Personal assistant jobs in Alton, hampshire
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Location: Remote
Salary: £29,000 - £32,000 pro rata depending on experience (£17,400 - £19,200)
Hours of work: 3 days (21 hours) per week
Contract type: Fixed, 12-month Maternity Cover
Why work for Kids Matter?
- Generous annual leave – 25 days (plus bank holidays) per year pro rata, with time off between Christmas and New Year's additional to this allowance.
- Remote working contribution – receive £26/month pro rata towards the costs of working from home and/or using a co-working space.
- Access to coaching sessions, training opportunities and our Employee Assistance Programme (a confidential support service for staff).
- Flexible working across weekdays to suit your schedule.
About us
Kids Matter is one of the UK’s fastest growing children’s charities. Our vision is to see every child in need raised in a strong family. Our mission is to reduce the impact of poverty on children through community-based parenting programmes.
Research shows that group-based early intervention parenting groups are the most effective way to support children in need. We train peer facilitators in local churches - the largest voluntary body in the country - to run our affordable, accessible and highly effective parenting programmes, written by Clinical Psychologists. They come alongside parents and carers, building long-lasting community in addition to encouraging confidence and learning positive parenting skills.
We value difference and diversity, and we want our workplace to be built on shared values of equality and mutual trust, with team members representing the wide range of backgrounds and experiences that exist within the UK. We therefore actively encourage applications from people of diverse backgrounds and varied experiences, particularly those who are African, Afro-Caribbean, Asian or part of other minority ethnic communities, who have lived experience of the impact of low-income/low-support circumstances, and who are living with a disability or identify as being neurodivergent.
About the role
The Executive Assistant to the CEO role involves:
- Coordinating and maintaining the CEO's diary including organising all appointments, meetings and travel arrangements.
- Identifying, anticipating and preparing CEO information requirements for meetings, appointments and presentations, following up on internal and external requests for information.
- Managing all administration processes relating to the SLT.
- Supporting the CEO and the Fundraising Team with major donor management, including keeping contacts and actions updated, researching prospective donors, communicating with existing donors, coordinating thank you cards and gifts, and tracking secured donations.
About you
Do you have strong attention to detail and accuracy? Can you use initiative and be proactive? Are you a Christian with an active faith in Jesus? Do you have a passion for Kids Matter’s vision of seeing every child in need raised in a strong family?
Then we would love to hear from you!
How to apply
You can apply for the Executive Assistant to the CEO (maternity cover) position by clicking ‘Apply via Website’ and completing a copy of our online application form.
The deadline for applications is Tuesday 28th July. All successful and unsuccessful applicants will be notified by email.
We also ask for all applicants to submit an Equal Opportunities Monitoring Form, which will be sent to you to complete following the submission of your application. This form will be used for anonymous analysis to ensure our overall recruitment procedures are fair and transparent. It will never be viewed or used as part of the selection process. It is optional to submit this form.
If you would like any application/interview support or you need any reasonable adjustments throughout the application process, or if you would like an informal phone call to ask questions or discuss the role, please contact Katie Washington (HR & Systems Manager).
Please see the job pack for more details on the role and application process.
Registered Charity
21 - 50
We exist to reduce the impact of poverty on children in need across the UK.
The client requests no contact from agencies or media sales.
Thank you!
Executive Assistant to the Chief Executive
6-Month Fixed-Term Contract (with potential opportunity to apply for a permanent role)
Salary: £40,000 + excellent benefits
Location: Home-based, with regular travel to care homes across South England (full UK driving license and access to a car advantageous)
Prospectus are excited to be supporting a fantastic care home provider with their search for an Executive Assistant. This is a 6-month fixed-term contract, based remotely but requiring regular travel to their care homes, two to three times a week.
You will be a talented Executive Assistant, providing high-level support to their Chief Executive, Board and wider leadership team. This is a varied and rewarding opportunity for someone who thrives in a fast-paced environment, enjoys building strong relationships and is passionate about delivering outstanding support.
You will bring previous experience in an Executive Assistant, senior administration or diary management role, and have exceptional organisational and time management skills. You will have excellent written and verbal communication abilities, with a warm and professional approach. You’ll also bring experience managing diaries, meetings, travel arrangements, and have excellent attention to detail, bringing a high-level of discretion when handling confidential information. Most importantly, you will bring a proactive and enthusiastic approach to the role, with a willingness to learn new skills.
As a key member of their Central Support Team, you'll play a vital role in ensuring the smooth running of executive operations while supporting internal communications, projects, events and organisational initiatives.
Key Responsibilities:
- Manage complex diaries, schedules and travel arrangements for the CEO, as well as screen and prioritise communications, ensuring effective management of competing priorities.
- Facilitate communication between the CEO and internal and external stakeholders.
- Prepare reports, presentations, correspondence and other key documentation.
- Support internal communications and social media messaging on behalf of the CEO.
- Coordinate Board and executive meetings, preparing agendas, papers and documentation and take accurate meeting minutes and monitor follow-up actions.
- Provide administrative support for projects, research and organisational initiatives and take a leading role in planning and delivering staff events, including employee recognition celebrations and annual awards events.
- Help maintain an organised and efficient office environment, including supplies, equipment and technology management.
We're particularly interested in candidates who have a passion for caring for others, an understanding of inclusion and belonging, and a genuine commitment to supporting people and communities.
To apply, please submit your CV via the advert link. You may be asked to submit a cover letter at a later stage.
At Prospectus we invest in your journey as a candidate and are committed to supporting you with your application. We welcome all candidates to apply, regardless of age, sex/gender, disability, race, religion, sexual orientation, marital status or pregnancy/maternity. If you have any disability and require reasonable adjustment/s to any part of the process, then please contact Shannon Sanderson at Prospectus.
Thank you!
This role will play a pivotal role in supporting Galop to achieve its mission to support LGBT+ victims and survivors of abuse and violence in the UK. You will work alongside another Executive Assistant to provide administrative and project support to the Co-CEOs, as well as supporting the Chair of the Board, Trustees, and Senior Leadership Team as needed. You will work closely with Galop’s Co-CEOs and the wider senior team to ensure the efficient and effective running of the executive office. You will proactively manage both internal and external demands, as well as supporting the Co-CEOs with some of their key projects, such as implementation of the strategy, high-level fundraising and culture development.
This is a remote role, with the ideal candidate being available in person in central London on an ad hoc basis. This position is part-time and we are open for this role to be undertaken in either 3 or 4 days per week, and can show flexibility with working hours.
Your duties will include:
Executive Support & Office Management
- Support the Co-CEOs in all aspects of their roles, including strategic inbox and diary management, workload management, coordinating and minuting meetings, ensuring they are fully briefed, and tracking action points for the Co-CEOs and Senior Leadership Team.
- Act as an effective gatekeeper to the Co-CEOs.
- Ensure electronic files and systems are kept up to date and effective.
- Undertake general administrative duties for the Executive Office as required.
- Support the wider Senior Leadership Team as required.
- Undertake any other reasonable duties as required.
Governance & Board Administration
- Work closely with the Co-CEOs and Board on the organisation's governance requirements, including compiling Board and Sub-Committee papers, maintaining minutes, and managing governance documentation.
- Coordinate Board and Sub-Committee meetings, including preparing agendas, information packs, Co-CEO reports, and taking accurate minutes.
Strategic Planning, Projects & Performance
- Create and maintain systems to monitor operational work against strategic objectives, ensuring regular reporting of organisational KPIs and departmental operational plans.
- Undertake research and project management related to the Co-CEOs' programmes and activities, producing briefings, summaries, and leading projects where required.
Stakeholder Engagement & Communications
- Serve as a key point of contact for the Co-CEOs and Senior Leadership Team, managing internal and external enquiries professionally and liaising with corporate, political, media, non-governmental, and other stakeholders.
- Represent the Co-CEOs internally and externally as required.
Professional Standards
- Always maintain the highest levels of confidentiality.
- And any other duty as required.
Please download the job description attached for further information about the role.
Closing date is Wednesday 15 July, 10am.
The client requests no contact from agencies or media sales.