Executive PA

We have an exciting opportunity for an Executive PA to join our clients team, supporting the Chief Executive.

Position: Executive PA to Chief Executive

Location: Hammersmith, London

Hours: Part-time 18 hours per week - preferably worked across 3 days but could be negotiated

Salary: £23k – £25k pro rata, depending on experience

Benefits: Our client values their employees and offers a fantastic benefits package including:

• The annual leave entitlement is 25 days (calculated pro-rata for part-time employees)
• Employer Contribution Pension
• Employee Assistant Program
• Employee Discounts and Rewards scheme (coming soon)

Closing date: 10am 17th March

The Role

As Executive PA you will provide an efficient and high level of administrative support to the Chief Executive and support and implement the systems needed to make the organisation run efficiently.

Some of the main duties of the role include:

• First point of contact to internal and external clients, treating them at all times with courtesy, helpfulness and respect.
• Organising meetings and booking rooms.
• Arranging appointments and managing diaries.
• co-ordinate the production of the Annual Review.
• Organising and submitting expenses.
• Preparing letters and presentations, and formatting reports.
• Implementation of efficient systems and procedures
• Reviewing all the supplier contracts

About You

If you have outstanding administration, excellent IT skills, attention to detail, a positive disposition with a flexible ’can-do’ attitude, then we’d love to hear from you!

You will bring with you the following skills and experience:

• IT skills including the use of basic office software – Word, Excel, PowerPoint
• Budget management skills
• Good interpersonal skills on the phone and face-to-face, including the patience to deal with people with communication difficulties.
• Confident and competent when dealing with people at all levels
• Ability to handle confidential and sensitive issues
• A positive attitude to people with learning disabilities

About the Organisation

Our client is an independent local charity supporting children and adults with learning disabilities and their carers and families. Their mission is to work with and represent people with learning disabilities to ensure their voices heard and their rights met.

You may also have experience in areas such as Personal Assistant, PA, Executive Assistant, Administration Manager, Senior Administrator, EA.

The Diocese of Coventry is seeking to appoint a full time PA and Research Assistant to provide effective administration and support for the Archdeacon Pastor’s work. The post will also involve undertaking research on behalf of the Archdeacon. The post is based in Coventry.

The main responsibilities are:

• Provide excellent administrative support to the Archdeacon Pastor.This will include:

• Provide a pleasant, professional and spiritually uplifting first port of call for the many people who contact the Archdeacons’ office by phone, e-mail or personally

• Answering the telephone, and responding to e-mails on behalf of the Archdeacon when requested.

• Undertaking research and providing relevant information to the Archdeacon.

The successful applicant will have a good standard of education, proven administrative skills, be able to handle complaints calmly and efficiently, be highly organised and have good IT skills, particularly MS Office.

Archdeacons’ roles include delivering the 8EQs, and overtly promoting the Christian faith.  Prayer is a regular feature of their and their teams’ work and lives, including the PA.  S/he will receive calls from committed Christian leaders (e.g. Churchwardens) seeking advice and help, sometimes in relation to their own struggles of Christian faith and practice in the churches in which they serve.  The PA will be involved in the preparation of and participation in Christian worship.  It is therefore an Occupational Requirement (Schedule 9 part 1 of the Equality Act 2010) of this post to have a committed Christian faith. 

Full job description and application form are available from the Vacancy Pages on the Diocese of Coventry Website. You will be directed to this page when you click "apply"

Closing date for applications: 18th March 2020

Interviews will take place at the Diocesan office: 8th April 2020

We’re Anthony Nolan and we save the lives of people with blood cancer who need a stem cell transplant.

We’re unique. Thanks to the incredible donors on our register, our pioneering research and our passionate fundraisers, we give the chance of life to three people a day.

But we won’t stop there. We want to be there for everyone who needs a transplant; from finding a match, through every step of a patient’s transplant journey. And together we can reach the remarkable day when we can save the lives of everyone with blood cancer.

And now we want you to join our lifesaving team. We are looking for a Personal Assistant to the Director of Engagement to join our Engagement team.

Title: PA to the Director of Engagement

Salary:          c£28,000 per annum

Contract: Permanent

Hours:  35 hours per week

Location: Hampstead, North London

To succeed in the role, you’ll be bright, enthusiastic, and passionate – as well as a dab hand at juggling all kinds of different responsibilities, from managing the Director’s diary to creating and maintaining presentations, spreadsheets, and databases.

As a PA, you’ll have excellent interpersonal skills, whether you’re writing an email or chatting face-to-face, or drafting presentations. You’ll also need to have some previous experience of admin work in a bustling and busy office environment, and the ability to pay close attention to detail even when the work’s piling up.

And, of course, you’ll need to know your way around a Word document, Powerpoint or an Excel spreadsheet, and to have working experience with databases.

What’s in it for you?

Financial

• Pension (employer 5% when you contribute 3% or more),
• Travel Insurance
• Interest free Travel Loan
• Salary Sacrifice Car Scheme
• Life Assurance (4x annual salary)

Wellbeing & Health

• 27 days annual leave in addition to normal public holidays
• 24-hour Employee Assistance Hotline
• Medical Cash Plan
• Cycle to Work scheme
• Gymflex

Family Friendly

• Paid dependants leave
• Enhanced Maternity, Paternity & Adoption pay
• Flexible start/finish times (role dependent)

And more! (full list of benefits available on website)

Together, we can save lives. Join our team and give someone a chance of life.

Anthony Nolan is an equal opportunities & living wage accredited employer.

All applicants must be able to demonstrate the right to work in the UK.

You may have experience of the following: PA, Personal Assistant, Secretary, Administrator, Engagement, Third Sector, Voluntary Sector, Not for Profit, NFP etc

Are you an organised administrative professional who thrives being part of a team?

Prospectus is pleased to be working with a leading membership organisation advocating for women's health care worldwide that is looking to recruit a PA to Vice Presidents.

You will work as part of the Executive Support Team who facilitate organised and efficient working practices for some of the organisation's most senior leaders. As the PA you will provide excellent administrative support to several of the Vice Presidents of the organisation as well as formal secretariat and planning support to board and committee meetings. Diary, meeting and travel arrangements are key elements to this role in addition to acting as the main point of contact for the Vice Presidents.

To be considered, you will have proven professional experience in a personal assistant and/or administrative role, along with experience of working with senior stakeholders. With strong diary management, you will have the ability to work in a fast-paced environment, manage competing deadlines and comprehend complex situations quickly, as well as having substantial travel coordination experience. You will possess strong attention to detail, a high level of accuracy and strong time management, together with strong MS Office skills and minute/note taking experience.

If you are interested in finding out more information about this new opportunity, please register your interest and submit your CV by clicking 'apply now' below.

DKMS is seeking is a highly competent PA who will have a strong commitment to DKMS' mission of recruiting stem cell donors. 

The PA will report directly to the CEO and will have excellent written and oral communication skills. 

A highly organised individual is equally important as is the ability to build relationships with stakeholders.

Salary: £32,000 to £35,000 per annum

If the above corresponds with your experience, please apply online with a covering letter and CV.

Simplified Recruitment is a Job Advertising Agency working on behalf of DKMS. By applying for this position you are giving us permission to pass your CV and covering letter to a third party in relation to recruitment. A full copy of our privacy policy can be viewed on our website.

 Ref: SR506827

A busy and varied PA and Project Assistant to CEO role, based in London

Client Details

An educational organisation based in London

Description

The PA and Project Assistant to CEO will be responsible for:

• Managing the CEO's projects
• Diary and inbox management of CEO
• Booking travel
• Arranging and organising meetings
• Liaising with internal and external stakeholders

Profile

The PA and Project Assistant to CEO will have:

• Experience of working in a similar work
• Previous exposure to project work
• A high attention to details
• Initiative and organisational skills
• A can-do attitude

Job Offer

A salary of £45,000, plus annual leave and pension

A busy and varied role to be PA and Project Support for a government organisation in London.

Client Details

A government organisation in London.

Description

The PA and Project Support will be responsible for:

• Diary and inbox management
• Arranging internal and external meetings, taking minutes where appropriate
• Commission and action work across the team
• Organise travel and manage expenses
• Handle internal and external queries

Profile

The PA and Project Support will have:

• Strong administrative experience in a demanding office environment
• Strong Microsoft Office and data analysis abilities
• Experience supporting projects
• Great communication skills, both written and verbal

Job Offer

A salary of £30,000, plus annual leave and pension

Executive Assistant
Royston, Hertfordshire

Are you a personal assistant with experience of supporting senior professionals? Want to take on a multifaceted role with an organisation that’s changing people’s lives for the better? If so, this is the role for you.

About Us

Grit is a leading youth sector organisation that enables young people and adults to flourish and supports them to change how they think and radically alter their life outcomes.

We’re now looking for an Executive Assistant to join our team and support the activities of several figures working at the highest level of our organisation.

The Benefits

- Salary of up to £31,000 dependent on experience and skills
- Pension scheme (up to 7%)
- 25 days’ holiday + Bank Holidays
- Work-related travel expenses

This is a fantastic opportunity to build on your experience and hone your skills in a range of operations, from supporting our board to facilitating our sales process.

In this hands-on position, you will have the chance to directly contribute to the development of our organisation by providing incredible support to our Senior Management Team.

So, if you want a career where you can ignite real, positive change by opening doors and creating opportunities for young people and adults, we want to hear from you.

The Role

As an Executive Assistant, you will be tasked with supporting and assisting senior figures within our organisation.

In this diverse role, you will maintain, develop and organise the Senior Management Team’s programme of activities. A key element of this will be proactively booking meetings for management figures to attend, ensuring that their diaries are managed.

You will also develop and maintain relationships with clients and act as an ambassador in all dealings with board members, contractors, funders and clients.

Reporting to the Head of Operations, your role will involve:

- Ensuring that colleagues are fully briefed before sales meetings
- Organising all board meetings
- Following up on actions and outcomes from meetings
- Acting as secretary to the Management Executive Team
- Supporting all the Chief Executive's correspondence
- Overseeing the office environment to ensure the smooth running of daily operations
- Ensuring that all relevant contact details are maintained on a database
- Providing general administrative support

About You

To join us as an Executive Assistant, you will need:

- Significant experience in a PA or EA role supporting one or more senior professionals
- A proactive, relentless, driven approach coupled with plenty of initiative and the ability to work well in a pressurised, fast-paced environment
- The ability to procure meetings
- Excellent multi-tasking and communication skills (both written and verbal)
- Proficiency in the use of word processing, spreadsheets, databases, and presentation software

Other organisations may call this role Personal Assistant, PA, EA, Secretary, PA to CEO, PA to Board, Senior Administrator, or Company Secretary. 

This is a full-time role, working 37.5 hours per week, Monday – Friday, 9am to 5pm.

Webrecruit and Grit are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you’re looking for a fast-paced and rewarding challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

Cause: Health

Role: Executive Assistant / Team Support

Location: Chancery Lane / Blackfriars

Employment Type: Temp ongoing - to start within the next week

Salary/rate: £18 per hour

Working hours: Monday - Friday 37.5 hours a week

Ref: J73340

Short description of role:

Our client, a Health Charity are currently seeking an Executive Assistant / Team Support for an ongoing assignment. You will be responsible for providing first class organisational, administrative and PA Support to the Assistant Director and the Head of as well as the team, the role is split 50/50

Main responsibilities

EA Duties

• Diary Management
• Travel arrangements
• Booking accommodation
• Coordination of meetings
• Proactive relationship with office management
• Prepare Presentations
• Support EA'S within other departments and providing cover when required

Team Duties

• Team meetings
• Support new starters
• Maintain team documentation
• Plan workshops / days away / team socials
• Provide support to functional teams

If you are interested in applying, please email your CV quoting the reference number in the subject line.

If you know someone who is interested in this role please ask them to contact me directly. Please make sure they mention your referral, as we reward recommendations with a if we find them a permanent job.

We look forward to hearing from you.

An exciting opportunity to be an EA to CEO at a housing association based within London.

Client Details

A housing association in London.

Description

The EA to CEO will be responsible for:

• Diary and inbox management
• Undertaking research on behalf of the CEO
• Organising events
• Preparing agendas, reports and presentations
• Managing the CEO budget

Profile

The EA to CEO will have:

• EA experience
• Experience of working in a busy and demanding work environment
• Microsoft office skills
• Great communication skills, both written and verbal
• A can-do attitude

Job Offer

A salary of £35,000, plus annual leave and pension

Job title: Senior Personal Assistant to Director of Operations
Salary: £30,209.35 per annum plus additional responsibility allowance
Location: Chelwood Gate, Haywards Heath
Job type: Permanent
Hours per week: 35
Closing date: 27 January 2020
Interview date: Early March 2020

Please be aware this is a full time, permanent position, working 35 hours per week (7 hours a day) Monday – Friday. 

We are seeking a proactive and dynamic personal assistant with experience of line management to join our Operations team as Senior Personal Assistant, at the National Cat Centre in Chelwood Gate, Haywards Heath.

Cats Protection is the UK’s leading cat welfare charity with a nationwide network of adoption centres, volunteer-led branches and charity shops. During 2018 we helped around 184,000 cats and kittens, an average of 500 per day.

The Operations Department is, quite simply, at the heart of all our cat related activities and is responsible for ensuring that we help as many cats as possible. We are unique, in that we deliver our work through a combination of centres, primarily run by our employees with volunteers support and volunteer-led branches. In fact, the bulk of our cat welfare work is carried out by around 11,000 volunteers across the entire country.

The role of the Operations Directorate is not only to support our employees and volunteers in everything that they do but also to deliver the charity’s strategic objectives and identify opportunities for further growth. The Operations Directorate also encompasses our Customer Experience teams.

As Senior Personal Assistant to the Director of Operations you will be responsible for providing a professional interface between the Directors office and key internal and external stakeholders. You will coordinate the administration of projects that are undertaken within the Operations Directorate and lead on small to medium sized projects as requested. You will organise and deliver events and conferences, liaising with external stakeholders to coordinate the attendance of CP delegates and all finance queries/processes - supporting the Director of Operations with budget setting and reviewing monthly management accounts. The Senior Personal Assistant is responsible for line managing the Operations Administration Support within the directorate.

Our successful candidate will be experienced in providing PA and administration support to senior/board level, including diary planning and travel arrangements; servicing meetings and project management.  You will have supervisory and leadership skills, excellent organisation and communication skills and the ability to deal with a wide range of both internal and external customers. You will be able to keep calm under pressure with great credibility and have excellent working knowledge of MS office and Microsoft Teams.

To apply for this position please click the APPLY ONLINE button. Our application process requires you submit a CV and answer screening questions – including explaining your interest and suitability for the role. Unfortunately we cannot accept applications or CVs that are emailed to us directly.

Please note the recruitment process for this position will include a competency based interview and written exercise.

For further details please download the job description, available after you have clicked APPLY ONLINE:
• JD attached
• Candidate information sheet attached

Part-time (0.8 FTE)

This is an exciting opportunity for an experienced and highly organised Executive or Personal Assistant, with a talent for building strong working relationships to provide critical and comprehensive support to International Alert’s (Alert) Chief Executive Officer (CEO).

As Executive Assistant, you will play a key role in coordinating Alert’s governance bodies and ensuring compliance, as well as supporting the wider Executive Team and Board of Trustees and running efficient global stakeholder meetings.

Our ideal candidate is a confident and proactive communicator (both verbally and in writing) and highly computer literate, who gets a kick out of coordination and innovation.

You will be enthusiastic about Alert’s mission, and comfortable with a degree of uncertainty – your day will inevitably involve challenging tasks and small, and exposure to Alert’s stakeholders at all levels of the organisation. You will have a distinct advantage if you have previously worked for an international humanitarian organisation and are have proficiency in languages other than English.

For the full job requirements and details on how to apply, please click ‘Apply’ – we are looking forward to hearing from you!

Closing date: 11:59pm (UK time) on Sunday 8 March 2020.

Applications and will be reviewed and shortlisting carried out on a rolling basis, so early applications are encouraged.

As it is unlikely that we will be able to obtain a Work Permit for this role, all job applicants must already have the right to work in the UK.

While International Alert will endeavour to contact all candidates within a reasonable time, this may not always be possible due to limited resources. Therefore, if you have not heard from us within two weeks of the closing date, you can assume your application has, on this occasion, been unsuccessful. International Alert is an equal opportunities employer. All applicants will be judged strictly on the basis of merit.

Do you want a job that makes a positive difference in people’s lives?

Age UK Croydon has a vision for a Croydon where everyone can love later life.  Age UK Croydon is a growing organisation, with a dynamic staff team. Our mission is to lead the way in empowering, enabling, supporting and connecting older people in Croydon to live well, healthily and independently. 

This is an exciting opportunity for an experienced leader to join our Personal Independence Coordinator (PICs), leading a small team on projects that are at the heart of our work. The PICs work within a complex and ever evolving environment working alongside health and care professionals, bringing together the local voluntary and community sector to support people and represent the person’s wishes.   You will be providing line management and day to day support to 4 staff members, alongside developing our external referrals.

All team leaders work two days a week as team leader and three days a week as a PIC.

Personal Independence Coordinator Team Leader

Salary: £27,000 FTE per annum
Hours: 35 hours per week

The important qualities we are looking for are; 

• Strong understanding of person-centred working
• Leadership experience
• Adaptable to change
• Positive, motivated attitude
• Excellent communication skills

If you are passionate about making a difference to the lives of the older people who use our services, and want to contribute to an organisation which is continuously striving to improve, then we would love to hear from you.

This role will require an Enhanced Disclosure and Barring Service Check

How to apply: Please click on apply and complete our online application form.
CV’s will not be accepted.

Closing date for applications:  9am, Monday 16th March 2020

Interview Date: Friday 20th March 2020

Are you an experienced PA that is ready for an EA role, we are recruiting for an EA to Chief Executive for a dynamic , award winning human rights charity.
Are you the kind of person thats willing to be flexible and willing to roll your sleeves up and get stuck in and be part of a great team?

The role is based in East London.

The purpose of the Executive Assistant role is to provide governance and administrative support to the CEO, trustees and Senior Management Team (SMT). This will include the organisation and servicing of trustee and management meetings ensuring effective administration, record keeping and communications.

The Role
Provide efficient executive support to the CEO and overall running of the charity including organising meetings, contributing to planning and preparing agendas and papers, taking minutes and tracking follow-up actions.
Deal with a range of external and internal contacts on various matters on behalf of the CEO, head of services and trustees, ensuring matters are handled confidentially, sensitively and in a timely manner
Manage the CEOs schedule and diary.
Ensure the CEO is appropriately briefed for meetings and proactively request necessary information from colleagues or other sources.
Governance support to the Executive Team and the Board of Trustees
Support Board of Trustee meetings and sub committee meetings in collaboration with the CEO and senior staff including drafting agendas, taking minutes, forward planning, policy reviews and maintaining governance trackers.
Support the office manager and finance manager to ensure effective administrative systems are in place and maintained in relation to human resources, health and safety, reception, building and office management.

The Candidate
Significant experience of providing proactive administrative support to a CEO or Senior Leader and familiar with supporting directors, trustees and committees.
Experience facilitating all aspects of Board level, or senior meetings including preparing agendas, liaising with participants, minute-taking and following up actions.
Experience of office management, HR administration and developing office systems and policies desirable.
A good understanding of charity governance and compliance matters.
Proven time management skills, the ability to deal with multiple priorities and work pressures, exercise sound judgement, meet deadlines and organise and set priorities for your own work.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.