect change makers and host events.

Please see our website for more information about what we do.

 

About the role

We’re looking for a highly numerate, well-organised person to support our finance and operations functions, being vital to the smooth and effective running of the organisation and contributing to some client projects. 

You will provide a vital link between our finances and the wider organisation, bringing an operational understanding of our projects to support our effective financial administration. This role also enables our practice delivery team by supporting our business development and external communications. All of this work will require a high level of attention to detail and adept prioritisation and organisational skills.

Working through a period of change will: 

• require a willingness to be adaptable and develop new skills

• bring genuine opportunities for learning and to shape new processes

• require prioritisation and organisation

As with all of our roles, you should seek to embody the values of the organisation in all that you do.

 

Job responsibilities 

You will be supported by and work closely with the Director of Organisational Development & Operations (OD & Ops) and will liaise with our external accountants.

In a varied role you will respond to the needs of your colleagues, clients and the organisation. Typical tasks include, but are not limited to, the following: 

Finances

• Accuracy - ensure we have complete and accurate organisational financial records and information

• Improvement focus - identify, develop and implement improvements to our financial and operational processes and systems

• Communication - be the first point of contact internally and with our clients with queries, supporting us to get paid in a timely way

• Cashflow management - manage our invoicing schedule and sending out invoices; tracking our expected payments

Operations

• Project management support - eg. during contracting, project set-up, monitoring against budgets, project closures and supporting with any reporting or analysis

• Information clarity and accuracy - for our projects on our project platform 

• IT point of contact - with our IT agency and for our team; set up new users or devices

• Data management - support the Director of OD & Ops to ensure we adhere with our data processing obligations under GDPR and manage our systems and information securely

Organisational responsibilities

• Business development support - monitor opportunities, contribute to bids and proposals through research, compiling information, proof reading, developing budgets and project visuals

• External communications - keep our website up-to-date with new posts; coordinate Collaborate’s LinkedIn posts

• Values-alignment - contribute to a positive and collaborative team culture, contributing and sharing insights, and reflecting Collaborate’s values of purpose, equity, learning, relationships and trust through all aspects of your work

 

Skills and experience we are looking for:

We don't expect that you will already have experience of doing all of the tasks above. We believe in appointing based on potential rather than simply on past performance. You should have some demonstrable experience in the skills below, which could come from a combination of work, voluntary and/or personal experiences. 

You will be supported by and work closely with the Director OD & Ops and will work alongside our external accountants, all of which will support your ongoing learning and development.

Essential Experience

Some professional experience in a role

• working with numerical data/finance, on Excel and/or databases

• coordinating operational processes, with some project management

Required Skills

• Meticulous attention to detail will be required, whether checking financial data or checking our website for typos

• Good communication skills, balancing clarity with friendliness to clients where appropriate and building strong working relationships with colleagues

• Excellent organisational skills, being able to prioritise effectively and sequence tasks and activities to improve efficiency and the quality of outcomes

• Ability to work independently and able to take responsibility for tasks through to completion

• Ability to know when to ask questions and knowing when to escalate

• Learning mindset and improvement-focused

Important to know:

• Salary: £30-£33,000 pro rata

• 6-month fixed term contract, with potential to be extended

• Location: we’re a London-based office in SE1, open to hybrid working arrangements, with at least one day in the office per week

• Working hours: 33.75-37.5 hours per week across Monday-Friday, open to exploring flexible working requests that match organisational needs with personal preferences 

• Additional holiday over Christmas, on top of 25 days' holiday (pro rata) and bank holidays

• Pension contribution (currently 5% employee and 3% employer within qualifying thresholds)

• Options for multi-purpose loans, bike-to-work scheme, eye tests, enhanced parental leave pay and we're open to exploring more...

• Being part of an inclusive, team-led, learning environment!

 

Next steps

• Apply here by midday on Monday 9th March 2026.

• First Interview 17th March - you will meet Hannah Tomlinson for c. 30 minutes.

• Second Interview 19th March - you will meet Victoria Walpole and Sarah Thomas (post’s manager) for an hour. You will be asked to complete a short 30-minute task in advance.

• Offer - we are hoping to make an offer within a week of the second interview. 

• Start date - immediate start or after any required notice period.

Please note that due to short timelines we have little flexibility on the interview dates, so please contact us if this is a concern.

 

Our commitment to our team

We seek to be a genuinely collaborative organisation, sharing ideas across the team through weekly team meetings and regular learning sessions. We collectively consider our broader strategy, examine and share learning across our projects, and explore how we might develop our work and our thinking.

As a Living Wage employer, we believe in paying our team fairly, support flexible working and are committed to promoting equity of opportunity for all. 

Being equitable, inclusive and fair is not easy or simple and we are challenging ourselves, talking, working and learning about how we can continue to do this better. We aim to create an inclusive working environment in which all individuals are able to make the best use of their skills and are enabled to thrive.

About Spear Wolverhampton

Spear Wolverhampton is a partnership between Spear and Tabernacle Baptist Church.

Tabernacle Baptist Church is a large and lively multicultural and multi-generational church located in the heart of the diverse and multi-religious Whitmore Reans area of Wolverhampton. Their mission statement is ‘Love God, Love People, Share Jesus, Make Disciples’ and their current text is “Devote yourselves to prayer, being watchful and thankful”. They want to see people’s lives transformed by Jesus. They run monthly evangelism in the community, meet in 8 house groups during the week and run discipleship and other training programmes.

Tabernacle Baptist Church are excited about the opportunity to work with Spear in this new chapter in our church life - helping transform the lives of young people and young adults in Wolverhampton who are looking for work and new opportunities.

The successful candidate would be employed by Tabernacle Baptist Church with Spear Wolverhampton as a key missional activity. Prayer and worship are embedded into daily working practices, so there is an Occupational Requirement for applicants to be practicing Christians and to subscribe to their statement of beliefs. Spear will provide an informal conversation to discuss Tabernacle Baptist Church’s statement of beliefs early in the application process.

Key Information

Salary: £13,800

Hours: 9.00am – 5.00pm, Tuesday – Thursday, Part-time (with some flexibility and occasional evening or weekend work for events such as Spear Celebrations)

Location: Tabernacle Baptist Church, Wolverhampton

Closing date: Monday 9th March

Assessment Day: Monday 16th March

Application: We will not process applications through this page, please apply through Tabernacle Baptist Church.

For more information please read through our Work With Us Information Pack and Job Specification.

Role Responsibilities

Spear Programme

• Support in group coaching sessions of up to 12 young people. Coaching them around skills and mindsets to support them in returning to work or education and equipping them with the skills to stay there.
• You’ll be given all the training needed to deliver Spear through our professional coaching methodology.
• This coaching continues for Spear Career – the 6 months’ worth of follow-up support. You will oversee a caseload of trainees and support them in work, beyond the initial Foundation Phase of the programme.
• Lead weekly 1:1s with a cohort of young people to monitor their progress and support them in their journey to employment.
• As part of this you will help trainees evaluate their progress and determine their work readiness throughout the programme – coaching them through challenges, creating moments of breakthrough and setting goals.

Relationship Management 

• You’ll build relationships with relevant professionals at local organisations, and communicate directly with young people, to encourage referrals to the Spear programme.
• You will support with job fairs, mock interview days and welcoming external visitors to the centre.

Church Community 

• The Spear Coach is directly employed Tabernacle Baptist Church, meaning you are part of a vibrant church team and immersed in an exciting faith community.
• Help to raise the profile of the Spear programme within the church and build a network of supporters and volunteers from the congregation.
• Other relevant ad hoc church responsibilities from time to time.

Person Specification

• An active Christian, dedicated to representing the values and ethos of Spear and Tabernacle Baptist Church.
• A commitment to grow and learn spiritually and as a Christian leader, and a desire to learn and understand coaching techniques.
• Passion for social justice, especially supporting young people in employment or education
• Confident communication and interpersonal skills, both over telephone and face to face, particularly in group facilitation.
• An ambitious and self-motivated individual with the ability to prioritise workload, exercise initiative and work well under pressure.
• High emotional intelligence, a sense of humour and fun!

Have you uploaded content to a digital platform?  Do you have experience sitting in meetings and taking notes?  Are you proficient at proofreading and maybe you have also used Grammerly?  Have you supported any subject matter experts on any types of projects or programmes? 

A professional membership body has a unique opportunity to join them as a Co-ordinator (Projects) for an FTC up to mid December 2026.  With a likelihood to be extended.

Hours: 35
 
Benefits:
• Hybrid working (mostly remote, twice a month)
• Generous pension
• Closed over Christmas
And more!
 
The role:
As the Co-ordinator (Projects) you will provide general ad hoc admin support to multiple areas of your department and team members.  You will liaise with subject matter experts for them to provide you content.  Proofread content and ensure it complies with your organisation’s guides.  You will enter questions onto online digital platforms.  Utilise an online translation tool to amend questions as needed.  Test translated items with subject matter experts.  You will create and monitor project plans, including preparing and maintain project documentation, e.g. action logs, status updates, risk logs, and comms plans.  Schedule project meetings and track follow up actions.       
 
Essential criteria

• Experience working in a similar role and setting
• Excellent written skills – particularly grammar, spelling and punctuation
• High attention to detail and accuracy
• Good at building relationships with external and internal stakeholders
• Strong planning and organisational skills
• Familiar with project terminology or methodology
• Comfortable using technology, ability to quickly learn to navigate around systems
• Can do attitude, able to work to deadlines and is self-motivated
• Competent user of the Microsoft Office suite – Word, Excel, Teams, and SharePoint
• Fluent in either Spanish, Arabic or Mandarin

 
Salary:  up to £30,000
 
Closing date:  ASAP
 
If this sounds like the role for you, then we would love to hear back. We are reviewing CVs as and when we are receiving them so, if you are keen to apply, then please do so today!
 
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.