Personal assistant jobs in City of london, england
Want more results?
Add job titles:
How's your job search on our site?
Senior Executive Assistant
Part-time (2-3 days per week) | Permanent
Fitzrovia, London | Hybrid working (1-2 days in the office)
£75,000-£85,000 pro rata
Start date: 2-3 months
An exceptional opportunity has arisen for an experienced Senior Executive Assistant to join a highly respected, award-winning pan-European think tank operating at the forefront of European foreign and security policy.
For almost 20 years, this organisation has brought together policymakers, academics, activists and senior political figures to promote informed debate and shape values-led European policy. With approximately 120 employees across Europe and a dynamic, entrepreneurial culture, the organisation combines intellectual rigour with the pace and agility of a start-up environment.
This role will suit a highly accomplished Senior EA with experience operating within international academic institutions, embassies, foreign ministries, diplomatic organisations, global universities or similarly complex, stakeholder-heavy environments.
Working closely with senior leadership and alongside an existing Senior EA, you will play a pivotal role in coordinating international board activity across six European entities, while providing high-level executive and logistical support in an environment involving academics, former Prime Ministers, senior policymakers and European councillors.
The Role
This is a varied and highly visible position combining senior executive support, international board coordination and compliance-related responsibilities across multiple European jurisdictions.
A key part of the role will involve organising approximately eight board meetings annually across London, Berlin, Madrid, Rome, Paris and Warsaw. These meetings involve senior external board members and high-profile stakeholders, requiring exceptional diplomacy, discretion and relationship management skills.
Responsibilities will include:
- Complex international diary and travel management across multiple time zones
- Coordinating and delivering international board meetings from planning through to completion
- Organising venues, travel, accommodation and meeting logistics across Europe
- Preparing and distributing board papers and meeting documentation
- Liaising confidently with senior academics, policymakers and high-ranking officials
- Ensuring local meeting formalities and governance requirements are adhered to across different European jurisdictions
- Minute taking and meeting follow-up actions
- Supporting the coordination of larger Main Board meetings and Annual Councils alongside the existing Senior EA
- Managing stakeholder engagement with tact, patience and professionalism
- Working proactively to secure attendance and commitments from senior external board members with demanding schedules, having all details finalised 6 months before the board meetings are due to to take place
Candidate Profile
The successful candidate will be a polished and highly credible Senior EA who thrives in intellectually driven, international environments and is confident operating with senior stakeholders.
You will bring:
- Signif
Thank you!
Inter Mediate (IM) is a peacemaking charity supporting confidential negotiations in some of the world’s most challenging conflicts. We are small,friendly, fast-paced, flexible and passionate about what we do. The role is hybrid - 2 days a week in our central London (Westminster) office and 3 days at home.
This is the dream job for you if you truly understand (from experience) the value of a skilled PA and are passionate about supporting the ED and DED in all aspects of their daily work.
You will be a focal point for our small friendly team, as well as liaising with senior leaders from a range of fields globally and working across time-zones. Strict confidentiality, excellent people skills and the ability and willingness to be flexible around working times are all essential, as is practical experience in the day to day duties of a PA:
- Managing busy diaries and able to negotiate when dealing with external diaries (Ambassadors/HLI etc);
- Skillfully maintaining calendars, ion in committing time and evaluating needs;
- Making meticulous travel arrangements and handling complex travel itineraries ;
- Handling correspondence, administration and generally assisting the Team when needed
You will have at least 4 years of relevant experience in a similar capacity and with excellent written and spoken English and an ability to produce high-quality content at speed and to a deadline. We are looking for the right motivation, skills and aptitudes more than academic qualifications. Please note that this role is not a foot in the door for those who want to pursue a career in peacemaking.
Applicants must have the right to work in the UK as this role is not eligible for visa sponsorship.
Submit a CV with a cover letter stating clearly the post applied for
Registered Charity 
11 - 20
The client requests no contact from agencies or media sales.
Thank you!
Actively Interviewing
This organisation is scheduling interviews as applications come in. They're ready to hire as soon as they find the right person. Don't miss your opportunity, apply now!
Share is seeking an Executive Assistant to our Senior Leadership Team. In this role you will support Share’s four-person SLT to work effectively by assisting with the administrative aspects of their work and liaising with Share’s trustees.
You will manage diaries, collate information for reports, support them with data collection and organise trustees’ meetings and events. You will support fundraising at Share, so we can do more great work to support our students, by researching available grants, and work with project managers to ensure reports are delivered on time and at a high standard.
Share is a registered charity and a centre for training and wellbeing. We provide a range of programmes helping adults with learning disabilities, autism and other support needs become more happy, healthy and independent. Our vision is a world where disabled people are fully included in society, living the life they choose, and we need talented people to help us make that happen.
Main responsibilities
- Provide high-level and comprehensive executive support to the SLT (CEO, Head of People and Culture, Head of Wellbeing and Training, Head of Volunteering and Community Services), including efficient coordination of meetings, monitoring of actions for / relationships with trustees, and other administrative tasks;
- Support the CEO, Head of Volunteering and Community Services, and external fundraising consultants with fundraising e.g. arrange meetings with donors, sending out collateral, researching grants that we can apply for, capturing reporting and acknowledgement requirements.
Who we’re looking for
- A proactive, organised person who demonstrates our values of kindness, support, ambition, respect, integrity and inclusivity in all they do.
- You’ll be comfortable working to different deadlines and working on a variety of tasks, and you’ll be adept at quickly building warm and productive relationships with your colleagues and our trustees.
- You’ll have excellent attention to detail, keen to develop new skills and be trustworthy and discreet with the sensitive information you’ll see day to day.
- You’ll be happy to work on solo projects with minimal supervision, but also keen to play your part in small teams that aim to make Share a great place to work and learn.
Why work for us?
Share is committed to empowering disabled people. You’ll make a difference every day, helping people to live as independently as possible.
Our values drive us forward. They provide the framework for everything we do, including who we hire. We believe everyone has something to offer others, and we build on people's individual talents, interests and abilities. We think happy employees are successful employees.
People are at the heart of everything we do, and Share is proud to hold the Investors in People Gold accreditation. This means we truly understand the value of people: we focus on what people can do, not what holds them back. And we have robust policies in place so that every single person working at Share takes ownership for making our programmes come to life.
We’ve been praised for our supportive working environment where everyone has a voice and is valued. You’ll be surrounded by people who support you, challenge you, and inspire you.
How to apply
We actively encourage applications from people from minoritised ethnic communities and those with lived experience of a learning disability and/or autism. This is because we believe our staff should reflect the diversity of our student body wherever possible in order to provide the best possible service.
To apply for this role, please fill in the application form on our website or send us your CV and a personal statement addressing the three questions below:
- What do you think are the three most important qualities of an EA and how have you demonstrated them?
- What strategies do you use to stay organised and keep track of numerous ongoing projects or tasks?
- How would you work effectively with several senior colleagues?
Please also let us know your preferred working hours / locations. This can be a hybrid role.
If you would like to have a chat about the role or visit us prior to applying, please contact a member of the HR team.
We focus on ability and believe people work best when they feel valued, safe and happy. We do all that we can to make sure that Share is friendly and welcoming to everyone. All CVs and applications are sanitised to ensure unbiased recruitment, and if you make it to interview stage, some questions will be sent in advance. All disabled applicants who meet the minimum criteria will be offered an interview.
This job is subject to two satisfactory references, an enhanced DBS check and providing evidence of the right to work in the UK. If you are disabled and would like to discuss other ways of submitting your application, please contact us.
Our privacy policy for job applicants can be found on our website.
We look forward to receiving your application.
.jpg)
The client requests no contact from agencies or media sales.