Office Administrator Jobs in Chertsey, Surrey

Home based role and living within the relevant region or close enough proximity to be able to travel and meet the requirements of this role’ (subject to meeting homeworking assessment requirements, which includes a minimum broadband speed of 18Mbps and a dedicated space to work from).

Do you have what it takes to successfully support influencing and engagement in Scotland?

About the role:

We have an exciting opportunity for an experienced individual with first class communication skills to join the CSP team in Scotland and support them in promoting the profession and empowering members.

Liaising with, and supporting, team members across the CSP, you will assist in running successful external influencing, campaigns and lobbying, as well as organising external events, and managing communications, member networks and training.

Educated to at least A Level standard, or with equivalent experience, you will have exceptional organisational and interpersonal skills, along with proven events management and office management experience. Experience of membership organisations and supporting lobbying or campaigning activities would also be an advantage.

Why work for the Chartered Society of Physiotherapy?

The Chartered Society of Physiotherapy (CSP) is the professional, educational and trade union body for the UK's 65,000 chartered physiotherapists, physiotherapy students and support workers; and one of the largest representative bodies in healthcare.

At the CSP, our goal is to create a culture characterised by innovation, respect, encouragement, passion and teamwork. We all strive for continuous improvement and to be the best at everything we do. We aspire to work in a way that embodies our values of learning, courage, inclusive and integrity. Our shared values are part of our organisational DNA, reflecting the expectations we have of ourselves and others. They guide what we do and how we do it, to have the greatest impact for our members

We offer an excellent benefits package, including 27 days’ annual leave plus bank holidays (pro rata), Christmas office closure between 25 December to 01 January and generous pension scheme with 12% employer contribution.

To enable our employees to balance their individual, family and work-life, we would be happy to discuss flexible working arrangements with shortlisted candidates (subject to business needs).

To apply for the role please click on the ‘Apply online’ tab below and complete the online application form. CVs will not be accepted.

Closing date: 10am, 25th June 2024

Interview date: 9th July 2024 (virtual via MS Teams)

The CSP is committed to equity of opportunity, aiming to provide a working and learning environment free from discrimination. We are taking appropriate steps to create a workforce that reflects the diverse society in which we work and live in. Therefore, we particularly encourage applications from candidates under-represented in the CSP’s workforce, including those from Black, Asian and minority ethnic backgrounds, those with disabilities and LGBTQIA+ people. Please note, all candidates will be expected to actively demonstrate their commitment to Equity, Diversity, and Belonging throughout the application and interview stages.

NO AGENCIES

Results UK Job Description: Parliamentary Advocacy Coordinator (Education)

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Key terms and conditions

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​Salary: £27,770

Contract type: 1 year

Hours: Full time - 35 hours per week

Holidays: 25 days plus bank holidays. Staff additionally get a day off on their birthday and our office is closed between Christmas and New Year.

Pension: Employee contributions to pension are matched 1:1 by Results up to a maximum of 5% of gross salary.

Benefits: Cycle scheme, interest free travel card loan and Employee Access Programme

Line Manager: Senior Policy & Parliamentary Advocacy Officer (Education)

Location: Results UK works hybridly with most staff coming into the office 2 days a week but other working patterns are possible. Our office is in Millbank Tower, London, SW1P 4QP.

Starting date: This role is available from 1st July 2024.

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About Results UK

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Results’ mission is to work with others to create the public and political will to end poverty, by enabling people to exercise their personal and political power for change.​

Internationally, we work with Results organisations in the US, Canada, Australia and Japan, and in education we work with partners through the Global Campaign for Education, the Foundational Learning Hub, and the Privatisation in Education and Human Rights Consortium. Results UK believes the building blocks of the end of poverty can be most simply articulated as “health, education, economic opportunities, and citizen voice”. These are the things that all people, wherever they live, need and have a right to.

Across all our issues, our aims are to mobilise resources, change policy, and create the public and political will that will bring about change.

About the International Parliamentary Network for Education

The International Parliamentary Network for Education (IPNEd) helps mobilise the political leadership necessary to accelerate quality education for all.

The Network consists of parliamentarians from around the world who are committed to achieving Sustainable Development Goal 4 - Quality Education - through increasing the funding, access and equity of education globally.

At IPNEd, we support parliamentarians to work individually and in partnership with other members of parliament to accelerate the achievement of SDG 4..

The IPNEd Secretariat is hosted by Results UK.

The Secretariat acts independently and reports to the Network’s Global Executive Committee, all of whom are parliamentarians.

Role description

The Parliamentary Advocacy Coordinator (Education) will work with both organisations, providing crucial support to the Results UK Education and IPNEd Teams. We are looking for someone who will be proactive, efficient and flexible in supporting our parliamentary advocacy work both in the UK and globally. Having a can-do attitude that includes the more administrative aspects of the role is essential. This post will provide good opportunities for developing project management and advocacy skills; an understanding of key international development issues; and experience of working with Parliaments and parliamentarians in the UK and globally.

We are looking for candidates with an interest in and passion for international development and education to address poverty, inequality and oppression.

Key responsibilities

Supporting the work of the Results UK education and IPNEd teams​

• Providing administrative support to the Results UK Education and IPNEd Teams and ensuring the smooth-running of internal processes that support the teams’ work, for example: contributing to the maintenance of the contact management systems and databases; supporting monitoring, learning and evaluation processes; tracking and communicating impact; engaging with external providers (e.g. report designers); managing procurement of translation services for events and meetings.
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• Supporting political analysis for Results UK and IPNEd education teams to identify parliamentarians to work with as members of the All Party Parliamentary Group for Global Education in the UK and the IPNEd global network.
• Assisting with advocacy strategy  planning and implementation, for example: attending coalition meetings and identifying key opportunities to influence decision-makers.

• Assisting with organisation of virtual and in-person parliamentary events, including leading on logistical details and assisting in developing project plans and schedules.

• Project assistance and development, for example: assisting with briefings or delegation planning.

• Keeping up to date with current affairs that relate to Results UK and IPNEd’s work. In terms of Results UK, keeping up to date with UK politics and parliamentary affairs with a focus on global education. In terms of IPNEd, keeping up to date with international affairs relating to global education, with a focus on the role of parliamentarians in these issues. Identify parliamentary opportunities including parliamentary questions, debates and other advocacy opportunities.

Communications and media

• Support Results UK communications and contribute to activity and contribute content to Results UK’s website, blog and social media to help achieve our organisational objectives and strengthen our brand presence.

• Managing the APPG on Global Education Twitter Page and supporting APPG newsletters.

• Creating and sharing communications content for IPNEd including: social media content for  Twitter and LinkedIn; contributing to the IPNEd website; sending out communications to the network and writing content for the monthly IPNEd newsletter.

Working across the whole of Results UK

• Working with the Grassroots and Communications Team to ensure maximum impact between the relationships our grassroots campaigners build with their local MPs, and the Education Team’s advocacy work.

• Representing Results UK and/or IPNEd as required at meetings with coalitions or partner organisations.

Person specification

Essential criteria
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Skills and experience
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• Experience of working with parliamentarians, public affairs, campaigning or advocacy work in either a paid or voluntary environment.

• Strong interpersonal skills, an ability to quickly strike a rapport with people from diverse backgrounds.

• Experience providing logistical/administrative support to organise and operate meetings and events.

• Excellent written and verbal communication skills.

• Excellent organisational skills with strong attention to detail.

• Computer literacy.

• Willingness and flexibility to work across a range of tasks and activities as needed by the Results UK Education and IPNED teams.

• Experience of using social media and producing communications materials in a professional context, either in a paid or voluntary environment.

• A willingness to pick up the phone, both to contact others and to be the first point of contact with callers.

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Personal attributes

• Passion for politics, international development, and/or education.

• Self-starting, highly organised, and able to manage multiple tasks.

• Ability to respond flexibly to changing priorities, and to both set and work to deadlines.

• A good team worker who enjoys supporting other members of a team and working together for common objectives.

• Good written and spoken English.

• Willingness to work across the political spectrum  as part of a politically neutral organisation and to engage enthusiastically with parliamentarians from all political parties.

• Confident and willing to initiate contact and discussion with parliamentarians and their supporting staff.

• Willingness and ability to travel outside the UK.

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Desirable criteria

• Knowledge of the workings of the Parliaments, in particular the UK Parliaments and experience working in international development.

• Knowledge of the key issues facing education in a global context.

• Knowledge of Salesforce or other content management systems.

• Ability to speak a second UN language: French, Spanish, Arabic, Russian, Mandarin.​

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Personal attributes​

• A self-starter, who is highly organised with strong attention to detail and comfortable working with a high degree of autonomy.

• A commitment to anti-oppression and challenging your own thinking and biases.

• An ability to respond flexibly to changing priorities, and to stick to deadlines.

• A team player who enjoys supporting other team members towards common objectives.

• Excellent written and oral communication skills.

• Strong attention to detail.

• Willingness and ability to travel within and outside the UK, as required.

• An interest in working collaboratively with global partners and learning from their experiences as well as sharing your own.​

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Why work for Results and IPNEd​

Like you, we're passionate about ending poverty. We’re a small, collaborative organisation that has a big impact. We just do advocacy - we don’t run programmes. The experience you gain with us sets you up for a career in international development. Below are a few of the benefits of joining us, in addition to the salary, pension and annual leave outlines at the top of this document.

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Work-life balance​

• We offer flexible working so you can manage work around your own needs.

• Hybrid working means you don’t have to be trapped in a long commute every day and don’t have to be London based.

• Staff members have their birthdays off as a bonus day of leave and we close the office between Christmas and new year so you don’t need to take leave.

• We subscribe to the Bupa employee advice line – free confidential access to financial and legal advisors as well as telephone and online counselling sessions.

• In addition we run training on mental health at work and have named mental health first aiders who can be contacted in confidence if you would like help finding support.

• All staff have the opportunity to join working groups outside of their work areas according to their interests and are encouraged to pursue professional development opportunities.

• Our staff wellbeing team explores how we can improve our staff wellbeing  - most recently publishing a comprehensive guide - and reviews what we have done to date.

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Anti-oppression​

• We offer half a day’s anti-oppression learning leave each year

• As well as making reasonable adjustments, we support our staff in making applications to the Access to Work scheme to get additional equipment where needed.

• We offer disability leave for disabled colleagues to manage specific needs they may have without having to give up their holidays.

• We have a staff working group on anti-oppression which helps to develop our work on anti-oppression and identify gaps in our current work.

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Partnerships​

• Results UK hosts three other organisations, including IPNEd, working on specific aspects of global health and education, so you benefit from other perspectives and get an in-depth understanding of other work going on in the sector.

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Equality, Diversity and Inclusion​

At Results UK, we believe in equality, diversity and inclusion, and that these should be the norm. As well as this being an issue of equality and fairness, we recognise that diverse and inclusive organisations are some of the most productive and impactful.

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As an organisation, we are aware of the under-representation of certain groups and communities in the international development sector that are often closest to the issues we work on. These include - but are certainly not limited to - people from Black, Asian and minority ethnic (BAME) communities, refugees, people with disabilities and people from lower socio-economic backgrounds.​

We want to change this and are committed to playing our part as an organisation. As a committed equal opportunities employer, we actively welcome applications from people of a wide range of backgrounds, skills and abilities, recognising the value that these different perspectives bring to our organisation.

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How to apply​

To apply for this job please submit a CV demonstrating your previous experience and answer the questions outlined below via our online application system. 

Deadline for applications is midnight on Wednesday 26th July 2024.

Interviews will be held on Friday 28th June/Monday 1st July 2024 .

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All candidates must have the right to live and work in the UK. If you are made an offer of employment, this will be subject to verifying that you are eligible to work in the UK before you start work.​

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Shortlisting questions

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You will be asked to answer the following questions as part of the application process.

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What motivates you about this role, and working on international development and global education in particular?

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Working collaboratively is an essential part of this role. What do you think are the most important things for building and maintaining successful relationships with colleagues?

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If you were briefing a member of parliament on a key issue in global education, how would you ensure your communication was clear and persuasive?

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What does the term anti-oppression mean to you? Feel free to reflect on your personal experiences of anti-oppression if you would like to do so.

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Policy Officer at Forces in Mind Trust

Do you want to support former Service personnel and their families to have a successful and fulfilling transition into civilian life?  Do you want to help shape policy and influence decision makers to deliver this? Would you like to be part of a small but dedicated team?  If so, then join Forces in Mind Trust (FiMT) as our Policy Officer.

We are looking for a highly motivated person to join our team to help ensure that our evidence base can have a significant impact and improve outcomes for the Armed Forces community.

About FiMT

We were founded in 2011 with a £35 million endowment from the National Lottery Community Fund to improve transition to civilian life for Service leavers and their families.  Our mission is to enable a successful and sustainable transition to civilian life and we provide an evidence base that will influence and underpin effective policy making and practice.  We then look to leverage this evidence to effect positive change.

About the role

You will work as part of the Policy, Influencing and Evaluation team to positively influence policy makers and service providers.

Make a tangible difference:

• Help the delivery of impactful policy initiatives to address the needs of ex-Service personnel and their families.
• Drive evidence-based influencing: leverage FiMT's robust research to inform policy and secure positive change.
• Cultivate strategic relationships: build strong connections with policymakers and stakeholders to amplify FiMT's mission.

We seek a skilled professional with:

• Demonstrated understanding of policy development and implementation with strong analytical skills.
• Exceptional written and verbal communication to clearly convey complex policy issues.
• Proven ability to manage multiple projects efficiently and deliver within deadlines.
• Thrive in a team environment and foster a culture of open communication.
• An interest in supporting the Armed Forces community.

What do we offer?

• Salary of £38,771 to £40,049, depending on experience
• Competitive benefits package, including health screening programme and group pension plan
• Hybrid working (London office with flexibility)
• 30 days leave plus Bank Holidays
• Additional paid leave for reservists and volunteering opportunities
• Supportive team environment

Are you ready to make a lasting impact?

Join us and be part of shaping a better future for our Armed Forces community. Submit your application by midnight on Monday 24 June 2024. 

For full details and information on how to apply see the attached Job Description. 

Interviews will take place on Monday 15 July at Mountbarrow House, London.

Due to the significant number of applications received for posts, we will only be able to provide feedback for those candidates who are invited to interview.

Forces in Mind Trust is an equal opportunities employer.

Job Title:  Finance Manager

Reporting to:  Director of Operations

Direct reports:  Finance Assistants x 2

Contract type: Fixed term (11 months) 28 or 35 hours a week.

Pay: £40,000 (or FTE if doing 28 hours a week)

To apply to this role you must be a practicing Christian due to the parameters of the role

This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010. 

Key responsibilities – Note the following list is not exhaustive and percentages are indicative only.

Oversight of accounting and cash management

Most of the detailed work in this section is undertaken by the direct reports with the oversight and management being provided by this Finance Manager role

· Appropriate recording, processing, coding, posting of all financial transactions – including but not limited to bank receipts and payments, accounts payable, accounts receivable, conference fee income, invoicing, journal entries.

· Regular timely bank reconciliations.

· Invoicing and credit control

· Chart of accounts structure and department codes

· Gift Aid claims

· VAT returns

· Foreign Speaker returns to HMRC

· Regular reconciliation of balance sheet accounts

· Manage the cash needed by the business, investing excess cash to maximise returns

· Manage fixed assets and related accounting

· Oversight, monitoring and management of key financials within our online event booking system including reconciliation of income recorded on the database to that actually received, with a target of reconciliation within 2 weeks of each month end.

HR Administration and Payroll

· Payroll - administration of and preparation of the payroll (Brightpay), including submissions in respect of HMRC and pensions.

· Management of staff holiday and sickness records

· Support of HR queries

Preparation of budgets and forecasts

· Management and preparation of the annual budget – including for example income (conference fees, product sales, advertising, onsite cafes), running costs (event production costs, team activity costs, honoraria) centralised costs (staff, overheads), departmental budgets (networking, marketing), capital and restricted funds etc.

· Update of forecasts as required with a target of quarterly reporting to Section Head budget managers and Director of Operations.

Reporting

· Management accounts/management information/data for regular quarterly report data as required including reporting on conference and product performance.

· Prepare year end accounts ready for review by Head of Finance.

· Reporting as required to review spending with department heads.

Management of the finance team

· Quarterly Reviews

· Day-to-day support

Oversight of financial management at conferences

· Systems with appropriate controls for the money arrangements at the gates, cafes sales and customer services (for eg Day tickets, programmes, coffee etc)

· Conference collections – counting, processing (Credit cards & Gift Aid), recording & banking

· Preparation of honoraria payments systems.

· Liaison with team leaders about their budgets

· Manage day to day requirements in the office on site

· Conference petty cash

· Oversee day to day requirements in the office on site

· Daily takings (cash & credit cards)  – counting, reconciling, recording and banking

Other

• Work well with all members of the wider staff team
• Attend and sometimes lead at staff prayers and other staff meetings.
• Responding to queries from Trustees, Operational Director and budget managers as required.

Applicants for a job with New Wine will need to demonstrate that they have the necessary skills, experience and attributes relevant to this advertised vacancy.  All applicants should be committed to New Wine’s mission and values.  

This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is intended to include only some duties an individual in this position might be asked to perform or all qualifications that may be required now or in the future.  New Wine reserves the right to revise the duties outlined in this job description at its discretion.   
 
 

Why join our team? 

One team: We care about you and invest in our team with training opportunities, quarterly reviews, and flexible working. We are keen for you to flourish here at New Wine, so if you see something you’d like to learn or a skill you’d like to develop, let your manager know! 

Workspace: We have moved our office to Work.Life, with our main base being the Liverpool Street branch.  Within the building, there are fantastic spaces for meeting, networking and coworking, as well as free coffee and events, breakfasts, and well-being activities for us as members.

Healthcare: We are pleased to have recently launched Vitality Healthcare for team members who work more than 15 hours a week.

Events: Joining New Wine has exciting opportunities as we head to our two main events, the New Wine Leadership Conference and the New Wine Summer Festival.  Depending on your job role, there may be other opportunities to head to site, but you will be invited, and arrangements would be made in advance.  Specifically, at our two main events, we will make sure to look after you so you can do your job to the best of your ability.  We also make sure TOIL is accrued so that you can rest to the best of your ability too! 

Prayer Days: Your physical, mental, and spiritual health are incredibly important to us.  While onsite at our events and throughout the year, we make sure to honour Prayer Days. 

Pension: After completing three months and passing your probation, you will be automatically enrolled in the New Wine pension scheme. As part of the scheme, we will contribute 10% of your salary. This scheme does not require any contributions from you. However, if you would like to make additional contributions, you can arrange this.

People Operations Manager 

High Wycombe + Hybrid Working (2 days per week in the office, 3 days working from home) 

£55,000 + Excellent Benefits

Our client builds and maintains homes where people can thrive. In the People team, they create and maintain a working environment which supports their employees to do the same. Their team provides excellent services to their colleagues which enables them to attract, retain and develop colleagues with the knowledge, skills, values and behaviours we need as a business to deliver the stated vision the organisation's future. Their People practices are underpinned by robust policies and procedures which enable us to be an employer of choice for a diverse pool of talent.

As a senior leader in the People team, the People Operations Manager is responsible for all administrative aspects of the employee lifecycle, leading a team of experienced co-ordinators to deliver an excellent colleague experience. This includes HR systems, processes, and timely and accurate administrative and payroll processing, ensuring compliance with all legal and regulatory requirements as well as internal policy and best practice. The People Operations Manager works closely alongside the AD – People and business partners in building relationships across the organisation to understand wider business priorities and context and create people solutions to achieve the best organisational outcomes, whilst supporting the full employee lifecycle. 

What they are looking for: 

• A leader who is energised by collaboration and driving improvements in the employee experience, both digitally and in person. 

• An experienced systems administrator and process designer who can audit and review systems architecture and process design to further leverage systems to automate processes and drive self-service, helping us make the best use of our resources. 

• A degree / CIPD qualified HR professional with experience of operational and payroll management. 

• A strong manager who can coach and develop our valued team members. 

• A data champion who can produce MI and insights to aid decision making. 

• Significant experience of using MHR iTrent HRIS with system administration knowledge

What they can offer in return: 

• Hybrid working with a minimum 2 office days a week to collaborate with the team and colleagues at their head office in Wooburn Green, Buckinghamshire

• Excellent benefits, with 25 days holiday (plus bank holidays and option to purchase 5 more), DC pension, health cash plan (value up to £1,800 per year), EAP, 1 hour personal wellbeing time a week and more. 

• Personal and professional development, opportunity for further study, qualifications, project work, mentoring and coaching. 

• A 2* Best Companies employee experience and explicit commitment to driving improvement to build on this success. 

Anna Freud is a world-leading mental health charity for children, young people and their families. Our mission is to close the gap in wellbeing and mental health by advancing, translating, delivering, and sharing the best science and practice with everyone who impacts the lives of children, young people and their families. More information about Anna Freud is available on our website.

We value diversity and aim to have diverse workforce that reflects the community and our service users, in line with our vision, values and inclusion commitments. We encourage applications from all sections of the community.

The Anna Freud works in close collaboration with UCL to deliver a series of postgraduate programmes that are accredited and awarded by the university.

The Programme Officer will be based within the Postgraduate Studies team in our Education and Training Division. With a growing programme portfolio and increasing number of students, the post-holder will provide administrative support for the delivery of postgraduate programmes at Anna Freud.

Working under direction and daily supervision from their line manager, and alongside the direction of the relevant Programme Directors, the post-holder will work as part of a wider team of Programme Officers. The most substantive element of the post will entail providing programme administration support. This will include supporting the delivery of key elements of the student life cycle to provide a high-quality service to prospective and current students as well as programme staff. In addition to providing specialist support to enhance the student experience, the post-holder will contribute to a range of other activities to support the delivery of Postgraduate Studies.

The Programme Officer is a pivotal role in Postgraduate Studies team. The post-holder must be a team player that is efficient, organized and flexible as they will be joining a fast-paced and growing team.

Please email Recruitment with any job enquiries, or if you require assistance or experience difficulties when applying. Please note that successful candidate(s) will be asked to evidence their Right to Work in the UK post-job offer – we do not hold a sponsor licence therefore we are unable to provide Visa sponsorship.

Location

Hybrid working (a mixture of onsite and home/remote working). Staff are working onsite for at least 20% of their working hours at our London site (4-8 Rodney Street, London N1 9JH).

Contract duration

Fixed-term 8 months (maternity cover)

Closing date for applications

Midday (12pm), Wednesday 26 June 2024.

Notification of interview

Shortlisted applicants will be notified no later than Friday 28 June 2024. During shortlisting, applicants are anonymously assessed using the criteria visible in the Job Profile. Please note: due to the high volume of applications received, we will not be able to provide feedback to unsuccessful applicants.

Interviews

Interviews will be held on Tuesday 2 July 2024.

How to apply

Please visit our Careers page to register and apply online. We are unable to accept CVs and kindly request no contact from agencies.

 "Your support has been incredible. You are probably and will always be number one in the list of people who made a positive impact on his life" KEEN London parent. Our Service Coordinators change lives - could you?

KEEN London is a small but growing charity. Our vision is that every child has the chance to enjoy sports and leisure activities and none are left behind due to disability. Demand for our service is high: currently, over 100 families across London are members of the KEEN family and we provide over 4,000 hours of supported care every year to disabled children, who we call our ‘athletes’. As part of a small team, you have the chance to make a real difference in the lives of children with additional needs.

We're seeking an enthusiastic and proactive individual to join our team in the role of Brent Service Coordinator. This position plays a pivotal role in the development and delivery of our unique, beloved 1:1 sessions for children with additional needs. We're looking for someone who is not only self-motivated and highly organised but also possesses experience working with disabled children in various settings, including play, educational, or social care, with a specific focus on autism and learning disabilities. Your passion for providing top-quality activity and support services to our children and families is paramount.

Every week during term time, children aged 5-11 attend our 90-minute KEEN London sports and games sessions, where they receive personalised support from our dedicated team of volunteer coaches. Our Brent site is the newest addition to the KEEN London community and you'll play a crucial role in its continual development. We have just completed our two year pilot and are looking for a candidate to build on this foundation.  As the Brent Service Coordinator, you'll be solely responsible for the front line delivery of the Brent service: planning, safety, and creating a fun and inclusive environment for all. This will involve working closely with our athletes and their families, supervising our team of volunteer coaches and engaging with the local community.  Additionally, you'll oversee the organisation and execution of off-site trips and contribute to the organisation of our annual residential trip.

You'll be working closely with our Head of Operations and Fundraising Manager to capture our impact and promote our services effectively. It's essential that you embody KEEN London's values of inclusivity, compassion, commitment to high standards, trustworthiness, respectfulness, accountability, and above all, fun.

If you're an enthusiastic individual with a passion for promoting fun and active experiences for disabled children, we'd love to hear from you.

Role type: Permanent
Hours: Part-time, 21 hours, to include every Saturday (9:30 am - 14:30 pm) during school terms (and some outside term time).
Salary: £27,300 pa, pro rata’d (£16,380 for 21 hours)
Reports to: Head of Operations
Location: Office in  N4 Saturday venues in Wembley region, Hybrid working arrangements available 

Closing date: 5 July 2024

Responsibilities:

Delivery of core services

● Ensure the safe and effective running of weekend activity sessions in your area of London (every Saturday during term time)

● Ensure the safe and effective running of other services in development

● Plan, risk assess and deliver offsite trips

● Act as Child Protection Officer and First Aider for activities in your area

● Manage the session and lead volunteers in the delivery of a varied programme of activities

● Contribute to the development and delivery of new services

Service Delivery Admin

● Analyse attendance, service delivery and impact data

● Communicate with families about upcoming sessions and other information

● Update existing athlete profiles and create profiles for new athletes

● Proactively manage and prioritise the athlete waiting list

● Work to promote services in your local area

Volunteer Coordination

● Liaise with the Volunteer Manager regarding volunteer attendance

● Brief/debrief volunteers every session, including information on children, safeguarding and health & safety procedures

● Pair volunteers with athletes every week, matching volunteer experience with athletes' need

● Plan and deliver a high-quality activities programme for each weekend session

● Support Volunteer Manager to deliver volunteer training sessions on occasional weekday evenings

Required Experience and Skills

Essential Skills

● Experience working with disabled children specifically including autism and learning disabilities.

● Knowledge of safeguarding and child protection legislation

● Excellent time management skills

● Strong communication skills

● Ability to remain calm in a crisis and handle difficult situations

● Ability to work independently and as part of a team

● Ability to monitor and maintain safe working practices

● Data input and analysis

Desirable Skills

● Experience managing a team of volunteers

● Knowledge and experience in CRM systems

Benefits

Benefits

Company Pension

Employee Assistance Programme

22 days annual leave, in addition to bank holidays (pro rata)

Birthday Leave

Subsidised social events

Subsidised eye tests and glasses

Employee Loan Scheme

Disability Confident Employer

Season Ticket Loans

Closure of office between Christmas & New Year period (typically 3 days, not taken from annual leave

entitlement)

Flexible working options

Training and development to support your learning and growth

Free tea and coffee in the office!

How to Apply:  email your CV and supporting statement to us by midnight on 5th Juky 2024. If you're feeling creative, sending us a video as your supporting statement is more than welcome

We are seeking a motivated business manager who is committed to improving health outcomes for children and young people and reducing health inequalities. The successful candidate will provide exceptional organisational, financial, & business support to continue to grow the organisation. 

SAPHNA is a professional organisation and charity established in 2006. We are the voice of school and public health nurses across the UK, and the Crown Dependencies. Our mission is to achieve equality and excellence in school nursing practice leading to improved health outcomes and reduce health inequalities for all school aged children, young people and their families and communities.

We strive to take forward the Public Health agenda by working in partnerships to influence health, care policy, and support the workforce, for the benefit of children and young people and the communities where they live and learn.

The initial contract is 12 months fixed term with a view to extension. There will be a 3 month probational period.

24 hours per week, £33,000-35,000 pa, pro rata and depending on experience. Pension included.

The role is home based with ability and willingness to travel across UK when required. Flexible working hours to be agreed and to meet the needs of the organisation. Holiday allowance is 25 days per annum pro rata plus bank holidays.

Main Responsiblities: 

• Supporting the Professional Officer in managing finance, human resources, risk management, quality, operational change, board activities and business planning for the organisation.
• Providing programme management support for SAPHNA bidding, budget, invoicing, and contract management processes.
• To support the development and delivery of SAPHNA business planning and prioritisation, including horizon scanning and creating business cases and new opportunities for income generation. 
• To support the Professional Officer in ensuring all the organisations charitable obligations are met.
• To support the Professional Officer and SAPHNA team as required in any other related work- streams.
• Line manage the administrator assistant and have organisation oversight and governance responsibilities of the office based processes.

The SAPHNA is an expanding and evolving organisation, as such the job description and person specification will be reviewed on an ongoing basis in accordance with the evolving needs of the wider team.

About us:

• Our purpose: We support people on long prison sentences to take their next steps in life so they benefit, their families benefit and the wider community benefits too.

• Our vision: A future where everyone can achieve their potential within and beyond prison.

• Our mission: Specialising in the unique needs of people on long sentences, we provide tailored practical and financial support to help people find belonging, move into work or training, and reach their personal goals.

About the role

The Hardman Trust supports people on long prison sentences to take their next steps in life. As the programme & volunteer coordinator your role is to help make this a reality through the coordination of programmes in line with our business plan, and overseeing the recruitment, onboarding and support of our volunteers. 

Your role is designed to flex to coordinate existing or new programmes as the needs of our organisation and its users evolve. In its first year, your role will be to coordinate our Penfriends letter writing programme and our grants programme. This will involve growing both programmes across the estate, liaising with prisons to ensure the smooth running of both programmes, and ensuring sufficient volunteer coverage. You will have day-to-day administrative support from our Office, Programmes and Grants Administrator to complete administrative tasks, and you will be supported by the Head of Service Delivery to embed an organisational-wide approach to volunteering.

About you

With an enthusiasm for our mission, you will be a good communicator, professional, well organised and eager to support those we are here to serve. You will work closely with the rest of the team to connect our work, create a cohesive programme offer, and ensure the smooth day-to-day delivery of our programmes and services with the needs of our service users at its core. You will build strong relationships with prison stakeholders across the estate, raising the profile of our work and seeking opportunities to do more to support the people we are here to serve: people on long term sentences.

We are keen that our staff grow and develop as the organisation grows and develops It is therefore essential that you are willing to complete a professional qualification related to the role, such as the ILM Level 3 in the Management of Volunteers. This will be paid for by The Hardman Trust.

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Location:  Working from home / Frequent travel across the UK (ability to use the London office if required)

Reporting to:  Head of Service Delivery

Hours:  Full time, 35 hours per week

Salary: £30,000 (+ London weighting if applicable)

Location: London office, with an optional hybrid model, but expected to be in the office at least two days a week. Open to remote working if based in one of our target regions - feel free to enquire. The job will require UK based travel (more details in job description)

Hours: Five days a week (flexible and HnH operates a nine-day fortnight)

Contract: 24 month - Fixed Term Contract 

Benefits: 

-9 day working fortnight, with one full day off every two weeks

-25 days annual leave + statutory holidays including Christmas to New Year

-Hybrid working

-Generous pension scheme

-Staff Learning Fund

-Enhanced parental benefits package 

We reserve the right to close applications should we have a reasonable number of shortlisted candidates early on.

We will be holding interviews for the role online on the 9th and 10th July. 

Why this role is important – and why you’ll make a difference doing it:

HOPE not hate is the UK’s leading anti-fascist organisation. Our mission is simple: To monitor and challenge the far right, to engage in the communities that are susceptible to them and to address the issues and policies which give rise to them.

Over the last five years, we have grown steadily, with our research and intelligence work exposing and undermining the far right, even foiling a murder plot, our community engagement providing expertise to vulnerable communities and our work in schools growing to teach young people to recognise and challenge prejudice and hate.

About the role
The Community Outreach Officer will deliver on helping the communities susceptible to the far right. As part of the policy team, they will have access to research and policy insights on the issues which are causing tension and divisions in communities and where these tensions are most acute, and use this to devise locally-led solutions in partnership with key figures in the community and relevant sectors.

They will have experience in community organising, whether through employment or voluntary work, and use this experience to develop an organisational strategy for addressing far-right organising and hate-based community tensions. Part of the strategy will include a plan to extend and deepen HOPE not hate’s existing relationships in key areas across the UK. It will also involve designing and publicising resources, developing and delivering training and writing regular briefings. 

Willingness to work with a variety of stakeholders is important. The role will include liaising with local authorities, national and local organisations and grassroots community activists to build and facilitate the design of locally-led community resilience strategies. There will also be access to our existing networks and relationships across relevant sectors e.g. migration and refugee sector, community cohesion and local authorities. An understanding that communities and community groups are the experts on their own needs is crucial – solutions should be developed with, not for, those most impacted.

This role requires travel around the UK to support areas where help is needed. Please get in touch if you have further questions about what this would mean.

Key responsibilities

• Working with the research team to distribute and explain information on local risks. 

• Working with relevant stakeholders to share solutions and best practice, including through meetings and events.

• Developing resources and guides to support stakeholders to build more resilient communities.

• Developing and delivering training to support key stakeholders in responding to rising tensions and responding to hate.

• Using data and polling to target areas and solutions locally.

• Travelling to meet key stakeholders in communities affected.

General Responsibilities

• Maintain and promote the mission of HOPE not hate.

• Uphold HOPE not hate’s values when working with communities, stakeholders and colleagues.

• Participate in events and activities to showcase the work of HOPE not hate

• Attend agreed supervision and review meetings with your line manager.

• Contribute creatively to the future development of HOPE not hate.

• Identify and undertake other duties as appropriate to this role.

Skills requirements:

• One or more year’s experience in community engagement.

• Experience of delivering training, or confidence in public speaking.

• Experience of working alongside partners to develop work. 

• Ability to work independently. 

• Highly organised and able to structure and manage workload.

• Strong communicator with ability to discuss sensitive and emotive issues in tense environments.

• Full-time (35 hours per week)
• Fixed-term role for 1 year
• £40,000 per annum plus 6% pension contribution
• 28 days annual leave pro rata (on top of usual bank holidays)
• Arts Emergency operates a 35-hour week, we will consider compressed or annualised hours
• This role can be home or office-based (Offices in London or Manchester as well as access to Spaces offices around the UK).

Arts Emergency, a mentoring organisation and support network aiming to address the inequalities in the creative and cultural sectors, is looking for a passionate, experienced person to join the growing charity as Head of People and Culture to help us ensure that it's at the forefront of best practice and building their people-centred values into everything they do as they expand.

Working as a key member of the Operations team, the Head of People and Culture will provide leadership on building culture and progression routes within Arts Emergency and ensuring clarity for both staff and volunteers. Your role will be to put strategy in place to ensure that our small team can thrive both on an individual level and on a collaborative level, so that we can deliver on our ambitions for young people.

Job Requirements

Knowledge & Experience

• Experience working at a similar level in a small organisation or in a senior position within a larger organisation/team
• Experience of supporting line managers or experience and knowledge of line management practice
• Experience of developing people and culture strategies through to implementation and evaluation
• Up-to-date knowledge and interest in HR law and best practice

Skills & Abilities

• Strong IT skills including online databases e.g. Salesforce / HR systems
• Good administrative and organisational skills
• Good numeracy and budgeting skills

Personal qualities

• Flexible and proactive
• Self-starting
• Highly collaborative
• Values-driven
• Empathetic and sensitive

Relationships

• Able to work with a wide range of staff, volunteers, suppliers, trustees and other stakeholders
• Experience of motivating colleagues to deliver positive results

To apply:

1. visit the Arts Emergency website
2. download and read the Job Pack thoroughly
3. follow the instructions on how to apply stated in this document
4. Deadline to apply: 8 July 2024, 10am

The Cleft Lip and Palate Association (CLAPA) is the national charity for people affected by cleft lip and palate in the United Kingdom.

CLAPA supports people affected by cleft to take control of their journey, connect with others, and use their voices to impact the future of care. Our vision is that no one affected by cleft lip and palate in the United Kingdom will go through their journey alone.

We are seeking a Head of Finance to lead on the charity's finances and accounts.

The Head of Finance has lead responsibility for overseeing the finance function of the organisation.  The role reports directly to the Chief Executive, is a member of the Senior Management Team (SMT) and works closely with the Board of Trustees and in particular with the Treasurer.  The post holder also has responsibility for the line management of the Finance Officer and the Feeding Service Administrator (Finance Team).

Working with SMT colleagues, this role leads on all financial reporting and analysis to the team and to the Trustee Board and Finance Committee, the preparation of monthly management accounts, budgets and forecasts.

The Head of Finance leads the annual audit and preparation of the annual report and accounts working closely with the Chief Executive, Treasurer and Chair of Trustees. In addition, the role supports the wider team in compliance with financial policies and procedures and acts as Finance Business Partner by providing support and guidance to budget holders.

How to Apply

Please read the Recruitment Pack in full and then complete the online Application Form linked within. For safeguarding reasons, we are not able to accept CVs.

Applications close: Monday 1st July at 9am

First Stage Interviews: Tuesday 9th July (via Zoom)

Second Stage Interviews: TBC

Start date: ASAP 

The complaints and compliance team are looking for an enthusiastic and pro-active person who has excellent administration skills and great attention to detail to join our team.

You’ll be responsible for the day-to-day management of the compliance mailbox so you will need to be an excellent communicator and be able to give friendly support and advice to our volunteers and stakeholders in line with Girlguiding’s code of conduct and other policies and procedures. 

Experience of using Microsoft Office (Word, Excel and Teams) is essential and you’ll need to be good at problem solving and be able to work on your own initiative.

Previous experience or knowledge of using a CRM database or managing high levels of data would be an advantage and you’ll need to be able to update information accurately and in a timely manner.

We are looking for a talented and enthusiastic Development Manager to maintain and build on our successful track record in fundraising.

You will bring your experience of charity fundraising, ideally in theatre or the wider cultural sector, but this could come from a range of sectors. You will play a key role in supporting the organisation to deliver its vital advice and advocacy work for the UK’s theatres, to create exciting new programmes and to further grow our profile and reputation.

Reporting to the Director and working closely with all members of the staff team, including support from the Administrator (shared with three other managers), the Development Manager will lead on fundraising for the organisation. You will ensure we are able to maintain existing activities and grants programmes and support the development of exciting new activity strands to support and promote the UK’s vibrant network of theatres.

You will be joining at an exciting time as we deliver Theatres Fit for the Future, our new three-year strategy and as we transition to new leadership. You will also be supported by an excellent and engaged Board and Fundraising Committee. The role offers an opportunity to play a key role in supporting the three-year strategy and building on our successful fundraising track record.

We strongly encourage people with disabilities and people who are from ethnically or culturally diverse backgrounds from across the UK to apply as Theatres Trust is keen for the team and its work to be informed by and representative of the diverse communities it serves.

Salary £45,000-50,000 per year (FTE)

Full-time / Part time (minimum 3 days) – by negotiation

Central London office / hybrid working available

To apply, please download the job pack, application form and equal opportunities monitoring form from the Theatres Trust website. 

Deadline for applications: Midday on Wednesday 26 June.

Interviews will be held in person at our London office on Tuesday 16 July.