68 Pa to chief executive officer jobs
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Check NowEpilepsy Research UK is the only UK charity exclusively dedicated to driving and enabling life changing, life saving research into epilepsy. We are currently funding over 70 projects in hospitals and academic institutions throughout the UK, with collaborations across the world. As well as funding research, we are also leading a national strategic programme of work that aims to radically advance research into epilepsy through investment, collaboration and action.
It’s an exciting time to join the charity!
We are a small, highly ambitious, dynamic team that is non-hierarchical with a warm and positive culture. We care about our community, and we are seeking someone who is committed to the same standards and values.
The role will encompass working closely with the CEO to support the smooth running of the business. The successful candidate will be front and centre of our day to day and will ensure our supporters and researchers receive an engaging and friendly experience. We would ideally like someone numerate who, alongside our Finance Manager, will reconcile our month-end income process.
If you’d like to have an informal chat, please share a brief CV and we’ll get back to you quickly.
#ALifeInterrupted
Epilepsy interrupts the lives of ordinary, extraordinary people. It's invisible, it's unpr... Read more
The client requests no contact from agencies or media sales.
The main purpose of the role is to work closely with members of the Urban Saints Leadership Team, providing them with high-quality administrative support
Salary Range: £22,500 p/a pro-rata
Hours: Part-time (21 hours a week)
Contract: Permanent, starting as soon as possible
Location: Hybrid of home and office (Kestin House, Crescent Road, Luton)
Responsible to: Chief Mission Officer (CMO)
When joining Urban Saints, you’ll enjoy excellent benefits including:
- 25 days' holiday plus eight bank holidays
- Pension scheme - we contribute 6% to the Urban Saints pension scheme
- Life assurance
- Volunteering days
We highly value a diverse and inclusive team and are committed to an equitable work environment where every person is set up to thrive. Having a diverse workforce allows us to benefit from a variety of perspectives and give us strength in the work that we do. We encourage all qualified candidates to apply.
HOW TO APPLY
For further information and to apply, please visit our website.
The closing date for applications is 12th of June 2022, however, we reserve the right to close applications before this date if a suitable candidate is found.
No agencies, please.
We are Urban Saints, a national christian youth organisation with more than 115 years of operation in the UK. We serve and support communities ... Read more
The client requests no contact from agencies or media sales.
WHO WE ARE LOOKING FOR: The successful candidate will have previous experience in an administrative or personal assistant role, be unflappable, very organised, and able to stay on top of a busy and varied workload where it is crucial to managing the CEO & COO’s time and activities skilfully and confidentially. You will have a high level of communication skills (both written and verbal), and be able to engage with people skillfully and warmly at all levels. You must be very flexible with a can-do positive attitude and be able to use your initiative to proactively drive deadlines and forward plan ensuring tasks are completed. You must be able to work independently as well as cooperatively with others.
KEY RESPONSIBILITIES:
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Professional and personal diary management for the CEO & COO, including all internal and external meetings
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Schedule monthly programme catch ups including CEO, COO, Head of People and Heads of programmes, produce the agenda and minutes
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Schedule bi-monthly strategy meetings including CEO, COO, Head of People and Heads of programmes, produce the agenda, minutes and book venue
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Production of meeting agenda and minutes for weekly team meeting
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Travel arrangements for the CEO & COO
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Processing all expenses for the CEO & COO
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Support CEO & COO with team comms
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Administrative support for any RefuAid events
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Conduct research as and when required
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PA duties for the CEO
SKILLS, EXPERIENCE AND ATTRIBUTES:
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Excellent administrative and time management skills
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Highly organised, diligent with meticulous attention to detail
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Excellent communication skills on the telephone, in writing and in-person
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Good IT skills; specifically, Microsoft Office but additional software programs would be an advantage
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A commitment to understanding the sensitive nature of our work and communication of our work and values
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Interest in the importance of long-term solutions in refugee-hosting communities, specifically in breaking down the language barrier
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Enthusiastic and positive attitude; flexible and adaptable
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Collaborative team player who will get involved in whatever needs to be done to achieve the aims of RefuAid
The client requests no contact from agencies or media sales.
An exciting opportunity has arisen to lead the UK’s foremost patient safety and justice charity as we look to appoint a new Chief Executive.
Our current chief executive, Peter Walsh, is retiring at the end of 2022 after 20 year’s service. As we begin our 40th anniversary celebrations, we are looking for an inspirational, entrepreneurial and dynamic leader. You will have the opportunity to help us build on our achievements over the last 40 years and to shape our future, defining the strategic direction, driving progress and results and leading a team of more than 20 individuals who are committed to and passionate about patient safety for years to come.
Your responsibilities will include strategic development, leadership, trustee support, partnership and business development, operations and delivery, policy and campaigning, promotion and profile raising of the Charity, together with governance and compliance.
AvMA values diversity and promotes equality. We encourage and welcome applications from suitably skilled candidates from all sections of society.
Action against Medical Accidents (AvMA) is the independent UK wide charity for patient safety and justice, established over 30 years ago. AvMA ... Read more
The client requests no contact from agencies or media sales.
PURPOSE OF THE ROLE
As the CEO’s PA working closely with the CEO and the Fundraising Management Team to support the team in achieving their shared objectives by enabling the development and execution of creative fundraising programmes and communications across all Premier platforms. With the overall aim of building the profile of the charity and increasing the supporter base for revenue generation.
This key role will be responsible for enabling the team to deliver tailored communication plans and share engaging fundraising collateral as part of our engagement strategies to build relationships and promote income generation from new audiences and potential donor groups.
The position holder will also work across departments with the Marketing and Database teams on a regular basis.
MAIN DUTIES AND RESPONSIBILITIES
Project coordination of Leap of Faith project
- Working with the Project Lead on a regular basis to provide all elements of project support, listed below.
- Event Management of both online events such as webinars and Zoom meetings, and physical events including VIP dinners, committee meetings and info sharing events
- Supporting individual fundraisers in their relationship management which could include copywriting, preparation of written communications, pulling information from RE, sharing resources or helping to manage the donor journey through updating tracking spreadsheets and RE records
- Responsibility for coordinating the Communications programme which will include email communications, mailings, and online events
- Meeting management, to include note taking and helping to drive forward actions
- Acting as the point of contact for Project Volunteers
- Conduct desk-based research to help qualify existing and new contacts
Coordination of the Major Donor programme
- Working with the Director of Fundraising to deliver the monthly Communications programme for the MD Pledge programme, which will include Pledge Renewals, monthly e-comms, event invites and the occasional postal mail outs
- This will also involve cross-departmental working
Direct Mail
- Working with the Director of Fundraising, to manage the administrative side of the monthly Direct Mail programme and Voice of Hope quarterly mailings, helping to ensure that appeals are delivered within the agreed time
- Gathering information required for direct mail appeal from internal stakeholders within the process when necessary
- Act as the main point of contact for the designer/printer once a strategy has been signed off
- Edit and proof copy, working with the Fundraising Management Team and coordinate sign off in a timely way
- Management of scheduling of appeal mailings, internal and with the mailing house
- Sign off print proofs from mailing house
Regional Fundraising
- Provide administrative support to regionally based team members, including the Director of Support in Scotland and Northern Ireland
- This could involve coordinating occasional mailings, gathering information or appointment setting and updating RE records/tracking spreadsheets
To undertake any other reasonable tasks as required by the CEO
QUALIFICATIONS AND EXPERIENCE
- Degree educated
- Professional qualification in fundraising (desirable but not essential)
- Good demonstrable experience in project management and/or external facing client management
- Experience in fundraising (desirable but not essential)
- Experience in providing team support (essential)
- An understanding of media and web (desirable but not essential)
- Experience of working in a busy, high-pressured environment
ABILITIES & SKILLS
- Excellent attention to detail
- Organised, efficient, and good written communication skills
- Proficient IT skills and related software packages (Raisers Edge / Exchequer)
- Ability to handle and own multiple projects
- Pro-active and show initiative
- Team player with an ability to work in a flexible and collaborative way
PERSONAL QUALITIES
- Post-holder will work in a Christian environment and will deal with Christian organisations, Christian Ministries and Christian listeners, most of the time; therefore, it will be necessary for the post-holder to be a Christian.
Premier is the UK’s leading Christian media house. We broadcast Premier Christian Radio nationwide on DAB digital radio and Freevie... Read more
The client requests no contact from agencies or media sales.
We are SafeLives, the UK-wide charity dedicated to ending domestic abuse, for everyone and for good.
Last year alone, nearly 13,500 professionals received our training. Over 70,000 adults at risk of serious harm or murder and more than 85,000 children received support through dedicated multi-agency support designed by us and delivered with partners. In the last four years, over 2,000 perpetrators have been challenged and supported to change by interventions we created with partners, and that’s just the start.
Together we can end domestic abuse. Forever. For everyone.
We are looking to recruit a dynamic and highly organised PA to work with the Senior Leadership Team (SLT). The successful candidate will provide high quality, effective, proactive, and confidential support so that the team is able to deliver its strategic and operational objectives.
You will work closely with the Trustees to provide governance support and the wider Operational Management Team when required. This is a pivotal and varied role in which you will be involved at all levels of the charity. It will provide valuable opportunities to learn and develop.
Location: Bristol/Remote/London with Occasional travel across UK
Benefits: A generous package including 26 days holiday a year and public holidays, employee pension scheme with 4% employer contribution, Cycle2Work scheme, 365 days a year Employee Assistance Programme
If this challenge sounds as exciting to you as it does to us and you believe you have the qualities we have described, please take a look over the job description and submit your 500-word cover letter and CV by 9.00am, Wednesday 25th May 2022.
No agencies please.
Job Title: PA to support interim Executive Director for People & Transformation and Executive Director for Comms & Marketing
Location: Currently fully remote with a view to work in a hybrid approach in the future, with 2 days in office, and 3 days from home. Office is located near Great Portland Street
Hours of Work: Full time, 35 hours per week, 9:00am to 5:30pm
Contract: Temporary 3 months assignment
Salary: £16.48 per hour plus holiday pay, equivalent to £30,000 per annum
Charity People are thrilled to be partnering with a professional body based in London. We are looking for an experiences PA to support Executive Director for People & Transformation and Executive Director for Comms & Marketing for a period of 3 months.
You will have solid PA experience, with a proactive self-starter approach. In addition to supporting the Executive Directors, you will also support the administration of the Remuneration Committee, check papers, liaise with Board members. You will ideally have previously worked in a complex, fast paced environment. We are looking for a highly organised, professional individual who can work well independently and is also a team player.
Key Organisational Accountabilities
* Management of the ED's diaries
* Daily liaison with the ED's to agree priorities
* Act as gatekeeper with external contacts via email and calls
* Management of the ED's inbox, consulting regularly on any necessary actions
* Act as internal liaison with organisations teams to manage and achieve deadlines/organise briefings ahead of key meetings, etc
* Assist with day-to-day needs, ensuring the ED's are kept on time
* Manage and process expenses
* Book travel both within the UK and internationally
* Manage all paper collateral
* Email dictation
* Ad hoc tasks as necessary, including printing
* Taking minutes of meetings if asked
How to apply:
We are looking to move quickly with this role, please share your CV without delay to avoid disappointment.
Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.
Back in 1990, Charity People started life with a grant from The Prince's Youth Business Trust and The London Enterprise Agency. Our aims we... Read more
Here at Charity Horizons, we are delighted to be partnering with a National Education Charity whose primary aim is to advance the education of young people in mathematics. They do this by working with hundreds of volunteers across the UK to organise maths competitions promoting problem solving and teamwork and other mathematical enrichment activities. As a charity, they are just about to embark on an exciting new period of strategic growth and are looking for talented, committed, ambitious and innovative individuals to help them on their journey - could this be you?
We are delighted to be supporting the UKMT in their search for an experienced PA to provide knowledgeable support to the Executive Director, Senior Managers, and the Board of Trustees.
The Role
This is a hugely exciting and unique opportunity to undertake a range of administrative tasks and projects in support of the executive team. Duties will include:
- Assisting the executive team with general diary management; meeting planning; minute taking; monitoring incoming emails; document drafting and review (including reports and contracts); general administrative support and secretarial duties
- Providing administrative and governance support to the Chair of Trustees, including assisting with the recruitment and induction process for new trustees when required, maintaining relevant trustee records, and ensuring statutory paperwork for trustees remains up to date
- Co-ordinating and overseeing that policies and systems are in place to enable effective access to information and timely review and drafting of documents by Policyholders/Authors
- Ensuring correspondence and other documents / data are retained in appropriate format and in compliance with UKMT’s GDPR policy
- Providing timely and accurate administration of monthly payroll and employee benefits, including liaising with the payroll and employee benefits companies to ensure they run smoothly
- Managing the onboarding process for new starters and administering the absence and holiday system accordingly
The Person
To be considered for this role you should be a highly organised and motivated individual passionate about providing high quality administrative support. You should have experience of working in a similar role, and be comfortable preparing reports and papers, producing meeting minutes and analysing company documents. Ideally you will have experience working in, or with, the Third Sector, or if not, then a keen interest and knowledge of the charity and not-for-profit world.
This is a truly unique and wonderful opportunity to join a flexible and supportive organisation who are helping to encourage and excite the next generation of young mathematicians. The role is largely home-based but will involve working from the charity’s offices in Thorpe Park. By joining UKMT as a PA you will form part of an ambitious and talented team at a hugely exciting time as the charity looks to grow and progress and enter a thrilling new phase of its journey.
To register your interest please apply here, or for more information contact Charlie or Leanne at Charity Horizons.
Please note: If you would like to submit an application or express your interest in an alternative format, such as audio or video upload, please contact either Charlie or Leanne who will be happy to advise on this.
Please also be aware that Charity Horizons use anonymous recruitment methods when submitting shortlists for all our roles and we only work with organisations that are happy to engage with us in this way.
Charity Horizons is an equal opportunities employer and as such actively promotes equality, diversity and inclusion in the workplace. We welcome and encourage applications from all suitable candidates irrespective of age, disability, hidden disability, race or national origin, religion or belief, gender, gender expression, political view, sexual orientation, medical condition and pregnancy.
We are working with a membership body who are recruiting a PA, based in Stansted, who offer flexible working arrangements.
As an organisation they have just over 5,000 members who are based in the UK and internationally. Key to the organisation is their wealth of volunteers, who play a vital role in the success of the organisation.
As PA you will be responsible for scheduling meetings, taking minutes, travel arrangements and handling correspondence on behalf of the National Executive Committee.
Other responsibilities include;
- Reporting to the NEC and performing secretarial and administrative duties
- Supporting the NEC and Head of Governance prepare for the AGM and to attend AGM
- Managing internal and external correspondence on behalf of the NEC
- Scheduling appointments, maintaining an events calendar and sending reminders
They are looking for someone who has strong experience of working as a PA with a number or Directors. You will need to be able to show you have good organisational, time management skills and managed your own time.
We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.
PRINCIPLED RECRUITMENT FOR WORK THAT MATTERS
TPP Recruitment is a specialist, highly respected and well-established UK-wide consultan... Read more
Kids for Kids is the only charity founded specifically to help children in one of the most challenging regions of the world, Darfur, Sudan. For the past 20 years, we have been transforming the lives of children through a unique package of integrated projects, working closely with the communities themselves. Life in the remote villages is measurably amongst the most deprived in the world.You will be helping transform the lives of children long term when you join our small dedicated team.
We are based in Dorking, Surrey, but you will be working mostly in your own home allowing flexibility for your own life. However, it is essential you are able to visit the office once or twice a week. We would stress, this is a challenging, and immensely rewarding role requiring someone who is hardworking, efficient and accurate and good at managing their own time. You will interact with our donors, Patrons and celebrities as the public face of Kids for Kids.
We are currently seeking an Executive Personal Assistant/Fundraiser, which is a key role, enabling us to help even more children, showing that sustainable development is possible. You will be determined to make a long-term difference in the world and will be helping us to transform the lives of 550,000 Darfur villagers. The administrative team is small; so your position is hugely important.
Duties & Responsibilities:
- working closely with the Chairman/CEO to reduce her workload
- looking after supporters and our many volunteers, from thanking them for their donations, to keeping them up to date with the latest news from Darfur
- in charge of the office, including maintaining office supplies and our important databases and spreadsheets along with general office duties
- dealing with confidential and sensitive information across the company database and spreadsheets
- updating the website
- writing reports and updating our leaflets
- management of our biannual mailings and emailing campaigns
- accurate maintenance of company records
- minute taking
Candidate Requirements:
- exec level PA experience desirable
- fundraising / events experience desirable
- must be available to work Monday-Friday
- ability to work on your own, and under pressure
- experienced, self-motivated, enthusiastic and dedicated, with initiative and the ability to work as part of the small administrative team
- reliable and responsible
- good at detail
- able to use spreadsheets and formulas from the Access database
- good knowledge of Microsoft packages
- excellent communication skills, to be able to liaise with volunteers, supporters and professionals
- calm and confident individual
- first class people skills and excellent organisational and IT skills
- you must have a laptop (not Mac) and Windows 10, MS Office including Access, Publisher, plus a good colour printer and fast broadband
- you will be self-employed as the hours will vary, but which are likely to be a minimum of 25 hours per week.
- it is important that you live within easy driving distance from Dorking so that you can visit the office on a regular basis, but you will be happy to work in your own home. We also use Zoom for online meetings.
If you are looking to make a difference in the world, you could not choose a more effective organisation. You will love to work with our supporters and, like them, know that what you do is transforming the lives of children; you will get real satisfaction from all you do. It is important that you do all you can to support the CEO and take work off her desk! Kids for Kids is growing, and if you are ambitious, you will have the opportunity to be a key part of that future
Send a cover letter and CV outlining your reasons for wanting the role and how you fit the requirements of the job.
KIDS FOR KIDS helps children the world has forgotten – children in Darfur, Sudan, who live lives of inexcus... Read more
Personal Assistant to the Chair of District
You will be a confident and well organised worker, able to facilitate and enhance the work of our Chair of District. You will work compentently and confidently with office IT (Word, Outlook etc.). You will come across as approachable, personable, and professional to those who communicate with you. You will be part of a small friendly team.
Responsibilities include:
- managing email correspondence
- managing diary and meetings
- minute taking and action recording
- maintaining confidentiality
- calmly assisting the Chair of District keep on top of a full work schedule
We are the umbrella and accountability organisation for Methodist Churches across southern Greater Manchester, north Cheshire and north-east De... Read more
The client requests no contact from agencies or media sales.
Personal Assistant / PA to Deputy CEO
£32,200 - £34,300 per annum
London - Hybrid Working - Remote / Home Working
Permanent, Full Time
The Vacancy
Our client has a new and exciting opportunity available in their busy Clinical Quality & Research directorate. They are looking for an experienced and proactive Business Coordinator / Executive Assistant to join them to provide comprehensive and day-to-day administrative support and assistance to the Deputy Chief Executive / Director of Clinical Quality and Research and the wider directorate.
In order for them to achieve their strategic objectives, including ensuring high quality research and evidence-based, safety and care standards for patients, you will provide proactive administrative support to cross-team projects as identified by the Director and Associate Director.
Administration tasks will include, but are not limited to, managing the Director’s diary, meetings and email inbox. You will arrange travel and accommodation, manage all correspondence for the Director; provide secretarial support and process expenses.
Serving as Secretary for assigned boards and other committees, you will be required to draft and deliver agendas, organise catering and room bookings, draft minutes and meeting summaries, and initiate follow up actions.
You will be responsible for the day-to-day management of the College’s consultation and survey process and College representation on external committees. You’ll also provide some administrative support to their growing patient and public involvement function.
The role is outward-facing, involving liaison with clinicians and working closely with council members.
The role holder will be joining a friendly team who deliver to the highest standards through their conscientious approach to work and therefore the successful candidate will need to be a highly motivated, enthusiastic, flexible team player and willing to pick up routine and emerging tasks to support the wider work of the directorate.
The successful candidate will have:
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Proven experience as an Executive Assistant and/or Personal Assistant at a senior level, preferably in a Royal College or Healthcare organisation
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Proven track record of effective project and/or programme management and understanding of project management principles
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Experience of committee servicing at board level
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An understanding and commitment to equality, diversity and inclusion
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Experience of managing a varied and extensive workload, juggling multiple tasks and prioritising under pressure
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Excellent communication skills, including verbal, written and presentation
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Excellent time management and the ability to manage the time of others and work to deadlines
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Good analytical skills
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Knowledge of GDPR and an understanding of confidentiality
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Ability to work effectively, independently and with minimal supervision
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Experience of successfully managing senior stakeholders/relationships across multiple levels
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Intermediate level MS Office (Excel, Word, PowerPoint, SharePoint) skills; familiarity with CRM databases
Please see the full Job Description for a full list of duties and responsibilities.
Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.
Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date
The Company
Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.
Find your ideal role with networx With new jobs added daily finding your ideal role has never been simpler. Due to our unique approach to re... Read more
Are you an experienced PA? Do you have excellent stakeholder management skills?
If so, you could be the Personal Assistant for our Associate Medical Directors (AMDs) we are looking for!
As the PA to our AMDs, you’ll provide first class administrative support and professionally manage confidential communications on behalf of the AMDs.
You’ll liaise with internal and external stakeholders, organising meetings, take minutes, manage diaries, travel, and accommodation arrangements.
Working arrangements
This is a part time opportunity for 2 days a week, working Thursday and Friday, and you’ll support the AMD’s alongside another PA in the team.
We understand that you might need a little help balancing your work and home life. Many of our people work flexibly in different ways, from the hours or days they work, to their office or home location or a blend between the two. Please feel free to talk to us about the flexibility you may need; we’re happy to explore what’s possible for you and the role in helping to deliver our cause.
About you
A proven Administrator, having supported at a senior level previously, you’ll have experience of coordinating activities with teams and provide administrative support for individual and group meetings.
You’ll have excellent time-management and will be highly organised, able to work well under pressure, and working effectively towards deadlines.
You’ll also:
• Be IT literate and fully conversant with all Microsoft packages
• Be familiar with facilities and travel booking systems
• Have excellent communication skills with the ability to deal with complex situations.
A problem-solver and a team-player, you will have excellent communication skills, and an acute attention to detail.
About the BHF
Since we were founded in 1961, the number of deaths in the UK form coronary heart disease each year had more than halved. But we still have so much to do. We fund research into all forms of heart disease, discovering molecules in the lab, harnessing the power of big data, funding impactful clinical trials to improve the presentation, detection and treatment of these diseases.
We celebrate diversity and make inclusion part of what we do every day. Diversity and Inclusion forms a main pillar in our People Experience Strategy. Our aim is for all our colleagues and volunteers to bring their true self to work, so we can continue to fund life saving research.
What can we offer you?
Our Career Academy provides you with support, inspiration, and opportunities to help you unlock your full potential.
Our generous staff benefits include:
• 30 days annual leave plus bank holidays
• Private medical insurance
• Dental health cover
• Contribution towards gym membership
• Pension with employer contribution up to 10%
• Life assurance
We have been recognised by the Chartered Institute of Personnel and Development (CIPD) for our Live Well. Work Well. Programme. Heart health is central to our mission, and that starts with you. We provide a programme of activities, opportunities, and guidance to inspire and support you to live a healthy and happy life, at home and at work.
Interview process
Interviews will be held over Microsoft Teams.
How to apply
It’s quick and easy to apply for a role at the BHF. Just click through to our careers site to apply. All you’ll need is an up-to-date CV and a supporting statement, outlining your interest in the role and how you meet the role’s criteria.
As part of our commitment to be an inclusive employer and ensure fairness and consistency in selecting the best candidate for this role, the BHF will use anonymous CV software as part of the application journey.
Help beat heartbreak for everyone
At the British Heart Foundation, there’s one thing that motivates all of us,... Read more
The client requests no contact from agencies or media sales.
Executive Assistant / Personal Assistant (EA / PA)
£32,200 - £34,300 per annum
London - Hybrid working - Remote/Office
Full Time, Fixed Term (11 Months)
The Vacancy
Our client is looking for a talented Executive Assistant to join their Executive Office Team. The purpose of this role is to provide proactive and confidential administrative and project support to assist the President’s Office and to work in collaboration with the CEO and the Senior Management Team.
You will be responsible for the day to day management of the President’s responsibilities and manage and provide support for Council meetings and other meetings involving the President and Vice-Presidents.
The key responsibilities will include comprehensive diary management, organising meetings and events, including the annual President’s Dinner, managing the email inbox, organising travel, supporting various projects and working closely with the President’s Office Manager in assisting with the smooth running of the directorate. Experience of committee servicing is essential, including preparing agendas, collating/distributing papers and taking high quality minutes.
The successful candidate will have worked in a similar role so will have experience of managing the day-to-day activities of committees and coordinating representation and input from committees across a business. In addition, you will be able to juggle a complex administrative agenda, proactively build and manage internal/external networks and work collaboratively across internal project teams and external coalitions. A confident communicator, with close attention to detail, you will have the ability to communicate effectively with a wide range of audiences, such as clinicians and College staff.
Our client’s diversity, equality and inclusion is an integral part of their culture so it is important to them that this is reflected in everything that they do. They welcome applications from all individuals irrespective of age, race, gender, sexual orientation, ethnicity, religion or belief, disability, marital status or parental responsibilities to ensure they actively embrace an inclusive and representative culture that encourages, supports and celebrates their differences.
Unfortunately, due to the volume of applications, they are unable to provide detailed feedback to candidates on their application. Only short-listed applicants will be contacted after the closing date
The Company
Our client is the professional body responsible for the specialty of anaesthesia throughout the UK. They are the third largest medical royal college in the UK by membership. With a combined membership of more than 24,000 Fellows and Members, they ensure the quality of patient care by safeguarding standards in the three specialties of anaesthesia, intensive care and pain medicine.
Find your ideal role with networx With new jobs added daily finding your ideal role has never been simpler. Due to our unique approach to re... Read more
The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland. We seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.
The Role
We are looking for an Executive Assistant to join the CEO office team!
The role will manage and coordinate the Executive Office team ensuring it is well organised and there is a strong relationship with the IOP teams.
It will provide high quality project support, budgeting and planning and will also provide diary management for the CEO and President of the Institute of Physics; as well as ensuring effective communication at all levels between the CEO and President’s Office and internal teams and external stakeholders.
The Person
We are looking for a team player who has proven ability as an Executive Assistant at CEO/Managing Director level. The person will have personal and professional qualities that include diplomacy, discretion, flexibility and the ability to build trust and work with confidence. The person will be dependable and pro-active. They will have the ability to work with minimum supervision, be able to prioritise their workload, and handle multiple tasks. They will have an advanced knowledge of Microsoft Office applications and be able to complete tasks to a high standard and to strict deadlines.
Future of work
The Institute of Physics is an inclusive employer and our people are at the heart of our approach to delivery. Following the impact of COVID-19, we have developed a new, innovative and exciting trust-based model of flexible working. This empowers our staff to choose both individually and as a team how, when and where they work to deliver the goals of the organisation, acknowledging that there will be occasions where in-person meetings, collaborations and events will help generate greater impact. The Future of Work initiative is based on the principles of collaboration, trust, flexibility and agility.
Application
Alongside your CV, please ensure you include a cover letter stating how you meet the person specification.
Why work with us?
The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.
In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including gym membership and interest free season ticket loans.
Best of luck with your application!
The Institute of Physics is an open and inclusive organisation that welcomes and celebrates diversity.
We request no contact from agencies or media sales.
The Institute of Physics is a leading scientific membership society working to advance physics for the benefit of all.
We have a worl... Read more
The client requests no contact from agencies or media sales.