Office Manager Jobs in London, Greater London
Salary: £46,747 per annum rising to £49,207 after 12 months in London. £42,719 per annum rising to £45,179 after 12 months outside London.
Location: Home based, or office based at Society Building, 8 All Saints Street, London N1, in line with NCVO’s flexible working policy or home working policy.
Closing date: Monday 03 June, 08.00.
Shortlisting date: Wednesday 05 June.
Interviews: Wednesday 12 and Thursday 13 June.
From local and national support services to green spaces, sports clubs, museums and the arts, voluntary organisations and volunteers are a vital part of communities across the country.
As the membership community for charities and voluntary organisations, NCVO has championed volunteers and the voluntary sector for over a hundred years.
We are the largest membership body for voluntary organisations in England. The needs of communities are diverse and ever-changing. This means the role charities play, and what they need, constantly evolve.
We interact with tens of thousands of organisations every year. With your skills and experience, you’ll help make the wealth of data we hold in our CRM system become meaningful insight that helps define how we work.
You’ll help make sure we have a robust data management strategy and work with multiple teams to find ways to connect our services with the people who really need them.
This is an exciting time to join the team. We’re founding a new Insight Hub which will change the way we use data. It will offer the whole team new opportunities for growth, innovation and development.
Equity, diversity and inclusion
NCVO is fully committed to equity, diversity and inclusion in our sector.
We want this to be reflected in the diversity of the people who work with us. We welcome submissions from people from all backgrounds and identities. We particularly welcome applications from under-represented groups in the voluntary sector and those with diverse, lived experience.
If you tell us you’re disabled (according to the Equality Act 2010) and your application meets the minimum criteria for each specification listed in the job description, we’ll interview you for the role. We’ll make reasonable adjustments during each recruitment stage to ensure it’s inclusive and works for you.
Shortlisted candidates will be asked to complete a pre-interview task and will have one week to complete the exercise. Interview questions will be shared in advance.
If you have access needs or require reasonable adjustments as part of the recruitment process, please email us.
Benefits for NCVO employees
NCVO offers attractive benefits including:
- 25 days annual leave for full time staff and pro-rata for part-time staff. After three years, annual holiday increases to 27 days. After five years it increases to 30 days (pro rata for part time staff)
- office closure between 25 December and 1 January inclusive
- the option to purchase or sell up to five more days each year
- five days volunteering leave (pro rata for part-time staff)
- two and a half extra wellbeing days off during the year
- enhanced pay for sick, maternity and adoption leave
- subsidised gym membership
- season ticket loan
- flexible working, including opportunities to work from home or off site
- monthly homeworking allowance for permanent homeworkers
- monthly office worker allowance for those who have to work from the office on a daily basis
- generous employer pension contribution of up to 8.5% of salary into our stakeholder pension scheme (linked to employee contribution)
- training and development opportunities
- the opportunity to join Hospital Saturday Fund health cash plan for free at the basic level of cover, or at a reduced rate for other levels of cover
- 24-hour free and confidential employee assistance programme.
We’re located a short walk from London King’s Cross station in a modern, accessible building overlooking Regent’s Canal.
About NCVO
We are the charities charity. For over 100 years, NCVO has stood shoulder to shoulder with communities, championing and celebrating voluntary action.
Our membership is made up of around 17,000 voluntary organisations across England, from small, grassroots community groups and social enterprises, to large, far-reaching charities.
We believe that communities are strengthened by voluntary action. We therefore want charities to thrive and be empowered to deliver for people and communities.
We focus on empowering charities and volunteers by making sure they have the knowledge, tools, and resources they need. We advocate for and with our members, giving voice to those not often heard, and harnessing the collective power of partners to ensure the voluntary sector is valued. We bring charities together so they can learn, connect, and create greater impact.
As the voluntary sector and volunteering adapt to new challenges and a changing context, so must NCVO. We are therefore prioritising work to evolve as an organisation to ensure we live our values of ambition, inclusion, openness and collaboration in everything we do internally and externally.
We have around 80 staff and income of more than £7m per year. With our members at the heart of everything we do, our mission is to unite to champion the remarkable role of charities and volunteers. Because stronger charities make for stronger communities.
NCVO is an equal opportunities employer and we welcome applications from everyone. Charity No. 225922.
Job title: Informatics project manager
Term: Full time, two-year fixed term contract
Salary: £45,000 + generous benefits
Location: Victoria, London – hybrid (minimum of one day in office per week)
Closing date: 12 noon, Thursday 23 May 2024
Interviews: From the week commencing 3 June 2024
We are investing in Informatics (Information Technology and Information Governance) to ensure our organisation safely embraces digital opportunities to enhance our services to our members. We are recruiting for an Informatics Project Manager to join our busy, supportive and high performing Informatics team. The current focus of this role is to manage the Customer Relationship Management project which is in flight. The post holder will be expected to manage other projects as they emerge and support the organisation to implement standardised project management methods in line with best practice.
The NHS is in a significant period of reform, due to the legislative change establishing integrated care systems (ICSs) as statutory organisations in 2022. It is also in a uniquely challenging period due to ongoing operational and financial pressures, rising demand, workforce challenges, and the need to recover care backlogs. The reform agenda and operational context both mean trusts need to find new ways to work in their local systems and deliver for patients.
This role is an exciting opportunity for the right person to gain excellent experience of supporting and influencing staff throughout a membership organisation, provide assurance to an Executive Management Team and Board of Directors and achieve a practical impact on the success of our organisation.
The focus of the role may change over time, dependent on the needs of our members.
To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification via our website.
NHS Providers is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported and welcomes applications regardless of sex, gender identity, race, age, sexuality, beliefs, or disability. To be successful in this role you will need to be personally committed to being anti-racist and support our broader diversity work across all protected characteristics.
The client requests no contact from agencies or media sales.
Job title: Senior Partnership Development Manager
Salary: £48,456 per annum
Location: London, E1 (Hybrid working)
Contract/Hours: 35 hours FTE, Permanent
Benefits
- 33 days of holidays including bank holidays plus Christmas office closure.
- Option to buy or sell holiday days.
- Generous pension scheme of up to 10% employer contribution.
- Bike loan scheme for the purchase of a new bike.
- LinkedIn Learning with an extensive number of courses available.
- Employee Assistance Programme.
Fairtrade Foundation are recruiting a Senior Partnership Development Manager to lead our exciting new growth work. The role will be tasked with winning significant new strategic partnerships as well as building strategies that help us innovate and bring in new types of partnership to help diversify our income.
You’ll need to be a proactive and tenacious individual with considerable new business experience and success in a challenging, target-based environment; bring creativity to think ‘outside the box’ and develop new income streams; and the ability to inspire potential partners to work with Fairtrade. If you have experience of working with businesses on responsible sourcing, that’s great, but it’s not essential.
Fairtrade is a global movement for change that works directly with businesses, consumers and campaigners to make trade deliver for farmers and workers, with a strong and active presence in the UK, represented by the Fairtrade Foundation.
The international Fairtrade system (of which the Fairtrade Foundation is a member) works on behalf of farmers and workers to drive sustainable livelihoods, empower producers and workers, and make trade fair.
The Fairtrade Foundation is an equal opportunities employer, offers flexible working and welcomes applications from all sections of the community.
We particularly welcome applications from candidates with ethnically diverse backgrounds, LGBTQ+ candidates and from candidates with disabilities, because we would like to increase the representation of these groups at this level. We want to do this because we know greater diversity will lead to greater results for producers and farmers around the world.
Closing date: 10 June (10am)
1st Round Interviews will take place w/c 17th June; 2nd Round Interviews w/c 24th June 2024
Contract: Full-Time, Permanent
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Location: Hybrid working part London Office (Islington, London) working a minimum of one day a week in the London office and part homeworking, or flexible location home working
Salary: £38,450 per annum if London based or £35,850 if home based
Hours: 35 hours per week
Closing date: Tuesday 28 May 2024 at 10.00am
Interview date: week commencing 3 June 2024
This is a full time fixed-term role for 18 months.
Please note that we reserve the right to hold interviews earlier so please apply as soon as possible.
Who we are looking for
We are looking for a Digital Manager to join our ambitious and growing type 1 diabetes charity, JDRF, as part of the digital and marketing team.
You will support the implementation of a digital programme plan to carry out the development and refresh of several digital products and platforms in line with user needs and business objectives. You will collaborate with internal stakeholders, digital agencies and platform providers to ensure that developments meet quality standards around design, usability, user experience and accessibility, ensuring excellent experiences for our audiences. You will work on a range of platforms and will help to plan and manage day-to-day digital production, including managing two members of the digital team. You will also be a confident advocate for UX and accessibility best practice.
An experienced digital professional, you will have worked for a charity before in a similar role. You will be motivated by delivering high quality digital products and will be familiar with a range of digital channels and platforms. You will be ever-curious, always seeking to improve your skills and adopt new approaches.
Experience required
You’ll have previous experience of:
- Managing digital products and platforms
- Digital project management
- Working with digital agency suppliers including developers
- Collaborating with a range of internal and external stakeholders
- Line managing digital staff
About JDRF
JDRF is the world’s leading charitable research funder into type 1 diabetes, improving lives until we find the cure. We are dedicated to our 400,000 strong type 1 community in the UK and work closely with our international affiliates across the world, including the US, Canada and Australia.
You will find a vibrant atmosphere and spirited team at JDRF, always striving to make a difference to people living with type 1.
Employee benefits
As an employer we offer:
- Hybrid working arrangements
- Flexible working and will consider compressed hours
- Generous annual leave entitlement – 25 days per year plus bank holidays for full-time staff with leave increasing after three and five years’ service
- Health cash plan that allows you to claim for some treatments such as dental, optical and physiotherapy treatment
- Season ticket and cycle loan
- Pension scheme
- Family-friendly policies – maternity, paternity, adoption and shared parental leave at enhanced rates
- Personalised training to suit your career aspirations and professional development
JDRF is an equal opportunity employer, we welcome applications from all individuals regardless of race, gender, disability, religious belief, sexual orientation or age.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job Description – Supporter Retention Manager (Individual Giving)
Reporting to: Senior Manager, Public Fundraising
Location: London Hybrid working: Mondays office-based, rest of the week flex.
Contract: Permanent
Hours: 35 Hours
Salary: £39,414-£41,488
We welcome applications from all backgrounds. We are a Disability Confident Employer that welcome disabled applicants and provide reasonable adjustments.
About FareShare
FareShare is the UK’s largest charity fighting hunger and food waste. We are the only charity operating on a national scale, in partnership with our network, to redistribute edible surplus food to over a million people across the UK.
In addition to providing food, these charities and community groups help tackle the root causes of poverty and provide vital services such as domestic violence shelters, breakfast and after school clubs and older people’s lunch clubs. Thanks to the surplus food from FareShare, our network is supporting people to have better access to food, form stronger connections and reduce isolation to improve mental health.
FareShare’s Strategy & Vision
Vision: We have the vision of a UK where “No good food goes to waste”.
Mission: To use surplus, fit for consumption, food to feed those who are vulnerable in the UK by supporting front line charitable organisations that tackle the cause and not just the symptoms of food poverty.
Our Purpose: We are doers. We are a community. We change lives.
Our Values: Passion – for our cause and the challenge that lies ahead
Ambition – to go the extra mile and drive the change that must happen
Respect – for ourselves, each other, our volunteers, our partners and our beneficiaries
Collaboration – it’s only by working with others that we can be stronger
Focus – on providing the best service possible so that we deliver and achieve the most for our clients/customers.
The Role
FareShare has a dynamic fundraising department that has seen incredible growth in support in an incredibly short space of time. We are now looking for a proven Supporter Retention Manager to join us as we embark on our next phase of deepening engagement with current and new supporters.
This newly created role is an integral part of the Fundraising team’s growth plans to become a £40 million income generating team.
Working closely with the Supporter Acquisition Manager, Supporter Experience Manager (Fundraising Operations) and the wider Fundraising team, the post-holder will lead on stewardship campaigns encompassing Warm Appeals, Regular Giving asks, Supporter newsletters and cross-sell campaigns across FareShare’s audiences. Line management of an Individual Giving Officer (or Assistant) may form part of the roles and responsibilities further down the line.
The role offers a fantastic opportunity for a proven Individual Giving professional to help drive innovation in supporter retention and development and make a decisive contribution to a high-performing team.
Main areas of responsibility
1.Plan and deliver the Warm Appeals programme in line with agreed budget targets and annual workplans
- Campaign manage the Cash Appeals programme at all stages, from initial planning through to supplier management and post-campaign analysis
- Develop and implement a rolling programme of Regular Giving Asks.
2.Develop and manage a seamless supporter journey and consistency of messaging from the initial touchpoint through to longer-term giving
- Work with the Supporter Acquisition Manager and the Supporter Experience Manager on planning, delivering and managing a seamless supporter journey and consistency of messaging from the point of acquisition
- Actively monitor Supporter attrition levels and implement measures to mitigate disengagement
- Hold regular catch-ups with the Supporter Acquisition Manager and the Supporter Experience Manager to optimise collaborative working across both teams
- Keep up to date on the latest trends and techniques in Supporter Stewardship and apply learnings as appropriate on retention initiatives.
3.Maximise opportunities for cross-team campaigns
- Collaborate with the wider fundraising team on new and existing income generation opportunities.
4.General duties
- Provide support to the Individual Giving team where necessary.
Person Specification
As an employer committed to Equal Opportunities, we will assess applications in line with the criteria, outlined above, that we consider either as being essential or desirable in this role.
Essential Criteria
Experience
- Demonstrable track record in planning, implementing and managing Supporter Stewardship programmes
- Data Selection, Targeting and Segmentation experience
- Experience of working with fundraising budgets
- Experience of working with and managing suppliers including Marketing agencies
- Demonstrable track record in growing income from Individual Giving audiences
- Experience of writing post-campaign reports for a range of audiences
- Experience of using Salesforce CRM
Skills, Abilities and Knowledge
- Strong project management, prioritisation and planning skills
- Ability to work under pressure and meet deadlines
- Proficient user of Microsoft Office
- Working knowledge of the Fundraising Regulator’s Code of Fundraising Practice, data protection and other relevant legislation, guidance and practice.
Desirable Criteria
- Demonstrable understanding of Supporter Acquisition
- An interest in the impact of food waste on the environment
- An interest in food poverty and its causes
Values and behaviours
- A commitment to Equality and Diversity
- An understanding of, and enthusiasm for, FareShare’s mission and strategy
- A commitment to continuous professional development
- An empathy with Volunteers and an understanding of their needs
- Flexible and non-judgemental approach to people and work
- Willingness and ability to travel in the UK.
Benefits
- Hybrid / Flexible working, with regular UK travel
- 28 days’ annual leave + 8 bank holidays
- Employers pension contribution
- Employee Assistance Program
- Interest free bicycle purchase loan scheme
- Season ticket loan
Job title: Information governance manager
Term: Three days per week, permanent
Salary: £48,000 + generous benefits
Location: Victoria, London – hybrid (minimum of one day in office per week)
Closing date: 12 noon, Thursday 23 May 2024
Interviews: From the week commencing 3 June 2024
We are investing in Informatics (Information Technology and Information Governance) to ensure our organisation safely embraces the digital opportunities ahead. We are recruiting for an Information Governance Manager to join our busy, supportive and high performing Informatics team. The current focus of this role is to set up and maintain the appropriate legal controls to ensure that our organisation is compliant with all Data Protection law and regulations and to ensure that we continue to meet the recognised best practice accreditations. The role will be working with our Information Asset Owners and senior managers to assess information risks and implement a framework of policies, guidelines and training.
The NHS is in a significant period of reform, due to the legislative change establishing integrated care systems (ICSs) as statutory organisations in 2022. It is also in a uniquely challenging period due to ongoing operational and financial pressures, rising demand, workforce challenges, and the need to recover care backlogs. The reform agenda and operational context both mean trusts need to find new ways to work in their local systems and deliver for patients.
This role is an exciting opportunity for the right person to gain excellent experience of supporting and influencing staff throughout a membership organisation, provide assurance to an Executive Management Team and Board of Directors and develop and run training courses to keep all staff current with regulation and best practice.
The focus of the role may change over time, dependent on the needs of our members.
To apply, please send a CV and cover letter setting out why you are interested in the role and how you meet the person specification via our website.
NHS Providers is committed to creating a diverse and inclusive workplace where everyone feels valued, respected, and supported and welcomes applications regardless of sex, gender identity, race, age, sexuality, beliefs, or disability. To be successful in this role you will need to be personally committed to being anti-racist and support our broader diversity work across all protected characteristics.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Hours: 22.5 hours per week – Tuesday, Wednesday & Friday
Contract: Permanent
Salary: £35,692 per annum (pro-rata £21,415 per annum)
Location: 242 Kingsland Road, London, E8 4DG
Our client Peter Bedford Housing Association is a housing association with charitable aims that create positive change in people’s lives. As well as homes and support, PBHA empowers people to learn, access work and discover their creative talents. Based in Hackney, Islington and Newham, we work with people who are homeless, have mental ill health, learning difficulties and multiple needs. PBHA’s work enables people to move on and lead independent lives.
PBHA are committed to an asset based and psychologically informed approach to our work. Mutual support, participation and personal development for both staff and service users is key to this.
The role:
This part time (0.6FTE) post is located within the core services Team, and reports to the CEO. The postholder works closely across the organisation to deliver an efficient Office management, Reception and basic HR service to all managers and staff.
Aims of the post
• To manage the office, coordinating volunteers to provide reception and administrative services.
• To coordinate and procure office and IT equipment.
• To carry out HR administration tasks acting as a first point of contact for managers and staff.
Specific Responsibilities
Office management
• Dealing with customer & external queries and disputes dealing with in bound and out bound communication, such as hybrid mail, post, phone calls and customer satisfaction surveys.
• Organise Reception rota and cover, enabling opening hours to be fully resourced.
• Dealing with petty cash.
• Managing phone and IT systems, contributing to new projects and upgrades.
• Ordering and facilitating meeting refreshments.
• Promote and manage booking of rooms.
• Manage all hardware e.g. laptops, phones etc and ordering office consumables.
• Managing small budgets and checking expenditure.
• Ensuring all new staff are set up with correct equipment and IT access e.g. laptops, phones, keys etc with good records kept.
Volunteer and Placement development
• Day to day supervision of customer services volunteers and placements.
• Recruit and plan for volunteers and placements, including contributing to individual learning plans and reviewing progress.
HR administration
• Investment in staff - To be an impartial point of contact for employees and volunteers seeking HR advice if their line manager is not able to assist, signposting them as appropriate to other sources of advice and assistance.
• Employment contracts and Consulting employees - To provide administrative support when consulting on Terms and Conditions, investigating Disciplinary and Grievances and any other related matters. To support the CEO to coordinate working groups across employees and volunteers. To administer staff surveys.
• DBS checks - To undertake renewal DBS checks for all employees and volunteers and make recommendations as necessary to managers.
• Managing information - To ensure good quality and accurate HR information management for all employees and volunteers with due regard to confidentiality and document control. To maintain electronic files and enable colleagues to make the best use of the HR database, Breathe HR. To facilitate references for former employees in partnership with managers and the CEO.
• Payroll - To collate information, draft and seek authorisation of payroll changes in partnership with the CEO and Director of Finance. To support the annual pay review.
• Recruitment - To coordinate recruitment processes in partnership with the recruiting manager. This includes liaising with the recruitment agency.
• Learning and Development - To coordinate training suppliers and place bookings for courses in consultation with the CEO. To contribute to coordinating the annual Staff and Volunteer conference.
Customer focused services
• Promote and support tenants/participants to access PBHA’s participation and co-production opportunities.
• Be supportive of PBHA’s ethos of maximising tenant/participant influence over the development of the organisation.
• To positively promote and signpost tenants and participants to report complaints in line with PBHA’s practice. To have a collaborative and co-operative approach towards resolving complaints, working with colleagues across teams and departments. To take collective responsibility for any shortfalls identified through complaints.
General Responsibilities
• Participate in key meetings.
• Contribute to policy development, income generation, strategic and annual planning, corporate and cross-team activities, external partnerships and promotional activities as required.
• Promote, develop and support PBHA’s ethos, values and impact.
• Provide cover for other managers and workers.
All staff are expected to:
• Work co-operatively as part of a team and with other teams.
• Be involved in the selection and training of new workers and volunteers.
• Participate in staff training and development activities, one to ones and all relevant meetings.
• Ensure the observation of all PBHA’s policies and practices, including those relating to equality and diversity, data, health and safety, financial control, standing orders, sustainability, recruitment, supervision, appraisals, sickness and disciplinary.
• Plan and organise own work with a minimum of day to day supervision.
• Undertake all other reasonable duties.
General Information
Please note that:
• Postholders must recognise the needs of the organisation to adapt the role and responsibilities of the postholder as is necessary.
• All PBHA work premises are non-smoking.
Access Information
The Kingsland Hub site has one level and is accessible to wheelchair users.
Main Conditions of Service
This is a part time position. The post is for 22.5 hours per week. It is expected that the hours will be delivered on 3 full days (to be agreed) each week but alternative arrangements, ie 4.5 hours per day for 5 days, may be acceptable. Duties will occasionally be carried out over evenings and some public holidays. Overtime is not paid but in line with Agile working, hours can be averaged out over a 2-week period.
Annual leave entitlement is 26 days per year plus normal bank holidays pro rata. This will rise after each completed year of service to a maximum of 30 days – pro rata.
Salaries and expenses are based on PBHA’s salary scales and are revised each year. The salary for this post will be in the range of £35,692 pro rata per annum and the starting salary is £35,692 (£21,415 for 22.5 hours per week).
The post holder will be auto enrolled to be a member of the organisation's contributory pension scheme if eligible.
In common with all posts at PBHA, confirmation of appointment is subject to a probationary period (6 months). The notice period for this role is four weeks.
PBHA is committed to equality and diversity, anti-discriminatory practice and is striving to be an antiracist organisation.
Role Requirements:
Although we are keeping direct experience/knowledge requirements to a minimum, we do need you to use the application form or covering letter to demonstrate your capabilities, in relation to each point listed under essential requirements in the role requirements. Where relevant use your answers to illustrate how your competences have helped you achieve positive results.
The minimum experience required for the post is:
• Experience of developing and maintaining efficient business administration processes.
• Experience of administering and maintaining records with regard to confidentiality
• Experience of using Microsoft Office packages and computerised HR databases to manipulate the data to generate for reports
The competencies required for the post are the ability to:
• Able to multitask and prioritise
• Able to take and model taking responsibility
• Able to take decisions
• Excellent people management skills
• Able to work closely and effectively across departments
• Able to promote Equality and Diversity, and PBHA’s values
• Able to liaise with a range of people across cross cutting areas such as Health and Safety
• Able to lead on document control
It is desirable that the candidate will have:
• Experience of recruiting volunteers
• Experience of coaching and developing volunteers or people returning to the workforce
• Experience of undertaking safeguarding DBS checks for employees and volunteers
• Experience of an HR system would be an advantage
• Experience of maintaining confidential employee records
• Experience of tendering for office equipment and supplies
The successful candidate will need to be committed to:
• Investing in volunteers’ skills, development and wellbeing
• Ensuring Value for Money in all purchasing and procurement
• Maintaining and developing PBHA as a best practice employer
• Championing PBHA’s Equality and Diversity policy
• PBHA’s values and culture of empowerment and respect
• PBHA’s Equality, Diversity and Inclusion policy
• Co-operative team working.
• Have the flexibility to accommodate work responsibilities that occasionally extend beyond normal working hours at short notice.
To apply, please register your interest and we will send you an application form to complete. Using an application form supports equal opportunities and anti-discriminatory practices.
Peter Bedford Housing Association is an Equal Opportunities employer who support an inclusive culture and diversity for their staff and those they represent. They are committed to encouraging further growth from diverse groups, and welcome applications from people of all abilities and under-represented groups. Currently, PBHA have an underrepresentation from men and disabled communities. As such, they particularly welcome applicants from these groups.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Office Manager – Hybrid
Part time – 4 days a week
Circa £36,000 per annum
Hybrid working – London office (minimum 2 days a week) and remote
As the first recruitment agency in the UK to become a certified B Corp, Prospectus is a recruitment business with a difference. Working exclusively in the not-for-profit sector, we believe our clients change the world for individuals, communities and society. For over 60 years we have been working across the UK and internationally to connect talented people with not-for-profit organisations.
At an exciting time of change, we are now looking to recruit a motivated, people-focused individual to join as an Office Manager.
In this role you will take the lead on creating an office environment that your colleagues will truly want to spend time in while continuing to ensure they can work seamlessly wherever they are. We will need you to be able to see the bigger picture and be comfortable working directly with senior leaders across the business.
You will ensure a keen focus on delivering excellent operational services and processes, including health and safety, building maintenance, office management, ICT, risk management and business continuity, working collaboratively with our external operational partners.
You will have great ideas and think creatively about how you can ensure every Prospectus employee has a great working experience. You’re also practical and able to use your initiative to ensure those day-to-day operational niggles every business has don’t get in the way of that employee experience!
Our Operations Assistant will report to you.
You will have experience in office or facilities management but have seen your role evolve over the last few years as office-based work has moved towards remote and hybrid models. If you are now ready to take what you have learnt during this period to further your Operations career and embrace a more strategic, forward-thinking role we’d love to hear from you.
Previous experience covering ICT, health and safety, managing supplier relationships and office management is essential.
We offer an attractive salary and an annual company bonus scheme. Our benefits include flexible working, a matched pension contribution, 28 days annual leave plus bank holidays (pro-rated if applicable), wellbeing support and 6 days off a year to volunteer (pro-rated if applicable).
Prospectus is committed to being a diverse and inclusive place of work and welcomes applications from all backgrounds, particularly underrepresented groups including people of colour and disabled people. As a Disability Confident employer, we commit to interviewing all candidates with a disability who meet the minimum requirements for the role. We are happy to discuss flexible working opportunities for this role.
Please also contact us if you require any support with submitting your application or would like to apply via another method.
The role shall close on 26.05.2024 but CVs shall be reviewed on an ongoing basis – so please don’t hesitate to apply!
Interview dates – likely be w/c 27 May. There will be a 1st stage virtual interview, and a 2nd stage face to face interview in our office based in central London.
Are you looking for longevity and commitment in a role in order to diversify your skills and further enhance your knowledge in the public sector?
LOOK NO FURTHER! I have the PERFECT opportunity for you.
My client is a leading membership organisation who focus on supporting local, family-oriented and commercial businesses by representing the amusement machine supply chain - working alongside regulators and trustees to ensure equality, fairness and revenue!
Your new role
You will be responsible providing the utmost support to the Head of Finance and the wider Senior Leadership Team with diary management, minute-taking, board and council meetings, travel logistics and complex inbox management.
You will also be the point of contact for various teams like the facilities team, HR team, finance team and general building management to ensure everything runs smoothly within the office.
As the Executive Assistant and Office Manager, your duty is to support multiple individuals with a main focus on the Head of Finance.
Main scope of the role
- Administrative support to the Executive Directors
- Office Support and Management
- Council and Meetings Support.
- Ensure the smooth running of the office.
- Act as facilities manager for the office dealing with items such as telephone system, copier franking machine, furniture etc.
- Manage office cover and handling of inbound telephone calls.
- Manage incoming post - involves reading and acting on all incoming post. Once done go through and action with Executives.
- Manage any office moves.
- Maintenance of diaries - self-explanatory but often complex because of number of officers and entities.
- Arranging travel & itineraries - trips around the UK for Executive Directors.
- Confidential work for the Executive Directors.
- Assist in compiling agendas and reports for all Council meetings.
- Organise Council and other Committee meetings and meetings with Government bodies and other ad-hoc meetings.
- Taking minutes for Council meetings.
- Support the election administration - involves ensuring those voting are allowed to vote and those retiring by rotation have the opportunity to stand again, collation of attendance records and other administrative matters.
What you'll get in return
- Temporary 3 month role with a guaranteed permanent opportunity.
- £38,000 - £40,000 salary
- Training and development
- Wider support from Executives
- Strong network of high-level individuals
- Based in Farringdon - easy access to get too!
What you need to do now
This is an immediate start role with a requirement to be in the office 5 days a week so if you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Job Title: Finance Manager
Reporting to: Director of Operations
Direct reports: Finance Assistants x 2
Contract type: Fixed term (11 months) 28 or 35 hours a week.
Pay: £40,000 (or FTE if doing 28 hours a week)
Key responsibilities – Note the following list is not exhaustive and percentages are indicative only.
Oversight of accounting and cash management
Most of the detailed work in this section is undertaken by the direct reports with the oversight and management being provided by this Finance Manager role
· Appropriate recording, processing, coding, posting of all financial transactions – including but not limited to bank receipts and payments, accounts payable, accounts receivable, conference fee income, invoicing, journal entries.
· Regular timely bank reconciliations.
· Invoicing and credit control
· Chart of accounts structure and department codes
· Gift Aid claims
· VAT returns
· Foreign Speaker returns to HMRC
· Regular reconciliation of balance sheet accounts
· Manage the cash needed by the business, investing excess cash to maximise returns
· Manage fixed assets and related accounting
· Oversight, monitoring and management of key financials within our online event booking system including reconciliation of income recorded on the database to that actually received, with a target of reconciliation within 2 weeks of each month end.
HR Administration and Payroll
· Payroll - administration of and preparation of the payroll (Brightpay), including submissions in respect of HMRC and pensions.
· Management of staff holiday and sickness records
· Support of HR queries
Preparation of budgets and forecasts
· Management and preparation of the annual budget – including for example income (conference fees, product sales, advertising, onsite cafes), running costs (event production costs, team activity costs, honoraria) centralised costs (staff, overheads), departmental budgets (networking, marketing), capital and restricted funds etc.
· Update of forecasts as required with a target of quarterly reporting to Section Head budget managers and Director of Operations.
Reporting
· Management accounts/management information/data for regular quarterly report data as required including reporting on conference and product performance.
· Prepare year end accounts ready for review by Head of Finance.
· Reporting as required to review spending with department heads.
Management of the finance team
· Quarterly Reviews
· Day-to-day support
Oversight of financial management at conferences
· Systems with appropriate controls for the money arrangements at the gates, cafes sales and customer services (for eg Day tickets, programmes, coffee etc)
· Conference collections – counting, processing (Credit cards & Gift Aid), recording & banking
· Preparation of honoraria payments systems.
· Liaison with team leaders about their budgets
· Manage day to day requirements in the office on site
· Conference petty cash
· Oversee day to day requirements in the office on site
· Daily takings (cash & credit cards) – counting, reconciling, recording and banking
Other
- Work well with all members of the wider staff team
- Attend and sometimes lead at staff prayers and other staff meetings.
- Responding to queries from Trustees, Operational Director and budget managers as required.
Applicants for a job with New Wine will need to demonstrate that they have the necessary skills, experience and attributes relevant to this advertised vacancy. All applicants should be committed to New Wine’s mission and values.
Attributes
- Planning & organising
- Problem solving & decision making
- Proactive
- Quality– high standards and controls
- Team player
- Task focus
- Motivated to deliver results
- Ability to positively influence and persuade others
Skills
- CCAB qualified accountant (or experience)
- Experience of the Charitable sector
- Experience of using Sage or similar accounting software
- Good at managing relationships inside and outside of the team
- Good verbal communication skills
- Able to manage own time, prioritise work and meet deadlines
- Planning and decision-making skills
- Able to use own initiative
- Experience in the commercial sector.
- Significant and up to date VAT knowledge and experience.
Knowledge
- An understanding and commitment to the vision and values of New Wine
- Computer literacy – excellent working knowledge of Microsoft Excel & Word, Microsoft Outlook and Internet Explorer
- Working knowledge of Legal Requirements (Charity Commission, Companies House, Accounting, HR)
Role Particulars -
Working Pattern: Full time working hours, including weekly in-person team meetings in London: monthly all-staff meetings on Tuesdays twice a month, and weekly on Tuesdays twice a month. The nature of this role means that some travel and working away from home will be required, as agreed in advance. Specifically, the Finance Manager must be available for the annual leadership conference and some or all of the New Wine annual summer festival (on-site or remote support).
Places of work: This role is eligible for hybrid and flexible working, with a minimum of 1 day in the London office a week.
Supervision: The post holder will receive regular supervision from their line manager.
Role review: There is a three-month probationary period for this role. The post holder will then receive a quarterly rolling review of performance, the role, job description, terms and package.
This post is subject to an occupational requirement that the holder be a practising Christian under Part 1 of Schedule 9 of the Equality Act 2010.
This job description is intended to summarise the primary responsibilities and qualifications for this position. The job description is intended to include only some duties an individual in this position might be asked to perform or all qualifications that may be required now or in the future. New Wine reserves the right to revise the duties outlined in this job description at its discretion.
Why join our team?
One team: We care about you and invest in our team with training opportunities, quarterly reviews, and flexible working. We are keen for you to flourish here at New Wine, so if you see something you’d like to learn or a skill you’d like to develop, let your manager know!
Workspace: We have moved our office to Work.Life, with our main base being the Liverpool Street branch. Within the building, there are fantastic spaces for meeting, networking and coworking, as well as free coffee and events, breakfasts, and well-being activities for us as members.
Healthcare: We are pleased to have recently launched Vitality Healthcare for team members who work more than 15 hours a week.
Events: Joining New Wine has exciting opportunities as we head to our two main events, the New Wine Leadership Conference and the New Wine Summer Festival. Depending on your job role, there may be other opportunities to head to site, but you will be invited, and arrangements would be made in advance. Specifically, at our two main events, we will make sure to look after you so you can do your job to the best of your ability. We also make sure TOIL is accrued so that you can rest to the best of your ability too!
Prayer Days: Your physical, mental, and spiritual health are incredibly important to us. While onsite at our events and throughout the year, we make sure to honour Prayer Days.
Pension: After completing three months and passing your probation, you will be automatically enrolled in the New Wine pension scheme. As part of the scheme, we will contribute 10% of your salary. This scheme does not require any contributions from you. However, if you would like to make additional contributions, you can arrange this.
Key dates: Application deadline is 07 June 2024, 5pm. If strong applicants are received before this time, we may close applications early. We will aim to interview in the week commencing 10 June 2024
Application: Please send your CV and cover letter to the hiring manager by the given date above.
The client requests no contact from agencies or media sales.
We are seeking an experienced Fundraising Manager to join our team. The Fundraising Manager will be responsible for developing and implementing comprehensive fundraising strategies to secure financial support, with a focus on trusts and foundations and a willingness to explore other sources such as individuals, corporations, community and other donors. This role offers an exciting opportunity to make a meaningful impact in a highly effective frontline charity supporting migrant women and pre-school children living in temporary or insecure accommodation across London.
Fundraising Manager – Job Description
Contract: 3 days a week
Location: Hybrid/home-based with at least half a day a week on site in Newham.
Reports to: Finance and Operations Mananger
Salary: £30-32k pro rata’d to 3 days a week.
Key Responsibilities
· Develop and execute comprehensive fundraising plans to achieve annual income targets in alignment with organisational goals.
· Work with the COO to develop long-term income forecasts to support organisational
plans.
· Identify new fundraising opportunities across all donor groups and develop innovative approaches to diversify income streams.
· Research, write, and submit compelling grant proposals to trusts, foundations, and other grant-making entities.
· Ensure timely and accurate reporting to grantors to fulfil grant requirements and maintain compliance.
· Support the organisation in the use accurate and relevant monitoring and evaluation data and individual stories, for the purposes of reporting and building a compelling case for support.
· Build and maintain strong relationships with existing donors at all levels (trusts and foundations, corporate partners, community organisations, etc), ensuring a positive donor experience and long-term support.
· Identify and secure new relationships with partners including corporate entities and community groups, to support our mission and objectives.
· Collaborate with colleagues to identify funding needs and develop compelling grant proposals and reports.
· Ensure transparency and accountability in financial management and ensure that spending is in line with grant conditions.
Person Specification
· Experience of trust and foundations fundraising in a charity is essential. Additional experience of other forms of fundraising is a bonus.
· Strong written and verbal communication skills, with the ability to craft compelling fundraising proposals and reports.
· Excellent interpersonal skills, with the ability to build trust and rapport with stakeholders including donors, volunteers, and partners.
· Strategic thinker with the ability to develop and execute comprehensive fundraising strategies and plans.
· Experience using Salesforce is a bonus.
· Commitment to The Magpie Project’s mission and values, with a passion for fundraising as a tool for creating social impact.
Skills
Proficient in Microsoft Office Suite including TEAMS, Outlook, Xcel, Word, Sharepoint.
Excellent record-keeping and time management
Application closes:
Application deadline: 12 noon June 12th
First stage interviews week of 17th June, Second stage week of 24th June
King’s College London (KCL) is an internationally renowned university that is committed to driving positive and sustainable change in society. Through their exceptional education, impactful research, and genuine service to society, they are creating a better world.
The Fundraising and Supporter Development (F&SD) is a highly successful team that is responsible for philanthropic fundraising, alumni relations, and supporter engagement. They work closely with the university and its health partners to ensure that they can deliver world-leading education, research, and healthcare.
This role will be based in the health fundraising team which is part of the Philanthropy Directorate within F&SD. The main office is at the Strand campus. The main health campuses are at London Bridge, Waterloo, and Denmark Hill.
For more information on King's College London and the F&SD team, please visit our website.
We welcome applications from those seeking part-time and flexible working - minimum of 0.8FTE. Full-time hours are 35 hours per week. This is a permanent position.
About the role
We are looking for an experienced Strategic Philanthropy Manager (Principal Gifts) - Health for a senior position in the Fundraising & Supporter Development (F&SD) team at King’s College London (KCL).
The successful candidate will report to the Associate Director, Development - Health and focus on securing principal gifts (£3 million +) for KCL health and medical research priorities.
The post holder will manage and develop relationships with ultra-high-net-worth individuals who can give gifts of seven figures or more. They will work with the Vice Chancellor, Council, and senior leadership of the University to establish long-term philanthropic relationships and secure gifts that align with the donor's giving ambitions and the University's priorities.
This role line manages the Principal Gifts Programme Manager.
To apply, please click “Apply Now”.
Closing date: 28 May 2024.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Full Fact – Trust Fundraising Manager
Location: Remote first with an office available in Central London and regular team meetings in the office.
Salary: £40-£48,000 per annum.
Contract: Permanent, full time hours.
Full Fact, the independent fact checking charity, is seeking an experienced trusts and foundations fundraiser to grow their impact and safeguard their independence by overseeing and developing their trust fundraising programme.
Full Fact is a team of independent fact checkers and campaigners who find, expose and counter the harm it does – a team which has seen firsthand how bad information promotes hate, damages people’s health and hurts democracy. Full Fact fights for the right information to reach the people who need it most, whether that’s individuals making decisions about their health or who to vote for; or politicians debating the future of our country.
This role will manage, develop and grow the charity’s portfolio of trusts and foundation donors, as well as leading and delivering Full Fact’s trust fundraising strategy, identifying and building relationships with new prospects who have the capacity to support at 5/6-figure level. The post-holder will work closely with the senior leadership and trustees to maximise network opportunities and will support the organisation in diversifying its donor base, gaining long term/multi-year support and ensuring balance/political neutrality within the funding portfolio.
The ideal candidate will have a demonstrable track record of securing funds from charitable trusts and foundations, grant making organisations and family foundations at a 5-figure + level. You will be a relationships-first fundraiser, keen to develop relationships at a strategic level with senior representatives from grant-making organisations and will have expertise/knowledge of maximising opportunities via senior stakeholders. You will also be a great writer with experience of transforming detailed, technical information into engaging and compelling narratives. Finally, you will have an organised, proactive and adaptable approach to work, as well as an understanding of public debate in the UK and sensitivity to the political context the organisation works in.
Please note there is no closing date for this position – we will be assessing applications as they come in and the role closed once a suitable candidate has been identified.
Are you looking for an exciting opportunity and the chance to make a real and lasting difference for others? Join Kinship, Britain’s biggest charity supporting kinship carers.
Kinship carers are strong, capable and fiercely determined to ensure they get what they need to support their kinship family. And we want to support them to feel confident to do that.
Kinship is the leading kinship care charity in England and Wales. We support, campaign and raise awareness of kinship care and the issues affecting kinship carers every day.
Kinship care begins in crisis. A child whose parents are unable to care for them, for whatever reason. It’s frightening, confusing and heart-breaking. Instinctively, a loved one steps in – a grandparent, brother, sister, aunt, uncle or family friend. They are now a kinship carer, bringing up the children they love. It’s life changing and challenging raising children who’ve been hurt or neglected, but kinship carers do it anyway because they put the children first.
About the role
We are looking for an experienced and committed Business Development Manager to join our growing charity. Responsible for winning new business and retaining existing contracts to achieve financial and growth targets, this is a pivotal role at Kinship. If you are self-motivated, have experience of producing high quality, successful bids, can think strategically, and love to work collaboratively across teams, we want to hear from you.
Key responsibilities include:
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Lead on all commissioning activity at Kinship directly with commissioners and through tendering activity.
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Lead and support the creation of high-quality bids including writing technical questions and method statements.
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Develop and maintain a thorough knowledge and understanding of Kinship, the external environment, and kinship carers and integrate this knowledge into business development activity and bid production.
Essential requirements include:
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Experience of successful bid production and bid management – from identification of opportunity through to submission. Track record in successful tendering for retention of contracts and new business.
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Excellent communication skills – both written and verbal. Able to articulate and translate complex ideas and service delivery models into compelling, structured, and high-quality written propositions.
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Ability to analyse large volumes of information to develop clear and compelling bids and proposals.
Key dates:
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Application deadline: 5pm on Thursday 30 May
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Interview date: Thursday 13 June (in-person, London)
Kinship are an equal opportunities employer. We warmly welcome applications from appropriately qualified people from all sections of the community and aim to promote diversity.
We support kinship carers in their homes and communities, giving advice and helping them work through problems to find the best way forward.
The client requests no contact from agencies or media sales.
Finance and operations manager – Job Description
We are seeking a thoughtful, compassionate, and experienced finance and operations manager. This is a new role in an expanding team that will contribute to the senior leadership of the organisation and be responsible for overseeing day-to-day operations of the charity, with a focus on financial management.
Our new Finance and Operations Manager will work closely with the CEO to set and manage the organisation’s strategic plan, drive strategic initiatives, manage resources, and foster a positive and reflective workplace culture.
Key Responsibilities
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Leadership and Team Management
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Embody the values of The Magpie Project and support the CEO to maintain the core vision and principles of the organisation in all its activities.
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Support the CEO in overseeing the day-to-day activities of the charity, including deputising for her when appropriate.
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Cultivate strong relationships with stakeholders (donors, community partners, other non-profit organisations), and identify opportunities for collaboration and partnership to enhance the organisation’s impact and reach.
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Represent The Magpie Project externally where appropriate.
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Foster a positive and reflective workplace culture that values diversity, inclusion, and continuous improvement.
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Implement best practices and internal systems to ensure efficiency and effectiveness.
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Line-manage three staff members – Kitchen Manager, Donations Manager, and Fundraising Manager – in accordance with existing support and supervision structure.
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Financial Management
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Oversee day-to-day financial operations, including all incoming and outgoing payments and invoices, and maintain accurate records in line with financial best practise.
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Develop and manage the annual budget and produce management accounts to provide regular reports to the CEO and board of trustees throughout the year.
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Prepare accurate and timely financial reports for donors.
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Coordinate annual financial audits and ensure timely submission of annual accounts to the Charity Commission.
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Maintain financial policies and procedures to ensure internal controls are compliant with relevant accounting standards, regulations, and reporting requirements.
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Monitor and manage cash flow to ensure sufficient funds are available for day-to-day operations and strategic initiatives, identifying and mitigating potential risks.
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Liaise with off-site payroll provider and make monthly payroll payments.
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Oversee management of petty cash, including ensuring there is sufficient petty cash to cover travel money and emergency grants expenses at sessions.
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Develop and oversee processes for the distribution of emergency hardship grants, in line with donor expectations and best practice in record keeping.
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Operational Management
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Support the CEO in the strategic direction and operational management of the charity, including planning, service design, programme management, HR, and workforce development.
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Develop and maintain relevant internal policies.
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Lead on risk management within the organisation, identifying potential risks and developing strategies to mitigate them.
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Maintain relationships with external suppliers including DBS service providers, insurers, telephone and internet, banking, and software technicians.
Person Specification
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Experience in a senior finance role in a charity, including budgeting, forecasting, and day-to-day financial management.
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Specific knowledge of charity regulation and financial compliance with the charity commission and other regulators.
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High level of interpersonal and emotional intelligence to enable a trauma informed, reflective and calm working environment.
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Experience overseeing or supporting internal operations, including line-management, preferably within a charity.
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Experience of strategic planning, with the ability to think critically and creatively.
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Willingness to engage in co-production and co-design to include those with lived experience in all levels of planning, service design and governance, a bonus.
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Ability to build positive relationships with external stakeholders at every level.
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Commitment to The Magpie Project’s mission and values, with a passion for working in non-profit organisations to create positive social impact.
Skills
Proficient in Microsoft Office Suite including TEAMS, Outlook, Xcel, Word, Sharepoint.
Knowledge of Salesforce or other CRM programme.