Office experience assistant jobs in hornchurch, greater london
British Association for Sexual Health and HIV (BASHH) is seeking to appoint an outstanding Executive Assistant (Governance Officer).
The post holder will work closely with elected Officers, the board and CEO to support delivery of BASHH core membership services and ensure the highest standards of governance and oversight. The first port of call for many BASHH members, this person will have a key role in supporting excellent member services and communications. Their support will enable the President, CEO and Officers to lead effectively in their respective areas.
Joining at an exciting time for BASHH, with the organisation transitioning to an in-house model of operating some of its core functions, the post-holder will join a new, small staff team. A strong collaborator, they will work with a wide network of stakeholders, including highly committed clinicians and other health care providers on the BASHH board and membership.
The client requests no contact from agencies or media sales.
Thank you!
Are you looking for a meaningful part-time role where your organisational skills can make a real difference in healthcare? We’re looking for a proactive and detail-oriented Quality Improvement Administrative Assistant to join our supportive Quality Standards for Imaging team which is a collaboration between the Royal College of Radiologists (RCR) and College of Radiographers (CoR).
In this varied and rewarding role, you’ll play a key part in supporting imaging services across the UK as they work towards the Quality Standard for Imaging (QSI), a nationally recognised mark of excellence. From coordinating meetings and events to managing communications and supporting financial processes, your work will help ensure services deliver safe, effective, and person-centred care.
What you'll do:
- Supporting imaging services on their QSI journey with accurate record-keeping and communications.
- Coordinating meetings and webinars, including preparing agendas, minutes, and logistics.
- Assisting with the planning and delivery of our annual QSI conference and monthly events.
- Managing financial tracking and administrative tasks with precision.
- Collaborating with internal teams and external stakeholders to keep everything running smoothly.
What you'll need:
- Proven administrative experience, ideally in a team-based environment, with a professional and responsive approach to internal and external contacts.
- Excellent organisational skills, with the ability to manage your own workload, prioritise tasks, and meet deadlines with accuracy and attention to detail.
- Strong communication skills, both written and verbal, with the confidence to engage with a wide range of stakeholders.
- Proficiency in Microsoft Office, and a willingness to learn new systems and tools as needed.
- A proactive and flexible mindset, ready to take initiative and support a variety of projects and events.
- A commitment to quality and service, aligned with our values of continuous improvement and delivering excellent support to healthcare services.
You’ll be part of a passionate team committed to improving healthcare quality. We offer a collaborative and inclusive working environment, opportunities for professional development, and the chance to contribute to meaningful change in imaging services across the UK.
Why join us?
- Make a difference to the lives of Doctors and the specialities they work in every day!
- Hybrid working (60% working week can be done remotely)
- Modern working environment
- Equipment provided to work from home
- Generous annual leave allowance
- Excellent pension scheme
- Interest free season ticket loan and cycle to work scheme
- Employee Assistance Programme
Thank you!
Vibrance has a rewarding opportunity for a Finance Assistant to join our exceptional team in Bethnal Green, London. You will join us on a full-time, permanent basis, and in return, you will receive a competitive salary of £22,308 - £22,721 per annum, plus benefits.
Vibrance is a registered charity supporting adults with additional needs in London and Essex.
We encourage a working environment that at its core is inclusive, pioneering, and has the highest levels of integrity.
Vibrance is a great place to work and grow. We are proud to be accredited with the Investors in People Silver award.
Vibrance is happy to support candidates who are or wish to study for AAT qualifications.
About the Finance Assistant role:
You will support the day to day running of the Finance Team ensuring that tasks such as posting invoices, reconciling customer accounts, supporting credit control and casing non-payment are carried out in a timely and accurate fashion.
Skills and experience of our ideal Finance Assistant:
- Enthusiastic, committed fast learner
- Experience of working in an office environment
- Good organisational skills and ability to prioritise
- Attention to detail
- Basic understanding of bookkeeping and accountancy procedures
- Ability to work with sensitive and confidential information
- Experience working to deadlines
In return for your skills, knowledge, and experience, our Finance Assistant will enjoy:
- A comprehensive training programme covering core skills
- Generous holiday entitlement
- Casual dress code
- Pension scheme
- Rewards and recognition for your service
- Enhanced Maternity & Paternity Pay
- Flexible Working Options (Subject to service requirements)
- Learning & Development
- Mindful Employer
- Positive about Disability
- Long Service Awards
To join us as our Finance Assistant please click apply below – we’d love to hear from you!
Vibrance welcomes applications from all sections of the community including from people with disabilities. As users of the Disability Confident scheme, we guarantee to interview all disabled applicants who satisfy the essential criteria for a job vacancy and consider them on their abilities.
Thank you!
This is a good opportunity for anyone that is after a role with variety and wishes to expand their skills. Including generous pension, Life Assurance, Wellbeing support, additional health related support, season ticket loan, Summer Party, Christmas lunch and more!
A professional membership body is hiring for a Reception and Office Assistant to provide reception duties and general assistance with the running of the office.
Main responsibilities:
You will respond promptly to incoming calls, faxes and emails, efficiently forwarding them to the appropriate recipient. You will monitor stationary stock levels, submit and record catering orders, ensure general office duties are carried out when scheduled, process incoming and outgoing post within an agreed timeframe, ensure administration procedures and related documents are kept up-to-date, monitor office usage, manage meeting room bookings, and ensure rooms are ready for use at all times. You will also provide administrative support to the Head of Support Services where required. Support on office Health and Safety plus risk assessments.
Requirements:
- Experience providing reception duties and general administrative support
- Welcoming, friendly and clear communication skills face to face and phone
- Ability to prioritise and manage own workload and work under pressure
- Proficient in Microsoft Office
- Ideally some exposure to office Health and Safety related assessment tasks
- Experience interacting with office contractors and facilities suppliers
- After a 5 days in the office role, 8:30am – 4.30pm
TPP are always keen to speak with candidates looking to work in the sector so if this role isn’t quite right for you, please do check out our website www.tpp.co.uk and pop your CV over to us!
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Submit your application as normal and our system will anonymise it for you. Your personal information will be hidden until the recruiter contacts you.
The Conference & Event Services (CES) department of the British Association of Dermatologists is looking for an enthusiastic person to join their small team. The successful candidate will have a good introduction to all aspects of organising meetings in the medical charity sector.
The successful candidate will join a total team of 46 staff working across a range of different areas, including Conference and Events, Clinical Standards, Service Improvement, and Education. We are committed to being an inclusive and diverse organisation, and welcome applications from all sections of the community. Our organisation’s ethos is to provide a supportive environment to coach and develop staff to meet their career goals, with a strong focus on wellbeing and promoting a healthy work-life balance.
Person specification
The following skills and attributes are necessary:
• Enthusiastic and confident individual interested in learning about all aspects of event management in a busy environment.
• Able to handle a variety of administrative duties, with the ability to multi-task.
• Good organisational skills with attention to detail.
• Comfortable communicating with a wide range of people via phone, email, and face-to face.
• The ability to work to deadlines.
• Good MS Office skills, including Word, Outlook, and Excel.
• Able to work outside of contracted hours during events.
The client requests no contact from agencies or media sales.
Thank you!
Purpose of the Role:
Please note this is a detailed job description and many of the activities below do not take place everyday
This is a key role to work with an exciting community taking lead responsibility for the looking after key aspects of existing and new membership. You will be working alongside an experienced team supporting the Liberal Jewish Synagogue, the largest Liberal Synagogue in the UK, to be the best it can be.
Your role will touch all aspects of the synagogue with a particular focus on looking after new members, the membership process and members in general, acting as a key conduit to ensure that our members receive the best service we can provide. You will also ensure that ourCRM system is up to date and important data and information can be pulled form it.
You will support bereaved families in the immediate aftermath of a death by organising funerals, shivas and stone-settings.
Additionally you will support our Senior Rabbi in her work including diary management and ensuring, working alongside others, that life cycle and important religious festivals are being managed and delivered to the highest standards.
Senior Rabbi PA
Support the Senior Rabbi in all aspect of their work to include:-
o Administrative and secretarial support for the Senior Rabbi including correspondence, diary management and to act as their first point of contact for enquiries by phone, email and in person
o Liaise and work alongside the member of staff (Office Administrator) who is PA for the other Rabbis and supporting when necessary
o Meet with Senior Rabbi regularly to review weekly diary, plan for the future and complete event forms
o Work closely with the Office Administrator (who organises all internal and life cycle events) to develop efficient procedures, printing and systems to ensure organisation of all life cycle events (including baby blessings, Bar-Bat Mitzvahs, Kabbalat Torah, weddings and mixed faith blessings, conversion, admission ceremonies).
o Assist with planning and coordination of events generated by the Senior Rabbi
o Keep timetables of all life cycle events coordinating with office staff to ensure these events and linked celebrations are delivered effectively
o Keep a tracking system that logs where proselytes are on their conversion journey.
o Liaise with the LJS Community Care Co-ordinator and other contacts over pastoral and other issues being dealt with by the Senior Rabbi.
o Circulate the services calendar and the Bar/Bat Mitzvah schedule of dates
o Support the volunteers who coordinate the mitzvot
o Assist in the organisation of the High Holy Days particularly in co-ordinating all mitzvot
o Assist the Senior Rabbi and the office in the organisation of interfaith/multifaith and other events including the sending out invitations and co-ordinating response
o Ensure that thank you letters for donations, yahrzeits and other acknowledgements are prepared and signed by the Senior Rabbi
o Complete the weekly yahrzeit list
o Complete administration support for the Bereavement Support
o Any other duties which may be reasonably requested by the Senior Rabbi and Executive Director.
o Funeral Coordinator
o To co-ordinate the administration of funerals (burials and cremations) for members and non-members.
o To liaise with the family/estate, rabbis, funeral directors, cemetery/crematorium or others as necessary in making the arrangements.
o To provide details of cost to the person organising the funeral.
o To prepare funeral and related invoices in consultation with the Financial Controller.
o To organise consecrations and arrange interments of ashes and ordering of memorial plaques.
o To administer the burial of non-members, including preparing invoices and dealing with payments for the burials.
o To administer the allocation of graves, reservations and columbarium
o To prepare condolence letters for Rabbis.
o To send out electronic Bereavement Notifications
o To respond to requests from the public for plot locations and information on the cemetery.
o To provide annual statistical information on burials and cremations for Liberal Judaism and the Board of Deputies.
o To ensure and promote the maintenance of graves as requested by families
o Send out the biennial Memorial Service for the Loss of a Child and the Loss of the Prospect of a Child.
Membership Coordinator:
o Administer and coordinate the membership process from receipt of a new application including liaising with the applicant, the Financial Controller and the Rabbis
o Maintain the appropriate Council reports for new members and resignations
o Send welcome letters and packs to new members
o Send resignation letters to members
o Ensure the CRM (ShulCloud) system is up to date (training will be provided) with members’ details, and their journey through the membership process including adding new members, resigning members, changing their status in respect of age membership changes and so on.
o Produce ShulCloud (CRM) reports
o Ensure ShulCloud (CRM) is maintained and up to date
o Work closely with staff to support contact with members in respect of volunteering, marketing, High Holy Day ticketing, the creation of mail merges and the AGM
o Be a ‘superuser’ of the ShulCloud, working closely with the ShulCloud consultant, understanding and learning what the system can do and supporting others to use it.
o Work alongside other areas that involve links to membership i.e. education
o Any other relevant tasks as requested
Personal Specifications:
Prior administrative or personal assistant experience
Excellent written and verbal communication skills
Strong organisational skills and attention to detail
High level of discretion and confidentiality
Proficiency with office software (i.e. Microsoft Office)
Experience of using ShulCloud CRM system would be beneficial but not essential (training will be provided)
Comfortable working in a Progressive Jewish religious environment; familiarity with Jewish customs and terminology
Flexibility to work occasional evenings/weekends during holidays or events
An understanding of how a CRM system can be used to provide data and information and enhance membership experience
In addition:
Friendly, professional demeanour
Ability to multitask and meet deadlines
Sensitivity to the pastoral and spiritual aspects of the Rabbi’s role
Sensitivity, resilience in dealing with bereavements, willing to undergo training.
This post is subject to an Enhanced DBS check
Thank you!
The Epilepsy Research Institute is looking to appoint an Executive Assistant (EA) to the Chief Executive Officer (CEO).
This is a unique opportunity to be part of our team and play a central role in supporting the CEO across a range of duties. This is a new post which requires an individual with exceptional organisational skills, sound judgement, and the ability to manage multiple priorities with professionalism and discretion.
You will act as a trusted gatekeeper and facilitator, ensuring the smooth running of the CEO’s schedule, correspondence, and key projects. You will also work closely with the senior leadership, helping to coordinate meetings and follow-ups across the Institutes functions.
Our mission is to radically advance research into the causes, prevention and treatment of epilepsy and associated conditions. If this post is something that interests you, and you have the skill set we are looking for, we look forward to hearing from you to help us drive forward with our mission.
Application is by way of a CV and a short supporting statement which highlights why you are interested in the role and how your experience fits the needs of the Institute as set out in the job description.
Closing date: Monday 21 July 2025
Interviews:Tuesday 5th August 2025 at London office.
Registered Charity
11 - 20
To radically advance research into the causes, prevention and treatment of epilepsy and its associated conditions.
The client requests no contact from agencies or media sales.
Thank you!
Closing date: 04 August 2025 at 00:00
Finance Assistant
Purpose of the role:
We are looking for a highly organised and detail-oriented Finance Assistant to support our Finance function in its day-to-day operations. This role is key to maintaining accurate financial records, supporting payment processing, and ensuring robust financial administration. You will work closely with the Head of Finance and play a critical role in supporting internal processes and contributing to the effective financial management of The Churchill Fellowship.
Key responsibilities:
Financial Processing and Bookkeeping
- Perform day-to-day bookkeeping duties and ensure timely and accurate data entry
- Process supplier invoices and Fellows' grant payments via the purchase ledger
- Prepare weekly payment runs and ensure payments are accurate, authorised and recorded
- Manage and reconcile credit card transactions and receipts
- Manage the Finance@ inbox, respond to queries, and escalate issues where appropriate
- Maintain accurate and up-to-date records of all transactions, including bills, payments, and expenses
Bank and Account Reconciliations
- Reconcile all bank accounts on a monthly basis
- Reconcile credit card accounts monthly and ensure supporting documentation is complete
- Reconcile investment accounts and balances each month
- Support monthly income and expenditure reporting to assist internal financial monitoring
Registers and Schedules
- Maintain the Fixed Asset Register in Xero and ensure assets are correctly recorded
- Update and maintain the Prepayments schedule
- Maintain Gift Aid records and prepare reconciliations for claims
System Updates
- Update financial records in Salesforce, including recording of grant payment dates
- Support the audit process by preparing accurate financial records and providing documentation
- Code and enter all transactions promptly and accurately in the accounting system
- File and maintain financial documents (both digital and paper) in accordance with retention policies
General
- Due to the nature of the role, on occasion, you may be required to work some evenings and weekends in order to fulfil the obligations of your role.
- You may also be asked to carry out other reasonable duties in line with the scope of the role and needs of the organisation.
Person Specification
Qualification:
- Degree level or equivalent transferable skills - Desirable
- AAT qualified or equivalent experience - Desirable
Skills and Experience
- Demonstrable experience in bookkeeping and purchase ledger
- Experience preparing payment runs and managing account reconciliations
- Experience working with accounting software (Xero, Sage, or similar)
- Experience using CRM systems such as Salesforce - Desirable
- Experience maintaining financial schedules and registers (e.g. assets, prepayments)
- Excellent attention to detail and accuracy
- Strong organisational and time-management skills
- Ability to manage multiple tasks and prioritise effectively
- Proficient in Microsoft Office, particularly Excel
- Strong written and verbal communication skills - Desirable
Personality Characteristics
- A great team player with a pro-active, confident, and positive approach and the ability to contribute to a culture of collaborative working
- The ability to work with good humour, tact, and diplomacy
- Commitment to confidentiality and data integrity
- Alignment with TCF’s values, purpose and commitment to equity and inclusion
- Passionate about achieving excellence through personal development and continual learning
About our charity
Join us to support people-led change across the UK
We run the Churchill Fellowships, a unique programme that supports UK citizens to find new solutions worldwide for today’s most pressing challenges.
Every year we fund over 100 new Fellows to discover the latest ideas and best practice in any practical issue they care passionately about, anywhere in the world. The topics they explore cover every aspect of society and are often informed by their own lived experience. They meet leading practitioners, encounter cutting-edge projects and gather their findings in a published report. We help share their findings to inspire change in communities, sectors, and fields across the UK.
Fellows tell us that their Fellowship is life-changing, for themselves and for those who benefit from their global learning. These are dedicated and practical individuals with a strong vision of the change they want to see, the knowledge to progress it and the drive to make it happen. As a result, their impact is felt throughout the UK and many go on to be leaders in their fields.
Our unique approach has created a community of thousands of highly effective changemakers working on the frontlines of today’s key issues. At the heart of all this is a simple but enduring concept: we are empowering individuals to learn from the world and transform lives across the UK.
Working for The Churchill Fellowship
Detailed package, benefits and wellbeing package:
- Salary £35,000 per annum (pro-rata 22.5 hours per week)
- Hybrid working policy (minimum of 1-2 days per week in the office)
- 5 weeks holiday a year, with additional paid leave when the office closes over the Christmas Break
- 1 weeks paid leave for volunteering
- Non-contributory pension scheme with 10% employer contribution
- Enhanced maternity, paternity and adoption leave and pay
- Employee Assistance Programme
- Life Assurance
- Bike purchase salary sacrifice scheme (Cycle2Work)
We have embraced the benefits of working from home and at the same time, we value the contribution of face-to-face contact in building teamwork, collaborating with your colleagues, exchanging ideas and know-how, and for work efficiency. We therefore operate a hybrid working policy, where staff can work from home if they wish, however everyone is required to work in the office a minimum of 1 to 2 days a week with Tuesdays as the core day for regular whole team meetings.
Note: unfortunately, we are not currently in a position to offer sponsorship for visas and all applicants will need to have, and be able to prove, the right to work in the UK.
How to apply
Please submit your CV, along with a cover letter using this as an opportunity to tell us a bit more about who you are as a person. As a people centred, relational organisation, we want to understand how you as an individual are going to be a great fit for this role.
Recruitment Process
We hope to meet initially with as many candidates as possible, however where demand is unusually high, we may not be able to meet everyone.
If your skills and experience are relevant to the role, you will likely meet with a member of the HR Team to talk through any questions you may have, and for us to find out a bit more about you.
Once the advertising has closed, we will invite the shortlisted candidates to a formal in-person interview with the view to appointing the Finance Assistant as soon as possible after that.
Equity, diversity and inclusion are core to the values and ethos of the charity’s work across all activities. The Churchill Fellowship is committed to being an inclusive employer with a diverse workforce. We encourage applications from people from the widest possible diversity of backgrounds, cultures and experiences. Our office accommodation is accessible throughout.
The client requests no contact from agencies or media sales.
Thank you!
Assistant Communications Officer
Do you have experience working in a fast paced press office or communications team and are looking to take your next step? Are you skilled in juggling tasks and enjoy the buzz of a busy comms office? Mencap is recruiting for an Assistant Communications Officer - a vital role across our PR and social media teams, helping bring together our day to day work - this position is hugely varied with bags of opportunity to learn and grow in the role.
The role is full time (37.5 hours per week) with hybrid working at home and in the London Office. We know that work is something you do not just a place you go. At Mencap we give office-based colleagues and teams more flexibility about where the work is done.
About the role of Assistant Communications Officer:
- You will be supporting both the media team and wider communications team to help us reach as wide an audience as possible.
- Supporting the media team with day-to-day tasks such as writing and issuing the daily news summary, managing rotas, assisting with compiling monthly reports, take part in the team rota to be the first point of contact for media requests coming into the organisation - via press phone and media inbox.
- Supporting the media team with campaign press - writing press releases and creating social media content, pitching stories to journalists, setting up media interviews and writing briefing documents and work with the social media team to monitor our social channels and interact with followers where required.
You will be a crucial cog in ensuring the smooth running of the press office with:
· Strong organisation and time management skills to keep the team running efficiently and manage your varied workload.
· At least 1 years experience within communications.
· Have good initiative.
*This is not an exhaustive list of the role, please see the attached job description for more information.
This role closes on Wednesday 23rd July 2025 and first interviews will be Wednesday 30th July via Microsoft Teams.
At Mencap, we value a diverse and inclusive workplace and we intentionally plan for the success of our colleagues in everything we do. We welcome applications from everyone, so come as you are and join us. Together we are Mencap!
Benefits
Here at Mencap, we offer an impressive range of benefits designed to support and reward our employees to ensure that our teams feel valued and appreciated.
Our benefits package offers 32 days of paid holiday (including bank holidays, pro rata), along with a range of perks such as discounts at leading high-street retailers, access to health cash plans, interest-free loans, and many more exciting offerings.
For more details on what we have to offer, please see the attached document outlining all the fantastic benefits available to you as a member of our team!
About Mencap
Our vision is for the UK to be the best place in the world for people with a learning disability to live happy and healthy lives.
We're here to support people with a learning disability, their families and their carers. We fight for a kinder, fairer and more inclusive society for people with a learning disability to live in.
At Mencap, everyone works with people with a learning disability either providing support or advice, or alongside one another as colleagues.
Belonging at Mencap is for everyone, every day, everywhere.
· Everyone is expected to treat people well and make Mencap an inclusive organisation.
· Every day we grow and learn. It’s okay to make mistakes but we learn from them and make changes
· Everywhere people will feel respected, valued, and safe to be themselves.
We have Belonging network groups that meet online and are open to all colleagues. The groups include people who identify as Black and Asian, LGBTQIA+, disabled or with a long- term health condition, women, parents and carers, and their allies.
We want to encourage everyone to apply to work at Mencap and we offer a variety of different contract types and working patterns. We’re not looking for specific experience. It is your personality and values that will make you a great colleague. We will train and develop you to succeed in the role you’re applying for.
Thank you!
National Numeracy supports volunteers from our corporate partners to deliver sessions in primary schools
that inspire children to see the value of maths in the real world. The Programme enables volunteers to
directly support communities with low number confidence and skills, celebrating everyday maths, and
developing the building blocks of social mobility in areas of need.
The new Programmes Assistant will work with the Volunteering Manager and wider Programmes Team to
deliver this exciting Programme. The role will involve working with internal team members and external
partners to assist with delivery, including recruitment of volunteers and schools, training of volunteers,
resource delivery and preparation, feedback, data collection and associated admin. The Programmes
Assistant will be the first point of contact for volunteers, schools and partner organisations.
We are looking for someone who is flexible and able to respond to the fast-paced work around the busiest
periods of the year for the Programme. It’s not imperative that you come from the education or charity
sectors, or that you have held an equivalent role previously, as long as you can show us that you have
relevant transferable skills and an understanding of what it takes to be successful in this role.
National Numeracy is based in Falmer, just outside Brighton, but we are offering significant remote/hybrid
and flexible working with this role. The role may include occasional UK travel, to visit schools, partner
organisations, attend occasional Team Awaydays, and very occasionally to visit the office.
Applications without a cover letter will not be considered.
Registered Charity
21 - 50
Empowering people to thrive by using numeracy to open up opportunities and access brighter futures.
The client requests no contact from agencies or media sales.
Thank you!
Role: Part Time Executive Assistant (Senior PA/EA)
Organisation Type: Membership Organisation
Salary/Rate: £34,000 - £36,000 pro rata
Working Arrangements: Flexible part-time (e.g. 5 mornings or 3 full days – 22.5 hours per week)
Location: Remote / Home-based
Employment Type: 6-month fixed-term contract
Working Hours: 22.5 hours per week (flexible scheduling)
About the role:
As the Executive Assistant, you’ll play a vital role in ensuring the smooth and efficient operation of the CEO’s office and the wider Executive Team. You’ll be the go-to person for diary management, governance coordination, internal communications, and helping to drive forward strategic projects. This is a hands-on, proactive role where you’ll be trusted to juggle priorities, anticipate needs, and be one step ahead.
Main responsibilities of the role include:
- CEO & Executive Support: Prioritise and coordinate the CEO’s diary and support the daily workflow of the Executive Team.
- Communication Management: Manage email inboxes, draft and respond to communications, and liaise with internal and external stakeholders.
- Meeting Coordination: Prepare agendas, take minutes, and follow up on actions for Board, Executive, and Committee meetings.
- Project Coordination: Assist with key organisational projects and track progress on behalf of the CEO.
- Office Systems & Processes: Improve and maintain systems including document management, Zoom phone, WhatsApp for Business, and MS Teams.
- Planning & Organisation: Develop and manage planning cycles (weekly, monthly, annual) for the Executive Office.
- Website & Content Updates: Support content management and website updates where relevant.
- Governance Support: Coordinate governance processes, maintain governance manuals, and support committee admin.
- Travel & Logistics: Organise Board and senior team travel and accommodation, including occasional international travel.
- Team Collaboration & Cover: Work closely with the wider Executive Office team and provide cover as needed.
- Proven experience providing high-level support to senior executives, ideally within a membership organisation or non-profit
- Experience coordinating Board and Committee activity, including minute-taking and logistics
- Strong project coordination skills and confidence developing systems and processes
- Familiarity with international or healthcare-related work environments is a bonus
- High proficiency in Microsoft Teams and the full Office Suite (particularly Excel and PowerPoint)
- Experience using CMS/CRM systems and confidence with basic financial tasks (budgets, processing)
- A solid understanding of organisational governance and data protection (GDPR)
You’ll be a proactive, solutions-focused self-starter who loves keeping things organised and on track. With a calm and confident approach, you’ll manage competing priorities, handle sensitive information with diplomacy, and enjoy being part of a close-knit, remote-working team.
This role suits someone who thrives on variety, enjoys responsibility, and is motivated by doing work that truly makes a difference.
How to Apply:
To apply for the Part Time Executive Assistant role, please reply and upload your CV quoting reference 82085SOH and we can provide more information to you.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
Thank you!
Our client is one of the UK’s largest independent funders, awarding £100 million annually to charities across the UK. Our grant-making supports initiatives in health, welfare, education, the arts, and heritage.
The founder's legacy is rooted in a belief in a healthy, compassionate society—one that cares for the vulnerable, broadens opportunity, and enriches life through creativity and cultural engagement. The trust takes a broad, strategic, and relational approach to philanthropy, remaining agile and responsive while grounded in personal values.
Prospectus is delighted to be working with the trust to recruit a Grants Assistant to join the team based full-time from the office in Chelsea, London.
The role:
This is an exciting opportunity to join a small, dedicated team at one of the UK’s largest charitable trusts. As Grants Assistant, you will provide vital administrative and operational support to the trust’s grant-making activity. This includes managing records, coordinating key processes, supporting funding meetings, and maintaining effective communication with applicants and grantees. This is a broad office administration role which will adapt and evolve along with the needs of the trust. There will be the opportunity to work on our microgrants programme, including application assessment and review of monitoring reports.
The person:
This person will have good, strong administration experience perhaps gained in the charity sector or a similar professional office-based environment. Warm, friendly and helpful, this person will have great communication skills and a methodical and systematic approach to their work. Highly organised and efficient, they will have a good grounding in MS Office products and database usage in addition to having good writing skills and the ability to prioritise a busy workload and be flexible in a regularly evolving environment.
The role will be ideal for someone organised, detail-oriented, and enthusiastic about contributing to high-quality grant-making. It offers insight into the workings of a significant philanthropic organisation and a chance to play a key role in delivering funding that makes a real difference across the UK.
Thank you!
Job Description
The Jewish Museum London has undergone substantial positive change over the past two years, moving out of our Camden site and moving to a ‘Museum without Walls’ model. With new leadership installed at both lay and staff levels and a consultation process underway for the development of a five and fifteen-year strategy the Museum is looking for a new member of the team to assist in running the day-to-day administration of the organisation.
Our museum is made up of passionate and expert staff and a collection of over 40,000 objects which are both accredited and designated with Outstanding status by Arts Council England. Our learning programmes hold multiple awards, and our visitor feedback is consistently very high, however, we have much bigger ambitions than our current success. The Museum is looking to expand, in space, in profile and in audience reach. We are looking for someone passionate about our potential to assist the wider team as we move forward to the next phase of the Jewish Museum London.
Reporting to the Senior Leadership Team the appointed candidate will have the organisational and administrative skills to ensure the Museum can effectively run its programmes and help grow the organisation.
Main Duties & Responsibilities
The main role of the Executive Assistant will be to administrate the activities of the Museum. Organizing key meetings on behalf of the Senior Leadership Team (this will include Finance, Ops, Collections and Learning) will be a key part of the role. Excellent communication skills are required as this role will involve liaising with a wide range of
internal and external stakeholders. You will assist with social media and general comms as the Museum’s digital presence continues to develop.
From time to time, you may be asked to provide research and presentations for meetings. In consultation with the Finance Director and Head of Operations, you will be responsible for the smooth running of the day-to-day logistics of Museum activities.
The client requests no contact from agencies or media sales.
Thank you!
Immediate start!
Supporter Care Assistant (Full-Time | Temp Contract)
Location: Hybrid – 2 days/week in London office (set days), remainder remote
Contract: July – December 2025
Hours: 34 hours per week
I am working with a well-known charity to recruit a Supporter Care Assistant for a key campaign period. This is a fantastic opportunity to join a high-impact team supporting two of their flagship fundraising initiatives.
Key Responsibilities:
- Handling phone and email enquiries from campaign participants
- Logging supporter interactions and updating records in the CRM
- Processing donations accurately
- Sending thank-you cards as part of the donor journey
Ideal Candidates Will Be:
- Warm, personable, and confident speaking with supporters
- Comfortable managing calls and admin tasks simultaneously
- Detail-oriented and organised
- Based in London (due to office-based days)
- Experience with supporter care or databases is a plus – full training provided
If you're passionate about making a difference and thrive in a supporter-facing role, this could be the perfect fit.
Apply online today to register your interest – interviews happening quickly.
Thank you!
Vibrance has an exciting opportunity for a HR Assistant to join our exceptional team in Bethnal Green.
This role incorporates hybrid working. A typical work week will involve 3 Days working from our Bethnal Green office or visiting projects and 2 days home working.
You will join us on a full-time, permanent contract (35 hours per week), and in return, you will receive a competitive salary of between £22,721 to £24,250 per annum plus benefits.
Vibrance is registered charity supporting adults with additional needs in London and Essex.
We encourage a working environment that at its core is inclusive, pioneering and has the highest levels of integrity.
About the HR Assistant role:
Reporting directly to our HR advisor the post holder will work with and maintain a range of HR administration tasks including management of our Vibrance HR Information System, being the first line of contact for our system users.
You will help plan programs and processes designed to improve employee welfare. Liaising with payroll, Recruitment and Learning and development, you will assist to maintain vital employee records and ensure the smooth operation of the HR department.
Responsibilities as our HR Assistant:
- Supporting internal and external inquiries and requests related to the HR department
- Compiling and maintaining paper, digital and electronic employee records, including holiday and sickness leaves
- Assisting with the documentation of employee compensation and benefits
- Supporting HR-related training programs, workshops and seminars
- Entering employee data into computer database
- Coordinating logistics for new hire orientations
- Writing and submitting reports on general HR activities
- Overseeing HR events and meetings and coordinating management-employee communications
- Being a part of the social media team
Skills and experience of our ideal HR Assistant:
- Working knowledge of HR functions and best practices
- Knowledge of employment law and human resources responsibilities
- Impeccable written and verbal communication skills
- Basic understanding of payroll practices
- Exceptional interpersonal skills
- Knowledge of computer applications and HR-specific software programs
In return for your skills, knowledge, and experience, you’ll enjoy:
- A comprehensive training programme covering core skills
- Generous holiday entitlement
- Hybrid Working
- Pension scheme
- Rewards and recognition for your service
- Enhanced Maternity & Paternity Pay
- Flexible Working Options (Subject to service requirements)
- Learning & Development
- Mindful Employer
- Positive about Disability
- DBS online applications paid by Vibrance
- Long Service Awards
To join us as our HR Assistant please click apply below.
Vibrance welcomes applications from all sections of the community including from people with disabilities. As users of the Disability Confident scheme, we guarantee to interview all disabled applicants who satisfy the essential criteria for a job vacancy and consider them on their abilities.