Full time – 5 days per week (7 hours a day)

Temporary contract for 12 months or until the substantive post holder returns

Closing date: 9am, Monday 4th November

Interview date:  Wednesday 13th November at our office in central Birmingham

Children’s Liver Disease Foundation (CLDF) is a national charity based in Birmingham. We take action against the effects of childhood liver disease, providing information, support, research funds and a voice for all affected. At least twenty children are diagnosed with a liver disease every week in the UK.  CLDF is the only UK charity dedicated to fighting all forms of childhood liver disease, for which there is still no cure. With innovative support programmes and development plans to increase our reach even further, the charity never stands still. Please find out more about the difference we make on our website.

We are looking to recruit a confident and efficient Office Manager to provide maternity cover for a 12 month period. This is an important and central role within the charity and you will be responsible for all areas of office administration, taking the lead to ensure the day to day smooth running of the office. You will possess a natural ability to think on your feet and find solutions to operational challenges. No day is ever the same. You will need a flexible, calm, proactive approach with a can do attitude and be willing to develop within the role.

Key responsibilities include implementing and maintaining IT hardware and software systems (including telephones); management of the charity’s database (Raiser’s Edge); direct mail communications; administration and implementation of all office Health & Safety (including holding the posts of First Aider and Fire Marshal); managing the office volunteer workforce; overseeing and advising on the charity’s GDPR/Data Protection compliance; providing administration for the management of CLDF’s research portfolio and supporting the Chief Executive in all administrative matters relating to recruitment and HR, safeguarding and governance. For a full summary of all operational duties and responsibilities please refer to the job description.

The role requires someone who is hard-working and tenacious, has the ability to work on their own initiative, with excellent organisation and time management skills and who thrives in a busy yet small team environment.

If you have a proven track record in office management and administration, with the drive to play a supportive role in helping the charity achieve its goals and an empathy for the life changing work we do, then we’d love to hear from you.

The Office Administrator works closely with the Head of the Centre, the Sales & Marketing Manager, and the Leisure Centre Manager on a day to day basis. This role also works across Woodrow’s various teams to support operations and deliver first-class customer experiences for our guests, including supporting Sales & Marketing, Finance, Residential Centre Operations, Leisure Centre Operations, Facilities & Housekeeping and Catering. There is regular collaboration with the wider London Youth team, in particular the People Team in London.

Are you an experienced Facilities Manager who wants to bring your skills and passion to helping ensure that we have an inspiring workplace, which enables us to have the best possible impact for children?

Unicef ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.

Having recently relocated to the Queen Elizabeth Olympic Park in Stratford, east London, we are seeking to recruit a Facilities Manager to join Unicef UK.

Your experience of agile working, and working closely with a People team to drive employee engagement, will see you lead a small Facilities and Reception team. You will have responsibility for a significant budget, lead a number of external relationships and be comfortable with a broad facilities role, which incorporates health and safety.

Closing date: 5pm, Monday 28 October 2019.

Interview date: Wednesday, 6 November 2019.

We particularly welcome applications from black, Asian and minority ethnic candidates, LGBTQ+ candidates, candidates with disabilities, and from men, because we would like to increase the representation of these groups at this level. We want to do this because we know greater diversity will lead to even greater results for children.

Unicef UK promotes equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.

We are happy to talk about flexible working, personal growth, and to promote a workplace where you can be yourself and achieve success based only on your merit.

The successful candidate will be required to apply for a criminal records check. A criminal record will not necessarily bar you from working with us. This will depend on the nature of the role and the circumstances of your offences. We only accept online applications as this saves us money, making more funds available for us to help ensure children’s rights. CVs will not be accepted.

If you do not hear from us within 14 days of the closing date, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates.

Registered Charity Nos. 1072612 (England and Wales) SC043677 (Scotland)

The Initiative:

We want to see a world where everyone, everywhere, has someone to turn to in support of their mental health. However, this is not currently the case.  Worldwide mental health conditions are increasing and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle income countries where the majority of conditions occur.  United for Global Mental Health was established in 2018 as an organisation focused on increasing global advocacy, campaigning and financing for global mental health to address this growing global need and increase the political and financial commitment so that everyone, everywhere has someone to turn to when their mental health needs support.

Together with over 80 people from 14 countries, we have launched  the first global mental health campaign that is led by passionate campaigners and people with lived-experience of mental health from all over the world: from Nigeria to the US, from Indonesia to Australia and from Sierra Leone to Tonga. Supported by high-profile partners and ambassadors, our campaign unites efforts to bring greater action on mental health.

About You:

You are a highly organised, proactive, confident and diligent Administrator with Accounts experience, who can balance the competing priorities of stakeholders, ready to take on a challenging but exciting role.

Reporting to the Finance & Operations Manager, you’ll deliver executive personal assistant, accounting and administrative support to the team and facilitate the smooth running of the office.

Duties will include:

• EA Support & Diary Management

• Travel Bookings

• Event Management

• Finance Administration

• Office Administration

Requirements:

• A strong understanding of, and passion for improving, global mental health

• Proven experience as an Executive/Personal Assistant or Office Assistant

• Must have an interest in Accountancy or prior experience

• Excellent written and verbal communication skills

• Pro-active with strong administrative and organisational skills

• High degree of attention to detail

• Sound knowledge of MS Office or Google (Docs, Sheets etc), Mac OS, and Xero accounting & expenses software

Desirable

• Third sector experience

• Experience of working in a small, entrepreneurial team

Children's Hospices Across Scotland (CHAS) are looking for a dynamic, values-driven individual to lead our volunteer home support service in east and central Scotland.

This an exciting opportunity to be involved in a new and innovative service for the families of children with life-shortening conditions. Home support involves volunteers visiting families in their homes to provide practical and sibling support. Volunteers help out at home, giving parents time to be parents and to focus on their families as well as having some valuable time to themselves.

“Our volunteer, Susie, comes to our house regularly – and for me it’s the small things that she does that mean so much. The [volunteer home support] service really adds to my son’s quality of life. It has really removed some of the stress and guilt that I have felt in not always being able to be there” (a parent who is supported by the service).

Based at Rachel House hospice in Kinross, you’ll be responsible for managing around 25 matches. If you have experience of service development and volunteer management and are excited by the prospect of improving the quality of life for families supporting a child with a life-shortening condition, we’d love to hear from you.

About CHAS

At CHAS, our ambition is to reach every family in Scotland who is living with the heart-breaking prognosis that their child is dying, and offer them our care and support to empower them to make the most of the short time they have together. As a Volunteer Home Support Lead, you will be instrumental in achieving this vision.

Further Information and How to Apply

For more information regarding this post, please see the attached documents.

To be part of the future of CHAS, please follow the link to our Website and complete our online application form.

This post is subject to a Protection of Vulnerable Groups (PVG) check.

Please note, the formal job title for this position is Volunteer Home Support Lead (East and Central Scotland).

We are seeking an exceptional Office Coordinator to provide effective support, coordination and oversight of our client’s office accommodation in South London.

Our client is a charity established in 2013 to champion and support the use of effective early intervention to improve the lives of children and young people at risk of experiencing poor outcomes. This is an exciting opportunity for a motivated and experienced administration professional to be part of an organisation that aims to make a real difference to children’s lives.

Position: Office Coordinator

Location: London (SE1)

Salary: £25,876 - £28,751

Duration: Full-time, 12 months fixed term contract

Hours: To fulfil the demands of the role it will be necessary to be in the office during its 9-5 opening hours.

Closing date: 1st November 2019

About the role:

As Office Coordinator you will provide effective support across the charity’s office accommodation, ensuring that staff and visitors are well supported, and that office/meeting facilities and associated technology runs smoothly. The role also includes support to the Head of People with HR administration, handling sensitive and confidential information with tact and diplomacy.

Key responsibilities would include:

• Being the first point of contact for visitors and guests.
• Maintain and improve meeting room space, ensuring conferencing facilities work correctly.
• Responsibility for Health and Safety in the charity, under the direction of the Head of People.
• Maintaining a tidy office space, ordering office supplies, maintaining equipment, handling mail etc.
• Overseeing and maintaining business systems such as Skype, Microsoft Team, Office 365 and SharePoint.
• First point of contact with out-sourced IT providers, reporting general faults on behalf of the charity and arranging site visits.
• Supporting the Head of People with recruitment, on-boarding, training and development etc.

About you:

To be successful in the role of Office Coordinator you will have a great customer service approach, be friendly and approachable, and always happy to help. Well organised, efficient and purposeful, you will be mature in attitude, with an understanding when discretion and confidentiality is required. You will have a flexible attitude towards tasks, be able to create new processes where needed and be prepared to roll up your sleeves and solve problems independently. You will also be willing and able to work as part of a team.

Essential skills and experience include:

• IT literate with good working knowledge of Microsoft products, including Office365 and Skype for Business. A curiosity and competence with IT and systems is essential.
• Experience of working in a similar office role and/or in a customer service focussed position
• Highly organised, with the ability to plan and prioritise own workload.
• Excellent planning, and project management skills.
• Good standard of oral and written communication skills.
• The ability to work independently, as well as part of a team.
• Experience of taking minutes and preparing for and supporting meetings

In Return:

People are at the heart of everything for our client. It’s vital that their workforce reflects the diversity of their stakeholders and the wider society in the UK, so they’re proud to be an equal opportunities employer and actively seek candidates from diverse backgrounds and communities. They also recognise the importance of a good work life balance, so do everything they can to accommodate flexible working, including part-time and job shares for their roles.
As with the equal opportunities approach, please let us know if any additional support or adjustments are required for the selection process.

Benefits include:

• 38 days holiday per annum incl. bank holidays
• Flexible/agile working opportunities including working from home. Operate a 35 hour working week.
• Generous group pension scheme; employer contributes 6% where employee contributes 3%
• Enhanced Maternity/Adoption/Paternity scheme
• Occupational sick pay scheme (discretionary)
• Dog friendly office (planned in advance)
• Cycle Scheme
• Travel loans
• Free use of site gym (after paid induction)

To apply for this role please include a CV and covering letter explaining how you feel you are suitable. As part of the shortlisting process you may also be required to complete an online skills test.

Other roles you may have experience of could include: Senior Administrator, Executive Assistant, Project Coordinator, PA, Personal Assistant, Front Office Coordinator, Reception Administrator, Head Receptionist, Office Manager, Senior Office Coordinator etc.

Do you have facilities and IT support experience?

Are you looking for a new challenge?

Our client is a leader in recruiting and developing social workers and leaders.

The successful candidate will have experience in supporting with IT and office facilities coordination for multiple regional offices across the UK.

The ideal candidate will have experience of setting up systems and developing working systems and processes including health and safety guidance and inductions for all new starters.

You should have experience of information security standards and protocols with excellent problem solving skills.

To apply, please submit a Word Document version of your CV; cover letters are not required at this stage.

Antenatal Results and Choices (ARC) is a small national charity providing non-directive information and specialised support to women and couples through antenatal screening and its consequences.  ARC is looking for a full-time:

Engagement and Development Co-ordinator

Do you want to make a positive difference to women’s lives by raising awareness of ARC’s services?

Could you help equip health professionals to do a difficult job to the best of their ability?

Could you maintain and develop ARC’s relationships with key health professionals in the field?

Could you provide support to women and couples facing difficult news in their pregnancy?

The Engagement and Development Co-ordinator is responsible for developing relationships with health care professionals working in antenatal care across the UK. You will maintain and build on the respect ARC has in the field and deliver our professional training programme. 

You will also answer calls and emails on ARC’s national helpline. This involves providing non-directive information and support to contacts who can be very distressed.

You will be a quick learner with excellent presentation and communication skills, a commitment to a woman making her own reproductive decisions, enthusiasm, capacity to manage the emotional impact of the work and fit well into a small dedicated team. The job is based in our south London office and will involve travel and some overnight stays (approximately once a month).

Salary: £30,000 + 8% pension contribution

Closing date: 9 November 2019  Interviews: 15 November 2019

Please read the attached job description then send a CV and covering letter, explaining how you meet the requirements of the role and why you want to work for ARC

Barnwood Trust is a charitable foundation with aims to create the best possible environment in Gloucestershire for disabled people and people with mental health challenges to make the most of their lives.

All our work is about building belonging. Something wonderful happens when people feel they are needed and valued as part of a community. We work in a strength-based way to encourage communities to be more welcoming and to spark that sense of belonging.

Barnwood Trust has moved into a new base at Overton House which provides fully accessible office and meeting spaces to help further the Trust’s vision to build more belonging across the county. The role of the Venue and Events Coordinator is to enable the smooth operation and delivery of significant outward-facing activities in support of that vision.

Key duties:

• Coordinate practical arrangements for a range of workshops, seminars and networking events at locations across Gloucestershire
• Coordinate and enable use of Overton House by local groups and organisations, as a venue for meetings and activities which directly or indirectly benefit disabled people in the county
• Provide an excellent customer experience for venue users and event attendees, being mindful of ease of access for everybody
• Deputise for the Facilities Lead on matters of health & safety and building management, such as upkeep of stock, and maintenance of technical facilities
• Collate promotional copy and coordinate distribution of print materials

Experience and skills required for this role:

• Previous event or project management experience is essential
• An understanding of the processes of organising successful workshops, seminars, or networking events is essential
• Experience of hosting events with diverse participants, including disabled people is desirable
• Excellent interpersonal skills, a confident communicator with the ability to establish and maintain excellent working relationships with a wide range of people
• Multi-tasking, problem-solving and adaptability
• Proficient in Microsoft Office and confident in online booking systems and audio-visual equipment.

Benefits:

• 36 days holiday (incl. bank holidays)
• Work within a team and organisation that’s committed to equality and diversity
• Highly competitive pension contribution rates

Contract Terms:

• Permanent, full time contract at 37.5 hour per week Monday to Friday, with some evening and weekend working on a ‘time in lieu’ basis
• Based at Overton House, our Cheltenham office, with some events taking place at venues across the county
• The use of a car is essential for this position, and travel expenses are payable. The Trust will consider options to work with all applicants who are successfully appointed to accommodate those who are unable to drive due to a disability
• Salary £26,175

Closing date, interviews and start date

Deadline for applications is Wednesday 30th October at midday. First interviews will take place Thursday 14th November, with the second interviews on Tuesday 19th November.

To apply

Please click on Apply Now; this will take you through to the Barnwood Trust careers page where you will find the application pack, application form and equal opportunities form. To apply for the role both the application form and equal opportunities form need to be completed and returned to the recruitment team at Barnwood. You can find the details for the recruitment team in the application pack. Should you have any questions or require a hard copy please email the recruitment team directly as well. 

The Mayor’s Fund for London is an independent charity, championing social mobility for young Londoners from low-income backgrounds. We believe that all young people, regardless of their starting point in life, should be able to thrive in their community, forge fulfilling careers and are able to take advantage of the outstanding opportunities that London has to offer.

Our work raises awareness of the barriers facing young Londoners, promotes the activities which best increases their opportunities and brings together the partnerships to make a measurable impact on young Londoners’ lives. In 2018, we supported over 35,000 young Londoners aged 4-24 across all 33 boroughs working in partnership with 427 schools, 110 community organisations and 94 employers, charities, social enterprises, and local authorities. The Mayor of London, Sadiq Khan, is our patron. 

Purpose of the role

The Executive Support Officer is a pivotal role within the Mayor’s Fund for London.  The job holder will be responsible for the smooth operation of the executive functions of the charity, including support for governance (board and subcommittees), some HR functions (such as inductions), office management, plus team diary support.  The successful candidate is likely to have significant experience in supporting administration functions in a busy working environment, able to liaise confidently at a senior level and to have a proactive and problem solving mindset.

Although experience within a charity environment is not essential, interest and empathy in the Mayor’s Fund work would be an advantage.

How to apply

Please apply online sending in a covering letter and your CV. The Mayor's Fund for London is an equal opportunities employer and we welcome applications from everyone. The Equal Opportunities form is voluntary but the information we collect here is very useful to us as it helps us to make sure that we are an inclusive employer and to find out if our workforce is diverse.

Unfortunately due to the large volumes of interest the charity receives, we are not able to respond to all applicants who are unsuccessful at the application stage

HEAD OF DAY SERVICES, COMMUNITY AND STAKEHOLDER DEVELOPMENT –

SCOTTS PROJECT TRUST

Scotts Project Trust, based in Tonbridge, Kent, supports and cares for adults with learning disabilities by delivering excellent services in a friendly, nurturing environment where people gain the confidence and skills to lead fulfilled, happy and independent lives.  We are now looking for a dynamic leader to guide our Day Services through an important stage of its development.

Our unique offering is that we provide high standards of care, support and development across our three linked services: our Residential Care Home for 15 people; our Supporting Independence Service with independent living accommodation for 9 tenants and our on-site Day Service which provides courses and activities to over 80 students each week.  Scotts is governed by a committed Board of Trustees with a wide range of experience and we are looking for an inspiring and ambitious individual to bring passion and leadership to this exciting opportunity. 

The Role - Reporting to the Chief Executive, the role will have overall responsibility for the day-to-day running of the Day Services, taking responsibility for developing strategic, marketing and business plans and ensuring financial sustainability.  The Head of Day Services will lead and motivate the dedicated team of staff and volunteers in the delivery of an exceptional service and build on our significant achievements to grow our income and promote our work.

The role will also lead the development of our profile and engagement with our stakeholder community – including fundraising, events and facilities hire – and the associated marketing, social media, networking and marketing efforts.    

The Person - You will be a caring and people orientated leader. You will be able to demonstrate an inclusive approach alongside marketing, management, communication, networking and team-building skills.  With an ambitious and results-driven approach, you are able to move easily from the strategic to the practical and can demonstrate a genuine capacity to address opportunities and challenges.  Along with excellent ‘business’ and IT skills, you will have a genuine commitment to sound governance, policies, processes and controls in a regulated environment where the safety and well-being of service users is paramount. Industry experience is desirable but not essential.

This is a flexible role that may be between 22.5 and 37.5 hours per week (across three to five days) and the salary range is £30,000 to £35,000 per annum pro rata depending on skill and experience.

Do you want to help tackle UK poverty?

We’re looking for a Board Secretary & Leadership Team Coordinator who does.

One in five people among us, over 14 million in total across the UK, are unable to thrive because of a lack of money. Turn2us exists to help people struggling to make ends meet. We do this by giving direct financial help through our own charitable grants; supporting people to increase their income through benefits, grants and other support; and by highlighting ways to reduce essential costs.

We’re looking for a dynamic and energetic Board Secretary & Leadership Team Coordinator  to be part of our fight against the poverty that is devastating lives across Britain today.  Joining a vibrant team, the right person will be passionate about the third sector, with a strong desire to support our staff and Trustees to make a difference to people in need.

This is a key role for an ambitious charity and at an exciting time of change and growth.  If you wish to be part of that, and to help improve the lives of people in vulnerable circumstances across the UK, we look forward to hearing from you.

Would you like to join our team?  We work together to engage and support out community in North Kensington.  Our community centre is a lively, friendly  place where we have a wide range of activities and events taking place.  We run successful health and youth programmes as well as a food bank and a community kitchen.

We are looking for someone to support the day to day administration of the Dalgarno Trust.  You will be working with the Chief Executive and Executive Director to make sure the centre is running smoothly and effectively.  Could this be you?

Have a look at the job description and see if this is the job you have been looking for.  If it is, we love to hear from you.  Please complete the application form and return it to us by 30th October 2019.

Background

The Federation of British Artists is the national centre for contemporary, figurative art, with administration offices and a large, contemporary gallery space located on The Mall in central London.  Established in 1961, the FBA provides administration, technical and marketing services, together with gallery resources for the Federation’s nine Member Societies and their annual exhibitions.  The art societies are as follows: The Royal Society of British Artists

The Royal Society of Portrait Painters

The Royal Institute of Oil Painters

The Royal Institute of Painters in Water Colours

The Royal Society of Marine Artists

The New English Art Club

The Pastel Society

The Society of Wildlife Artists

The Hesketh Hubbard Life Drawing Class

The FBA earns a large and growing share of its income (c.60%) from other activities, including hosting the exhibitions of other visiting solo artist and group shows, art fairs and events that select Mall Galleries as their exhibitions or events venue of choice. The FBA operates a trading company (Mall Galleries Trading Ltd) for its non-charitable trading activities.  The charity delivers public benefit through its commitment to offer an active and inclusive programme of arts education to diverse audiences.

The FBA has a board of 14 Trustees (the present chairman is Jonathan Glasspool) and employs a team of twenty full-time or part-time professionals.  A further team of part-time Gallery Technicians undertakes picture handling and technical responsibilities.  There are x3 sub committees to the board.  This position will work closely with and report to the Finance Committee. 

A new Chief Executive was appointed in 2019 to lead the organisation into the 2020’s.  The five year ambitions 2020-25 will focus on the living, figurative artists who are members of the FBA through the independent art societies.  The FBA’s aim is to serve these artists by positioning them and their work through wider public engagement and sales.  Broadening the reach both onsite at the Mall Galleries, at other venues and fairs and through digital channels whilst significantly improving the internal systems and processes will contribute to ensuring a vibrant and dynamic centre for figurative art and artists. In this rapidly changing environment, with living figurative artists at the centre,  the FBA needs to become more resilient by 

• diversifying the offer especially through the digital media
• increasing the audiences to the Mall Galleries, regionally and virtually
• maintaining healthy income streams
• becoming more efficient by improving the systems and infrastructure

2020-25 Five Year Ambitions are as follows

The Federation of British Artists will:

1. be The Centre for living, figurative artists
2. be The showcase for living figurative artists
3. Sell art with digital at the centre
4. Share expertise and knowledge to emerging artists and students
5. Significantly invest in the staff by revolutionising the infrastructure and the working environment
6. Grow core income streams and develop new
7. Review Mall Galleries as the location as the lease approaches the end in 2031

You will be joining the organisation at a time of transition and development and thereby you will be in a position to create real change and progress.

OVERALL PURPOSE AND ROLE

• to work proactively with the CEO, budget holders and trustees to actively contribute to the efficiency and effectiveness of the FBA and the delivery of the ambitions 2020-25
• to develop the strategies with the CEO
• to ensure that the financial records, financial controls, reporting, budgeting and forecasting for the FBA and its trading subsidiary are maintained to a top standard
• to manage the facilities and buildings maintenance and capital projects 
• to liaise with Crown Estate and BNP Paribas to ensure smooth operation of the demise
• to manage organisational systems
• to be responsible for the day to day operations and security to include the exhibition operations ie receiving, hanging and distributing works of art; reception(s)
• to lead on HR and training
• to manage the café operation and prepare for a tender 
• Deputise for the CEO and be an active player in the executive team
• Act as Company Secretary

Responsible for Finance Officers x2; Facilities co-ordinator (p/t), Head Technician and freelancetechnicians, Bookshop Manager & assistants

Target Audiences: Landlords – Crown Estate and Managing agent, suppliers, FBA Society Presidents and Treasurers, auditors, contractors, FBA trustees and FBA Finance Committee, member artists

MAIN DUTIES AND RESPONSIBILITIES

Current revenue budget of £1,800,000 STRATEGIC

• To assist with the development of strategic and business plans for the organisation
• To provide financial modelling
• To review and improve income generating areas eg catering, gallery lets, admissions
• To lead on all operational matters for the galleries and back of house

FINANCE

• Provide strategic financial advice
• Review the current process’ and improve where necessary
• Take initiative in alerting the CEO to financial issues or concerns and recommend remedial actions where they are needed
• Develop and, as required, update financial policies and procedures and, when approved by the CEO and/or the Finance Committee, ensure that they are implemented effectively.
• Prepare clear reports and P/Ls for the Art Societies 
• Ensure timely payment of art work sales to the artists
• Oversee the Sage general ledger and all supporting systems and records.
• Manage prompt banking of income and ensure properly authorised payments are made in accordance with supplier terms, and both are accurately recorded.
• Using the external payroll provider, ensure that all staff are paid accurately and on time in accordance with their terms of employment.
• Monitor bank balances, promptly advise the CEO of any issues as they arise and prepare monthly cashflow reports (and more regularly if agreed.)
• Prepare monthly management accounts on a timely basis and discuss performance against budget with the CEO and budget holders.
• Prepare annual budgets for the organisation with the CEO to include cash flow, and prepare quarterly forecasts during the year.
• Prepare statutory accounts for audit and liaise with auditors.
• Submit end of year returns.
• Oversee major sponsorships or trust receipts
• Assist with applications for funding
• Report to the Trustees and the Finance Committee on all financial and operation matters, including written reports where required
• Maintain an up to date knowledge on finance issues and good practice in the charity sector, advising the CEO on implications for the FBA

HUMAN RESOURCES

• Develop the staff handbook
• With the CEO manage the contracts of employment, childcare vouchers, pensions, maternity cover etc
• Pensions enrolment and management
• Lead on staff training, team training days 
• Introduce online holiday/sickness process
• Review contracts and payment of salaries 

OPERATIONS

• With the CEO  to develop a masterplan for the galleries, public areas and offices
• Prepare a 5 year maintenance strategy in line with the 2020-25 strategy and from it manage the annual maintenance schedule 
• Manage a refurbishment of the offices and receiving and meeting areas
• With the CEO put forward recommendations for the restoration of all or part of the Learning Centre, currently no longer habitable
• Major contracts tenders – project manage the tendering of key contracts such as catering, cleaning, maintenance of environmental controls
• Lead on all operational matters and streamline process’ eg review opening hours, the process for receiving, hanging and re-distributing artworks
• Develop good relations with Crown Estate and BNP Paribas
• Security – management of the keyholders and locking and unlocking of the building • Manage third party relationships

Infrastructure

• Review systems and process
• With the Digital Manager lead the project to introduce an integrated customer relationship management system

GOVERNANCE

• Report to and take minutes for the finance committee meetings 
• Lead on internal project groups eg Systems and Infrastructure
• Play a part in the executive team to provide leadership and direction for the organisation
• Lead on risk assessments
• Lead on Health and Safety

MANAGEMENT

• Ensure good management, coaching and mentoring of a small team to deliver the collective goal

ADMINISTRATION

• To be self-administering
• Prepare quarterly reports for the FBA Board 
• Review systems on a regular basis 

OTHER

• To be a spokesperson for the FBA
• To attend FBA exhibition openings 
• You will be required to act in accordance with the provisions of the Health and Safety at Work Act 1974 to take reasonable care for the health and safety of any person who may be affected by your acts or omissions in carrying out your duties.  You may be asked to carry out other duties as may arise from time to which are commensurate with the post.

The Candidate

You will be a qualified finance professional, who is driven and well organised, with a proven track record in delivering high quality financial services.  You will also have significant experience in managing other support functions.  You will have a confident manner in delivering both oral and written presentations and a commitment to achieving results. This will be an excellent opportunity for an individual to join an organisation where you can make a difference.  Candidates from all sectors are highly welcomed but some arts/charity experience would be desirable.

The nature of the role, the size of the organisation during this transition period, and the small Finance and Operations team means that the post holder must both be able to work at a strategic level but also be prepared to be hands on in the delivery of the work of the team.

Person Specification

Essential

Qualified accountant (FCA, ACA or CIMA qualified)

Strong technical accounting and tax skills

5 years senior management experience in a finance role and operating at a senior level

Ability to think strategically and experience of converting strategy into detailed operational plans

Strong communicator and with the ability to build effective partnership with stakeholders at all levels internally

Company secretarial experience

Experience in management of other support functions 

Project management and experience of introducing and managing internal systems

Experience of managing staff and working with a number of different departments 

Experience of managing HR, IT and facilities/operations and other support functions

Experience of organisational development

Excellent organisation and administration skills, including broad knowledge of Microsoft Office and use of Access database

Ability to manage multiple priorities in a small and busy office

Desirable Skills and Competencies

Experience of working in the voluntary sector and especially in small or medium sized organisations

An understanding of the cultural and heritage sectors 

An understanding and a passion for the visual arts

Remuneration

The salary for this post will be between £50-55,000 per annum. In addition, the post holder will receive 23 days paid annual leave plus the three days between Christmas and New Year, plus a 3% contribution to a personal pension scheme. 

To apply please send a covering letter or supporting statement explaining how you match the person specification for this role and your CV, either by email to or by post, marked Private and Confidential to Clare O’Brien, Federation of British Artists, 17 Carlton House Terrace, London SW1Y.

Deadline for applications – Monday 11th November 0900

Date of 1st interview –  Tuesday 19th November 

Date of 2nd interview –  Friday 22nd November

If you have not heard from us by the date of the first interview, please assume that your application has been unsuccessful on this occasion.  Thank you for your interest in this position and the Federation of British Artists.