Operation administrator jobs near Bristol

We are a young national charity wanting to improve the quality of life of those experiencing a brain tumour in childhood. With over 80% ‘cured’, it is now time to give equal priority to facilitating recovery from complex and unforeseen brain injury. This needs early rehabilitation, during and throughout their maturing years, when it can make a real difference.   

• Do you have over ten years’ experience including some at senior management level and some in the charitable sector.
• Can you demonstrable record of effective budget management and planning, project management and delivering a range of operational support functions including project and event management. Sound business judgement with financial analytical abilities.
• Are you able to work independently as well as ability to lead a team including effective performance management.
• Have you got strong relationship building skills.

Operations and Projects Assistant

Salary/Rate: £26,000 pa (£13,000 pro rata)

Hours: 17.5hrs (0.5 FTE). Ideally 3.5hrs every weekday - times to be agreed with postholder with flexible working hours.

Status: Permanent

Holidays: 25 days + bank holidays (pro rata)

Location: Home-based

Reporting to: Chief Executive

Good at project management? Get a kick out of being highly organised and efficient? Want a different take on office management? We are looking for a part-time Operations and Projects Assistant to make sure our small but lively team works as effectively as possible. Someone who encourages us to maximise the resources at our disposal, who loves it when every day is different and has a can-do attitude.

The role will support the development and delivery of Foyer Federation’s operations and projects as well as the improvement of our internal systems and processes.

This role is excellent for someone who has transferable skills from previous operations, administration or HR roles and would like to move into the youth and homelessness sector.

Who we are looking for

We are seeking a part-time, organised, savvy and highly efficient Operations and Projects Assistant who is eager to join a creative and ambitious organisation at a critical point in our 30-year history. We are looking for someone who gets their kicks from making things run smoothly ‘behind the scenes’ and who loves to help support colleagues to do their job better.

You will be a ruthlessly organised, painstakingly diligent professional with a killer eye for detail. Your administrative and communications skills will be second to none, and you will have a strong knowledge and understanding of the charity sector.

Who We Are

The Foyer Federation is a small, innovative youth charity working to improve the lives of young people who can’t live at home. Since 1992, we have worked with a network of Foyers to inspire, challenge and quality assure approaches to developing the skills and resources young people need to thrive, not just cope.

We believe all young people can shape a successful journey into adulthood if they have access to the right training, contacts and opportunities to invest in their talents. We’re leading a movement of like-minded organisations and individuals who want to improve the prospects of all young people through an asset-based approach, which we call ‘Advantaged Thinking’. We’re committed to working with our network of Foyers and external experts to improve the ‘offer’ for young people.

We are looking for individuals who resonate with our core values: Maverick, Savvy, Authentic, Loving and Brave. 

Role Overview

This role will support the charity's core operations and help ensure the smooth running of the organisation as we grow our staff team and increase our impact. Our staff team and delivery output will be doubling over the next 6 months and as a result we now need a dedicated role primarily to manage the administrative needs of the core charity operations as well as some HR and project assistance. 

You’ll take the lead on matters relating to operations and administration in close liaison with the Chief Executive and the Company Secretary & Executive Assistant. In addition, you will support other staff to effectively deliver our offer to Foyers and young people. You will be confident interacting with a wide range of partners, funders and members, including senior staff by email. 

This is a busy and challenging role within a small, friendly team. You’ll have up-to-date IT skills, a drive to improve efficiency and the creativity to streamline our operations. Being highly organised doesn’t stop you from embracing change and using your initiative to help the charity grow. You’re the kind of person who deviates from the plan if it’ll make things work better.

Duties & Accountabilities:

Core Charity Operations

Oversee the safe and secure organisation and storage of files and folders primarily through G-Suite (as well as any paper based records) ensuring folders and files are easy to find and up to date, managing security settings and promoting good practice.

Maintain a robust database and mailing lists of funders, contractors, freelance workers, volunteers and partners using the White Fuse CRM software.

Develop, maintain and manage effective recruitment processes (alongside the Company Secretary and EA) for advertising, shortlisting, interviewing and appointing staff, consultants and volunteers. 

Oversee the onboarding, induction and off-boarding of staff members.

Oversee the subscriptions and contracts of the charity including insurance, mobile phones, web hosting, IT support and online subscriptions.

Own and maintain key organisational documents.

Developing operational policy and procedure - eg. around IT security and GDPR - and the management and administration of our IT systems, Health and Safety etc.

Project and Team Administrative support

Help plan and take minutes of internal team meetings and relevant external meetings eg with members, key stakeholders etc.

Manage the administrative tools of the charity; supporting staff to access and utilise them effectively including our holiday booking system (Whosoff), Trainline account, Google suite, Microsoft 365, Zoom, CRM system and co-work space membership.

Support the staff team on specific projects, programmes and events providing administrative support when possible.

Assistance for the Chief Executive 

Support the Chief Executive with specific tasks relating to finance, banking, HR and operational administration.

Support the Chief Executive with administrational and other assistance, including diary management and coordination, communications with external people and organisations and other general support.

Support the Chief Executive with email management in periods of busyness or when away from desk for long periods.

Format and proofread documents and collate information for funding proposals and grant reports

General

To apply the Foyer Federation’s policies and procedures and ensure compliance with relevant obligations, including Safeguarding, Health and Safety, Data Protection and Equal Opportunities.

To ensure your own continuing professional development by undergoing training and other activities.

To undertake any other duties as may be reasonably required.

This job description may be amended from time to time, as the needs of the organisation require.

Person Specification - Essential Skills & Capabilities

Highly organised; Able to manage colleagues diaries and support and coordinate busy, varied work schedules and prioritise workload effectively

Great customer service approach: Friendly and solutions focused, with a can do attitude and problem solving skills.

Very strong administrative skills; meticulous attention to detail. Able to produce structured concise meeting minutes and actions

Some working knowledge and understanding of general charity operations and compliance requirements.

Strong communicator with very good professional verbal and written skills

Capable of using various technology platforms (e.g. Microsoft, Apple products,  Zoom, Google suite).

Able to work in a flexible, efficient, resourceful and self-driven manner working remotely using technology to stay engaged with a wide range of stakeholders

Discrete and has respect for confidential information

Committed and passionate about the cause of the charity

Desirable qualities

Good understanding of the UK charity sector and structure

Understanding of supported housing and/or youth services

Experience of working remotely

Strong research and investigative skills to provide information to improve our systems and operations.

Additional notes

This post has no budgetary or line management responsibilities.

The post-holder will be supplied with a company Macbook and phone as well as other equipment to support the role if required.

There is no specific requirement for expertise or experience around finance or HR as we use an outsourced Finance Team for our bookkeeping, management accounts and all other finance needs and we use a specialist HR consultant for specific HR tasks.

To Apply

To apply, download and read the full job description and equal opportunities form. Send your completed form and a copy of your CV to our inbox email address. Please also include a cover letter that outlines your suitability for the role based on the competencies in the job description, and why you want to work for Foyer Federation.

Applications close at 12pm on Tuesday 16th August 2022.

The Primary Science Teaching Trust (PSTT) seeks to appoint an office administrator to support the operations of the organisation. This role offers a meaningful placement within a Bristol based charity and opportunities to develop a wide skillset for anyone seeking to work longer-term in, or to gain insight into, the not-for-profit sector.

A varied role at the heart of the Trust, you will work to a line manager and have an indirect reporting line to our Chief Operating Officer. The role will provide insight into a range of functions within our organisation and the opportunity to work alongside experienced events, communications, marketing and finance professionals in the office, alongside delivering the key day-to-day administrative tasks.

MAIN DUTIES AND RESPONSIBILITIES

• Dealing with general enquiries
• Collating and sending our weekly College Bulletin email
• Making travel arrangements and bookings
• General administrative tasks, including managing email correspondence, scheduling and minuting team meetings, updating filing systems, placing orders for general office items, taking deliveries and booking couriers
• Answering the main office line and taking responsibility for the office mobile
• Management of post in and out of the office, including packing and dispatching resources
• General research tasks and data collection
• Populating spreadsheets and maintaining data
• Maintaining office systems and procedures, producing and maintaining accurate and complete documentation as required
• Basic accounting administration (e.g. checking expense claims totals against receipts)
• Supporting the planning and delivery of the annual College Conference (venues vary throughout the UK)

EXPERIENCE, SKILLS AND PERSONAL QUALITIES - ESSENTIAL

• Good written and oral communication skills
• Evidence of organisation, planning and administrative skills
• Ability to work accurately under pressure to meet deadlines and to prioritise work
• Comfortable in the use of Microsoft Office (in particular, Outlook, Word and Excel)
• Ability to work accurately with good numeracy and an eye for detail
• Positive attitude
• Flexible and adaptable
• Interpersonal skills
• Ability to work as part of a team
• Ability to problem solve

EXPERIENCE, SKILLS AND PERSONAL QUALITIES - DESIRABLE

• Proactive/high level of initiative
• Use of Adobe Acrobat Pro and InDesign

This is a full-time position, a job share may be considered, providing the combined hours cover our full working week.

Hours: 35 hrs/week, Monday to Friday 9am to 5pm, with one hour for lunch

Interviews may be held via Teams/Zoom or face to face at our BS8 office, during the week commencing 15 August.

Expected start date: Monday 5 September 2022

Job Type: Full-time one-year contract, with 25 days holiday allowance and contributory pension

Location: we are currently working out of our BS8 office, which is the main location for this role.

Job Title: Operations Manager 

Contract: Fixed Term, 12 months (extendable) 

Hours: 0.6 FTE    

Location: Home based, able to attend regular in-person meetings & events in Greater Manchester 

Salary: £35,000 per annum (£21,000 pro rata)

NW Hearts Charity (RCN 1194189) is a new charity with a big ambition - to improve heart health outcomes across Greater Manchester. We are looking for a committed and dynamic individual to work closely with the small, but highly committed board of trustees. NW Hearts Charity is aiming to deliver its first round of grant making by the end of 2022 and to make grants in the region of £500k over the next 2-3 years. This role will be our first paid staff position and will be pivotal in managing our transformation into an effective grant-making organisation. 

Benefits

• 25 days of annual leave / year (pro rata) plus bank holidays.
• £50 per month contribution to gym membership
• Occupational pension scheme
• Life assurance. Should the worst happen, life assurance is there to help your loved ones.

Key Responsibilities 

Reporting to the Chair of the board, the Operations Manager will have a range of practical, operational and strategic responsibilities that will support us in delivering our 2022 Annual Plan and developing our longer-term strategic priorities.

Charity Management and Governance

• Establish and implement all administrative & HR processes that enable a busy charity to run smoothly.
• Manage relationships with external consultants and/or suppliers (e.g. on fundraising and marketing).
• Develop and implement effective and transparent grant-making processes and procedures, including supporting the development of an independent grants panel.
• Ensure that all regulatory and statutory obligations are met in good time and to a high standard.
• Ensure that the board of trustees is effectively served with full and timely reports, productive meetings and good communications to enable it to fulfil its governance duties and responsibilities.
• Oversee management of the risk register, ensuring all risks are captured, monitored and robust mitigation plans are in place.
• Support the trustees in their duties and inform decision-making in the best interests of the charity.
• Support the board to develop its longer-term strategic approach and annual planning.

Finance

• Establish and embed the charity’s financial management policies, procedures and systems to enable the charity to demonstrate excellent budgetary control, financial management and reporting.
• Oversee the annual audit process and co-ordinate preparation of the Trustees’ Annual Report and Accounts.
• Oversee the production of timely and accurate financial reports including regular budget and cash flow projections.
• Oversee cash flow to ensure NW Hearts has adequate funds to meet its day-to-day operational obligations and its grant-making commitments.

Fundraising, Communication & Stakeholder Engagement 

• Take a lead on fundraising activities, drawing on additional resources where required, to provide NW Hearts with the funding to meet its longer-term grant-making aspirations.
• Support the work of our marketing partners to grow our brand and develop all aspects of our marketing strategy, including our website and across a range of social media.  
• Develop and maintain strong relationships with supporters and potential supporters.
• Ensure that high quality verbal and written reporting to all funders and supporters is completed in good time. 
• Undertake a range of stakeholder engagement activities aimed at raising the profile of NW Hearts in support of the charity’s strategic objectives. 

Person Specification

Essential

• Commitment to, and passion for, the charitable aims of NW Hearts Charity. 
• Ability to work with a high level of autonomy and an eye for detail. 
• Skill in thinking strategically, while managing multiple projects and getting things done. 
• Excellent communication and interpersonal skills to build relationships internally and with a range of external stakeholders. 
• Experience of setting up and developing projects and/or organisations. 
• Financial management skills, including preparing and managing budgets and preparing clear and complete reports.
• Experience of creating and updating effective administrative processes.
• Able to attend regular in-person meetings & events in Greater Manchester 

Desirable

• Experience in the charity sector and / or new start-ups.
• Experience of grant-making.
• Experience in communications and / or fundraising, including building and maintaining relationships with a range of supporters.

This full-time role could be split into a half-time post for the right candidate.

Do you want to be part of developing high-quality Religious Education in England and Wales?The Religious Education Council of England and Wales (REC) is a national charity campaigning and advocating for high-quality education in religion and worldviews. Our vision is for every young person in England and Wales to experience academically rigorous and personally inspiring Religious Education (RE).

A recent survey showed that two thirds of UK adults think RE is an important part of the school curriculum today, and that RE has an impact on people’s ability to understand each other in wider society.

We are seeking an Administrator to help take care of our communications, admin and financial administration. 

This is a remote working position, assisting the Executive Officer and REC Board.You will work with Xero, reconciling bank transactions, preparing reports, and issuing invoices.  You will spend the majority of your time involved in administration and communication tasks, such as communicating with RE council Members, schools, contractors, and developing newsletters.  The role will involve minute-taking of committee meetings and assisting with the policy and legal requirements in the charity.  Several times a year, you will assist in running REC events which will require occasional travel to event venues in England and Wales.

Closing Date - Sunday 14th August - 11.30pm

We are seeking a Director of Finance and Operations to support our recent organisational growth and ensure that our core support functions enable our staff to thrive and CSE to continue to achieve outstanding impact.

This is a job for an exceptional individual with at least 10 years’ experience in financial and operational roles in a charity or commercial setting, and a demonstrable commitment to our charitable mission.

You will lead and take overall responsibility for – designing and improving CSE’s organisational support functions – covering finance, human resources, IT and facilities, and associated operational, governance and administrative systems and processes.

Job Title: Head of Operations

Location: Anywhere in the UK (fully remote position)

Hours of Work: Full time; 35 hours per week

Contract: FTC - 3-6 months; temp-perm potential

Salary: circa. £48,000 per annum

Charity People is thrilled to be working in partnership with The Centre for Youth Impact! This is a fabulous education charity determined to ensure that all young people in the UK have access to high quality services that support their social and emotional learning.

Their vision is clear, and they work collaboratively with partners across the UK youth sector to develop shared approaches to learning, evaluation and continuous improvement.

JOB PURPOSE:

As the Head of Operations, you will play a critical role in enabling the Centre for Youth Impact to achieve its mission to progress thinking and practice in impact measurement in youth work and provision for young people, so that all young people have access to high quality programmes and services that improve their life chances.

The Head of Operations will lead and "own" a range of core infrastructure functions for the Centre, including co-ordinating and overseeing the allocation of appropriate resources across the Centre's many projects/areas of work. This is a role that will have a profound impact on the organisation's success.

KEY RESPONSIBILITIES AND DUTIES:

Resource planning and allocation

• Maintain the Centre's pipeline tracker, ensuring that all income generation opportunities are allocated to a relevant Lead/SLT member, and taken through a decision-making process regarding application
• Management and oversight of the Centre's new Fellows Network
• Co-ordinate the use of and contracting with Associates
• 'Ownership' of the Centre's capacity planning process, including reporting to SLT as required on forecasting capacity needs
• Participate in organisational strategic reviews, making decisions on how to prioritise where limited resources are focused across the different activities and projects the Centre is working on.
• Support the organisation's business and strategy planning cycle
• Share reports with the Board on key capacity and resourcing issues

Operations oversight

• Co-ordinate the transition of the organisation to a new CRM (Salesforce)
• Support the Leads to manage projects 'end to end' effectively and efficiently through project initiation, risk management, time tracking, status reporting and budget management for their project portfolio
• Establish and continuously improve office information systems and procedures to ensure an efficient and effective service, undertaking reviews of systems and procedures as necessary
• Oversight of day to day HR-related processes, including payroll and recruitment
• Co-ordination of the annual appraisal process
• Collaborate with Senior Leadership to ensure awareness of risks and to seek support and senior level insight where required
• Promote collaborative working across the organisation
• Regular liaison with outsourced finance provider alongside support for specific finance processes
• Managing the Centre's IT infrastructure, equipment allocations and use of office space
• Line management of team/administrative assistant as required

Board support and reporting

• Schedule, coordinate and minute Board meetings, and subcommittee meetings as required
• Produce and compile Board papers in advance of meetings
• Maintain records of Board membership
• Ensure Board meetings are run properly and in compliance with all relevant legislation
• Support the onboarding and induction of new Trustees
• Communicate and liaise with Trustees between meetings as required

The ideal candidate will be someone with wide reaching experience that touches on disciplines relating to HR, Operations and Strategy, Finance and Planning, and an all-round team player with a tenacious spirit. You will be running at the helm with the senior leadership team, and be deeply committed to the organisation's mission!

There is an office space in Barbican which is available for use to those who wish to use it. The organisation has a drive to broaden their workforce across the country, so please do apply, wherever you might be (it is fully-remote after all!).

We are looking to fill this role fast, so even if you're not interested in the potential for it to go permanent, please do apply all the same if this role has piqued your interest!

To apply: please submit a copy of your most recent CV and a brief cover letter explaining your suitability for the role and your desire to work for the organisation!

CV deadline: dynamic; CVs will be considered on a rolling basis.

Looking forward to hearing from you!

Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.

We have two leadership vacancies where you have the opportunity to come and join us on either our Board or our newly formed Operations Committee, where you will play a key role in strengthening our Governance Framework on our mission to Transform Lives. 

The Salvation Army Housing Association (Saha) is a Registered Provider of social housing that is part of the wider Salvation Army family.  We started developing housing and services in 1959. We currently own over 4,000 homes and are a specialist provider of support and housing across England.

We’d love to hear from you if you have strong housing sector experience, have held a senior leadership position in another Registered Provider, experience of overseeing high quality services to those in greatest need in our society, and are able to commit up to around 15 days /8 days per year respectively to this work, then we would love to hear from you. 

Please review our recruitment packs where you will find more information about these positions and how to apply.

You can also visit our website for more information about Saha.

Closing date: 12 noon on Friday 19th August 2022

Operations Committee Member Interview date: Tuesday 13th September 2022

Board Member Interview Date: Tuesday 20th September 2022

The UK Cyber Security Council works to bring together stakeholders to build and drive engagement in the cyber security profession, through developing standards and ethical practice, demystifying career routes into the profession and promoting the profession.

In collaboration with multiple UK Government departments and the National Cyber Security Centre (NCSC), our approach is to co-ordinate existing programmes and shape new initiatives, in support of the ambition to make the UK the safest place to live and work online.

We are also an organisation with organisational members, offering open to all organisations who share our interest in promoting, supporting, and developing the cyber security profession.

The role:

If you’re successful, you will have a unique opportunity to join a new organisation at an important phase of its development. The role will be to provide finance administrative support and operational management support, overseeing agreed programmes of work as agreed with the Director of Finance & Operations and the Chief Executive Officer.

Main Duties and Responsibilities

Finance

• To carry out finance administrative activities that support effective financial management of the organisation
• To ensure all transactions are accurately and appropriately recorded on the organisations finance system (Xero)
• To ensure financial policies and procedures are followed by all staff and volunteers, review and develop procedures as necessary

Operations Management

• To carry out initial due diligence assessments on operational projects and services that may be acquired by the organisation
• To contribute to the organisational risk register and logs on a regular basis based upon the operational areas of responsibility
• To work closely with internal and external colleagues on the transition of programmes and projects to the UKCSC
• To manage and oversee the transition of agreed programme of work or projects to the 'Council’

Other

• To order and maintain office supplies as required for the smooth running of the organisation
• To carry out or contribute to micro projects as requested by the Chief Executive
• To carry out additional tasks that may be required to support the effective running of the organisation
• To maintain open and effective communication with internal and external colleagues
• To ensure appropriate records are added and maintained through use of the organisation’s CRM system
• To ensure that all work is cohesive and aligned to work with colleagues within the organisation
• To prepare reports as required for the Director of Finance & Operations, Chief Executive and/or Board of Trustees
• To comply with data protection legislation and act responsibly on matters of data disclosure both internally and to third parties
• To represent the Council in a professional manner and to act at all times in a manner which will not damage its reputation.

Person Specification:

Essential

• Experience of working with online finance management systems (i.e. Xero)
• Experience of finance management from purchase order to payments
• Knowledge of financial management best practice
• Knowledge/experience of due diligence assessments
• Excellent organisational skills.
• Experience of administrative support in a similar organisation
• Excellent communication skills with ability to establish a rapport and communicate effectively with stakeholders at all levels and from all sectors.
• The ability to work under pressure to cope with multiple demands and deadlines, to work fast and to a consistently high standard.

• The ability to adapt to new office systems, contact databases and to use them effectively.
• Fully IT literate, particularly to be competent with Office365, Microsoft Excel, Word, PowerPoint and Outlook.
• The ability to write fluently, to think clearly and to grasp new concepts quickly.
• A ‘can-do’ solution focussed attitude. Willing to get stuck in and help your colleagues when required.

Desirable

• Educated to degree level standard or equivalent
• Bookkeeping/accountancy qualification
• An interest and passion for Technology and/or the Cyber Security industry.
• Experience of research and survey approaches
• Experience of working in a start-up organisation

Equal Opportunities

We actively support diversity and inclusion and ensure that all our employees are valued and treated with dignity and respect. We want to encourage everyone in our business to reach their potential. We value people as individuals with diverse opinions, cultures, lifestyles, and circumstances. All job applicants are covered by our equal opportunities policy, and it applies to all areas of employment including recruitment, selection, training, career development, and promotion.

These areas are monitored, and policies and practices are amended if necessary to ensure that no unfair or unlawful discrimination, intentional, unintentional, direct or indirect, overt or latent, exists. We welcome applications from people of all backgrounds.

How to apply

Please forward an up-to-date CV along with a supporting letter (max 2xa4) indicating how you meet the person specification criteria outlined above.

Closing Date: Friday 19th August 2022

Interview: Week beginning 22nd August 2022

Start Date: ASAP

Learning Administator

About Relief International

Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.

About the opportunity

• Remote homebased in the US / UK or can be based remotely in a RI country of operation.
• The post holder will require the right to work in their homebased location and national terms and conditions will apply.
• This role is classified as requiring a standard pre-employment check.

As Learning Administrator you will support RI’s Organizational Development and Training (OD&T) goals to develop and retain high quality staff through a comprehensive Learning and Development offering, which reflects RI’s global aims, and best practice, supported by a Learning Management System that is user-friendly, flexible and meets all reporting requirements.

You will form strong working relationships across all RI teams to support the delivery of a culture of continuous performance improvement, ethics and compliance and professional development

Working closely with the Director of Organizational Development and Training you will:

• Administrative support in learning rosters organisation, analysing data and reporting, as well as the curation of the Learning Management System.
• Support organization-wide learning sessions across various time zones, to meet the needs of the Global, Regional and Country-level team members.
• Support, monitor and track on boarding processes across the organisation.
• Act as primary point of contact / helpdesk for RI Academy learner support; answering questions, providing guidance, resetting passwords

About you

With a strong interest in the humanitarian and development sector, you will have a record of achievement in a similar role, with experience in supporting the design and development of eLearning content and learning management systems.

Experienced in working with different kinds of information, both qualitative and quantitative, you are equipped with excellent IT skills, strong technical expertise in Microsoft Applications and the ability to use advanced Excel

You are a great communicator, flexible and willing to learn, with robust organizational, analytical, and administrative skills, including a strong ability to focus on detail and quality assurance.

How to apply

To apply for this post, click on the “Apply” button in the job advert page.

You will be asked to upload a CV and Cover Letter.  The cover letter should be no more than 2 pages long and explain why you are interested in this post with Relief International and how your skills and experience make you a good fit.

Closing date. Note the closing date as per the job board listing, however, please apply immediately as we will be reviewing applicants on a rolling basis and may withdraw the position before the job board closing date.

Due to limited resources, only short-listed candidates will be contacted.

Relief International has a zero-tolerance policy for unlawful harassment, sexual exploitation and abuse. Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.

All staff are expected to abide by our Code of Conduct.

Recruitment to all roles in Relief International include a criminal records self-declaration, references and other pre-employment checks, which may include police and qualifications checks.

The NFCC works with all Fire and Rescue Services and the fire sector across the UK to provide best practice, shared resource and ensure continuous improvement and deliver our charitable aim. We are a small charity but have a big impact. The successful candidate will have a fantastic opportunity to make a difference across Fire and Rescue Services, Government, and the Home Office.

We are currently looking for a Finance Administrator to join our growing team and undertake a range of general administrative duties to support the efficient operation of NFCC. The role will have a particular focus on supporting the Finance and Admin Officer and the Finance Team. This is a new role so the candidate will need to have a flexible approach to work with a willingness to support various tasks as the need arises.

The ideal candidate will be a proactive individual with excellent organisational skills and initiative.

Responsibilities:

• Managing the general finance mailbox on a day-to-day basis
• Supporting the processing of purchase orders.
• Recording data and ensuring information is kept up to date
• Providing general administrative support

Person Specification:

• Experience of working with Sage accounting software (or similar).

• High levels of literacy, numeracy, accuracy, communication and writing skills with a strong attention to detail.
• Willing to learn and develop your skills to ensure a high level of understanding of the standards & procedures.
• Ability to think individually and apply reasoning and knowledge to decision-making and solving problems.
• Confident working alone or as part of a wider team.
• Capable of working to tight deadline.

Desirable

• Competent in using Microsoft software – Excel, Word, Teams and SharePoint in particular.
• Awareness of GDPR legislation and Data Protection Principles in practice.
• Experience or interest in general finance administration.
• Experience of working within project and programme environments.

Job Title: Recovery Operations Lead (Invictus Games)

Region: Homebased

Directorate: Operations

Contract: Permanent, 35 hours per week
Salary: £33,250 - £35,150 per annum

The Role

At the Royal British Legion, we believe in building on potential. As a Recovery Operations Lead, your ability to deliver RBL’s new Recovery Services strategy, could have a real impact on people’s lives.

At its heart, RBL is a people organisation. People who want to do the very best for others, while at the same time making the most of the opportunities and experiences we offer them.

We are the country’s largest Armed Forces charity, with 210,000 members, 50,000 volunteers and a network of partners and charities; helping us give support wherever and whenever it’s needed.

As a Recovery Operations Lead, you will be responsible for all Team UK logistical requirements. You will work with stakeholders both internal and external that support the delivery of the Invictus Team UK.

Our strategic ambition is to significantly expand a highly successful service and create new Recovery Services that support both serving personnel and veterans who may have experienced difficult times.

If successful, the main duties of your role will be:

• Supporting the pre-Games planning and delivery specifically around the operations of the Games.
• Attendance at and be a key member of the RBL team at events in the lead up to the Games.
• Produce and maintain all documentation required to support the running of the games.
• Leading on Games-related documentation, e.g registration, arrivals, departures, and logistics.
• Lead on all logistics and movements, including equipment, participants, travel, accommodation.
• Be the main point of contact to answer any questions on Games-related enquiries for all delegation members.
• Oversee the writing of all Games-related documentation from daily run sheets to the incident management plan.
• Management of participant data, ensuring all GDPR requirements are met, and individuals’ data is managed appropriately and securely.

Event Responsibilities:

• Lead and oversee the implementation of all Games logistics, including arrivals, departures, ground transportation, staffing, and accommodation.
• To assist the Sports Programme Manager and the Sports Manager with any incident management.
• To support the Sport Manager and Sport Officers with their sport competition venue logistics and operatorial requirements as and when required.
• Extensive UK travel overseeing high profile Invictus Games events.
• To lead on all communications to participants and staff, ensuring that individuals are kept updated on all important matters.

Welfare Support:

• As part of the recovery programmes to provide wrap around support, have detailed knowledge of the welfare services provided internally and externally.
• To sign post individuals to the appropriate services and to delegate to RBL staff any case work.

About the Royal British Legion

Across the country, in every city and on every street, RBL is there to support our Armed Forces community.

It's this mission, this scale, this challenge and the values we all live by, that makes the RBL such a fulfilling place to thrive.

If you want to give your days meaning. To put your passion into a role with real impact. To support people and be supported yourself. In an inclusive team that faces every challenge together. Whatever your interests and ambitions, whatever your background, we think you’ll find a role here that works for you, with career opportunities right across the UK.

Diversity Statement

We believe that the compassion, understanding, and service we show each and every individual should be reflected in the way we all support, respect, and include every individual who works with us. We want everyone involved in our work or receiving our services, to feel proud to contribute to or be part of a diverse and inclusive organisation.

We recognise that we still have a long way to go to ensure that we make the RBL a truly great and inclusive organisation to work for and be part of so we have set out our commitments to provide a clear path to deliver this ambition. We will keep listening, learning, and sharing our progress and impact.

How to Apply

Please click ‘Apply Online’

Closing date for this role is: 14/08/2022

We reserve the right to close this vacancy when we are in receipt of sufficient applications. Should you wish to apply for this post you are advised to complete and submit your application form as soon as possible.

Location: Homebased in the South West

A fantastic opportunity has arisen for a full time Casework Administrator on a 12 month fixed term contract to join the South West Region at SSAFA, the Armed Forces charity.

You will be part of the regional office team and will be responsible for providing specialist administrative support, working closely with SSAFA branch volunteers in order to ensure a consistent, timely, quality service is provided to SSAFA beneficiaries.  This will include supporting the volunteer network including our highly trained caseworkers. You will be call handling, signposting, and triaging initial enquiries.

To help you establish yourself in this new post you will receive excellent training and induction to SSAFA and will influence the processes and procedures within the new office, working closely with the Regional Casework Manager and Regional Operations Support Manager.

The post is home-based.

About the team

In this new role you will be working closely with volunteers from the 8 SSAFA branches in the South West, supporting them to administer casework for SSAFA beneficiaries. The successful candidate will work as part of a larger support team which include 2 Casework Managers, 5 Casework Administrators and a Regional Operational Support Manager.

About you

To carry out this role successfully you will have a track record of providing excellent customer service by telephone, e-mail and face to face. You will have used Microsoft Office 365 to a high standard. The successful candidate will have experience of planning and managing their own workload, with minimal supervision. It would be advantageous if you have an understanding of the way of life for today’s Armed Forces, veterans and their families and if you have experience of recruiting and supporting volunteers. An understanding of the voluntary sector and preferably the military charity sector would be valuable.

About SSAFA

SSAFA, the Armed Forces charity, has been providing practical, emotional, and financial support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 79,000 people in need, from Second World War veterans to those who have served in more recent conflicts or are still currently serving, and their families.

SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

Diversity and Inclusion at SSAFA

SSAFA exists to support a diverse range of beneficiaries within the armed forces community, and we believe diversity within our teams is key to ensuring we can deliver our services effectively. We thrive on differences and believe it is critical to our success as a worldwide charity. SSAFA is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

SSAFA is committed to using the Disclosure & Barring Service to ensure we, as an employer, safeguard those we serve.

Location: Homebased in the East Midlands

A fantastic opportunity has arisen for a full time Casework Administrator to join the East Midlands Region at SSAFA, the Armed Forces charity.

You will be part of the regional office team and will be responsible for providing specialist administrative support, working closely with SSAFA branch volunteers in order to ensure a consistent, timely, quality service is provided to SSAFA beneficiaries.  This will include supporting volunteer network including our highly trained caseworkers. You will be call handling, signposting, and triaging initial enquiries.

To help you establish yourself in this new post you will receive excellent training and induction to SSAFA and will influence the processes and procedures within the new office, working closely with the Regional Casework Manager and Regional Operations Support Manager.

The post is home-based.

About the team

In this new role you will be working closely with volunteers from the 5 SSAFA branches in the East Midlands, Derbyshire, Leicestershire & Rutland, Lincolnshire, Northamptonshire & Nottinghamshire. You will be supporting them to administer casework for SSAFA beneficiaries. The successful candidate will work as part of a larger support team which include a Casework Manager, 3 Casework Administrators and a Regional Operational Support Manager.

About you

To carry out this role successfully you will have a track record of providing excellent customer service by telephone, e-mail and face to face. You will have used Microsoft Office 365 to a high standard. The successful candidate will have experience of planning and managing their own workload, with minimal supervision. It would be advantageous if you have an understanding of the way of life for today’s Armed Forces, veterans and their families and if you have experience of recruiting and supporting volunteers. An understanding of the voluntary sector and preferably the military charity sector would be valuable.

About SSAFA

SSAFA, the Armed Forces charity, has been providing practical, emotional, and financial support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 79,000 people in need, from Second World War veterans to those who have served in more recent conflicts or are still currently serving, and their families.

SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

Diversity and Inclusion at SSAFA

SSAFA exists to support a diverse range of beneficiaries within the armed forces community, and we believe diversity within our teams is key to ensuring we can deliver our services effectively. We thrive on differences and believe it is critical to our success as a worldwide charity. SSAFA is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

SSAFA is committed to using the Disclosure & Barring Service to ensure we, as an employer, safeguard those we serve.