Lease and contract administrator jobs
Finance & CRM Administrator
Location: London - 3 days per week in the office, 2 home-based
Contract Type: Permanent
Salary: £28,000-£30,000pa depending on experience
· Join a unique arts charity with a powerful social mission.
· Play a key role in the organisation's digital transformation.
· Enjoy a varied role across finance, CRM, and administration.
· Benefit from extra leave for your birthday and for volunteering.
Our client, a unique London-based museum and charity, is looking for a Finance & CRM Administrator to join their team. This is a fantastic opportunity to support an organisation that uses the power of the arts to transform lives, playing a vital part in its ongoing growth and digital development.
Company Overview
This arts and heritage organisation tells a compelling story of care and social change. Having recently secured major national funding and a long-term lease on its building, the charity is embarking on a bold new strategy. It focuses on creating social impact through award-winning creative programmes for young people and collaborations with community partners. The culture is collaborative, proactive, and agile, with a small, dedicated team committed to making a difference.
Position Overview
As the Finance & CRM Administrator, you will be a central member of the team. You will ensure the smooth and accurate running of the organisation's financial and supporter relationship systems. This role is essential for improving processes and supporting both the finance and fundraising functions, directly contributing to the charity's ability to achieve its mission. The role is highly varied and will be roughly evenly split between financial admin and CRM/database admin - so experience in both is highly desirable.
Responsibilities
>Finance
· Process all sales, purchase, and banking transactions accurately.
· Manage the sales ledger, including invoicing and credit control.
· Complete bank and cash reconciliations in a timely manner.
· Support the team with financial reporting and Gift Aid claims.
· Train and support staff in using the Xero accounting system.
>CRM
· Maintain and update the Beacon CRM with fundraising data.
· Process donations, pledges, and membership scheme payments.
· Ensure all contact records are accurate and GDPR compliant.
· Monitor data quality and lead on CRM system improvements.
· Assist staff with CRM use and building reports.
>Administration
· Provide basic IT support and manage digital system logins.
· Manage the ordering of office supplies and equipment.
· Support the Director's Office with governance and meetings.
Requirements
· Experience with financial systems like Xero, Sage, or QuickBooks.
· Proven experience using not-for-profit CRM databases (e.g., Beacon) - or equivalent in the commercial/public sector
· Excellent financial, administrative, and analytical skills.
· Strong interpersonal skills to communicate with a wide range of people.
· The ability to work independently and take initiative within a small team.
· Proficient IT skills, including Microsoft 365 and SharePoint.
· An appreciation for the aims and values of an arts and social impact organisation.
Benefits include:
·25 days of annual leave plus bank holidays.
· Additional day off for your birthday and for volunteering.
· A group contributory pension scheme after three months.
· Discounts in the museum shop and with local businesses.
· Access to season ticket, rental deposit, and cycle to work loans.
· Free access to a fully funded Employee Assistance Programme.
· Support for your training and development via an online platform.
Alongside these benefits, you will join a collaborative and mission-driven team. You will play a key part in an organisation dedicated to creating positive social change through the arts.
How to Apply
Please send your CV by the closing date for further consideration.
Key dates
Closing date: Friday 7th November at 10am
1st stage interviews: 11th November (onsite)
Final interviews: 12th November (onsite)
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We are looking for an experienced Senior Finance Manager with an entrepreneurial spirit and business acumen to contribute to the strategic leadership of the organisation. This is an exciting opportunity to support the Senior Leadership team by having oversight, management, and responsibility for Pecan’s financial functionality, and promoting and sustaining the organisations commitment to showing kindness, raising self-belief and inspiring hope for the future of the individuals we serve.
When working for Pecan, you can expect to become a valued member of a diverse and supportive team. In addition to a place in our 36-year legacy, you will receive a generous holiday allowance, pension contribution and life assurance cover. You can also expect regular team meetings and social opportunities, and a variety of other benefits as outlined in our recruitment pack.
Main Responsibilities:
Overview
- Oversight and management of Pecan's financial planning, accounting, and reporting.
- Oversight and management of the organisations financial risk and compliance, and safeguarding of assets through effective processes and procedures.
- Oversight and management of performance and organisational data: its collection, storage, analysis and reporting.
Finance
- Advise and report to the Board, Chief Executive and SMT on all financial matters, including investments, reserves, financial forecasting and cashflow, financial performance and systems.
- Lead the financial planning for the organisation, including annual budgeting and re-forecasting as necessary and to prepare regular financial report, including management accounts, cashflow, and other reports as required by the Board, the SMT and budget holders.
- Provide financial information, advice and support, including training, which meets the needs of the Trustees, SMT and other staff within Pecan. In particular, work with service leads to provide all necessary financial budgeting input to funding bids and funding monitoring and reporting, ideally also upskilling the service leads in this area.
- Take responsibility for the day to day management and administration of the finance functions such as bank reconciliations, petty cash and donation records, accounts payables & receivables, VAT and gift aid claimed.
Key Requirements (specific skills, qualifications required):
- Experience of working in a senior accounting role, including budget and financial policy formulation.
- A track record of preparing management accounts and other financial reports.
- Strong financial management skills and ability (including SORP).
- Entrepreneurial spirit and business acumen.
- Strong commitment to the goals, ethos, values, and vision of Pecan, including a belief in the important of all people of different backgrounds working together and respecting and valuing each other’s contributions.
Desirable knowledge/expertise
- Strong experience in using Xero Accounting Software.
- Knowledge of charity law & VAT partial exemption.
- Experience of the voluntary and community sector.
- Knowledge of charity fundraising or marketing.
Please read the Job Description for more information.
Closing Date: Monday 27th October 2025, 10am
Interview Date: Week commencing Monday 3rd November 2025, Details TBC
Start Date: ASAP
To apply please submit your CV and a short Cover Letter (maximum 4 pages) explaining why you are interested in the role and how you meet the person specification by the deadline.
Please note that applications that do not contain both the CV and Covering Letter as described above cannot be considered. If you would like to discuss needs or adjustments to the recruitment process, we would be happy to support you. Please direct all recruitment queries to our careers email address.
The client requests no contact from agencies or media sales.
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The client requests no contact from agencies or media sales.