Appointment of a Cathedral Administrator / Chief Operating Officer

The Dean and Chapter of St Davids Cathedral are seeking to appoint a Cathedral Administrator / Chief Operating Officer for the Cathedral, with overall responsibility for the lay administration, non-liturgical governance and operations of the Cathedral.  Accountable to the Dean, the Chief Operating Officer will develop and drive the implementation of the Cathedral’s strategic agenda under the Dean’s leadership.

Job Description

The Cathedral Administrator / Chief Operating Officer is the most senior administrator in the Cathedral and is responsible to the Chapter for the administrative support and functionality and matters of statutory compliance across the Cathedral’s operation, working in close collaboration with, and under the direction of the Dean.

• Strategic Leadership
• Cathedral Operations and Management
• Governance and Administration

Please note - the closing date of the role is 13th January 2020. 

We are looking for a PA to join our vibrant organisation. 

The primary responsibility is to provide administrative support to the Clerk and Master’s office, mainly focusing on managing their social diary.

• Managing the Clerk and Master’s individual diaries.
• Maintaining an efficient recording system of all internal and external invitations.
• Maintaining a feedback record system for all internal and external events.
• Research and produce a brief for all social events where the Master is representing the Company.
• Research and book all travel and hotel arrangements for the Clerk and Master.
• Manage expenses for the Clerk and Master.
• Assist with “gatekeeping” of calls and messages for the Clerk and Master when the EA is unavailable.

Qualifications

• GCSE, C (Grade 4) and above in Maths and English
• Personal Assistant/Business Administration BETC Diploma (Level 3) - Desirable

Experience

• 1 year experience in an administrative role desirable but not essential.
• Proficient computer skills and confident with learning different IT systems.
• Attention to detail and ability to maintain level of excellence under pressure.
• Strong verbal and written communication skills (English)

NCT is the UK's largest charity supporting parents through their First 1,000 Days from pregnancy to the child's second birthday.  We give accurate, impartial information so that parents can decide what’s best for their family and we introduce them to a network of local parents to gain practical and emotional support. 

The Parent Services Administrator’s (PSA) main responsibility is to encourage parents to choose NCT through excellent customer service enabling them to book on the right course. You will work mainly by phone and email, providing parents with a positive customer experience and handling any objections the may have.

To be successful in this role, you will demonstrate exceptional customer service skills and evidence professional and timely correspondence with customers. 

You will be proactive, empathetic, trustworthy, resourceful and able to display the ability to prioritise and work on your own initiative, within a process environment. Senior Parent Services Advisors will be available for help and support as required. A knowledge of NCT and our work is desirable.

Full details of this exciting opportunity can be found in the Job Description. 

This position will be based in Clifton, Bristol.

The role is a part time, flexible role for 20 hours per week / 4 hours a day, Monday to Friday - the 4 hours can be worked flexibly each day between the hours of 8am and 4pm. The role is offered on a 12 month fixed term contract basis.

To apply, please upload a copy of your CV and a one page supporting statement outlining your suitability for the role when prompted.

Closing date for applications: Wednesday 1st January 2020

Interviews will be held on Monday 6th January

The Initiative:

We want to see a world where everyone, everywhere, has someone to turn to in support of their mental health. However, this is not currently the case.  Worldwide mental health conditions are increasing, and depression alone is on track to be the leading disease burden by 2030. The world is not yet equipped to handle this growing crisis, especially in low and middle-income countries where the majority of conditions occur.  United for Global Mental Health was established in 2018 as an organisation focused on increasing global advocacy, campaigning and financing for global mental health to address this growing global need and increase the political and financial commitment so that everyone, everywhere has someone to turn to when their mental health needs support.

Together with over 80 people from 14 countries, we have launched the first global mental health campaign that is led by passionate campaigners and people with lived-experience of mental health from all over the world: from Nigeria to the US, from Indonesia to Australia and from Sierra Leone to Tonga. Supported by high-profile partners and ambassadors, our campaign unites efforts to bring greater action on mental health.

The role:

This is an excellent opportunity for a highly motivated and experienced Executive Assistant to join a growing charity in supporting the Chief Executives in the planning and delivery of their workload.

Reporting to the Finance & Operations Manager, the EA will regularly liaise with Trustees, the Board, Donors and high net worth individuals.

As an Executive Assistant you will be a confident and energetic individual with proven experience to provide comprehensive support to the CEOs, including but not limited to:

• Proactive diary management

• First point of contact for the CEOs

• Managing the CEOs’ worldwide travel arrangements, including flights, ground transportation, transfers, hotels and produce detailed itineraries and packs

• Use judgement and knowledge to answer queries without asking the CEOs and delegate actions to others when necessary

• Commission briefing and other materials for all appointments from members of senior staff, ensuring the CEOs are fully prepared for all meetings in a timely manner

• Project manage workstreams close to the CEOs priorities ensuring there are clear agendas, actions and next steps. 

• Collate business expenses with the support of the Office Administrator

• Working with the Finance & Operations Manager to assist in the administration of board meetings, including board paper collation, formatting and distribution.

• Production of board meeting minutes and updating of actions

• Timetabling of 1:1s and internal meetings

• Working with the Office Administrator to coordinate operational set-up of internal & external meetings 

• Support the wider team when required

• Occasional travel alongside the CEO may be needed 

About You:

The right candidate will demonstrate a flexible approach, have strong interpersonal skills and will have provided executive support to an executive team in the past and maintain discretion at all times.

You will be comfortable working in a fast paced environment and working as part of a team to achieve goals.

Communication

• Ability to communicate with staff at all levels, internal & external stakeholders and people with lived experience of mental health

• Building lasting relationships with staff and stakeholders 

Organisational

• Highly organised, confident and diligent EA with excellent communication skills

• The ability to plan and prioritise work for self and others

• Self-motivated, able to work independently and proactively

• Have the ability to meet changing and challenging deadlines while maintaining rigorous attention to detail

Requirements

• Three years’ experience of working in a similar role 

• Ability to work proactively and under pressure

• Excellent computer literacy. Experience in Google Apps (Mail, Calendar, Docs), Mac OS (Mail, iCal), Excel, PowerPoint and Word to an advanced level

• Previous experience supporting senior executives as a PA/EA is essential

• Ability to travel

• Solution oriented

Desirable

• Third sector experience

• Experience of working in a small, entrepreneurial team

What’s on offer

The opportunity to work within a growing team located Somerset House on the Strand, overlooking the Thames, with regular invites & discounts to Somerset House events.

5% Employer pension

28 days annual leave

Weekly fruit delivery

United for Global Mental Health is committed to the safeguarding and protection of vulnerable individuals therefore this position will be subject to a background and DBS check.

This document must be read in conjunction with the attached Staff Recruitment Privacy Notice.

Recruiting Personal Support Assistants (Bank Staff) to join our services in Berkshire!

£10.55 per hour, zero hour contract plus Pension Scheme and Flexible Hours

Personal Support Assistants provide a range of personal services to meet the needs of our customers in Look Ahead services and/or in customers' homes across London and the South East. Services may include Assistant/Support Worker duties (no support planning) and non-specialised Individual Budget work. In all activities PSAs are required to encourage customers to contribute to these to activities and help them to develop their own skills and confidence. While carrying out activities, PSAs should deal with all customers, visitors and staff in a professional and appropriate manner and report to Look Ahead staff and management any observations relating to customers' welfare.
PSAs may be working with customers from all of Look Ahead Client Groups including Mental Health, Learning Disabilities, Homelessness and Young People. Where appropriate PSAs may be required to complete regulated activity which includes personal care and medication when working in CQC registered services.

Key Responsibilities:

PSAs providing Assistant/Support worker services will:

- Support customers to undertake tasks wherever possible, including practical assistance where they have not yet developed the skills, to ensure customers enjoy a high quality of accommodation
- Enable customers to make full use of community facilities by providing support as directed
- Support customers to attend GP and health appointments and religious services as directed
- Support customers to integrate into the community, for example accompanying the customer to enquire at colleges about possible courses, to visit various public amenities etc
- Support customers to go shopping for food, clothes etc
- Maintain records as required under the direction of Look Ahead staff and management

PSAs providing domiciliary & personal care will:

- Deliver all aspects of personal and physical care as appropriate to the individual needs of the customer. E.g. help with dressing, grooming & make-up, bathing, support going to the toilet etc
- Support customers to undertake domestic tasks in the home wherever possible, including practical assistance in developing skills to ensure customers enjoy a high quality of accommodation. E.g. cleaning, vacuuming, washing, ironing, simple home decorating, sewing, light gardening
- Report any observations to Look Ahead staff and management relating to customers' welfare

Additional non-specialised Individual Budget can include:

- Providing customers with companionship. E.g. accompanying customers to visit relatives, attend special interest clubs, go out walking, to the park, dinner or the pub, play board games and cards
- Planning day trips and outings e.g. to the seaside, art galleries/museums, and encourage more independent living
- Assist customers in budgeting and money management, paying bills etc
- Encourage customers to take interest in and undertake basic sports, creative and arts activities in or outside the home. E.g swimming, jogging, attend gym, health clubs, go dancing, play music, make (draw/paint) pictures, take simple photographs, attend theatre/amateur dramatics etc

The above sets out the key responsibilities and typical tasks. You may be required to undertake various other tasks and duties to ensure that our customers' needs are fully and effectively met. The list is not exhaustive.

Person Specification:

- Approachable and open behaviour
- Is fundamentally calm and resilient, does not let emotion adversely affect them or obscure their judgement
- Has a practical and logical mind and is naturally well organised
- Is confident with high levels of self-esteem
- Is respectful, articulate and sensitive in style of communication
- Is customer-focused

Skills, Knowledge and Experience:

Applicants may have some previous relevant work experience. This may be experience gained from care of a vulnerable person or work in similar organisations. Prior experience is not a pre-requisite for the role as key behaviours and core competencies will also be taken into account.

Please note that we have the right to close any vacancy before the advertised closing date if we have received a high number of applications.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If this occurs you would not need to submit another application for the alternative role.

We are currently looking for a well-organised, resourceful Assistant to join our UK based team.  You will be assisting the Dean of the OCCA and RZIM Apologist in areas such as diary and email management as well as providing support with coordinating speaking engagements and outreach weeks. 

The Zacharias Trust is a UK-registered Christian charity with a friendly, welcoming culture and a warm working atmosphere.  Our organisational vision and mission is to provide thoughtful answers to difficult questions.

Some of the key responsibilities for this role are:

• Day-to-day diary management, including scheduling of meetings, responding to speaking requests; and responsibilities of travel itineraries and bookings.
• Liaising with the Media Team to ensure all requested recordings are delivered.
• To provide administrative support to the Dean of the OCCA and RZIM Apologist.
• To provide administrative support to the OCCA Executive Officer with the administration of the OCCA admissions process.
• The provision of research and project work in areas requested by the Dean of the OCCA and RZIM Apologist.
• Assistance at speaking engagements.

The skills, qualifications and competencies that we are looking for are outlined below:

• Graduate level or equivalent calibre (highly desirable)
• Highly organized
• Experience of office administration
• Excellent interpersonal skills
• Confident decision maker
• Strong communicator
• High level of IT literacy
• Works with discretion
• Flexible attitude
• Willingness to travel
• Integrity and honesty
• Experience as a Personal Assistant or similar role

In return we offer a pleasant working environment, a friendly and open team atmosphere, generous pension scheme, death in service scheme and a range of other work benefits.

Please note: as a result of our Christian ethos, this post is covered by a Genuine Occupational Requirement (GOR) under the Equality Act 2010. The successful applicant will be expected to be a practicing Christian with a mature faith and to clearly demonstrate a personal commitment to the mission, principles, values and practices of the Trust.

You will also need to provide proof of your right to work in the UK as part of the application process.

If you are interested in applying, please email your CV, together with a covering email outlining your suitability, details about what your Christian faith means to you and motivation for the role.

Are you an experienced senior Executive Assistant looking for an opportunity to work for a Christian charity with a heart for seeing an end to extreme poverty?   Do you have proven experience of providing Board level / Senior PA support at Director level in a demanding environment? Then this may be the perfect opportunity for you!

As Executive Assistant you will support Tearfund's Finance and IT Director in the following areas: diary and email management, meeting coordination, arranging travel, administrative support to the Audit, Risk and Finance Committee, including minuting of the meetings, provide administrative or other support as appropriate to specific projects within the F&IT group. You will also provide some of these services to the Head of Legal and the Head of Internal Audit.

This role requires:

• excellent organisational and administrative skills 
• the ability to prioritise and work under pressure with high attention to detail. 

The successful candidate will be confident and a natural relationship builder with exceptional communication skills. You will need to be flexible and able to deal with ambiguity as well as possessing the ability to take initiative and demonstrate good judgement.

All applicants must be committed to Tearfund's Christian beliefs.

The recruitment process will include specific checks related to safeguarding issues. In addition, personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure.

An exciting opportunity to be a Sixth Form Administrator in London.

Client Details

A Sixth Form based in London.

Description

The Sixth Form Administrator will be responsible for:

• Providing administrative support for Sixth Form team
• Supporting the recruitment for the Sixth Form
• Building good relationships with students and parents
• Developing and maintaining Alumni
• Ordering stock and stationary for the department

Profile

The Sixth Form Administrator will have:

• Administrative experience
• Proficiency in using Microsoft Office suite
• Excellent communication skills, both written and verbal
• Organisational skills and have great attention to detail
• An ability to work independently

Job Offer

Salary of £21,702-£24,02.

Eden Brown is working in partnership with a Private Health Care organisation, to recruit for a Pathway Coordinator based in Bedford.
This is an amazing opportunity for a Pathway Coordinator to embark onto the organisation and join a successful team and including being responsible for all supportive administrative duties, and to monitor the pathways.
Key Responsibilities:
- Interpretation of excel based data to manage and monitor patient pathways
- Running and interpreting 18 week tracking reports within MS Excel
- Monitoring these patient pathways within our clinical records system
- Working alongside our clinical and administration teams to unblock pathways and feedback user errors via our workplace training team
Candidate requirements:
- Good oral and written communication skills are essential, and the candidate must be able to work within a team
- Strong excel skills are essential.
- Previous secretarial experience within a healthcare environment is desirable
- A potential candidate should be an organised and well-motivated person with a polite telephone manner and the ability to prioritise a work load.

If you feel that you meet the above criteria, please apply now. Or for more information contact Chloe on [email protected]

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown Ltd is acting as an Employment Business in relation to this vacancy.

Patient and Donor Coordinator, an excellent and rewarding opportunity to join a growing Global Health Charity, based in West London.

This outstanding health organisation provides lifesaving opportunities for millions of people diagnosed with blood cancer, enabling them to be matched with a stem cell donor.

The dedicated Donor Management Team provide support through registering, matching and facilitating these the stem cell donations by liaising with, and providing support to donors.

As the Patient and Donor Coordinator, working as part of this dedicated team, you will manage the donor journey by guiding and advising donors through all stages of the donation process.

• Working predominantly by phone, email and post to communicate with donors and using a bespoke database system to record donor information.

• Register and evaluate donors for suitability and eligibility using guidelines and national regulations.
• Notify donors of a match and help facilitate the donation process through communications with donor and medical professionals both based in the UK and internationally.

Training will be provided from day one to ensure you have the skills and knowledge to support donors effectively and efficiently. To be considered for this role our client is looking for transferable skills and experiences across areas such as:

• Outstanding customer service skills, ideally within a medical setting or with some knowledge awareness of medical terminally and patient care.
• Excellent organisations skills and the ability to work in a fast-paced environment.
• Excellent attention to detail to ensure accurate recording of information.
• Good knowledge of medical terminology, case-note documentation and conducting medical histories is preferred.
• Advantageous though not essential, a degree in Medical or Sciences.

The executive assistant is responsible for The Good Law Project's day to day administration, for maintaining the Director’s diary and supporting him on a day-today basis.

Reports to:  the chief operating officer, with accountability to the director of The Good Law Project

Contract type:  Temporary, one year’s duration with a possibility of becoming permanent

Responsibilities

• Maintain the Director’s diary, coordinating commitments with others as necessary
• Establish and maintain organisational document management and storage systems
• Ensure that all case documents and communications are catalogued and filed
• Undertake financial administration, liaising with the external book-keeping service, including dealing with invoices and donation reports, setting up online payments, processing expense claims and other financial administration
• Download, review and process all donations reports from external service providers
• Provide administrative support to the Director
• Compile and process the Director’s expense claims
• Make travel and accommodation arrangements for the Director and other staff
• Deal with Good law Project correspondence, liaising with other staff as necessary
• Liaise with key service providers such as IT, phones, and facilities
• Undertake any other administrative duties as requested

The Good Law Project is a not for profit membership organisation that brings litigation in the public interest.  We fight for the voiceless through the courts, for a fairer, more decent society for all.  We are a young organisation with a ground-breaking track record already, and are now seeking to recruit our very first staff team.

More details, including the experience, skills and knowledge required, can be found in the job specification attached. 

To apply, please send your CV with a covering letter of no more than two pages outlining why you are interested in the role, and how you meet the requirements, together with the details of two referees.Please apply online via CharityJob.

Interviews will be held on 19 December 2019.

Executive Assistant / PA - Temporary

Our client a leading health membership body are seeking a high-level EA to join the team in January on a temporary basis for approx. 1 month initially, central London based in walking distance from the tube station.

The role of the Executive Assistant is to provide confidential, high quality, effective and pro-active support to the Directors, to enable the delivery of strategic operational objectives. The post holder will also play a key role in supporting collaborative communications between Directors, the relevant Vice Presidents and Officers of the College and staff to facilitate matrix working.

KEY RESPONSIBILITIES

Duties include but will not be limited to:

• To provide proactive administrative support to the Directors to include; diary/appointments management, confidential issues, travel/hotel bookings, meeting arrangements and keeping track of work deadlines.
• To ensure all information and papers relating to the Directors' meetings are provided prior to the meeting in a well ordered and presented manner.
• To coordinate attendance at various meetings liaising between colleagues, officers, members and external stakeholders including organising events such as the divisional away days and divisional meetings and servicing meetings.
• To ensure that the Directors are regularly briefed in writing or verbally highlighting actions that have been forwarded to other managers to action and chasing these actions as appropriate.
• To provide administration and monitoring of Directors' emails and telephone correspondence, ensuring strict confidentiality and proactivity at all times by drafting replies or directing emails to colleagues on behalf of the Directors.
• To use a variety of software packages to produce correspondence/ documents and maintain presentations, spread sheets and databases, checking for accuracy and good quality presentation in all correspondence.
• To maintain efficient filing and bring forward systems to ensure that essential deadlines are met and to ensure efficient management of information, including making certain that electronic and paper records systems are well maintained.

Personal Specification:

• Experience of providing PA support or working as an Executive Assistant to staff at Director level
• Experience of working in a busy and demanding office environment effectively and to tight time schedules
• Experience of working with and influencing a wide range of people at all levels of an organisation and strong experience of working with a variety of teams across an organisation.
• Experience of minute taking and preparation of board level papers for meetings
• Experience of organising events.

• Strong communication skills, both oral and written including excellent report writing skills and the ability to present information in a fluent and persuasive manner to people at a range of levels
• Well-developed experience and knowledge of Microsoft applications, including Word, Excel, Explorer, Outlook and PowerPoint
• Ability to deliver multiple objectives within short time frames to high standards and to meet multiple deadlines.
• Ability to act to minimise errors and inaccuracies, maintaining high standards of accuracy and correctness in dealing with information and data. Adopting an orderly and precise approach to work paying careful attention to following standard procedures and ways of working.
• Excellent proven organisational skills and an ability to adopt an orderly and precise approach to work paying careful attention to detail and ability to following standard procedures and ways of working

Role: Executive Assistant / PA

Location: London

Employment Type: Temporary, 1-month approx. starting January

Salary/rate: £18.88ph

Working hours: 35pw

Ref: 72771PMR

Do you want to promote a positive image of young people to the media and counter negative stereotypes?

Would you love to work for a charitable foundation that makes a real difference?

If so, you could become our new Communications and PR Officer. The Jack Petchey Foundation was set up in 1999 by Sir Jack Petchey to inspire and motivate young people and recognise their achievements. To date, the Foundation has invested over £118 million in young people across London and Essex.

This is an exciting time to join the Foundation, as we conduct PR for a range of programmes and events and carry out an ambitious three-year growth strategy.

About the role

This is a great opportunity to take your next step in Communications and PR and gain a wide variety of experience. You will help raise awareness of the Jack Petchey Foundation and its positive influence on hundreds of thousands of young people in London and Essex.

Our new Communications and PR Officer will aim to amplify all of the great things the Foundation does but also, more importantly, ensure PR and Communications is a vehicle to help deliver our mission of inspiring and motivating young people to become achievers and valuable members of society.

We want to be the voice of young people in London and Essex. We want to provide them with the tools, resources, contacts and services that empower them to do great things.

This is an exciting role for the right person who has the energy, creativity and ambition to develop and deliver fun, engaging and effective communications.

For further information and to apply, please visit our website via the apply button to complete and return an Application and Diversity Monitoring Form.

Closing date: 9am on 6th January 2020.

CVs will not be accepted. No agencies please.

Who are we?

Recently named Third Sector Charity of the Year 2018, we are a rapidly growing charity, committed to moving further, faster to accelerate change for everyone affected by a brain tumour. Brain tumours kill more children and adults under 40 in the UK than any other cancer. We know that a cure can’t wait. By recruiting a team that ‘can’, we can and will find one sooner.

Our exciting job role!

The Central Operations Officer is integral to ensuring that our community gets the very best experience from us.  From handling first communications and processing income, through to ensuring that appropriate thank you letters/emails are received, along with other communications, you will be ensure that our community are placed at the centre of all we do.

This role is full time - 37.5 hours and will be based in our Farnborough office, with some out‑of‑hours working.

What we'd like from you:

It’s simple – we’re looking for the people who ‘can’. We want the talented, the energetic and the ambitious. We need the inspired and the inspirational – the people who completely embrace our values, offer a great cultural fit and who are determined to make real and lasting change for our community. 

According to the job description you should also have proven experience of working in a busy administrative support role and an understanding of fundraising work.  You must also have the ability to deliver a consistent level of service and be able to work under pressure, often to short timescales.

If this is for you, we’d love to hear from you!

What we'd like to give you:

- Salary c.£23,000 per annum (dependent on experience)

- 25 days holiday plus bank holidays – pro rata for part-time contracts (we also close at Christmas in return for you volunteering 3 charity days per year*)

- Generous pension contribution*

- Life assurance cover*

- Employee Assistance Programme

- Loads of other great benefits, plus an amazing culture to work in, a great team and lots of fun (and cake!)

How to apply to join our amazing team:

Please apply online attaching your CV and a supporting statement explaining why you want the role, what you would bring to the team and how your skillset and experience will enable us to make a real impact for those affected by brain tumours.

Advert close date: Thursday, 19th December 2019

First interview date and location: Tuesday, 17th December 2019 via Skype

Second interview date and location: tbc at our Farnborough Office

More about us:

Visit our website careers pages to find out more about our culture and what it’s like to be part of our amazing team: 

Don’t forget to check out our short videos (you can find the on our You Tube channel) to find out more about our culture and what it is like to work at The Brain Tumour Charity. 

Did you know that in addition to being recently crowned Third Sector Charity of the Year, we have won a variety of other awards and have been ranked a top global organisation by renowned management consultants McKinsey? Whilst we’re not boasting, we are particularly proud that our HeadSmart campaign scooped the NHS Innovation Award, a Third Sector Excellence Award and a Charity Times Award (well, maybe we’re boasting a little bit!).

For more information, please visit our website!

We reserve the right to close the advert early in the event of receiving a sufficient number of applications and may extend the advert if we don't find our perfect team mate!

We process your data in accordance with the Data Protection Act 2018 and the General Data Protection Regulation. For full details, please read our privacy policy for job applicants.

*subject to qualifying criteria