Hello, we’re Kaleidoscope. We’re a consultancy of a different kind. We work to improve health and care. We are looking for an office manager to join our team part-time. The role has a number of responsibilities, but the main one is to organise our space and ensure the office runs smoothly. This is both an operations and people role.

Are you passionate about organising people, things and spaces? Do you want to be part of a company that puts kindness at the heart of its work? Do you have an interest in health and care, and maybe a bit of experience in accounting, or a willingness to learn about it? Then this is the role for you.

Who we are

Since we were established five years ago, we’ve grown from 2 to 33 great people. Although we’ve grown rapidly, we’ve not lost sight of why we were set up. As a social enterprise, we use our earnings to further our mission: to work with others to create a future that is connected, kind and joyful.

We meet this mission by advising clients across public, private and voluntary sectors in health and care on their strategy, supporting networks and partnerships, carrying out evaluations, and designing and facilitating a whole host of face-to-face and digital events.

Kindness

Our first requirement is that you’re kind. Life is too short to work with people who aren’t. Second, you’ve got to be somewhere on our wavelength. We’re not a typical organisation, so you will need to be open to a different way of doing things and be able to deal with uncertainty.

Beyond this, there is no ‘right’ sort of Kaleidoscopian. We want a company inclusive of different and unique people. If you’re reading this wondering ‘is it really for me?’ please get in touch to chat. We have needs, you have something to offer, and we want to see if these two can match.

What we’re looking for

We know how important diversity and inclusion is as an organisation and for fulfilling our mission of creating a world that is kind, connected and joyful. We are committed to creating a company that ensures a diversity of voices in all parts of our work.

We particularly encourage applications from groups that are currently under represented at Kaleidoscope, including people from ethnic minority groups, disabled people, and people with gender diverse identities. We have flexible working policies, and would be happy to discuss flexible working requirements with any candidates.

We are looking for applicants who are proactive, organised, practical and responsive to your colleagues’ needs.

In short, if you are like ‘Marie Kondo – office edition’, are willing to learn some software and have an interest in some accounting tasks, you might be who we are looking for.

The role

The role can be partly shaped around your expertise and the direction you think it should take, but will include the following:

• Managing our office space – for example, owning the processes that our team use to access the office, ordering stock and supplies, making sure our workplace complies with Covid-19 requirements.
• Writing the ‘shared space’ policies and producing ‘how to’ content that helps Kaleidoscopians to live their best office life.
  Working with others to write our new health and safety policy.
• Taking care of important administrative duties – for example, ensuring new employees have access to the office, making sure that mail is collected from reception, managing our corporate email account.
• Managing our relationship with the cleaner and building reception.
• Managing some of the office budgets – for example, cleaning and office supplies.
• Helping our finance team to chase and process paperwork.
• Basic accounts processing using Xero software.

As we are not a typical organisation, you will have a say in important decisions about both your role and the wider organisation.

But I’m afraid if you’re not kind, well, we might as well part company now.

Salary and hours

At Kaleidoscope pay is decided through a mix of individual decision and whole organisation discussion. When you join, we’ll make you an offer in the range of £25,000 to £30,000 pro-rata based on your skills and experience.

Within your first year you will ‘own’ your salary decision: we can tell you more about that if we meet.

This is a part-time role of between 25 and 30 hours per week. We are open to flexible working, as some tasks can be performed remotely, but you will need to come to the office on a regular basis.

We are based in Surrey Quays, London SE8.

How to apply

To apply, we’d like you to write up to 500 words on what, in your view, makes for a smooth functioning and efficient office and what tools or secret weapons would you use. How would you bring kindness, connection and joy in your everyday work?

Email this by 11pm, Sunday 13 February along with:

• a covering letter of your relevant experience and how you meet our requirements (no CV’s please!)
• written confirmation that you have the right to work in the UK
• your contact number
• where you saw this job ad.

Please only put your initials and day and month (not year!) of birth at the top of both your submission and work experience.

We do not want further information (such as place of education, academic qualifications, hobbies, address) beyond this.

Please submit your application as a Word or Google document if possible.

Interviews are likely to be held on 1 and 2 March over Zoom.

Questions?

What questions do you have? Do look at around our website or email us – if you have specific queries we can help with.

Thanks very much – we hope to hear from you

The overall purpose of the role is to support the Finance Team, maintain accurate records for all transactions and carry out general administration duties. 

We are looking for someone with a passion for detail, and an understanding of finance administration. 

Salary: £22,000 pro-rata per year
Hours: 20 hours a week
Contract: 12 month fixed term contract.
Location: Hybrid (home and Urban Saints Support Centre, Kestin House, Crescent Road, Luton)

When joining Urban Saints, you’ll enjoy benefits including:

• 25 days holiday (pro-rata) plus bank holidays (pro-rata)
• Pension scheme – For eligible workers, we contribute 6% of gross salary to the Urban Saints pension scheme.
• Life assurance – you will receive life assurance cover to the value of four times your annual pensionable salary.
• Flexible working – we offer flexible working arrangements to optimise work/life balance.
• Volunteering days – you will have an opportunity to volunteer for one of our events or a similar charity of choice for up to eight days (pro-rata).

We highly value a diverse and inclusive team and are committed to an equitable work environment where every person is set up to thrive. Having a diverse workforce allows us to benefit from a variety of perspectives and give us strength in the work that we do. We encourage all qualified candidates to apply.

For further information and to apply, please visit our website. 

The closing date for applications is the 20th of February 2022. Please note that applications will be reviewed upon receipt and applicants may be invited to preliminary interviews before the closing date. We may therefore appoint before the closing date depending on applications received.

No agencies, please.

Eligibility to work in the UK

Urban Saints is unable to employ anyone who does not have the legal right to remain and work in the UK

Christian Ethos

Given that the organisation is seeking to live out a Biblical lifestyle following Jesus, there is an occupational requirement under Part 1 of Schedule 9 to the Equality Act 2010 that the applicant must be a committed Christian with an active faith.

This pivotal team position offers a great opportunity supporting the day to day running of the LHM office and to support the work of the Board of Trustees and the senior management team.

2022 holds great opportunities for dynamic, forward thinking people to join the expanding staff team at Little Hearts Matter.  Amidst the Covid crisis the charity focussed on providing the best support and information possible to an ever growing membership.  In times of extreme stress the care and aid the charity provided was the bedrock for frightened families living with complex heart disease, and the added risks of Covid.

As the country emerges from the crisis it is time to grow the powerhouse that drives the charity whilst ensuring that the members' needs stay at the heart of the charity's work.

Applications should be submitted by covering letter and CV.  Applications without a covering letter will not be considered.

Closing date for applications is Thursday 3rd February 2022 and interviews will be held on Thursday 17th February 2022.

Job Title: Examinations Events Administrator

Reports to: Head of Examinations

Line reports: None

Contract terms: Part time (21 hours per week)/9 months fixed term. 

Grade: B

Salary: £28,597-£30,113

Location: 18 Stephenson Way, London NW1 2HD

Background Information

About The Royal College of Ophthalmologists

The Royal College of Ophthalmologists (RCOphth) is the only professional membership body for medically qualified eye doctors, who specialise in the prevention, treatment and management of eye disease, including surgery to optimise care for all patients. Ophthalmologists are at the forefront of eye health services because of their extensive training and experience in the area.

As an independent charity with over 4,000 members worldwide, we pride ourselves on providing impartial and clinically based evidence, putting patient care and safety at the heart of everything we do. Our strategy and areas of work are developed by our Trustees, Council and committees, who are supported by a staff of 35 employees. The College is currently trialling a hybrid working policy, a mix of working remotely and working in the College building in Euston, London. A review of this policy is due to take place in March 2022.

We are not a regulatory body, but we work collaboratively with government, health departments, charities and eye health organisations to develop recommendations and support improvements in the co-ordination and management of hospital eye care, both nationally and regionally.

Examinations Department

The Examinations department deal with applications, logistics and appeals of the examinations doctors take to specialise in Ophthalmology. The Exams department organise and run different exams across the UK and overseas as well as recruiting more senior ophthalmologists to help create, examine and mark the exams. Am important function of the Examinations department is to also ensure all candidates and members have as few problems with the booking process as possible and if there are any problems to resolve them as quickly and professionally as possible.

Scope of the Job

The Examinations Events Administrator works largely unsupervised but in accordance with established policies, procedures and precedents.  On matters which are exceptional, the post holder will work in consultation with the Head of Examinations.  The Examinations Events Administrator will also be responsible for improving procedures in consultation with the Head of Examinations and assist with the review and revision of policies when required.

Main Purpose and Deliverables

• the end to end delivery of the Duke-Elder Undergraduate Prize examination, which occurs once per year, every March;
• the organization of the once yearly Admission Ceremony for Fellows and other members of the College (in September each year)
• the organization of Examiner Training Days

Main Areas of Work and Responsibility

Duke-Elder Examinations

• Confirming examination entry and timetable for all candidates. Expected number of candidates for each exam is 500 – 600.
• Responding to enquiries about the examination and effectively communicating College rules, policies and decisions.
• Receiving applications from medical schools (around 30+)  and confirming list of medical students entered for the examination.
• Maintaining the iMIS database to ensure candidate information is up to date.
• Managing and maintaining the Duke-Elder question bank.
• Arranging paper setting meetings.
• Producing question papers in partnership with the Senior Examiners.
• Proof-reading question papers and liaising with Sub-Committee members to ensure technical accuracy.
• Printing question papers, liaising with external provider and ensuring strict security measures are maintained.
• Liaising with Ripley Systems, BTL and Proctor Exam for the online delivery of the examination.
• Logistical preparation and maintaining of the exam in Ripleys.
• Checking examination scores and results.
• Creating examination pass lists.
• Applying agreed standard setting and quality assurance processes to prepare examination results for approval.
• Collating and providing performance feedback to candidates.
• Communicating critical information to the Head of Examinations and Senior Examiners.
• Promoting the Duke-Elder examination to UK and Irish Medical Schools.
• Maintaining database of UK and Irish Medical School contact details.
• Liaising with Duke-Elder Prize Winner regarding choice of prize and travel arrangements as required.
• Reviewing and streamlining administration processes in consultation with the Head of Examinations.

Admission Ceremony

• Coordinating the Admission Ceremony which is held once a year in September.
• Maintaining details of eligible attendees. (can be between 100 – 300)
• Issuing invites to new Fellows and Members.
• Coordinating the registration website.
• Confirming the allocation of guest tickets and arrangements for the day.
• Confirming the attendance of Council, Senior Examiners, Honorary Fellows.
• Confirming arrangements for the award of Honorary Fellows, including orators.
• Arranging and coordinating photographic activities on the day.
• Coordinating requirements for academic dress.
• Producing and proof-reading the Ceremony programme and arranging printing.
• Coordinating the venue set-up and required catering.
• Producing certificates, liaising with calligrapher and required signatories.
• Dispatching certificates to new Fellows and Members unable to attend Ceremony.

Examiner Training Days

• Organise, prepare and deliver examiner training days (online) 3 times per year.
• Identify attendees and administer invitations.
• Liaise with Examiner Training Lead and Senior Examiners.
• Prepare advance training materials in conjunction with the Examiner Training Lead.
• Co-ordinate post-training surveys.
• Attend training days.
• Liaise with external speakers and contributors.
• Keep examiner records of attendance up to date in the Ripleys system.

Other

• Assist in the administration of the Refraction Certificate, Part 1 FRCOphth, Part 2 FRCOphth Written and Oral and Certificate in Laser and Refractive Surgery examinations, as required.
• Attendance at practical examinations at UK centres as required (up to 5 times per year)
• Providing reports as required by the Chief Executive, Chairman of the Examinations Committee and Head of Examinations.
• Maintain strict confidentiality and security across the examinations process.
• Contribute and maintain departmental risk register in partnership with the Deputy Head of Examinations.
• Participate in training and personal /organisational development activities.

*The list of duties and responsibilities is not exhaustive and the post holder may be required to undertake other duties appropriate to the grade.  The post holder is expected to comply with all policies and procedures of the College and their variations. 

Key Working Relationships

Reports to: Head of Examinations

Line reports: None

Stakeholders: Candidates, Examiners, Exam venue administrators and invigilators, Medical schools, College Members, Software providers, Sub-Committee members, The RCOphth finance team.

Scope and Accountability

Financial:

• No financial control
• Adhering to budgets for exam venues, restaurants, hotels and catering etc.

Other resources:

• Shared responsibility for maintaining candidate information
• Shared responsibility for maintaining examiner information

People management:

• n/a

Legal, regulatory and compliance responsibility

• Compliance with health and safety procedures, including prompt reporting of any defects, risks or potential hazards
• Compliance with the organisation’s data protection and privacy policies
• Compliance with EU General Data Protection Regulation (GDPR)

Person Specification

Criteria

Essential (E) Desirable (D)

Knowledge, Qualifications and Experience

Administrative experience in an educational administrative or membership organisation role. E

Experience of working with CRM systems. E

Previous experience in an examinations role. D

Experience of developing or reworking processes. D

Educated to degree level. D

Experience coordinating events. D

Skills and Abilities

Ability to work accurately and methodically under pressure. E

Ability to communicate procedures, rules and decisions effectively but with tact and diplomacy. E

Ability to use discretion and apply guidelines sensibly and consistently. E

Ability to deal with a varied workload and to multi-task. E

Ability to work to tight deadlines. E

Ability to work with people at all levels. E

Personal Qualities (Attributes)

Be self-motivated and work with minimal supervision. E

Work well under pressure and with conflicting demands. E

Work on own initiative and respond effectively to new situations. E

Work well within a team, with consideration for colleagues. E

Work with strong focus on quality of service. E

Work professionally and ethically. E

Work in consultation with the Head of Examinations and other colleagues. E

Assist the Head of Examinations with other aspects of the department’s work. E

Participate in personal and organisational development activities. E

Other requirements

Travel to meetings and events in and around London, the UK and occasionally overseas with some overnight stays as well as occasional working outside of normal office hours.

E

The post holder may carry out, from time to time and as directed, any other duties required in addition to the above that will be both reasonable and within their capabilities. E

About Orchid Project

Orchid Project has a vision of a world free from female genital cutting (FGC).  We are a small but growing, dynamic not for profit organisation with a proven track record of delivering programmes, policy, advocacy and communications in support of an end to FGC.  More than 4 million girls a year are subjected to female genital cutting. This involves partial or full removal of a girl's external female genitalia.  In the short term, it can cause serious bleeding, infection and sometimes death. It dramatically disadvantages girls for the future: many girls never return to school and are often forced into early marriage. As well as the physical damage, cutting significantly curtails the education, incomes, and independence of women and girls.  It is a fundamental breach of the human rights of women and girls, and it causes lasting health, education, economic and social harm.  Many communities are ending cutting - and we know this can be accelerated to meet the world’s target of ending this practice by 2030 - but at the moment, the population is growing faster than the prevalence is falling, leading to a rising number of girls being cut each year. Because of the COVI-19 pandemic, programme work to end cutting has been disrupted, and an additional 2 million girls are now at risk of being cut in the next ten years, according to UNFPA.

Orchid Project works in three ways:

• Advocating for resources and commitments to end FGC

• Partnering with grassroots organisations working towards abandonment in practising countries 

• Sharing best practices and communicating the scale and impact of FGC and how it is ending

Values

We are collaborative, we are respectful, and we are open and accountable. All staff are expected to uphold Orchid Project’s values and work together to achieve transformational change.

About you 

You will bring enthusiasm and strong administrative skills to a growing organisation promoting social change and having a real impact on the world. You love to organise things and people and take pride in your work and the critical support role you play. You are comfortable handling both proactive and reactive tasks and are calm and confident when juggling many balls and working to tight deadlines. You have a high-quality standard in your work and bring a flexible and positive attitude to any team.

Key responsibilities of the role:

To provide financial, administrative and operational support to the Orchid Project team, the Finance and Operations Assistant will undertake a variety of tasks, including:

Finance

• Supporting the Finance and Operations Manager on including bookkeeping, processing payments to vendors, international partners and associates.

• Processing incoming donations and making bank deposits

• Organise all invoices and receipts and provide ongoing support for the finance and Operations Manager on month-end finances.

• Making purchases on behalf of the organisation

• Balancing petty cash bank

• Supporting the Finance and Operations Manager on project financial reporting and spot checks

• Support in setting up finance templates, policies and through the annual audit process

• Supporting the Finance and Operations on expense reports for staff, consultant and activist

• Support the development of financial policies and procedures.

• Supporting the Finance and Operations with timesheets

• Any other reasonable tasks falling within remit and skillset

Office Administration & Logistics 

• Working alongside the Finance and Operations Manager, providing admin support to ensure the smooth running of the office. 

• Ordering office equipment and supplies within allocated budgets, ensuring that maximising procurement processes are followed and maximises value for money.

• Monitor operating leases, re-ordering as necessary, reviewing options for new/renewal of contracts with office suppliers, ensuring best value for money based on Orchid’s changing needs.

• Maintain the Asset Register

• Providing general in-office support, e.g. organisation of office environment, filing, printing documents for meetings, problem-solving to ensure a smooth and well-run office

• Receptionist duties including answering the telephone, handling posts, answering email queries, receiving visitors

• Arranging staff meetings via zoom and In-person, checking the availability of the Office meeting rooms when staff enquire.

• Supporting Finance and Operations Manager in maintaining the computer systems and networks.

• Supporting the team with administrative expertise on a wide variety of projects

• Provide logistical support for CEO and Board meetings

• Supporting the team with administrative expertise on a wide variety of projects

• Providing logistical support for staff travel, events and board meetings

Human Resource support

• Providing support to Finance and Operations Manager on staff recruiting, contracts and keeping HR system up to date.

• Participate in creating updates of the employee handbook and HR policies

• Providing administrative support for the organisational development activities of Orchid Project

• Supporting the Finance and Operations Manager and Head of Finance and Operations on recruitment and inductions.

Other 

• Orchid Project is a small team in an entrepreneurial environment, and you may be required to carry out duties outside of your job description 

Internal Working Relationships

• Reporting to the Finance and Operations Manager

• Working closely with all team members to deliver Orchid Project’s strategy

External Working Relationships

• Suppliers, bookkeepers, and service providers

Person specification

Essential

• Good organisational skills and attention to detail

• Good bookkeeping experience

• Experience in office management and administration, particularly in a small organisation

• Broad background across administrative functions of an organisation

• Good customer service manner and relationship building skills

• Good IT problem-solving skills – able to keep an office running and able to seek tech assistance as needed

• Excited to work in a small growing charity, where everyone wears many hats, and every day is different

• Experience managing logistical details – for events, staff travel and calendars

• Experience working online, with full  Gmail and MS Office applications, and some background with financial data/software.

• Strong communicator, both written and oral

• Able to work on own initiative, with flexibility and as part of a team 

• Sometimes willing to work outside office hours/at weekends (rare)

• Passionate about the human rights of women and girls

Desirable

• Experience with donor database management software such as Salesforce

• Specific experience with Xero or Quickbooks financial software

• Events support background

• International and/or cross-cultural experience

Anti-Racism, Diversity and Inclusion at Orchid Project

Orchid Project is committed to being actively anti-racist. We encourage people from all backgrounds and experiences to apply. We value lived experience and encourage you to apply even if you do not meet 100% of the person specification.

Safeguarding

Orchid Project is committed to protecting children and vulnerable adults, staff, representatives and partners from any unwanted behaviour. All staff are expected to abide by Orchid Project’s Safeguarding Policy. Training will be provided as part of induction, and relevant background and criminal record checks will be carried out. By submitting your application, you confirm that you agree to these checks being performed and that you will provide all necessary information to support this. For further information regarding Safeguarding please visit our 

To apply, please email your CV along with a covering letter, detailing why you are applying for the job and how you meet the person specification by 06/02/2022. Interviews will be held w/c 14th February via video conference or face to face if permitted.

Mind in Salford is offering an excellent opportunity for an office administrator to support the smooth running of our organisation.

Office Administrator
Salary: £21,000
Hours:  37.5 hours per week

The role will include administering and providing quality and timely responses to phone enquires and e-mail referrals to our services and inputting invoices and payments into our financial database. Experience in customer service, financial administration and/or health or social care roles would be a strong advantage as well as a willingness to be flexible and to learn.

The successful candidate will have:

• The ability to liaise & cooperate with colleagues, clients and customers
• Excellent communication and listening  skills, and the ability to manage challenging conversations
• Strong administrative and organisational skills with an attention to detail.

Closing Date and time for applications: Monday 31st January 2022

An enhanced DBS check and comprehensive references will be required.

We welcome applications from disabled people and encourage those with lived experience of mental or emotional distress to apply.

No agencies please.

An exciting opportunity for a highly organised individual with strong attention to detail to provide PA and administrative support to the Vice Presidents at the Royal College of Obstetricians and Gynaecologists (RCOG).

About the role

Working as part of the executive support team, you will provide high quality PA and administrative support to the Vice Presidents enabling them to work in an organised and efficient way. You will be responsible for managing multiple diaries, travel and accommodation arrangements, processing expenses, as well as dealing with correspondence and enquiries. You will also assist the Business Manager to the CEO with projects, College processes, and support for board and committee meetings including minute taking.

About you

As the ideal candidate, you will have:

• Previous experience in a PA role
• Experience of supporting committees/meetings
• Excellent minute taking skills
• Excellent IT skills, including Outlook and Microsoft Office
• Excellent team working skills
• Experience of supporting projects

Our culture and benefits

As a key member of the team, you will be located in our brand new offices in London Bridge. We offer a friendly, values led working culture with an excellent benefits package that includes:

• Agile and flexible working
• 25 days annual leave, plus bank holidays and office closure from 25 December to 1 January
• Up to 10% employer pension contribution after probation
• Enhanced occupational Maternity, Adoption, and Shared Parental leave policies
• Free lunch (onsite only)
• Employee Support Service counselling

How to apply

To apply and download the full Job Description and Person Specification, please visit our website via the Apply button.

Closing date for applications: 10.00am on Monday 7 February 2022

We believe that diverse teams will deliver the best outcomes for women's healthcare and we strive to be an inclusive employer. We are therefore looking for candidates whose backgrounds, experience and identity enhance the diversity of our existing team. We are particularly encouraging applications from underrepresented groups at the College such as those from black, Asian and minority ethnic backgrounds and those with a disability.

[We are only accepting applicants with a right to work in the UK; we are unable to sponsor people requiring a work visa]

About us

The RCOG is a professional membership association dedicated to improving women’s health care across the world. We do this by setting standards for clinical practice, providing doctors with training and lifelong learning, and working with partners to advocate for women’s health and health care across their life course. We are a global leader in this specialist area, supporting 16,000 members in the UK and internationally. We are a values-led organisation placing high standards, innovation, openness, inclusiveness and trust at the centre of all we do.

Come and be part of a great team, help to maintain and enhance administrative practices, support the Superintendent and work alongside the Circuit Executive Office and the Circuit Youth and Children’s Worker on a variety of interesting projects.

Additionally, the person would be responsible for managing the meeting process and minuting the 12 main Circuit Meetings throughout the year.

We are looking for a part-time, flexible, experienced administrator and meeting clerk who is prepared to work within Methodist belief and practice, able to work under their own initiative and with limited day-to-day supervision.  Good communication skills both verbal and written are required along with competence in Word, Excel & Email.

POSITON:  Full Time Academy Administrator 

REPORTS TO:  Director of Academy 

SALARY:  £26,000 p.a.

LOCATION: London with home working 

PENSION: National Employment Savings Trust (NEST)

PRINCIPAL DUTIES & AREAS OF RESPONSIBILITY

The Florence Nightingale Foundation (FNF) requires an Administrator to support the growing and varied activities of the FNF Academy. The post holder is required to work flexibly across the organisation. The portfolio of activity that they contribute to is likely to vary over time as will the balance of administrative duties. Remote and flexible working is negotiable.

MAIN RESPONSIBILITIES/DUTIES

·Provide administrative support for: 

• Scholarship and Commissioned Leadership Programmes
• Academy events using online booking systems
• Commissioned policy and knowledge mobilisation projects
• The Nightingale Frontline Leadership Support Service

·Work with robust processes and systems to ensure good governance and transparency

ADMINISTRATION

• Support advertisement, recruitment and selection processes
• Handle queries and complaints by telephone, email, and in person
• Work with the Director of the FNF Academy and Scholarship and Commissioned Programme Manager to plan and monitor the annual cycle and timing of deliverables
• Support the booking of venues and FNF Associates
• Maintain up to date records in our Central Records Management System (CRM - Salesforce)
• Prepare and upload information to the FNF website
• Ensure Academy pages on the website are up to date
• Track and contribute to interim and final reports

FINANCE

• Track receipt and payment of invoices related to Academy activity
• Administer scholars’ expenses ​

External Relations

• Provide timely communication to scholars, programme participants, members and alumni
• Provide timely communication to sponsors
• Ensure all data sharing activity is GDPR compliant

COMMUNICATION AND ENGAGEMENT 

• Publicise the FNF Academy opportunities through website and social media
• Support the administration of events including workshops and stakeholder meetings. These could be face to face or virtual.​

CORE VALUES 

The following are core values which relate specifically to this post:

• Integrity
• Flexibility
• Quality focus 
• A supportive style

CORE BEHAVIOURS AND SKILLS

Core behaviours and skills expected of the FNF Scholarship and Commissioned Leadership Programme Administrator are:

• Ability to work effectively as part of a team
• Ability to extract and analyse data
• Ability to prioritise tasks
• Ability to manage time, both own and others
• Ability to take personal responsibility
• Ability to give clear information both verbally and in written communications
• Identify opportunities and approaches to achieve goals and improve results

KNOWLEDGE, SKILLS AND EXPERIENCE REQUIRED

Key Knowledge

Essential 

• An understanding of health and social care sector and its management;
• Educated to degree level (or equivalent) 
• Effective inter-personal skills, able to liaise with senior managers, members of the senior management team and stakeholders, offering guidance and interpretation on complex information
• Experience of working with or within Education or a Healthcare Organisation 
• A proven track record in successfully planning and organising yourself, others and projects
• Excellent organisational skills and abilities
• Experience in taking initiative and responsibility 
• Excellent communication skills
• Exceptional information technology skills 
• Experience of minuting and following up actions of meetings/committees
• Experience of working with multiple stakeholders 
• Competent IT skills including familiarity with Microsoft 365, Salesforce (or other CSM), Video Conferencing platforms, EXCEL and Eventbrite.

Desirable

• An understanding of leadership development and or the healthcare context impacting on nursing and midwifery.

Other 

Training and Personal Development – Continuous Professional Development

The post holder must take responsibility in agreement with his/her line manager for his/her own personal development by ensuring that Continuous Professional Development remains a priority.The jobholder will undertake all mandatory training required for the role.

Health and Safety/Risk Management

All staff are responsible for working with their colleagues to maintain and improve the quality of services provided.This includes complying at all times with the FNF Policies, including Health and Safety policies, in particular by following agreed safe working procedures, and reporting incidents using the FNF Incident Reporting system.

Equality and Diversity

The jobholder must comply with all policies and procedures designed to ensure equality of employment and that services are delivered in ways that meet the individual needs of scholarship nd programme applicants. No person whether they are staff or visitor should receive less favourable treatment because of their gender, ethnic origin, age, disability, sexual orientation, religion etc.

Respect for Confidentiality

The jobholder should respect patient confidentiality at all times and not divulge information unless sanctioned by the requirements of the role.

COMMUNICATION & WORKING RELATIONSHIPS

The post holder will report and be accountable to the Director of the FNF Academy and will work under the direction of Scholarship and Commissioned Leadership Programme Manager as required.

SPECIAL WORKING CONDITIONS

i) PHYSICAL EFFORT:

Frequent requirement for sitting in a restricted position while working at a desk on a computer and use of telephone.The post is based in London, however by the very nature of the job, it may be necessary for the post holder to travel to external meetings around the UK on a very occasional basis. This will involve lengthy train journeys and walking to and from venues.The post holder will have to carry meeting papers to external meetings and will be required to work on the train while travelling. The post holder will give power-point presentations to audiences of various sizes which will involve standing and talking in public.

ii)MENTAL EFFORT:

Frequent and prolonged periods of concentration and mental effort are required ~ 80% of working day. 

iii) EMOTIONAL EFFORT:

The post holder will have tight deadlines and the pressure of meeting these deadlines. The post holder may have to deal with challenges, criticism and complaints about the allocation places and level of funding and how the programmes are managed.

iv) WORKING CONDITIONS:

The role is a blend of home and office based and will require the post holder to be using a VDU more or less continuously. 

ADMINISTRATOR, HOUSING MANAGEMENT SERVICE, LINCOLN, PERMANENT, 37 HPW, FRWK03 £17,189 - £18,661

We are looking to recruit an Administrator to contribute to the running of Framework’s Housing Management service. 

The service carries out the housing management functions for all properties and tenants.  These functions are rent collection and maximisation, lettings, dealing with anti-social behaviour, repairs and maintenance and providing advice and assistance through signposting to relevant services, as well as working closely with internal support services.  The role of the Administrator is to assist a team of Housing Officers in their role.

We are looking for someone who:

• Can produce high quality written work

• Has Excellent IT skills

• Is conscientious and accurate with paperwork

• Can organise their own work

• Is a good communicator

• Has some understanding of housing management and the landlord/tenant relationship; or a willingness to learn

What we offer: Life Assurance, Pension (up to 4% matched by FHA), Enhanced Maternity, Paternity and Adoption Benefits, Additional Annual Leave Purchase Scheme, Employee Assistance Programme, Learning programmes tailored to suit different roles and services, Health Cash Plan.

Framework supports all employees to achieve a better work/life balance. Should you wish us to consider flexible working or job share as part of your application please state this on your application in the supporting statement section.

To protect the health & wellbeing of those receiving support from Framework, colleagues and the wider community, any job offer is conditional upon the prospective post-holder having been vaccinated against Covid-19, or agreeing to do so during the first six months in the post, except where such a requirement would be unreasonable in the circumstances.

98% of the workforce in a recent staff survey said they were proud to work for Framework.

Framework is an Equal Opportunities Employer. Registered charity No: 1060941.

As a Disability Confident employer we warmly encourage job applications from people with disabilities. Framework is committed to offering opportunities to people from diverse communities. If you have specific requirements or adjustments please let us know if there is anything we can do to support your application.

NO AGENCIES PLEASE

We are seeking to appoint an enthusiastic Administrator to join our expanding Finance Team operating in our Head Office in Stockport. This is a varied role with an emphasis on generating invoices/credit notes and uploading data to portals. The successful candidate will be conscientious and well organised with excellent attention to detail and problem-solving skills.

Experience of working within an office environment is desirable but not essential as full on the job training will be provided. Within this role you will become familiar with finance processes from start to finish, handle external queries, and resolve account discrepancies.

This role will include:

• Daily tasks of banking, taking payments,
• You will assist the finance department to deal with queries,
• Supporting billing leads with admin duties on an ongoing ad hoc basis.

This role would suit anyone looking to develop their careers in accounts. For candidates interested in following a professional training route we will support you through an Advanced Apprenticeship where you will work towards your AAT qualification. We will be happy to support further qualifications (CIMA or similar) for the right candidate.

This Finance Administrator role is a full time position, working 37.5 hours across five days. Based in our busy head office in Stockport, located just a few minutes’ walk from Stockport train station.

Our range of employee benefits includes:

• Guaranteed Full Time Contracted Hours, 37.5 hours per week
• Free life assurance
• Pension with company contribution
• A range of employee discounts

Creative Support is a passionate, inclusive, and anti-racist organisation. We are a Stonewall Diversity Champion, Disability Confident Employer who have recently received Investors in People Silver award. We actively encourage applications from candidates from all backgrounds and cultures.

We expect all applicants to Creative Support to have had at least their first Covid 19 vaccination prior to starting employment with us and to be committed to having the second vaccination within a 3 month period.

Prospectus are delighted to be working with a growing environmental non-profit, to recruit a part time Administrator to take responsibility in supporting across the wider team.

The role will be offered as 21 hours per week initially for several months.

This role will be responsible for administrative support to the team which could cut across a number of areas as required, including but not limited to:

• Operations: Providing administrative support to the team across diary management, meeting organisation, office management, logistics, expenses, finance, etc.
• Travel and events: Providing administrative support to the logistics of staff travel, events and conferences bookings and also helping to organise PT's own events, etc.
• Systems support: Helping to improve data quality, improve system usage and support the transition to new systems (e.g. Salesforce)
• Research support: Undertaking ad hoc research-related administrative tasks in finding and analysing data/information.

Occasional travel into the London office may be required, please consider your commute before applying.

As a specialist Recruitment Practice, Prospectus is committed to building inclusive and diverse organisations, and welcome applications from all sections of the community.

In order to apply please submit your CV in the first instance and begin to prepare your supporting statement. Should your experience be suitable, we will send you the full job description and will arrange for a call and/or meeting to brief you on the role.

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We have begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

We are looking for a part time administrator to join the Insurance team. We sit within the Finance team and manage the insurance provision and accident reporting for the charity. This is a part time role of 21 hours a week. There is flexibility as to how these hours are split; although we would prefer not to include Tuesdays.

The key responsibilities of the role are –

• Supporting the accident reporting process including acknowledging accident reports received and data entry of the accident data into our reporting database
• Responding to enquiries
• Taking minutes at insurance meetings
• Providing admin support to the insurance team and wider Finance department

The job will involve some specific insurance tasks. Whilst insurance experience is desirable, it is not a requirement and on the job training will be offered. You will have access to confidential data and information so it is vital that you are discrete and maintain confidentiality. We are looking for someone with good communication skills who is hard working and eager to learn.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, offering hybrid working and providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

Seeking an experienced customer services administrator to support a people-focussed community bank.  We are an established and trusted local community bank providing financial services across the Telford & Wrekin and Shropshire local authority areas.

Working in a regulated and authorised financial institution, you will be a focal point for customer enquiries, responding to general and specific product queries as well as processing requests for account withdrawals and transfers.  Additionally, you will be responsible for assisting in other operational areas, as the business need dictates.

The post is demanding and requires diligence, excellent IT skills, an exemplary telephone manner, and, above all, professionalism. 

The credit union sector is not-for-profit and you will be working in a small team of dedicated, customer-focussed people, who deliver valuable financial services across the economic spectrum with a sense of local priority and community purpose.  Is that you?