We are looking for a highly experienced Temporary PA who enjoys Dairy management , you be working for a social welfare charity. Currently the role will be remotely based but eventually it will be working in the office , Immediate Start!

The Role
Manage the diary arrange meetings and book meeting rooms.
Dealing with emails
Organise the travel arrangements, book and confirm reservations.
Draft and amend correspondence, reports and other administrative tasks.

The Candidate
Extensive PA/EA experience to Director /CEO Level
Demonstrated experience of travel arranging, diary management and email management.
Office and facilities management.
Organised with strong communication skills
Charity/NFP experience
IT Skills, MS office and Databases

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

PA to the Senior Leadership Team
Rochester Airport
Competitive Salary

For over 30 years, Air Ambulance Kent Surrey Sussex has been providing world-leading pre-hospital medical service to critically ill or injured patients wherever they are, whenever they need it. As the UK’s busiest, and one of the world’s leading, Helicopter Emergency Medical Services (HEMS), we are at the forefront of utilising technology and innovation to save lives and improve patient outcomes.

To support us in maximising our impact, Team KSS is looking to appoint a PA to the Senior Leadership Team, who will provide a high level of administrative support primarily to the members of our Senior Leadership Team (SLT). As the PA to the Senior Leadership Team, you will provide a wide range of services which include extensive diary and inbox management, and the processing of day-to-day administration to ensure that organisational deadlines are met and the SLT’s time is fully optimised.

A highly organised and highly efficient individual, the PA to the Senior Leadership team will also be responsible for deputising for the EA to the CEO during periods of absence.

DUTIES TO INCLUDE:

- Providing high-level administrative support for the Senior Leadership Team
- Day-to-day management of the Senior Leadership Team’s diaries where necessary; facilitating team demand on their time and reminding them of important tasks, actions and deadlines
- Travel co-ordination including travel booking
- Processing expenses
- Producing documents, briefing papers, reports and presentations
- Commissioning and collating papers and briefings for meetings to ensure attendees are prepared for the meeting
- Minute taking for various meetings
- Acting as the first point of call for senior staff, maintaining high levels of visibility, professionalism and communicating on their behalf where necessary
- Deputising for the Executive Assistant to the CEO during periods of absence
- Maintaining stock levels for all office stationery and ordering new stock when necessary
- Supervising, co-ordinating and overseeing incoming and outgoing mail
- Meeting and greeting visitors on behalf of the Senior Leadership Team
- Ad-hoc tasks as instructed by the Senior Leadership Team or Executive Assistant to the CEO

This is a full-time role, working 37 hours per week, Monday – Thursday 9:00 – 17:00 and 9:00 – 16:30 on Fridays. 
 
To apply for this role, please select the apply button shown to submit your application along with a copy of your CV and supporting statement. 

The closing date for applications is the 17th August 2020.  

This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency. 

Other organisations may call this role Personal Assistant, PA, Senior Administrator, EA, Executive Assistant, PA to CEO, or PA to MD.

Personal Assistant

We are looking for a PA to the Chief Executive who will provide high quality, effective, proactive and confidential administrative and governance support to the Chief Executive, Directors and Trustees to enable the delivery of strategic and operational objectives. This is a pivotal and varied role in which you will be involved at all levels of the charity.

Personal Assistant Responsibilities:

• Manage the Chief Executive’s incoming post and emails, ensuring Chief Executive is aware of priorities and take initiative to action these promptly
• Manage the Chief Executive’s busy diary, including complex travel arrangements, compiling detailed itineraries, expenses and preparing papers for meetings
• Carefully schedule all Leadership Team, Director Group, Board of Trustees and Finance & Resources Committee, and other governance meetings around quarterly reporting timeframes. To compile agendas and papers, produce minutes of a high standard and ensure actions are followed up
• Main point of contact for Trustees and the Chair of the Board
• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting
• Attending and minute-taking all Trustee and Finance & Resources Committee Meetings and Leadership Team meetings

Personal Assistant Requirements:

• Experience of providing Personal Assistant support at a senior level
• Experience of diary management including arranging meetings, ensuring all appropriate documentation is available for those meetings and arranging travel and accommodation;
• Experience of building effective working relationships with stakeholders at all levels internally and externally;
• Track record of excellent written and verbal communications skills including the preparation of board papers or similar
• A confident and approachable communicator, able to communicate with people at all levels appropriately via email, letter, telephone, video conference and face to face;
• Able to work unsupervised on own initiative with the ability to prioritise and deliver competing tasks under tight deadlines;
• Able to write clear and accurate correspondence, minutes and papers appropriately tailored to the audience;
• Analytical skills and able to filter and prioritise information;
• Able to deal with issues of a confidential nature in a courteous and diplomatic manner

About Missing People:

Missing People is an independent charity that relies on donations. Our Vision is that every missing person is found safe.

Somebody goes missing in the UK every 90 seconds. We are a non-judgemental, highly skilled team of staff and volunteers working around the clock for everyone who needs us. We provide free 24-hour confidential support, help, advice by phone, email, text and online, including the opportunity to reconnect. We also coordinate a UK wide network of people, businesses and media to join the search when someone goes missing.

Location: Mortlake, SW London

Job Type: Part-Time, Permanent

Hours: 21 per week over 4 days

Salary: £23,000 to £29,000 pro rata, depending on experience

Closing date: 16th August 2020

You may have experience of the following: Personal Assistant, Executive Assistant, Senior Secretary, EA, Corporate Secretary, Senior Administrator, Senior PA, etc.

Ref: 93761

PA to CEO

Democratic Progress Institute

London based

Unique opportunity to get involved in a conflict resolution and peace building organisation based in central London. DPI aims to foster an environment of sharing information, ideas, knowledge and concerns for furthering of democratic solutions and outcomes. Our work supports the development of a pluralistic political arena capable of generating consensus and ownership over work on key issues at political and local levels.

The role includes the provision of administrative, logistical and research assistance to the CEO. Responsibilities will include liaising with staff, arranging meetings, travel, and accommodation; preparing speeches and presentations; maintaining the schedule of the CEO.

Specific Tasks include but are not limited to:

- Maintain CEO’s diary and communicate to appropriate individuals and institutions

- Prioritise all incoming events inquiries for CEO and manage extensive travel schedule, visa applications and logistical support both for CEO and other participants as necessary, often within short time frames

- Draft, edit, and prepare correspondence from CEO’s office

- Respond to and coordinate responses to inquiries for CEO by mail, e-mail and phone

- Update database and contact lists for CEO’s office, including data entry, reports and tracking, fundraising efforts, organisational partners, and others

- Carry out ad hoc small scale research and analysis

- Prepare briefing papers and speeches as necessary

- Organise and maintain the department and files of the CEO’s office including registering and archiving materials

- IT and technical assistance for phones, computers (desktop, laptop, iPad and iBook) and any other equipment used by the CEO

- Ensure smooth organisational communication and at times makes changes in procedures to deal with variations in work-load

- Prepare for and take minutes at meetings, including Board meetings

- Deal with, follow up all DPI communication outputs, including editing assessments, research and publications

- Other tasks and responsibilities as necessary.

Qualifications and Person Specification:

The successful candidate should need to meet the following criteria:

- Holds a university degree in international relations, political sciences, law or related fields

- Has minimum two years experience in a similar role

- Excellent written and spoken English plus analytical skills

- Strong administrative skills

- A keen attention to detail and ability to prioritise as well as multitask

- Flexible and resourceful approach to work and a “can do” attitude

- Professional demeanour when giving and taking information in writing, in person, and over the phone

- Capacity to work in a highly pressured environment, while remaining calm

- Ability to take initiative and prioritise tasks, excellent time-management, problem-prevention and problem solving skills

- Ability to maintain confidentiality of sensitive information

- Proficiency with Microsoft Office

- Willingness to travel as necessary

- Ability to work on their own initiative as well as work as a team player.

The Executive Assistant role is a key support to Stewardship’s CEO and five person leadership team by assisting the leadership team and trustees operate effectively in their leadership, governance and external promotion of Stewardship and its charitable objectives.

The role will involve organising and coordinating the team’s schedule by organising key external and internal meetings, administrative support to the senior team as well as communicating with key stakeholders on behalf of both the CEO and Leadership Team. 

A key part of the role will also be acting as the focal point for the Chair and other non-executive trustees in their support for Stewardship.

The role requires a proactive team player who engages with and supports the work of the leadership of the organisation. Someone who can balance the need to use their own initiative while taking direction from a variety of senior staff to deliver the best outcomes for the organisation.

If you like working in a dynamic fast moving Christian team, dealing with all varieties of people and moving effortlessly from basic administration to organising complex and sensitive events this role is perfect.

Main responsibilities and duties include, but will not be limited to:

• proactively manage the CEO’s complex and varied diary focused on external relationships and provide similar diary and administrative support to the Leadership Team when necessary; coordinate domestic and overseas travel for the CEO and Leadership Team;
• act as the key contact point for the CEO and Leadership Team, handling correspondence and external enquiries and responding on their behalf, and assisting in preparing and managing communications to the wider staff team, Trustees or key clients, where appropriate;
• Be the point of contact for the chair and trustees including organising the Stewardship Trustee Council and its committees on a quarterly cycle (including two further boards: Lamb’s Passage Holdings and Stewardship America). This includes: coordinating attendance, distributing papers, undertaking some Company Secretary duties and writing the minutes of the meetings. Less regular duties include updating the Trustee Handbook, coordinating any Trustee recruitment processes and organising the annual trustee retreat.
• prepare agendas, papers, and presentations for key internal meetings, including monthly Extended Leadership Team, quarterly All Staff meetings and an annual staff retreat;
• carry out special projects for the CEO and Leadership Team, to help achieve the strategic goals of the organisation;
• Occasionally provide additional support to the Reception & Hospitality Team when required.

Executive Assistant – Part Time
Central London (initially home based due to COVID-19)

About Us

Animal Free Research UK is the leading charity working towards a world where human diseases are cured faster without animal suffering. By pioneering excellence, inspiring and supporting scientists and influencing change, we are improving medical research and putting an end to animal testing.

By 2040, we aim to transform medical research and regulation in the UK so that the development of treatments for human diseases can be entirely animal free and breakthroughs can be achieved faster.

We’re currently looking for an Executive Assistant to join us on a part-time basis, working 21 hours per week.

The Benefits 

- Salary of £28,000 pro rata 
- Pension
- Flexible/home working options
- Join a charity that places ethics at the heart of science

If you are an articulate Executive Assistant seeking your next challenge, this is a fantastic opportunity to join a forward-thinking charity that’s dedicated to abolishing animal testing. 

You’ll play an integral role in enabling our senior management team to operate as efficiently as possible, which will allow them to work towards our strategic goals and transform the way in which disease is combatted. 

The Role

As an Executive Assistant, you will provide PA and business support to our Chief Executive and senior management team. 

Reporting to the Director of Finance and Operations, you will:

- Make travel arrangements, organise meetings and manage diaries 
- Manage a range of projects and research activities 
- Deliver high-quality HR administration to the organisation 
- Act as the first point of contact for any facilities issues 
- Manage relationships with key stakeholders 
- Handle confidential information with discretion 

About You

To join us as an Executive Assistant, you’ll need: 

- Demonstrable experience as an Executive Assistant, including managing the daily operations of the office, organising and maintaining files and records, planning and scheduling meetings, managing projects and conducting research, preparing and editing correspondence, creating reports and presentations, making travel arrangements, and providing high-quality customer service
- Experience of producing relevant reports and dashboards for senior colleagues, with appropriate recommendations
- Experience of managing supplier relationships
- Demonstrable success in networking/building relationships 
- Excellent literacy and numeracy skills and proficiency in MS Office 
- To be educated to Level 3 (AS/A Levels) or equivalent through experience 

Other organisations may call this role EA, PA, Personal Assistant, EA to MD, EA to CEO, PA to Chief Executive, Secretary, or Senior Administrator. 

The closing date for applications is the 1st September 2020. Interviews are scheduled to take place on the 14th September 2020. 

Webrecruit and Animal Free Research UK are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.

So, if you are seeking your next challenge as an Executive Assistant, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.

The Pathfinder Lead will play a cetral role in helping the Trussell Trust achieve our vision for an end to the need for food banks in the UK. The postholder will work with groups of Pathfinder food banks across the UK to help them develop and execute their own strategic plans for reducing the need for their services locally. They will work cross-departmentally to create a programme of support and take the lead in capturing local learning to inform the design of tools that can be rolled out to the wider food bank network.

This role requires someone who is proactive in their approach, has strong influencing skills and thrives well in a culture of change and innovation.

This post is temporary for 12 months.

The First Step is a Merseyside based Domestic Abuse charity that defies its size: specialist knowledge, expertise in supporting victim/survivors and high standards across the board. We currently provide 24/7 staffed women and children's refuge, IDSVA service and a self referral community service.  As Chief Executive you will play a crucial role in shaping the organisations future and will have the opportunity to develop our public digital presence.You will be responsible for securing income for services our beneficiaries most value, as well as ensuring that existing contract funding is sustained.

Application deadline is 7th August 2020 at 12 noon.  Interviews are Friday 21st August 2020 in Huyton if possible via Microsoft Teams if not.

This post is subject to an enhanced DBS check and open to women only.  (Exempt under the Equality Act 2010 Schedule 9, Part 1)

Age Concern Southend-on-Sea (“ACSOS”) is a small, local independent charity who work to make Southend a better place to age. Key responsibilities will include providing leadership to the charity and being responsible for the management and administration of the charity within the strategic, policy and accountability frameworks laid down by the board of trustee and well as enabling the board of trustees to fulfil its duties and responsibilities for the proper governance of the charity and to ensure that the board receives timely advice and appropriate information on all relevant matters

The charity is not connected with any other organisation such as Age UK or any other national charity. Prior to the coronavirus pandemic, we provided face-to-face befriending to 135 older people in their own homes and visited 8 local care homes and provided telephone befriending to a further 150 older people. We provide a twice-yearly services directory and newsletter, bespoke information and signposting for individuals, a handyman service, wheelchair hire and hearing aid battery exchange. We also encourage healthy activity through Club 50+. This offers tutor-led keep fit, yoga, tai chi, pilates, line dancing and other active classes, as well as art and computer classes, snooker, short mat bowls, bridge, whist and table tennis. In July 2018 we took on a 20 year lease of an ex-department store in Westcliff and, to date, have spent over £300,000 converting it into a "one-stop" community hub ("The Haven") which, in addition to housing Club 50+, houses offices for other charities that support older people, NHS and social services drop-in centres, a meeting room, a day care centre, cafe, hairdresser and foot care clinic. Unfortunately, as a result of the coronavirus pandemic The Haven is currently closed.

Are you a member of a Christian Church with pastoral skills and an ability to relate well to people of all ages and backgrounds? Are you able to offer a thoughtful and mature Christian presence in a variety of contexts?

We are seeking a Pastoral Worker to work in the Enfield Methodist Circuit from 1 September 2020.  You will work collaboratively with the presbyter in pastoral charge and others to provide pastoral care for a group of churches.  You will help the circuit to shape and reimagine patterns of pastoral care across those churches, enabling the churches to develop and build on partnerships, particularly with the local MHA Live at Home Scheme.

You will support the presbyter in enabling the church community to care and pray for one another.  To offer care that is complementary to Pastoral Visitors and house groups through meeting with those with specific pastoral need. By agreement with the presbyter, and following appropriate training, to visit members of the church, their families, and any linked with the church who have a particular pastoral need.

You will be part of a 15 person diverse Circuit Leadership Team and have opportunities for study and training.  Benefits include a contributory pension scheme and 28 days paid holiday per year in addition to bank holidays.

ABOUT US
The Woodland Trust is the UK’s leading woodland conservation charity. We want to see a UK rich in native woods and trees, for people and wildlife. The Trust aims to engage and inspire people about woods and trees to help us meet our vision of creating, restoring and protecting woodland.

THE ROLE
As the Personal Assistant to our Directors of Fundraising and Brand & Communications of you’ll be integral in driving activity and ensuring successful delivery of priorities, projects and workflow through the department. You’ll work closely with the Directors’ Senior Leadership team, wider department and with other PA’s across the Trust to ensure smooth delivery and to ensure best practice is shared.

You’ll also ensure monthly reports, meeting minutes, KPIs and other reports are collated and submitted to tight deadlines, and monitor and report on budgets across each team within the Fundraising and Brand & Comms department.

THE CANDIDATE
With clear administrative experience at Director support level, including effective management of a busy diary, you’ll have excellent IT skills across all Microsoft Office applications and exceptional organisational and planning skills.

You’ll also have strong interpersonal and written and verbal communication skills with the ability to work well with colleagues and achieve the necessary outcomes within timescales.

WHAT YOU CAN EXPECT
There’s no other organisation like the Woodland Trust. Whatever you do here you will be supporting our work to protect and enhance woods and trees. In return, we recognise and value our people. You'll have our full support, training and opportunities for professional development, along with a contributory pension, life assurance and good holiday entitlement.

There will be the opportunity to workk from home within this role.

Job Purpose: To provide direct emotional and practical support to patients and carers

Key Responsibilities, but not limited to:

• Answering enquiries via telephone, email, online forums or social media in a sympathetic, informative and supportive manner, whilst demonstrating confidentiality and sensitivity
• Using the central database to record all correspondence, ensuring permission is gained to follow GDPR.
• Identifying gaps in patient information and assist in developing relevant medically approved resources to reflect current guidelines and advances
• Assisting with update of content on Charity Website and social media channels current and relevant.
• Supporting the organisation of all charity events including Patients Day, World Heart Rhythm Week, AF Aware Week & Support Groups
• Identify and support charity fundraisers by maintaining a close relationship until after the event

The Stephen Lawrence Charitable Trust is dedicated to improving the lives of young people and communities from disadvantaged and under-represented backgrounds.

Through our portfolio of high-impact programmes and partnerships we:

• Work with young people from disadvantaged backgrounds, aged 13 to 30 to inspire and enable them to succeed in the career of their choice.
• Empower individuals and communities to create better places for people to live and work.
• Support people to create a fairer, inclusive society in which everyone can flourish.

Job purpose:

To assist the CEO in achieving the Trust’s aims and objectives; and provide a comprehensive support service for the CEO & Trustees, maintaining the highest possible standards of communication at all times. Whether you are an experienced EA or an individual who wishes to take their career to the next stage, this role provides development and growth opportunities within an ambitious and expanding charity. You will enjoy the challenges of staying ahead of change and keeping the CEO and Board of Trustees well informed.

Principal Responsibilities:

• To undertake research, prepare reports, responses and statistical information as required
• Draft speeches and presentations for CEO for external partner meetings
• Prepare, proofread and revise draft documents (including legal), correspondence, trustee papers, external presentations to corporates and partners
• Coordinate projects/initiatives delegated by the Chief Executive
• Provide secretarial support: taking minutes, agenda drafting, collating papers in advance, coordinating meetings
• Manage complex and conflicting diary pressures, and manage travel logistics
• Act as the first point of contact for all matters within the responsibilities of the Chief Executive
• Meeting arrangements and support for the CEO, including scheduling, invitations, refreshements, AV needs, conference and videoconference calls and on-the-day assistance
• Meeting arrangements and support for the senior management team, including scheduling, invitations, minute taking, preparation of materials, and on-the-day assistance

Board of Trustees

• Preparation of agenda to incorporate relevant reports and actions from previous minutes in consultation with the Chief Executive, Chair and other senior leaders
• Progressing actions on minutes, including ensuring prompt circulation to Board
• Liaise with those preparing papers for meetings to ensure they are available for distribution and distribute the agenda and papers prior to the meeting.
• To maintain confidentiality of information in line with Data protection legislation and safeguarding requirements.
• Support the delivery of the annual report.
• Working with the wider SLCT to achieve the trusts aims and objectives.

To be the successful candidate you must demonstrate your track record against the following criteria and competencies in your application:

• 2 years + experience in relavent role
• Strong communicator with the ability to work with all levels
• Taking ownership to drive desired outcomes
• Excellent stakeholder management skills
• Exceptional organisational skills
• Track record of excellent written and verbal communications skills including the preparation of board papers
• Ability to prioritise changing requirements
• Getting results in tight timescales
• Ability to filter information

General

• To attend supervisions, team meetings and other meetings, as and when required.
• To attend internal and external training courses, as agreed with your line manager.
• To represent the organization at internal and external events including networking events, fundraising events and launch activities, as and when required, occasionally on evenings and weekends.
• To undertake any other duties that may be reasonably required.

Diversity Policy:

The Stephen Lawrence Charitable Trust is keen to encourage applications from individuals from a diverse range of applicants. We are particularly proud of our commitment to diversity and inclusion.

Please complete a 1-page covering letter statement attached to your CV demonstrating your capabilities in relation to each of the essential and personal qualities listed above, addressing each point in the order shown.

Where relevant use your answers to illustrate how your competences have helped you achieve positive results.  This will give you the best possible chance of being short listed.

Please note, we will interview suitable candidates before the closing date.

We have a fantastic opportunity for an enthusiastic and committed individual to join our growing Finance Department as an Assistant Company Secretary and Finance Officer. The role will look to support the effective running of the finance function, acting as key point of contact within the team all the way through to dealing with requests from across the organisation. The successful candidate will play a pivotal role in supporting the Director of Finance in providing support to the Board of Trustees including monitoring and reviewing financial systems and procedures to preparing financial reports alongside the Finance Business Partners.

The Social Interest Group (SIG) is a leading UK based charity, providing bespoke person centred social and health care solutions. Utilising strength-based models of working, we specialise in rehabilitation and supporting people who have complex needs, empowering them to achieve their full potential. We deliver social and health care services through our subsidiary charities SIG Penrose, SIG Equinox and SIG Investments.

Key Responsibilities:

• Assist with the servicing and scheduling of meetings, including Board away days, Board, Committee, Board Task and Finish Groups, Executive Team, Annual General Meetings and the company all-staff meetings
• Maintaining Board member files and records
• Ensure all submissions and returns are made to Companies House, or any other body, in accordance with legal requirements
• Maintaining all registers and minutes, ensuring they registers are filed correctly
• Ensuring full consistent governance support at Board & Committee meeting and Executive Team meetings

Experience Required:

• Grade B or above in GCSE English Language and Maths or equivalent
• Experience of working in a finance function
• Excellent numeracy and financial skills, with the ability to deliver best practice in financial management and produce accurate and timely financial information.
• Analytical and problem solving skills with the ability to anticipate problems and proactively suggest solutions.
• Project related finance experience
• Experience with interacting at Executive level

Benefits of working with us:

• Excellent core and on-going training aligned with personal development plan
• Study support
• Access to employee assistance programme
• Medi-cash which includes the following:
• Discount gym membership
• Routine eye tests, glasses and contact lenses
• Dental treatment via NHS or Private
• Physiotherapy, Massage and a range of other therapies
• 25 days holiday increasing to 26 days after 2 years and increasing 1 day per year up to 30 days annual leave
• Life Assurance