Bid Coordinator
Contracted Days: [5 days per week]
About Offploy:
Offploy is a social enterprise and charity committed to creating a fairer society by helping individuals with convictions, or at risk of offending, lead crime-free lives. Founded in 2016 by an ex-prisoner, we have supported over 5,000 people with tailored services that build skills, confidence, and opportunity. With team members who have lived experience in the justice system, we’re uniquely positioned to deliver impactful, life-changing services that make communities safer.
Role Purpose
To support the Development Function by managing opportunity research, bid compliance, and submission processes, ensuring a high-quality, organised and proactive pipeline of commissioned, grant and framework opportunities.
The Bid Coordinator will play a critical role in maintaining bid governance, strengthening pre-tender intelligence, and ensuring timely, compliant submissions, while providing light-touch writing support where required.
Key Responsibilities
1. Opportunity Monitoring & Market Intelligence
- Monitor procurement portals (e.g. Contracts Finder, Find a Tender, DPS platforms, local authority portals) independently to identify relevant opportunities not yet captured in Stotles
- Use Stotles to its full capability for pre-bid market intelligence, including commissioner profiling, spend analysis, contract expiry tracking, award pattern analysis, and commissioning trend identification
- Flag potential opportunities to the Senior Bid Manager for qualification, supporting the maintenance of a 12-month forward pipeline
- Track live frameworks, grants and pipeline intelligence aligned to strategic priorities
- Maintain Bids, Grants and Awards in Salesforce (ensuring accurate stage progression
- Conduct early-stage opportunity research including:
- Contract history and incumbent analysis
- Buyer behaviour and award trends
- Estimated contract value benchmarking
- Local delivery landscape and competitor mapping
- Prepare opportunity summaries to inform bid/no-bid discussions
2. Pre-Bid & Qualification Support
- Support bid/no-bid qualification processes
- Draft opportunity summaries for internal review
- Identify key risks (financial, delivery, TUPE, geographic, partnership requirements)
- Coordinate clarification questions where required
3. Bid Compliance & Submission Management
- Lead on completion of Selection Questionnaires (SQ), PQQs and standard compliance sections
- Maintain and update core compliance responses (policies, certifications, insurance, accounts, etc.)
- Ensure all attachments are current and correctly formatted
- Manage portal uploads and submission checks
- Conduct final compliance reviews before submission
- Maintain submission records and audit trail
4. Bid Toolkit & Content Library Management
- Maintain and update the Bid Toolkit (case studies, CVs, policies, impact data, boilerplate responses)
- Ensure evidence packs (e.g. wellbeing, confidence, lived-experience delivery) remain current
- Coordinate with Operations to gather up-to-date impact data and testimonials
- Version control all key documents
- Ensure alignment between toolkit content and organisational messaging
5. Writing & Development Support
- Provide light-touch drafting support for lower-risk questions
- Adapt standard responses to specific tenders
- Support editing, formatting and proofreading of submissions
- Assist in formatting submissions for clarity and consistency
- Support post-award review documentation and lessons learned logs
6. Reporting & Continuous Improvement
- Support quarterly pipeline reporting
- Track win rates and conversion trends
- Log feedback from unsuccessful bids and support thematic analysis
7. Repeatable Tasks by Cadence
Daily
- Check procurement portals and Stotles alerts for new or updated opportunities
- Monitor active submission deadlines and flag any risks to the Senior Bid Manager
- Update Salesforce with any status changes or new intelligence
Weekly
- Conduct a structured Stotles review: run commissioner and keyword searches, review expiring contracts, and log any new intelligence relevant to the pipeline
- Prepare and circulate a pipeline update summary ahead of any scheduled development team check-ins
- Review and progress any live clarification questions or portal correspondence
- Check and update bid toolkit items flagged as requiring refresh (policies, CVs, compliance documents)
Monthly
- Conduct a full pipeline review with the Senior Bid Manager, including stage progression, upcoming decision gates, and opportunities requiring early research
- Review compliance document expiry dates and initiate renewals where required (insurance certificates, policies, accounts)
- Gather updated impact data and outcomes from Operations/Salesforce for use in live bids and store in Bid Toolkit
- Update Salesforce with any new bid outcomes (awards, losses, withdrawals)
Quarterly
- Conduct a full audit of the bid toolkit: identify gaps, flag outdated content, and coordinate updates with the relevant teams
- Review Stotles usage and market intelligence gathered over the quarter; identify any commissioning patterns or emerging opportunities to inform the development strategy
Person Specification
Essential
- Strong organisational and deadline management skills
- Experience working with procurement portals
- High attention to detail, particularly in compliance documentation
- Ability to analyse information and summarise key points clearly
- Strong written communication skills
Desirable
- Experience in bid coordination, tender administration or similar role
- Experience within employability, social justice, or public sector contracts
- Familiarity with Salesforce or CRM systems
- Experience supporting SQ/PQQ completion
- Understanding of public procurement processes in the UK
Registered Charity The client requests no contact from agencies or media sales.
Thank you!
Magic Breakfast
Management Accountant
Salary: £43,500 – £48,500
Permanent, Full-time (35 hours per week)
Fully remote (UK-based)
About Magic Breakfast
Magic Breakfast exists to ensure that no child is too hungry to learn. Every school day, we provide nutritious breakfasts to over 300,000 children and young people across England and Scotland, working with schools in areas of greatest disadvantage.
With 2.7 million children at risk of hunger in the UK, too many arrive at school without the fuel they need to concentrate, engage and succeed. Our work removes hunger as a barrier to learning — quietly, respectfully and without stigma.
We are now entering an exciting new phase as we launch Nourishing Futures, our long-term strategy to grow our impact, respond to changing policy and funding landscapes, and reimagine breakfast spaces as places where children can truly thrive.
To help deliver this strategy, we’re seeking an analytical and collaborative Management Accountant to strengthen our financial insight, planning and decision-making capability.
About the Role
Reporting to the Head of Finance, the Management Accountant plays a central role in transforming high-quality data into clear, decision-ready financial insight.
You will own Magic Breakfast’s management reporting, budgeting and forecasting frameworks, ensuring that financial information supports effective planning at departmental and organisational level. Acting as a bridge between transactional finance, financial accounting and emerging business partnering, this role is critical to improving financial discipline, transparency and impact across the organisation.
This is an ideal opportunity for a proactive management accountant who enjoys working closely with stakeholders, improving reporting and helping non-finance colleagues understand the story behind the numbers.
The role is fully remote, with occasional travel throughout England and Scotland as required.
Key Responsibilities
Management Reporting & Financial Insight
- Produce monthly management accounts including P&L, balance sheet summaries, cashflow insights and KPIs
- Own and continuously improve the management reporting framework to ensure clarity, relevance and usefulness
- Provide insightful variance analysis and tailored commentary for budget holders and senior leaders
- Develop enhanced narrative and visual reporting for leadership and trustee packs
- Work closely with the Financial Accountant to ensure alignment between management and statutory reporting
Budgeting, Forecasting & Financial Planning
- Lead the annual budgeting process end-to-end, including timetables, assumptions, templates and consolidation
- Coordinate in-year reforecasting, ensuring forecasts reflect up-to-date operational intelligence
- Support budget holders to translate operational plans into realistic financial forecasts
- Contribute to the development of financial and non-financial KPIs
- Proactively identify risks, opportunities and cost-saving initiatives
Funding & Commercial Support
- Support funding applications by preparing and reviewing budgets for grant bids and proposals
- Monitor and report on restricted funds from a management reporting perspective
- Produce financial models to support commercial relationships and decision-making
- Undertake first-stage financial review of commercial participator agreements, escalating where required
Financial Capability & Continuous Improvement
- Design and deliver budget holder training and ongoing financial literacy support
- Act as a financial sounding board for non-finance teams
- Improve management reporting within finance systems and reporting tools (e.g. Business Central, Power BI)
- Identify opportunities for automation, improved data quality and reporting efficiency
- Support finance systems enhancements, testing and implementation
About You
We’re looking for someone who combines strong technical skills with empathy, curiosity and a commitment to using finance as a tool for impact.
You will ideally have:
- A recognised accounting qualification (ACA, ACCA, CIMA or equivalent) (Part-qualified or qualified by experience also considered)
- Solid experience in management accounting, budgeting and forecasting
- Experience owning and improving reporting frameworks within complex organisations
- Strong Excel skills and experience working with ERP systems (Business Central desirable)
- The ability to create clear, compelling financial insight for non-finance audiences
How to Apply
Magic Breakfast are partnering exclusively with Allen Lane on this appointment. To find out more about the role or to discuss your suitability, please contact Iain Slinn at Allen Lane to arrange an informal conversation
51 - 100
Thank you!
Dataro are looking for a Customer Success Manager to help grow their presence across the UK charity sector. This is a role focussed on providing excellent client satisfaction to the post holders UK and Europe based charity and not for profit portfolio. You will spend your time meeting clients, following up on queries and IT tickets, and supporting them in a consultative way to get the best impact from Dataro. This role is ideal for someone who enjoys building relationships, spotting opportunities to deliver great customer service and maintaining great channels of communications.
Dataro is a growing company that has retained a start up midset and ethos, so colleagues work with high levels of agency, are solutions focussed and happy delivering at pace.
You’ll work closely with other Customer Success Managers in the UK, as well as colleagues across the USA and Australia. To be considered for this role it is vital the candidate experience of customer service and relationship management within a charity setting, who understands fundraising and what tools such as Dataro can do to help support income generation. Candidates don’t need to know Dataro’s product inside out, training will be provided, but an understanding of charity CRMs would be useful.
This is a great opportunity to join a growing organisation that still retains the energy and ownership of a startup environment, while working with charities across the UK to help them strengthen their fundraising and supporter engagement.
Application notes
Please download the Candidate Info Pack provided for further information about the role, timelines and next steps.
To progress your application, please contact THINK Recruitment to organise an informal screening call. Please note, we cannot shortlist candidates who have not had a screening call so please allow enough time to speak to us before the closing date.
Timeframes
Closing date for applications: Midday Thursday 19th May
Candidates will be notified of outcomes by EOD Friday 22nd May
Interviews will be two stages, see dates within the Candidate Pack
