Office administrator jobs in hounslow, greater london

Location: Westminster Hub
Department: Adult Services
Salary: £32,911
Hours: 37.5
Contract Type: Permanent
 
Are you passionate about using your lived experience to inspire hope and recovery?
 
We’re looking for a passionate and driven individual with personal lived experience of mental health recovery, who is ready to lead and inspire others through peer support. The ideal candidate is a confident communicator, a natural team leader, and someone who thrives in a values-led environment. You’ll be skilled in facilitating groups, delivering peer-led interventions, and supporting others to use their own experiences to empower service users. Strong digital skills (Microsoft Office, Zoom, Teams) and a solid understanding of safeguarding, trauma-informed practice, and mental health risk management are essential. This role is central to the growth and transformation of our Peer Support Service across Kensington, Chelsea and Westminster. As a Senior Peer Support Worker, you’ll supervise a small team, co-deliver training, and help shape a service that is inclusive, recovery-focused, and rooted in lived experience. A DBS check is required for this role.
 
You will:

• Provide structured peer support, information, and guidance to individuals across Kensington, Chelsea and Westminster who are living with common and complex mental health needs, including complex emotional needs.
• Connect people through one-to-one peer support, groups, workshops, and community-based activities, empowering them to build confidence and take control of their recovery journey.
• Work closely with NHS Talking Therapies, Recovery Colleges, and other statutory and voluntary services to ensure a coordinated, person-centred approach to mental health support.
• Supervise and support a small team of Peer Support Workers, ensuring delivery aligns with Mind’s peer values and quality standards.
• Engage with people from diverse cultural backgrounds and age groups, using interpreters where necessary to ensure inclusive and accessible support.

You are:

• Passionate about using your own lived experience of mental health recovery to inspire and empower others.
• Skilled and knowledgeable in trauma-informed, recovery-focused approaches and peer-led support.
• An effective communicator with strong interpersonal skills, able to build trust and connection with individuals, teams, and partners.
• Reflective and adaptive, with the ability to use supervision and feedback to grow in your role.
• Organised and confident in managing a varied workload, including supervision, service delivery, and administration.
• Committed to co-production, equality, and inclusive practice, with experience working across diverse communities.
• A collaborative team player who thrives in a values-led environment and is eager to contribute to service development and innovation.
• Proficient in using digital tools like Microsoft Office, Zoom, and Teams to deliver support flexibly and accessibly.

About us:
 
We’re a leading community-based organisation dedicated to providing outstanding mental health support and clinical interventions across London. Our experienced clinically led teams are focused on directly addressing a range of mental health needs in our communities. We have decades of local community knowledge and record of empowering people to live the life they choose.
 
Benefits:

• Hybrid-working if nature of role permits
• Learning and development opportunities
• Cycle to work scheme (interest free lone paid back 12 months period)
• Employee Assistance Programme A 24-hour helpline from Health Assured to support you through any of life’s issues or problems
• Free eye test
• Flexible working
• Interest free loan, those in financial hardship

 
REF-224 237

We’re an award-winning charity running local learning centres in the heart of the communities where the young people we support live. Our centres provide a high-impact education programme which includes practical learning support, pastoral care, and motivational and confidence-building activities for young people aged 7-18. Our aim is to enable students from the least advantaged neighbourhoods to realise their ambitions and achieve their wonderful potential.

As the UK’s leading university access organisation, our staff team is helping 56,000 young people each year at its 44 learning centres and extension projects across England and Scotland, and we plan to scale-up our provision to 50 centres over the coming years.

We are looking for a high-calibre candidate who will enjoy working each day with young people and who will thrive in a frontline, community-based, fast-paced and rewarding role. You will be taking up a permanent role as Centre Leader at one of our IntoUniversity centres in London. You will have responsibility for running your IntoUniversity centre, including managing your team, planning and delivering the programme, liaising with external stakeholders and meeting  IntoUniversity’s targets for delivery.

A substantial element of this role is delivering our education programme to children and young people aged 7-18, so you will need to have a genuine passion and enthusiasm for working with young people, including leading a class of 30 from the front, working with small teams of children and providing one-to-one support.

The role at a glance

Contract: Full-time, permanent

Application deadline - 9am Tuesday 14th October 2025

Interview day (in-person) - Tuesday 28th October 2025

Start date: As soon as possible, to be agreed directly with the candidate

Working hours
Mon and Thurs: 09:30-18:00
Tues, Weds, Fri: 09:00-17:30

(Some additional weekend & unsocial hours will be required)

Centre Leaders are based at one of our IntoUniversity learning centres and work directly with young people, schools and families on a daily basis. It is therefore not a hybrid role and is based full-time in our centres

Location

We currently have positions at our Bow and East Ham centres.

The role requires intermittent travel in your region (usually within the day). Periodic travel out of the area is also required e.g. to London, this may include occasional overnight stays. 

Salary

£39,100 (inclusive of £2,700 London contribution)

Annual leave
33 days (inc bank & public holidays) + 3 closure days (two in December and one in July) + additional length of service entitlement (one day per year of service, up to 5 days)

Staff benefits

• Employer pension contributions of 6% (and up to 8% after two years)
• Year round ‘early finish’ Fridays at 4.30pm
• Summer working hours (finish at 1pm on Fridays for six weeks in the summer), pro-rated for staff joining after January in the same year 
• Employee Assistance Programme including access to wellbeing and legal support 
• Life Assurance scheme with Aviva including SmartHealth service with access to 24/7 online GP appointments
• Interest-free new starter loans of up to £1,000
• Cycle to Work Scheme and Travelcard Loan Scheme
• Enhanced maternity, paternity, shared parental and adoption pay and sick pay allowances
• Staff in FOCUS – rewards, competitions and prizes across the year

Our client is a leading independent funder.

They aim to improve our natural world, secure a fairer future and strengthen the bonds in communities in the UK.

The foundation provides c.£50 million annually in grants to organisations and initiatives with brilliant ideas who share our goals. We also provide social and impact investment for organisations with the aim of creating social and environmental impact.

Their strategy focuses on three interdependent aims: improving Our Natural World; tackling injustice to deliver A Fairer Future; and nurturing Creative, Confident Communities. They also want to play a more active role themselves using their range of tools to effect change. In addition to funding, this includes convening and brokering alliances, commissioning research, and using their influence to achieve their goals.

Prospectus is delighted to be working with the foundation to recruit a Funding Officer on a full-time (or 0.8) permanent basis to work on the Creative, Confident Communities (CCC) strategy as part of the team based in Kings Cross. Esmée operates on a hybrid basis, with a minimum requirement of two days in the office at Kings Cross (Tues & Weds). The role will also require UK travel on occasion. 

In Creative, Confident Communities, there are three focus areas:

• Communities working together for change
• Community driven enterprise and regeneration 
• Community led art and creativity

The role:
This role will provide vital support to the foundation’s assessment and management of funding applications, grants, and programme development. The Funding Officer will manage the key administrative functions for the team, as well as a broad portfolio of grants and funding relationships, ensuring strong engagement with partners throughout their funding journey. A key part of the role will involve gathering learning from funded work through reviewing reports, calls, and visits, and feeding this learning into the wider CCC strategy.

Working closely with senior members of the team, the postholder will assess new funding applications, draft recommendations, and contribute to CCC’s strategic development, such as research, convening events, and visits. They will play an active role in supporting the foundation’s decision-making processes, while also contributing to collaborative projects and sector networks.

The person:
The ideal candidate will be highly organised, analytical, and curious, with an interest in one or more of the CCC focus areas. Experience in grant-making, funding, or working in a related environment would be an advantage but is not essential. What matters most is a strong interest in the work of charities, voluntary organisations, and community groups, and an ability to understand the challenges they face.

You will be confident managing and interpreting complex information, including financial data and project plans, and able to communicate your findings clearly both in writing and verbally. Strong administrative skills and database experience are important, alongside the ability to prioritise effectively and meet deadlines.

Personally, you will be empathetic, practical, and collaborative and able to build relationships with a wide range of people in a professional and supportive way. You will show sound judgment, flexibility, and a proactive attitude, with a commitment to the organisation's values of equity, justice, and integrity.

This role offers an excellent opportunity for someone with the right skills and enthusiasm to support impactful work across the UK, while contributing to the goals of one of the country’s leading independent funders.

Join an amazing charity that makes a difference for the 110,000 adults and children in the UK with a muscle-wasting condition. This is a role where you can really make a difference.

We are committed to building a diverse and inclusive organisation that reflects the communities we serve. We actively encourage applications from individuals of all backgrounds, particularly those from underrepresented groups including people from ethnic minority backgrounds, LGBTQ+ individuals, and those with lived experience of conditions we represent. We believe that diversity strengthens our work and helps us better support our beneficiaries.

The Community Fundraising Manager is an exciting role at MDUK, that will sit within the Fundrasing Team. 

In Community Fundraising we are the team that builds relationships with our supporters, families, and event participants to fundraise so that MDUK can continue to find treatments and ultimately cures through research, and to drive improvements in care and quality of life. 

In this small but close team there are four other Community Fundraising Managers covering the rest of the UK and a Senior Manager who can support you and the rest of the team in delivering an excellent supporter journey to deliver the charities aims.

You will build relationships and manage both supporters and volunteers within the local community creating an impact by maximising financial contributions and raising awareness of fundraising for Muscular Dystrophy UK.

You will need a flexible approach to your working hours as the role may require some evening and weekend work.

About us:

Muscular Dystrophy UK is the charity bringing individuals, families and professionals together to fight muscle-wasting conditions. We bring together more than 60 rare and very rare progressive muscle-weakening and wasting conditions, affecting around 110,000 children and adults in the UK. 

We share expert advice and support to live well now; fund groundbreaking research to understand the different conditions better and lead us to new treatments; work with the NHS towards universal access to specialist health; and together, campaign for people’s rights, better understanding, accessibility, and access to treatments.

Benefits:

We appreciate the range of skills and experience our staff have to offer. In return for your enthusiasm and commitment we commit to actively developing and supporting you. We also offer a range of benefits including pension, life assurance, cycle scheme, health cash plan, financial wellbeing and an employee assistance programme.

Location: Home Based 

Closing date: Tuesday 30 September 

Please download the job description to see full role responsibilities

NB: Please note that we are interviewing on a rolling basis and may close the advert earlier than the stated deadline if we successfully fill the role.

Alliance Publishing Trust (APT) aims to facilitate the exchange of ideas among people in philanthropy working for social change. We aspire to contribute to building an effective, accountable and thriving philanthropy field by being a ‘critical friend’ to philanthropy worldwide. 

To do this we produce Alliance magazine, the leading quarterly publication for philanthropy and social investment worldwide and respected in the sector for nearly thirty years. Providing a special in-depth feature on some key aspect of philanthropy and social investment, with contributors from around the world and expert guest editors as well as interviews, news, book reviews and conference reports.

We also produce over 700 items of online content per year: providing premium interviews and articles published exclusively every Tuesday; daily free-to-read news, conference reports and a space for thinking, debate and peer exchange among philanthropy practitioners worldwide; weekly coverage of climate and gender philanthropy, monthly columns and more. In addition to written content, we convene up to 19 events a year to discuss the latest topics in philanthropy with speakers and attendees across the globe. 

With a core staff team based in London, valued freelance support and a team of representatives around the world we  work with the leading organisations and practitioners worldwide to deliver our charitable mission. APT aims to create a culture of collective involvement where all team members can contribute to both the direction and processes of the organisation. We aim to be a fluid organisation, being able to introduce new ideas in quick time, enabling us to punch above our weight and deliver impact at a level beyond our size. We have an outstanding team in place and are in a positive period of growth as we look to meet our long term strategy for 2030. APT is proud to be both an accredited Living Wage Employer and 4-Day Week Employer.

The role

In order to fulfil its mission of providing coverage of global philanthropy, Alliance Publishing Trust actively partners with philanthropy organisations worldwide. These partnerships provide real benefits to our partners as well as expanded visibility of our work, coverage of global philanthropy events and help to grow the readership of Alliance magazine. Working alongside the Networks & Engagement Lead, you - as Partnerships Manager - will be the lead for Alliance’s existing partnerships, ensuring they are delivered, reviewing their impact and deepening our relationships with them. You will also scope and cultivate new partnerships that are in line with the wider objectives of the organisation.

Building on the skills above, you will also be responsible for the management of all of our event coverage contracts. Working with the partner and co-ordinating colleagues to deliver premium coverage of some of the leading events in global philanthropy.

Benefits

Alliance Publishing Trust is committed to a happy and healthy place to work. We offer the following benefits to employees:

Included, but not limited to:

• Four-day work week
• Flexible working, both in terms of times and location
• Equivalent of 7 weeks of annual leave (including Bank Holidays) rising to 8 weeks depending on service
• Enhanced pension
• Life assurance
• Enhanced occupational Sick Pay
• Enhanced parental policies
• Critical illness insurance
• Health cash plan for items such as dental and opticians
• Monthly physical wellbeing stipend
• Mental wellbeing support app
• Interest free season ticket loan
• Interest free tenancy deposit loan
• Travel insurance
• Employee volunteering day

The Political Studies Association (PSA) is seeking an enthusiastic and detail-oriented individual to join our team as Membership, Programmes & Events Assistant!

In this role, you will provide key administrative support across our membership services, events, and programmes - including the prestigioius PSA26 Annual Conference.

This is a fixed term contract for six months from October 2025 to April 2026.

Applications are open to all, including PhD students and Early Career Researchers.

For full details of the role, please review the job description.

To apply, please send your CV, a cover letter, and a completed Equal Opps Form by 5pm on Friday, 3 October 2025.

Advice and Programmes Manager

Theatres Trust is seeking a passionate and experienced individual to join our team of sector specialists in the new role of Advice and Programmes Manager.

The Advice and Programmes Manager will take a leading role in helping to create, protect, and adapt theatres across the UK for the benefit of communities, audiences, and artists.

Working across our Theatre Buildings and Theatre Management portfolios, the postholder will help deliver our Theatres Advice Service, which provides bespoke strategic advice and guidance to key stakeholders including theatre operators, theatre managers, and local authorities, as well as community and campaign groups working to bring theatres back into public use.

For full details of this position please download the Recruitment Pack

We are committed to being an equal opportunities employer and actively encourage people from a wide variety of backgrounds, experience and skills to join us and influence and develop our working practice. We particularly encourage applications from Black and global majority people, and candidates who self-identify as disabled.

Salary: £45,000
Contract: Full-time, permanent
Location: Hybrid, minimum two-days per week in office.

To apply, please send your CV and a cover letter of no more than two A4 pages each, along with a completed Equal Opportunities monitoring form 

Deadline for applications: 10am, Wednesday 22nd October
Interviews: Wednesday 5th November, at our central London offices

Are you passionate about community, lived experience, and making real change happen at a local level?
 

At Lewisham Refugee and Migrant Network (LRMN), we’re looking for a compassionate, organised, and confident Communities Engagement Officer to help us strengthen relationships, support participation, and amplify the voices of people with lived experience across everything we do.

You will help ensure that the experiences, ideas, and leadership of our community members are at the heart of our campaigns, events, and advocacy.

Whether it’s supporting someone to attend an event, coordinating WhatsApp groups, or helping design a community-led initiative your role will be all about connection, care, and making sure everyone feels supported and heard.

We're especially interested in hearing from you if you:

• Have lived experience of the UK’s immigration/asylum system, or have navigated similar challenges in your own life.

• Are a strong communicator, someone who builds trust, listens deeply, and can work with a wide range of people.

• Enjoy organising, keeping things running smoothly, and making sure no one is left out.

The British Pharmacological Society is recruiting for a Finance Officer. 

What does the role involve? 

The Finance officer is a new role in the Finance team at the British Pharmacological Society. The Finance Officer will work with the Financial Controller to ensure that all aspects of finance are operated effectively and efficiently. 

Who would suit this role? 

You will have experience working in a finance organisation and/or experience working for membership organisations. You should pay close attention to detail, and the ability to suggest and make improvements to procedures.  Additionally, you should be a good team player with strong interpersonal skills. 

The team at the Society is fun and dynamic, and this role would be well-suited to someone who thrives on working in a collaborative setting. 

This is a hands-on role that will allow the right candidate to have autonomy over their role. 

The closing date for applications is 9am on 6th October. Interviews will be conducted during the week commencing 13 October. 

We’re seeking a highly organised, discreet, and dynamic Personal Assistant to support the Chief Executive of a charity tackling youth homelessness. 

As the Personal Assistant to the CEO, you’ll be at the heart of strategic engine. You’ll manage a fast-paced, high-profile workload, ensuring the CEO is fully supported to balance competing priorities and lead effectively.

Acting as the first point of contact for the CEO’s office, you will triage requests, ensuring professional and timely communications with a wide range of stakeholders.

You will cultivate professional relationships both internally and externally, leveraging these to prepare and coordinate high-quality briefings for to ensure the CEO is well prepared in advance of meetings and engagements. 

Maintaining systems and processes to keep the CEO’s office running efficiently will be central to the role and you will oversee logistics for the CEO’s travel, events and projects, ensuring seamless execution. 

This role sits within the Governance & CEO Office. This small but agile team provides high-level support to the Chief Executive and the Board of Trustees.  You will join the team who ensure the CEO’s office runs smoothly and strategically, enabling both the CEO and the Board to focus on delivering our ambitious vision. 

The role is predominantly office based, with flexibility to work from home up to two days per week.Due to the nature of the charity’s work, you will be required to complete a full DBS check upon appointment.

At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity.

In order to apply please submit your CV in the first instance. Should your experience be suitable, we will arrange for a call to brief you on the role. We are looking forward to connecting with you.

The basics

Location: Agile working 

Contract: Permanent, subject to funding 

Hours: 16 hours per week

Starting salary: £27,445 FTE (£13,722.50 pro rata)

Who we are

Safer London is a charity working with young Londoners and families who are affected by violence and exploitation. We believe that when a child or young person comes to us they are just that – a child or a young person: we don’t define them by the issue that has brought them to us. By working alongside young Londoners, their families and peers in the places where they spend their time, we can create a safe London not just for them but for everyone.

Who you are

Would you like to make a difference to the lives of Young Londoners? 

Do you enjoy helping people get the best out of online systems, designing and delivering high quality training and resources?

Do you have the expertise to provide support to users of case recording systems?

If so, you might be just who we are looking for!

If you are committed and resilient, and believe you have what it takes to help us to improve the lives of young Londoners and their families please apply.

What the role involves

1. Ensuring that there are regular training opportunities for both new starters and those requiring refresher sessions or updates when new functions or forms are released. This will include running system training drop in sessions to assist with queries / hear feedback, and relaying information from these to the Information Governance and IT manager.

2. To support managing the case recording system help desk – so that support is always ava

ilable to front line workers and other stakeholders.

3. Working with the Learning and Development Coordinator to establish an evaluation method and implement this to enable us to assess the effectiveness of each training session and using this to improve future delivery.

4. Produce effective training materials and guidance documents, and develop and maintain a training area on our case recording system, including the creation of dummy forms and files for new users to access and use as a training sandbox

5. Performing case recording system changes to forms and lists as directed by the Information Governance and IT Lead

6. Support the Data Reporting and System Support Lead with regards to user administration and user support at times of absence and increased need

7. Working with the Learning and Development Coordinator to support the creation of e-learning training modules for our LMS (currently RISE) Acting at all times in line with safeguarding legislation and guidance in addition to Safer London’s practice guidelines and wider pan-London processes and protocols.

8. Undertaking any other duties as required and commensurate with the level of this post, including covering the Data Reporting and CRS support lead post functions when relevant.

Additional Information

Safer London is committed to safeguarding and promoting the welfare of children and young people, and we expect anyone who works and volunteers with us to share this commitment. As part of this commitment we will request a DBS (Disclosure & Barring Service) check, as well as references covering the last five years, for the successful candidates.

We value diversity and encourage and welcome applications from people of all backgrounds. We know that in order to make London a safer place for the young people that live here we need a diverse range of perspectives, experience, and knowledge.

Why working for us is different:

Encouraging work life balance

Ø  Safer London is a 4 day/32 hour (FTE) working week organisation. This means that you have a regular day off in the week with no impact on your pay.

Ø  179 hours annual leave (plus bank holidays and pro rata for those who join us part time) rising after 3 and 5 years of service.

Ø  Flexible and smart working policies in line with an agile way of working.

Ø  Agile working - meaning you can work from different locations like home, in the community, from our office (job dependent).

Enriching your work life

Ø  Opportunities for learning and development

Ø  New modern offices

Ø  Opportunities to feedback including surveys and groups

Ø  Reflective practice sessions

Ø  Reduced caseloads compared to statutory services

Caring for you and your family

Ø  Enhanced family leave

Ø  Death in service benefit

Ø  Thinking about your finances

Ø  Discounted season ticket loan

Ø  Pension scheme

Ø  Cycle to work scheme

Ø  Expenses float scheme

Sound good? Here’s how to apply

To apply please complete the online application form and submit it as soon as possible: Safer London runs a rolling recruitment process which means that applications are shortlisted and invited for interview within one week of receipt. As soon as a suitable candidate is found no further applications will be considered.

As part of the online application you will be required to confirm you have read our Privacy and Cookie Policy and Safeguarding and Child Protection Policy.

Please make sure you find the Job Pack attached by clicking the apply button on this page or find it on Safer London’s Website. 

Should you need any adjustments to the recruitment process or if you experience any technical issues when trying to access and/or complete the application through the online portal, please contact us via the “Contact us” section of our website or find our contact information in the Job Pack.

Safer London is not a sponsoring organisation for foreign nationals and you must be able to show proof that you have permission to live and work in the UK in order to be considered for this role.

Harris Hill is delighted to be working with a health foundation to recruit a Governance Officer. This is an excellent opportunity for transitional candidates who are ready to step up into an officer-level role, as well as those with existing governance experience seeking their next challenge. Our client funds vital research in underfunded areas, giving hope to people with overlooked health conditions. Through this position, you will directly support the organisation’s mission to lay the foundations for ground-breaking discoveries that will improve human health.

This post is offered on a hybrid basis, with three days per week in the London office. It is full-time, though applications from part-time candidates (0.8 FTE) will also be considered.

In this role, you will be central to providing a first-class governance service to the Foundation’s Board of Trustees and its committees. Working closely with the Governance and Data Protection Manager, you will support meetings through scheduling, agenda planning, preparing papers and coordinating logistics. You will also maintain trustee records, support trustee recruitment and onboarding, and ensure governance processes are delivered to the highest standard. Beyond governance, you will have the opportunity to contribute to data protection activities and compliance processes, as well as support wider cross-departmental projects. Your work will ensure that the Board and its committees can lead effectively and make decisions that secure the long-term success of the Foundation.

We are looking for candidates with experience in supporting boards, committees, senior leadership teams or project boards, and an understanding of the not-for-profit sector, either in a professional or voluntary capacity. You will demonstrate strong administration and organisational skills, excellent written and verbal communication skills, and the ability to manage multiple tasks with accuracy and attention to detail. You should be confident in working with senior stakeholders, adept with IT systems, and motivated by the opportunity to improve processes and deliver high standards of governance. Most importantly, you will be ambitious, approachable, dedicated and involved, qualities that reflect the Foundation’s values and will ensure your success in the role.

To apply, please submit your up-to-date CV and a tailored cover letter by Monday, 13th October 2025 at 12.00 PM.

Please note. Only successful applicants will be contacted with further information.

As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community, regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

What is the overall purpose of the role?

At Youth Action Alliance (YAA), our mission is to support the personal and social development (their values, beliefs, ideas and skills) of the young people living in Kensington and Chelsea, enabling them to increase their resilience and skills in the present and promote their ambitions for the future.

We are ambitious to grow, to continue supporting more young people and influence positive change. To do this we are looking to appoint a Business Support Officer to provide a range of financial support duties and administer the organisation’s general ledger and finance system.

This post will provide high-quality support to the overall operations of the organisation and the team, to ensure the smooth running of the main sites and enable YAA to meet and deliver on its core objectives and obligations.

The post holder will provide administrative support to YAA, covering a wide range of tasks and activities including (but not limited to) procurement coordination, travel and logistics, department meetings and off-site activities, diary management, meeting coordination, and minute-taking for our board and meetings for staff, members and stakeholders.

General Requirements

•  To support the delivery of Youth Action Alliance
• To ensure a friendly, professional and informative service to all visitors and stakeholders
• To maintain a diary and manage all incoming calls and all correspondence
• To maintain a good working relationship across all YAA teams, external stakeholders and suppliers, ensuring queries are dealt with promptly
• To attend and support meetings including minuting (including evening, weekend and events as/when required)
• To collate and maintain all documentation relating to the business
• To act as a point of contact for all Board of Trustees, staff, participants and stakeholders
• To manage office maintenance, including ordering equipment, stationery and products needed for the day-to-day running of YAA
• To be the appointed Fire Marshall and First Aid Officer on site
• To oversee the Health and Safety of YAA and ensure all aspects are attended to in line with the YAA Health and Safety Policy.
• To create and maintain the security of all sensitive data in accordance with YAA Data Protection Policy, including the filing system and database of the shared drive and in-house hard copies
• To coordinate inductions for new starters, ensure DBS checks and training records are kept up to date.
• To maintain risk assessment and action logs for the organisation
• To ensure the main office is kept clean, tidy and presentable
• To manage memberships, contracts/SLAs, facilitators and referrals of YAA
• To support the CEO and team manager directly with administrative duties
• To add participants, staff and registers of all projects to in-house software and produce reports as/when required
• To process organisational income and expenditure and maintain financial records, including preparing accounts against budgets for the Board of Trustees
• To collate reports and data that support evidence building to demonstrate the wider organisational impact

This job description cannot cover every task that may arise within the post at various times and the post-holder will be expected to carry out other duties from time to time that are broadly consistent with those in this document. This job description does not form part of the contract of employment

Person Specification

Essential

• Relevant qualification (college-level or equivalent)
• Strong organisational and administrative skills
• Experience developing and maintaining administrative systems
• Confident working independently and as part of a team
• Database management experience, or willingness to learn
• Excellent IT skills, including Microsoft Office (particularly Excel)
• Strong literacy and numeracy, with clear written and verbal communication
• Excellent time management and ability to meet deadlines
• High attention to detail and accuracy
• Positive, solutions-focused approach with a can-do attitude
• Ability to manage complex workloads calmly and efficiently
• Good interpersonal skills, with experience engaging diverse groups (including young people)
• Flexible, proactive, and supportive within a small team
• Passionate about supporting children and young people, with a commitment to diversity and inclusion

Desirable

• Training in accounting or finance software
• Recognised accounting qualification (or working towards)
• Experience in a youth organisation
• Knowledge of the charity sector

Based: Central London, Green Park (with flexibility to work one or two days a week at home)

Contract: Full time, 35 hours per week (some flexibility is possible for the right candidate) 

About the Foundation

The Bernard Sunley Foundation is a family grant making foundation which supports charities in England and Wales working to raise the quality of life and provide greater opportunities for the young, the elderly, the disabled and the disadvantaged.

The Foundation has awarded over £140 million in grants since it was established in 1960. Each year, the Foundation awards nearly £5 million to capital projects that deliver a real community focus or provide facilities to support those in need. Grants are made across the Foundation’s four funding categories of community, education, health and social welfare. In the last financial year, the Foundation made 380 grants, totalling £4.860 million. 

About the role

The Grants Officer will join our small, hardworking, friendly team and will be responsible for overseeing the monthly grants programme. They will support the Director in collating the board papers for each of the three annual Trustees’ meetings. They will also be expected to help assess the large and medium grant applications that go through to the Trustees’ meetings. The new Grants Officer will be asked to visit charities and projects, which will entail travel across England and Wales. The new Grants Officer will also maintain the grants database, be responsible for updating the new website and be the first port of call for any grant application enquiries.

About you

This role would suit a range of candidates and we are open to candidates without direct grant making experience but the successful candidate will need a demonstrable understanding and knowledge of the grants world. We are particularly keen to hear from people who have energy, enthusiasm, good communication and relationship building skills and experience and confidence with databases. An understanding of how to read charity accounts would be a bonus but training will be provided for the chosen candidate. You will have an aptitude for working both independently and as part of a collaborative team and managing a varied and busy workload.

To apply

If you would like to apply for the role, please send your CV together with a completed Application Form (attached to this ad), by 10am on Monday 6 October  to the email address in the Candidate Information Pack (also attached). 

More Information

If you want to discuss anything in more detail, please email or call Allyson Davies, our recruitment advisor, via the contact details in the Pack.