Office administrator jobs

We are looking for an administrator to support Age UK Wandsworth's Home Together Coordinator to facilitate our Home Together Service. 

The Home Together Service sits within our Age Well Together Service, which offers a range of assistance to support clients at home and in their local community to prevent decline; maintain independence; reduce social isolation; and promote health and wellbeing with care, friendship and understanding. This includes our befriending services, an online shopping service and a Handyperson service.

Who should apply?

This role would be suitable for someone:

- wishing to begin a career in Wandsworth or in the Charity sector

- wishing to make a difference to the lives of older people

- who would like meaningful contact with clients

- who wants to become part of a hard-working, caring, compassionate and supportive staff team

Previous administrative experience may be beneficial but the role will include a comprehensive induction and full training for the role will be provided.

What we can offer you:

You'll be joining a vibrant workplace where no two days are the same, working as part of a small, supportive team that is committed to making a positive difference in the community. You'll benefit from an experienced leadership team, collaborate with kind and caring colleagues who genuinely work together, and even have the company of a friendly hypo-allergenic office dog.

Due to the nature of the work that we carry out, our staff work from our office, day centre and in the community. Therefore, please note that unless it is otherwise stated, all roles advertised will require the successful candidate to work on-site.

Employee benefits:

• 5% employer’s pension contribution
• Cycle to work scheme
• Employee shopping benefits scheme
• Employee assistance programme (EAP)
• Employee recognition and reward programme
• Ongoing training and development opportunities

About Pursuing Independent Paths

PiP works in Westminster and Kensington and Chelsea communities to support adults with learning disabilities and autism to achieve their potential, move towards independence and live their best lives. PiP is a growing charity based in North Kensington that empowers adults with learning disabilities and autism to achieve independence and fulfil their ambitions.

The Role

The Office Manager role is vital for our organisation and forms a key part of our team by supporting organisational effectiveness, enabling us to be responsive to our students, staff and families and deliver high-quality services in a safe and well-managed environment. 

We are looking for someone with proven experience in administration across four key areas:

• HR Support
• Organisational and Board Support
• Facilities and Health & Safety
• IT and Systems

We need someone who is organised, able to work across a number of areas, can take initiative, enjoys being part of a friendly supportive and who wants to make a difference at a charity working to support some of society’s most vulnerable people. We are still a smaller charity so this role will be a balance of managing and being hands-on but we are hoping to support someone to grow with us as we launch new services and continue to expand our provision.

What We Offer:

• You'll get 25 days holidays + bank holidays ever year. We're closed for Christmas but the rest of the year you may take leave whenever you wish.
• An extra day of annual leave for each year you've worked with us up to another 5 (30 in total)
• We offer a travel subsidy to help with the commuting costs.
• We provide a 4% pension contribution
• Free Employee Assistance programme 24/7 with access to counselling
• We offer regular team meals and socials - generally during work hours and they are optional.
• We offer a cycle-to-work scheme and as we're a charity, you'll get access to savings like charity and key worker discounts.

How to Apply

Please read the candidate pack carefully, to be considered for the role, you will need to send a Cover Letter of no more than 2 pages of A4 explaining why you would be suitable for the job and a CV.

Applications close on Thursday 13 August. We encourage you to apply early, as applications will be reviewed as soon as they are received, and we reserve the right to close the advert sooner subject to finding suitable candidates. 

RLSS UK are currently recruiting for a Compliance Administrator (Audit). The ideal candidate will be detail‑driven, confident, and proactive, to help us maintain the highest standards across our Approved Training Centres and Providers, qualification delivery, and regulatory obligations. This is an exciting opportunity for someone who thrives on ensuring excellence and has a passion for doing things right.

In this role, you will:

• Conduct scheduled and ad‑hoc audits for our Approved Training Centres and Providers
• Ensure compliance with RLSS UK policies, qualification frameworks, and industry best practice
• Support the Line Manager with meeting regulatory obligations
• Provide clear, constructive feedback and support to Approved Training Centres and Providers to help them achieve and maintain compliance
• Contribute to continuous improvement of our quality assurance systems
   

We’re looking for someone who has:

• Experience conducting audits or quality assurance reviews
• Strong understanding of regulatory environments or working with regulators
• Excellent communication skills with the ability to guide and support Approved Training Centres and Providers
• A professional and supportive approach, ensuring all interactions align with high customer service standards
• A methodical and objective approach, with strong attention to detail
• Strong organisational skills with the ability to juggle multiple priorities and meet deadlines
  
   

ROLE OVERVIEW

As an Awarding Organisation, Regulated and Non-Regulated qualifications generate a significant percentage of the Society’s income, and therefore are vital to the charity’s future financial stability. Key to maintaining this important area of work is to ensure that the qualifications, Approved Training Centres (ATC), and Providers (ATP) remain compliant with the requirements of the Regulators (such as OFQUAL).

The post holder will take responsibility for carrying out key administrative processes and tasks to ensure RLSS UK and its ATC/P continue to operate to the highest standards.

CORE RESPONSIBILITIES

• Plan, organise, and conduct audits of ATC/P, ensuring compliance with regulatory frameworks and organisational standards.
• Review and verify documentation and processes, identifying non-compliance and recommending corrective actions.
• Prepare detailed audit reports, highlighting findings, risks, and improvement opportunities.
• Monitor implementation of corrective actions and follow-up audits to ensure sustained compliance.
• Collaborate with External Quality Assurance teams to schedule and manage audit activities, ensuring timely completion and consistency.
• Support investigations into malpractice and maladministration where audit findings indicate potential breaches, providing evidence and recommendations.
  
  
   

KEY TASKS AND RESPONSIBILITIES

Compliance

• Conduct desk-based audits of ATC/Ps, ensuring compliance with RLSS UK Qualifications, standards, policies, and regulatory frameworks.
• Review documentation such as assessment records, Internal Quality Assurance sampling, safeguarding policies, and conflict of interest declarations, to identify risks and promote best practice.
• Assist in maintaining Direct Claim Status for ATC/Ps, including supporting reviews and escalation protocols.
• Support ATC/P approval processes, ensuring documentation checks and onboarding align with RLSS UK processes.
• Compile and analyse audit data, providing summaries to inform continuous improvement.
• Ensure compliance in Reasonable Adjustments and Special Considerations, offering guidance under established procedures.
• Maintain auditable records of all audit activity, provider status, and compliance outcomes in line with GDPR and regulatory standards.
• Assist with audit scheduling, prioritising high-risk providers and aligning with quality assurance timelines.
• Contribute to the development of audit tools and templates, supporting continuous improvements.
• Provide evidence for complaints, malpractice, and maladministration cases, escalating to the line manager as required.
• Respond to compliance queries via all communication channels ensuring timely and accurate support.
   

General

• Demonstrate and uphold the society’s values and behavioural standards at all times.
• Ensure compliance with UK GDPR and the Data Protection Act 2018 by complying with internal information governance policies and maintaining up to date documentation as part of RLSS UK’s compliance programme.
• Proactively participate in the Society’s equality, diversity, and inclusion (EDI) initiatives and training, and to promote a culture of respect and inclusion for all staff and customers.
• All other duties reasonably associated with your role, as directed by the line manager.
   

This job description is not to be regarded as exclusive or exhaustive. It is intended as an outline indication of areas of activity and responsibility and will be amended in the light of the changing needs of the organisation.

PERSON SPECIFICATION

Essential Relevant Experience, Skills and/or Aptitudes

• Previous experience in administration, customer service, and auditing processes.
• Good attention to detail and organisation skills
• Ability to multi-task and manage time effectively
• Be self-motivated and a self-starter
• Ability to effectively work in a team and individually
• Strong computer skills, including proficiency using Microsoft Office

IDEAL STRENGTHS FOR THE ROLE

• Efficiency
• Detail Orientation
• Resilience
• Common Sense
• Self Confidence
• Enthusiasm
• Relationship Building

YOUR APPLICATION

Please send your CV and a Cover Letter (no more than 300-words) outlining why you should be our next Compliance Administrator (Audit).

Closing Date – 5:00pm, Monday 3rd August 2026

Interview Date – Tuesday 11th and Wednesday 12th August 2026, at our Worcester Head Office (subject to change)

WHAT RLSS UK CAN OFFER YOU

• Annual Leave based on 27 days + Bank Holidays + a discretionary day off for your birthday
• Private Healthcare Plan*
• Enhanced Society Sick Pay*
• Eye Care*
• Employee Assistance Programme
• Life Assurance Scheme
• Salary Sacrifice Pension Scheme*
• Discounts available including high street brands, entertainment, eating out and more
• Free RLSS UK Membership
• Free tea and coffee when working from HQ, including access to our wonderful Coffee Machine
• Free on-site parking when working from HQ
• Company events and socials

*Subject to eligibility criteria

Should you wish to discuss the role, any adjustments you may require throughout the recruitment process, or have any questions, please get in touch where a member of the RLSS UK HR Department will be happy to help.

RLSS UK are a Disability Confident Committed Employer and an INclusive Worcestershire Leader.

Peckham Campus – 112 Peckham Road, Peckham, London, SE15 5DZ

At the NIoT, we believe teaching is a fundamental societal good, a privilege and a responsibility, and we are looking for an experienced Administrator to help bring this belief to life!

About us

The National Institute of Teaching (NIoT) has an unswerving commitment to high-quality, evidence-informed teacher education and is on a mission to improve the quality of teacher and leader development across the system.

About the role

Are you an exceptional administrator who enjoys bringing people together, solving problems and ensuring things run smoothly? Do you want to play a vital role in supporting the development of the next generation of teachers?

We are seeking an experienced and highly organised administrator to join our regional Initial Teacher Education (ITE) team. This is an exciting opportunity to contribute to a growing and ambitious organisation whose mission is to improve the quality of education for all children through great teaching.

Working closely with the Regional ITE Programme Manager, you will help coordinate and support the planning, delivery and administration of our ITE programmes across the East, South and London region. You will also collaborate with colleagues across the National Institute of Teaching, helping to create a seamless experience for trainees, mentors, schools and partners.

At NIoT, we believe that great work happens when people are curious, collaborative and committed to continuous improvement. As a key member of our regional team, you will play an important role in supporting high-quality programme delivery, building positive relationships and helping colleagues do their best work.

This is a unique opportunity to join the team at an exciting stage of development. Initially, you will support the growth and delivery of our ITE provision across the East, South and London region while we continue to expand and strengthen our programmes. You will work closely with regional colleagues and partner schools to ensure that every aspect of delivery reflects the high standards and ambition that define the NIoT.

Candidates must live within commuting distance of our London campus in Peckham. The role is campus-based for four days per week, with one day per week working from home. Occasional travel across the region will also be required, as will travel and an overnight stay for our annual staff away day.

If you are a proactive administrator who enjoys working as part of a supportive team, values learning and collaboration, and wants to contribute to an organisation making a difference to children's lives, we would love to hear from you.

Key benefits

• Highly competitive pay and pay progression opportunities.
• Flexible start and end working times.
• Flexible working opportunities, with significant scope for hybrid working.
• At least 27 days’ holiday a year (plus 8 bank holidays) rising to 33 days after five years’ service (with an annual discretionary office shutdown between Christmas and New Year).
• Entry to the highly valued Local Government Pension Scheme.
• Excellent opportunities to develop your skills and experience and to progress your career.
• A stimulating, supportive and rewarding working environment with a dedicated team of like-minded professionals.

We think a wide range of different work and educational experiences could support you to be successful in this role. We encourage applications from all backgrounds, communities and industries, and are committed to employing a team that has diverse skills, experiences and abilities.

For more information and to apply, please visit our vacancies page.

Closing date: 2 August 2026.
Interviews will be held online on 10 August 2026 and in person on 13 August 2026.

We reserve the right to close this vacancy early if we receive a high volume of applications.

As a condition of employment, this post requires a satisfactory enhanced disclosure from the Disclosure and Barring Service (DBS) with a Children’s Barred List Check and an Occupational Health Check.

PSTT is a registered charity with a clear vision – we want to see excellent teaching of science in every primary classroom in the UK. We are seeking a part time office administrator (0.4FTE) as part of a job share with our existing Office Administrator.

The Office Administrator is the first point of contact for general enquiries. They are responsible for various areas of administration involving our staff, Fellows, trustees and external organisations. They play a logistical role in several important areas of PSTT activity supporting our professional learning events and activities, our awards, planning, fundraising, logistics, key processes and communications with Fellows. The role also involves the collection, collation and maintenance of essential PSTT data sources.

This is a great opportunity for someone looking to develop their skills and build a career in the charity or education sector, joining a friendly and purposeful organisation based in Bristol and working across the UK. This is a part time role, two days/14 hours per week.

We need your careful and precise skills in finance and administration to create and run systems that keep our movement for peace running smoothly. Through your work our members will be engaged, our finance will be carefully logged and reported and our quest for peace will be enhanced. Our headquarters, Peace House, will under your guidance be a safe, welcoming and well run space. You will also support a sister peace movement with a few hours finance and payrol support.

This role will balance out desk-based work with supporting the running and hiring of Peace House. Your impact will widen as you will also provide remote book keeping and payroll support for our sister organisation the Anglican Pacifist Fellowship.

Apply with cover letter and CV outlining why you have the skills that we need to make a difference

Applications close Monday 27th July and interviews w/c 17th August.

The Community Outreach Administrator provides vital administration and logistical support to ensure the smooth planning, co-ordination, and delivery of Community Outreach activities. This role is central to maintaining efficient operations of the Appealer programme; ensuring that all appeals, resources, logistics, and communications run seamlessly. The post holder will act as a point of contact for logistics, scheduling, and administrative processes that enable effective community engagement and mission delivery as well as support the broader functions of Community Outreach Team and the Scottish Office.

The Young Ealing Foundation is a place-based charity based in Ealing, West London which brings together the voluntary, statutory and private sectors in the local area to increase and improve opportunities for children, young people and families.

The Young Ealing Foundation’s vision is to ensure all young people in Ealing can access the opportunities and support they need to grow up and lead happy and safe lives, fulfil their potential and become a valued and listened to part of the local community. We work towards this by working with and in the community to empower small, local charities to thrive and flourish to enable and advocate for sustainable, high quality service provision for children and young people.

The Young Ealing Foundation is seeking to appoint an administrator to join our small but impactful team. As a small, place-based charity, we often find ourselves responding in dynamic ways to local need, whether of the children and young people in Ealing, or the grassroots charities who form our membership. This role would suit someone who gets excited about approaching opportunities in innovative ways and moving quickly to enact these. 

Main purpose of the role:

· Administrative support for projects and internal operations

· Office administration

· Event administration and event planning support

Office Manager

An exciting opportunity has arisen to join PETA as our Office Manager. We are seeking an organised, proactive, and enthusiastic individual to oversee the day-to-day operations of our London office and help create an exceptional workplace experience for our colleagues. You will work autonomously to ensure that our office runs efficiently, support colleagues across multiple departments, and contribute to a positive and collaborative culture that helps advance PETA's mission.

Position Objective:

• To efficiently manage PETA’s office operations by providing day-to-day support.
• To be the main point of contact for all operational matters.

Term of Employment:

Full-time, permanent

Reports To:

Senior HR Manager

Salary:

£32,000 - £35,000

Location:

Hybrid in London (must be able to work three days a week from the London office)

Primary Responsibilities and Duties:

• Managing the administrative and operational needs of the office and its staff
• Submitting invoices for payment, assisting colleagues with the submission of expense requests, and managing petty cash
• Ensuring cost-efficiency of all office-related expenses
• Liaising with vendors, suppliers, couriers, and contractors to ensure the smooth delivery of the organisation’s operational needs
• Working with FSAP’s IT team to ensure that all technological equipment is properly maintained and working correctly
• Onboarding new employees, including ensuring new starters receive the necessary IT equipment
• Keeping the office tidy, organised, and running efficiently and smoothly
• Overseeing PETA’s offsite storage unit, liaising with other departments as needed
• Ordering supplies for the office and its facilities
• Coordinating events and employee engagement activities
• Acting as the first point of contact for visitors to the office and for all office-related queries
• Managing, reviewing, and streamlining operational procedures
• Ensuring health and safety compliance in the office and offsite unit by regularly conducting risk assessments, addressing risks identified, and taking preventative action to prevent accidents and incidents
• Providing administrative support to HR and other departments, as needed
• Performing any other duties assigned by the supervisor

Qualifications:

• Experience in a similar role
• Previous administration experience
• Ability to work independently
• Ability to manage various tasks and projects simultaneously
• Excellent attention to detail
• Ability to work well under pressure and meet deadlines
• Excellent organisational and interpersonal skills
• Exceptional communication skills, both written and verbal
• A strong commitment to the objectives of the organisation
• Adherence to a vegan lifestyle is strongly preferred

Membership and Education Administrator

CONTRACT: Permanent, Part Time (28 hours per week)

ORGANISATION: Royal Life Saving Society UK

DEPARTMENT: Membership and Education Directorate

LOCATION: RLSS UK Headquarters (Redhill House, 227 London Road, Worcester, WR5 2JG)

REPORTS TO: Director of Membership and Education

SALARY: £23,132.20 (Grade H) *Pro-rata for 28 hours per week, £18,505.76 per annum

KEY TASKS, ROLES, AND RESPONSIBILITIES

• Provide administrative support to the Director of Membership and Education and the wider department
• Coordinate meetings, including scheduling, agendas and tracking actions
• Manage multiple shared inboxes, ensuring queries are handled promptly and professionally
• Collate data, insights and information as required for reports and updates
• Coordinate travel and accommodation bookings for the Membership and Education team and volunteers
• Support the planning and delivery of RLSS UK events, campaigns and initiatives
• Assist with procurement of goods and services, liaising with suppliers and the Finance team
• Support membership administration, including managing enquiries, payments and record-keeping
• Assist with the delivery of communications to members and volunteers
• Contribute to providing a high-quality service to members and volunteers
• Produce notes from meetings including the various Working Groups, attending in person as required
  
  
   

General

• Ensure compliance with UK GDPR and the Data Protection Act 2018 by complying with internal information governance policies and maintaining up to date documentation as part of RLSS’s compliance programme.
• Demonstrate and uphold RLSS UK values and behavioural standards
• Proactively participate in the Society’s equality, diversity, and inclusion (EDI) initiatives and training, and to promote a culture of respect and inclusion for all staff and customers
• Contribute to the successful operation of the charity by undertaking such other tasks as may from time to time be required including all other duties reasonably associated with your role, as directed by the Line Manager

This job description should not be regarded as exclusive or exhaustive. It is intended to outline the areas of activity and responsibility associated with the role only. It may be changed to reflect the changing needs of the organisation.

PERSON SPECIFICATION
Essential Relevant Experience, Skills and/or Aptitudes

• Excellent organisational skills, with the ability to manage conflicting priorities and maintain a high level of attention to detail
• Strong written and verbal communication skills
• Proactive and positive team player with a flexible, can-do attitude
• Evidence of continuous professional development
• Proficient in CRM systems and Microsoft Office applications
• Ability to use initiative and work independently when required
• Ability to be flexible with regards to your hours, and willingness to work occasional evening and/or weekends to support the needs of the role
   

Desirable Relevant Experience, Skills and/or Aptitudes

• Experience of working with and supporting volunteers and/or members
• Experience in a customer facing role
• Experience of supporting events or projects
• Knowledge and understanding of RLSS UK and its activities

YOUR APPLICATION
Please send your CV and a short Cover Letter outlining your suitability for the post

Closing Date – 5pm, Friday 24 July 2026

Interview Date – Wednesday 12 and Thursday 13 August 2026 at our Worcester Head Office (subject to change)

WHAT RLSS UK CAN OFFER YOU

• Annual Leave based on 27 days + Bank Holidays + a discretionary day off for your birthday
• Private Healthcare Plan*
• Enhanced Society Sick Pay*
• Eye Care*
• Employee Assistance Programme
• Life Assurance Scheme
• Salary Sacrifice Pension Scheme*
• Discounts available including high street brands, entertainment, eating out and more
• Free RLSS UK Membership
• Free tea and coffee when working from HQ, including access to our wonderful Coffee Machine
• Free on-site parking when working from HQ
• Company events and socials

*Subject to eligibility criteria

Should you wish to discuss the role, any adjustments you may require throughout the recruitment process, or have any questions, please get in touch where a member of the RLSS UK HR Department will be happy to help.

RLSS UK are a Disability Confident Committed Employer and an INclusive Worcestershire Leader.

About the role

We are looking for a Press Office Assistant to help us make, break and react to some of the biggest science stories in the national news. This is an office-based role in a fast-moving, open-plan team based in the Wellcome Collection building.

The Press Office Assistant will take responsibility for the logistics of this busy press office.  They will help the press officers to efficiently run multiple press briefings a week, monitor the media for controversial stories about science, and help to evaluate the impact of the SMC’s work.  This is not a Press Officer role, but everything you do will be aimed at supporting the SMC team at the SMC to ensure the news media get access to accurate, evidenced-based science when science is in the headlines.

What we are looking for

The right candidate for this job will be someone who wants a career in science communication and is prepared to start by offering their exceptional organisational skills to support those on the front line, including the Chief Executive.  We’re looking for a hard-working, outgoing individual who will thrive in a fast-paced environment where the ability to demonstrate initiative and keep a clear head will be essential. On top of that, you should be genuinely excited by the SMC’s work, across both science and the media and where they intersect, and curious about the stories we engage with. We want an enthusiastic individual with good judgement who is excited to learn the ropes and develop their skills in a small but high-impact office.

What we can offer you

• 25 days annual leave + bank holidays + Christmas closure, increasing after 5 years’ service
• Annual performance and pay reviews
• Generous pension, healthcare, and family-friendly provisions
• Free gym and discounted lunch options

Selection process

• Application (CV and cover letter)
• Interview consisting of a 40min task and 40min panel interview. Interviews will take place in person at our London office. Date TBC but likely w/c 10th August.
• References

Start date: Expected early-mid September (exact date to be agreed)

How to apply: Send your CV and a covering letter (no more than 1 side of A4) via this platform detailing why you want this particular role, and how you fit the essential and desirable requirements as outlined in the role profile. You can also apply by emailing the jobs@ address listed on our website

For an informal discussion about the role please contact the current post holder, Benjamin Simmonds. Contact details can be found on the job posting on our website.

Applicants must have a pre-existing right to work full time in the UK as we are unfortunately unable to sponsor visas.

We know that some demographics are less likely to apply for roles if they don’t feel they meet every requirement. We encourage all applicants who have a strong interest in our work and believe they have the right skills to succeed to apply for the role.

Fleet Administrator

Part-time - 21 hours per week

£26,000 (pro-rated to £15,600) + excellent benefits

Leatherhead, Surrey

About the role:

The Fleet Administrator will form a vital part of the Finance and Operations Team supporting the Operations Manager in the management of the Rainbow Trust fleet.  Rainbow Trust operates a fleet of approximately seventy vehicles situated across our nine regional teams. It is vitally important that our Family Support Workers have a reliable vehicle for attending family visits and transporting families to hospital. In addition, the Fleet Administrator will be required to assist the Operations Manager with ad-hoc tasks/projects according to the workload.

Full training will be provided and previous experience of managing a fleet is not required, although is desirable. A good level of maths, excellent communication, planning and Microsoft Excel skills are required to be successful in this role.

This is an excellent opportunity to maintain a breadth of fleet administrator experience with increased responsibility.

What we’re looking for:

• Highly motivated and disciplined approach to work – good customer service with the ability to liaise with different stakeholders, manage workload effectively and respond well to change.
• A helpful and supportive team member – who can work collaboratively with others.
• A high level of attention to detail and accuracy – producing precise, high quality, consistent work to meet deadlines.
• Confident use of MS Office and extensive experience of Excel – you have strong attention to detail, are comfortable working with data, and produce high quality accurate work.
• Applications will be particularly welcome from those who have experience of fleet administration – acting as the main point of contact for vehicle issues and liaising with leasing and insurance companies.  Full training will be provided where required. 

What we offer:

We are proud to be a Best Companies Two-Star rated organisation, an outstanding place to work! As a Top 10 Charity, we have a range of fantastic benefits that we offer our employees, including:

• Pension scheme where we contribute 5% of your salary and you contribute at least 3%.
• A life assurance scheme for all employees which provides a death in service benefit of three times’ basic pay.
• Flexible working hours to balance home and working life.
• 25 days of annual leave plus public holidays – rising to 26 days after 1 year, 27 days after 5 years and 30 days after 11 years, with an additional 5 years to use in your 10th or 20th year of service (pro rata for part time).
• The option to buy/sell annual leave, as well as additional leave for your birthday, wedding/civil ceremony and an extra half day off for Christmas shopping.
• Time off in Lieu.
• Employee Assistance Programme with access to remote GP, counselling, physiotherapy, resources to support your mental health and financial wellbeing, as well as a 24/7 helpline via Help@Hand.
• Family friendly policies, focused on employee wellbeing, and an active cross-organisational wellbeing group running a number of initiatives throughout the year.
• Access to the Blue Light Card Scheme, and other rewards and discounts.
• Bike to work, season ticket loan and payroll giving schemes.
• A recommend a friend recruitment bonus scheme.
• Robust training and development programmes to support your learning and growth

If you’d like to find out more about these benefits and working with us, please visit our why work with us page on our website.

More information about us and our recruitment process can be found in our Candidate Pack on our website.

About us:

Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of their time together, providing expert practical and emotional support where they need, it for as long as it is needed. For families living with childhood illness, time is everything. Right now, there are too many families coping alone with no support, no time to think, no time to make memories and no time for each other. We believe that no family should go through this alone, so we are here to change that.

How to apply:

To apply please visit our website via the link and apply online.

Your covering letter should highlight why your application should be considered above others and clearly state how your experience matches the essential criteria outlined in the Person Specification.

Please disclose in your covering letter if you have used AI for any part of your job application.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

Interviews will take place at our Head Office in Leatherhead. We will only contact those applicants who have been successful. If you require any adjustments during the interview process, please let us know.

An enhanced DBS disclosure will be required for this post.

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer, and we welcome applications from all backgrounds.

TITLE: Administrator

CONTRACT TYPE: Open ended, part time 16 hours per week, flexible hours negotiable

REMUNERATION: £14.95 per hour, five weeks holiday (pro rata)

ORGANISATION: LimbPower

JOB BASED AT: Home based/ Surrey/ Kent (may include some travel)

REPORTS TO: Chief Executive Officer

POSITION OVERVIEW

To provide assistance to the CEO, Sports Development Officer and the LimbPower board.

MAIN TASKS & RESPONSIBILITIES

· To provide day-to-day administrative support for LimbPower

· To assist the CEO in all matters related to the management of the office functions

· To support the CEO and ensure the efficient running of the charity

· To appropriately collate and compile reports for board and committee meetings

· To assist with the preparation and circulation of papers for Board meetings

· To attend Board meetings and take well documented minutes to act as records

· To assist with logistics for meetings (booking facilities, accommodation, lunches etc.)

· To provide fundraising even administration support both in office and at events

· To collate the LimbPower Newsletter

ADDITIONAL RESPONSIBILITIES

· Disclosure and Barring Services administration

· Other duties as required, to ensure the smooth running of the business

WORKING RELATIONSHIPS

To develop and maintain strong and effective relationships all key organisations, partners and individuals ensuring continuing support for LimbPower, particularly:

· LimbPower board

· Sport England and commercial partners

· Health partners

· Disabled people

· EFDS and all NDSOs

NB. This job description is not to be regarded as exclusive or exhaustive.  It is intended as an outline indication of the areas of activity you will be required to work and with consultation can be amended in the light of the changing needs of the organisation.

PERSON SPECIFICATION (ADMINISTRATOR)

RELEVANT SKILLS

Essential

· Good communication skills: written, verbal, and electronic forms

· Able to control a variety of tasks

· Event and time management

· Membership management

· Strong interpersonal skills

· Proficient in Microsoft Excel and Microsoft Word

· Confident using CRM Systems

· Flexible

KNOWLEDGE AND EXPERIENCE

Essential

· Administration and/or assistant experience

· Taking meeting minutes

· Social media

· Marketing experience

Desirable

· Good working knowledge of sports

· Disability awareness

EDUCATION/QUALIFICATION SKILLS

Essential

· GCSE Grade C (or equivalent) in both English and Mathematics

· Computer literate, including Office products, Windows, and Databases

· Good written and oral presentation skills

PERSONAL ATTRIBUTES

Essential

· Is able to work independently and as part of a team

· Customer focused

· Positive approach to work

· Respectful

· Protects confidential information

· Adheres to the company’s policies and demonstrates loyalty to the company

· Takes responsibility for decisions

Applications will be reviewed on a rolling basis.

To apply for this role please email with a CV and cover note demonstrating how you are suitable for this role.

Salary: £25,247-30,688 per year (pro rata)

Contract: Permanent

Working hours: 21 Hours, worked flexibly

Location: Hybrid, with a minimum of one days per week in the office, (Rose Street, Edinburgh),

Help our work to end domestic abuse in Scotland

Scottish Women’s Aid is the lead organisation in Scotland working to end domestic abuse. We are a feminist organisation working to improve responses to domestic abuse through campaigning, training, public awareness, Scotland’s 24-Hour Domestic Abuse and Forced Marriage Helpline, and support for a network of specialist local Women’s Aid services across Scotland.

We’re looking for an organised, proactive and adaptable Administrator to join our Infrastructure Team and help ensure the smooth day-to-day running of Scottish Women’s Aid

About the role

This is a varied and rewarding role providing administrative and coordination support across the organisation. You’ll work closely with colleagues to support recruitment and onboarding, meetings and events, services, office administration and organisational activities, helping to ensure our services and operations run efficiently.

You’ll also play an important role in maintaining effective systems and records, supporting office facilities, responding to enquiries and providing flexible support wherever it’s needed.

We’re looking for someone who:

• Experience providing administrative support in a busy environment.
• Excellent organisational skills and the ability to manage competing priorities.
• Strong communication and customer service skills.
• Excellent attention to detail and the ability to maintain accurate records.
• Confidence using Microsoft Office and digital systems.
• A proactive, flexible and collaborative approach to work.
• A commitment to the feminist values and mission of Scottish Women’s Aid

Why Work With Us?

There are many reasons to work for Scottish Women’s Aid. We have a great working culture and our mission and vision attract a brilliant staff team. Your hard work is rewarded with a package of support and benefits including:

• Support for flexible working
• Living wage employer
• 10% pension contributions
• Ongoing learning and development opportunities
• Employee assistance programme
• Bike 2 Work
• Edinburgh Leisure gym subsidies

More Information 

Applications will be accepted from women only under Schedule 9, Part 1 of the Equality Act 2010.

We are committed to recruiting a diverse workforce that is representative of the people we serve. We value different backgrounds and perspectives, as they enrich our organisation and improve our work.

We welcome applications from all women, with particular encouragement for those from racially minoritised, disabled, or marginalised groups. We offer a guaranteed interview for disabled women who meet the essential criteria for the role.

As an equal opportunities employer, we are committed to a supportive and accessible recruitment process.

How to apply: 

Please send us your existing CV and completed application form. If you would prefer not to exclusively write your application, the personal statement aspect of the application form (Section Two) can be submitted as a video or voice note of no more than 5 minutes.

For an application form, more information about the role and the next steps in the recruitment process, visit our website.

Recruitment Process

We are operating a rolling recruitment process for this vacancy and will review applications as they are received. We therefore encourage interested candidates to apply as early as possible, as interviews may be arranged throughout the advertising period.

The vacancy will remain open until 31st July 2026, though it may be filled before then.

Scottish Women’s Aid is a company limited by guarantee, company no. SC128433, and a charity registered with the Office of the Scottish Charity Regulator, charity no. SC001099.